The mysteriously mysterious strictures of standard format, part VI: me and you and a boy (?) named Snafu

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Johnny_Cash_-_A_Boy_Named_SueJohnny_Cash_-_A_Boy_Named_SueJohnny_Cash_-_A_Boy_Named_Sue

Before I launch into today’s installment in our ongoing series on manuscript formatting, I’m delighted to announce some good news about a long-time member of the Author! Author! community: the ever-fabulous Joel Derfner, author of the genuinely hilarious and moving memoir SWISH: My Quest to Become the Gayest Person Ever and What Happened Instead has a new musical opening off-Broadway tonight! Here’s the skinny:

Signs of Life JoelSigns of Life is about a girl coming of age in Theresienstadt, the Czech town the Nazis set up as a propaganda ghetto to show the rest of the world how well Hitler was treating the Jews. Theresienstadt was filled with artists, musicians, and intellectuals; there were nightly concerts, there were swing bands, there were operas, there were enough instrumentalists to fill two symphony orchestras. So a piece of musical theater seemed like a natural fit.”

Sounds fascinating, Joel, and congratulations! Tickets are available at Ovationtix; an unusually reliable little bird told me that throughout the month of February, if you use the promotion code HOUSE, you can get two tickets for the price of one.

I just mention. Back to business.

Last time, I showed how the first page of text does not, from a professional perspective, make an adequate substitute for a title page. Instead of being a replica of a hoped-for book cover, as many submitters produce, or a shouted-out declaration of the book’s title and who wrote it, the properly-formatted title page is a quiet, practical piece of paper, containing a specific set of marketing information.

That is not always the purpose a title page serves in a submission, alas — if, indeed, the submitter is professional enough to include a title page at all. As I pointed out last time, some writers attempt to consolidate the proper functions of the title page and first page of text into a single sheet of paper. This formatting choice is particularly common for contest entries, for some reason. To get a sense of why this might be problematic, let’s take another look at R.Q. Snafu and Faux Pas’ submissions from yesterday:

While such a top page does indeed include the requisite information Millicent or her boss would need to contact the author (although Faux Pas’ does it better, by including more means of contact), cramming it onto the first page of text doesn’t really achieve anything but saving a piece of paper. It doesn’t even shorten the manuscript or contest entry, technically speaking: the title page is never included in a page count; that’s why pagination begins on the first page of text.

So what should a proper title page for a book manuscript or proposal look like? Glad you asked:

Got all three of those images indelibly burned into your cranium? Good. Now weigh the probability that someone who reads as many manuscripts per day as Millicent the agency screener — or her boss, or the editor to whom her boss likes to sell books — would NOT notice a fairly substantial difference in the presentation. Assess the likelihood of that perception’s coloring any subsequent reading of the manuscript in question.

The answer’s kind of obvious once you know the difference, isn’t it? Isn’t it?

No? Okay, take a gander at another type of title page Millicent often sees — one that contains the right information, but is so unprofessionally formatted that the care with which the writer followed the content rules gets entirely lost:

title picture

Where should I even begin with this one? It’s pretty, undoubtedly, but would anyone care to start listing any of the five things wrong with it?

If you immediately zeroed in on the picture, give yourself a gold star for the day; since there is literally no chance that any image a writer chooses to place on a manuscript or proposal’s title page will end up on the published book’s cover (the usual rationale for including them at this stage), decorating your submission’s title page with photos or drawings will just seem bizarre to Millicent. (And that goes double for Mehitabel, the veteran literary contest judge.)

Award yourself two gold stars if you said Ms. White should nix the red lettering — or any lettering that isn’t black, for that matter — or that her contact information should not have been centered. Pin a great big blue ribbon on yourself, too, if you also pointed out that Ms. White used two different typefaces here, a classic standard format no-no. Not to mention the fact — although I do seem to be mentioning it, don’t I? — that the type size varies.

I feel a rule coming on: like everything else in the manuscript, the title page should be entirely in 12-point type. It should also be in the same font as the rest of the manuscript.

With the usual caveat: unless an agent specifically requests otherwise, of course. Or contest’s rules; double-check for title page restrictions, which are quite common.

Otherwise, you may place the title in boldface if you like, but that’s it on the funkiness scale. No matter how cool your title page looks with 24-point type or the picture you would like to see on the book jacket, resist the urge, because Millicent will be able to tell from across the room if you didn’t.

Don’t believe me that size matters? See for yourself:

Quite a difference, isn’t it? Apart from Mssr. Smith’s tragic font choice and his not having countermanded Word’s annoying propensity to reproduce e-mail addresses in blue ink, did you notice any potentially-distracting problems with this title page?

If you said that it included both a slug line (the author’s name and title in the upper right margin of the page) and a page number in the bottom right corner, snag yourself yet another gold star from petty cash. Add whipped cream and walnut clusters if you mentally added the reason that those additions are incorrect: because the title page is not the first page of text, and thus should not be formatted as if it were.

Nor should title pages be numbered. This means, incidentally, that the title page should not be counted as one of the 50 pages in those 50 pages the agent of your dreams asked you to submit, either. Nor would it count toward the total number of pages for a contest entry.

That loud whoop you just heard was contest-entering writers everywhere realizing that they could squeeze another page of text into their entries.

Before I sign off for today — and while you’ve got title pages on the brain — let me briefly address incisive reader Lucy’s observation on today’s first example. Specifically, here’s what she had to say when I originally introduced it yesterday:

You mention initials being a gender-less faux-pas… what if you have a weird name which is gender confusing? Say a boy named Sue? Should he put Mr. Sue Unfortunate on his title page? Or just Sue Unfortunate?

Lucy’s responding, of course, to the fine print on R.Q.’s first page. Here it is again, to save you some scrolling:

I was having a little fun in that last paragraph with the still surprisingly common writerly belief that the agents and editors will automatically take a submission by a woman more seriously if the author submits it under her initials, rather than under her given first name. J.K. Rowling aside, this just isn’t true, at least in fiction circles.

In fact, in North America, women buy the overwhelming majority of novels — and not just women’s fiction, either. Literary fiction readers (and agents, and editors) tend to have two X chromosomes — and some of them have been known to prefer reading books by Susans rather than Roberts.

Again, I just mention.

So unless you have always hated your parents for christening you Susan, you won’t really gain anything professionally by using initials in your nom de plume instead. Go ahead and state your name boldly:

unfortunate2

Even better, why not publish under a name you actually like instead? That’ll show your Susan-loving parents.

I just ruffled a few feathers out there, didn’t I? “But Anne,” I hear an initialed purist exclaim, “I don’t want to be judged as a female writer; I want to be judged as a writer. What’s wrong with removing gender markers altogether from my title page — or my query letter, for that matter?”

Well, there’s nothing wrong with it per se, Susan, except that these days, it almost invariably results in Millicent’s seeing such initials and murmuring, “Oh, this is a female writer who doesn’t want to be identified as one,” rather than “Gee, I wonder who this mystery person without a first name is. I’m just going to leap right into this manuscript with no gender-based expectations at all.”

Why will Millie have this reaction, you ask? Because female writers — and with a few notable exceptions, almost exclusively female writers — have been submitting this way for a couple of hundred years now. It’s not all that hard a code to crack.

Historically, the hide-my-sex-for-success strategy has been used far, far less by male authors — except, of course, that hugely prolific and apparently immortal author, Anonymous, and the reputedly male writers of such ostensibly female-penned classics of wantonness (avert your eyes, children) as THE HAPPY HOOKER and COFFEE, TEA, OR ME?. Even during periods when the most popular and respected novelists have been women (and there have been quite a few in the history of English prose, contrary to what your high school English textbook probably implied), when someone named Stanley Smith wrote a novel, the title page has generally said so.

Because, you see, even back then, readers would have assumed S. Smith the novelist was a nice lady named Susan. It’s probably where your parents got the idea to christen you that.

All that being said, the choice to initial or not is entirely up to you — or, more accurately, to you and your agent. Some sets of initials look cool in print, just as some names look better than others on book jackets.

Or so claimed my father, the intrepid fellow who demanded that the maternity ward nurse convey him to a typewriter to see how my name looked in print before committing to filling out my birth certificate. You know, to see how if it would look good on a book jacket. So for those of you who have wondered: however improbable it sounds, Anne Mini IS in fact my given name; it just happens to look great in print, thanks to a little paternal forethought.

All of that, of course, is preliminary to answering Lucy’s trenchant question, which is: how on earth does a writer with a gender-ambiguous name delicately convey whether s/he would prefer to be addressed as Ms. or Mr.? Actually, s/he doesn’t, at least on the title page, or indeed in the query letter; that’s a matter for subsequent conversation with the agent. At worst, the agent will call and ask for Ms. Unfortunate; you can live with that, can’t you, Susan?

Besides, unless a writer’s gender is crucial to the story being told, why should it come up before then?

See earlier commentary about being judged by one’s writing, not one’s gender. But if a writer is genuinely worried about it, s/he could always embrace Sue’s strategy above, and use a more gender-definite middle name in the contact information.

And keep your chins up, Susans everywhere — you may have little control over what literary critics will say about your work, but you do have control over what name they call you. That’s worth something, isn’t it?

Keep up the good work!

The mysteriously mysterious strictures of standard format, part V: let’s start from the top — of the submission stack, that is

sagrada familia construction

Has everyone recovered from the last few posts’ worth of inoculation with professional formatting know-how? Yes, that was indeed a whole lot of information to absorb at once, now that you mention it. It may have left a bit of a sore place, but much better a one-time quick sting than engendering years of rejection without knowing why, I always say. Once you’ve gotten exposed to the correct way to format a book manuscript, chances are that you’ll be immune to formatting problems in the future.

Why, yes, I have run that metaphor right into the ground. How kind of you to notice.

There’s a reason I’m hammering on it so hard, however: one of the great fringe benefits of inoculation is that, as unpleasant as it may have been at the sticking-point, so to speak, the stuck usually doesn’t have to think all that much about smallpox or whooping cough for quite a long time afterward.

So too with standard format for book manuscripts — once a writer gets used to how a professional submission is supposed to look, everything else is going to look wacky. As I have been threatening begging you to believe promising you repeatedly every few minutes while running through the standard format strictures, once you get used to how a professional manuscript is put together, any other formatting is going to feel downright uncomfortable.

And to prove it to you, I’m going to spend the rest of this series let you see precisely HOW different standard format and non-standard format appears to the pros. In the spirit of that old chestnut, SHOW, DON’T TELL, I shall be sliding in front of your astonished eyes pages that follows the rules right next to ones that don’t.

That way, you’ll learn to tell which is which when I don’t happen to be standing next to you, whispering in your ear. I find that writers tend to work better with minimal nearby murmurings.

But before I launch into it, the usual caveats: what I’m about to show you is for BOOKS and BOOK PROPOSALS only, folks. At the risk of repeating myself (and repeating myself and repeating myself), I’ve been talking for the last few posts only about how books and book proposals should be formatted, not about short stories, screenplays, poetry, magazine and newspaper articles, or anything else.

If you’re looking for formatting tips for any of the latter, run, don’t walk, to consult with those knowledgeable souls who deal with that kind of writing on a day-to-day basis. By the same token, it would be a trifle silly to look to those who deal exclusively with other types of formatting for guidance on constructing a book manuscript, wouldn’t it?

Yes, I’ve mentioned this before, and recently. I shall no doubt mention it again, because I’m constantly meeting aspiring writers who believe, mistakenly, that writing is writing, and thus all of it should be formatted identically. That’s just not the case. Book manuscripts should be formatted one way, short stories (to use the most commonly-encountered other set of rules) another.

Please recognize that not everything that falls under the general rubric writing should be formatted identically. So if your favorite source — other than yours truly, of course — tells you to do something diametrically opposed to what I’m showing you here, may I suggest double-checking that the other source is indeed talking about book manuscripts and not, say, submissions to a magazine that accepts short stories?

I hate to burst anyone’s bubble, but contrary to popular belief, submission standards differ by type of publication. Yet surprisingly often, those giving practical to aspiring writers will conflate the format for, say, short stories, one with that for book manuscripts, resulting in a first page that will look incorrect to either. (Although, generally speaking, such guidelines tend to stick closer to the short story format than to the book.)

So if you have encountered conflicting bit of advice on the internet — and if you’ve done even the most minimal search on the subject, I’m sure you have — consider the source. And if that source does not make a distinction between book and short story format, be wary.

Everyone clear on that? Good, because I wouldn’t want any of you to be submitting short stories to magazines using the format we’ve been talking about here.

Caveat #2: check submission guidelines before you submit. I’ve been presenting standard format here, but if the agent of your dreams (or the agent with whom you are currently signed, if they don’t happen to be the same person) has expressed a strong preference for his clients formatting in a manner opposed to what you see here, for heaven’s sake, run with that.

But only for submission to that particular agent. Long-time readers, chant it with me now: not every piece of formatting advice writers hear at conferences or online refers to a hard-and-fast rule. Sometimes, an expressed preference is merely personal.

Which is to say: major deviations from standard format are genuinely uncommon — among manuscripts that agents are currently submitting to editors at major US publishing houses, at least — but let’s face it, you’re not going to get anywhere telling an established agent that no one else’s clients are using 18-point Copperplate Gothic Bold if he happens to have an unnatural affection for it. Part of working with an agent entails trusting that he knows more about marketing books than you do. If he doesn’t, you wouldn’t want to be working with him, right?

I must have misheard all of the query-weary submitters out there. The answer you meant to give is a resounding yes.

And before my last statement sends anyone out there into that time-honored writerly I’ve just signed with an agency but what if I chose the wrong one? panic, remember this: if you’ve done your homework before you signed, and thus are certain that he has a solid recent track record selling books in your category, you have every reason to have faith in your representative.

Or so I keep telling myself when I can’t sleep at night. Hey, handing one’s hopes and dreams to someone else to market is hard.

Please study the examples to follow very, very carefully if you are planning to submit book-length work to a North American agent or editor anytime soon: writers often overlook odd formatting as a possible reason that an otherwise well-written manuscript might have been rejected.

Oh, not all by itself, generally speaking, unless the violation was truly egregious by industry standards, something along the lines of submitting unnumbered pages or not indenting paragraphs, for instance, the kind of faux pas that might actually cause Millicent to cast the entire submission aside unread. But in a garden-variety well-written manuscript that combines non-standard format with even just a couple of the common agents’ pet peeves — a cliché on page 1, for instance, or several misspellings in the first paragraph — the result is generally fatal.

Certainly, other rejection reasons get a lot more airplay, particularly at writers’ conferences. If you want to take a long, hard look at some of the better-discussed reasons, I would urge you to gird your loins and plunge into the REJECTION ON PAGE ONE category at right. (Not for the faint of heart: I went over list of instant-response rejection reasons given by a group of agents going over a stack of actual submissions at a conference, one by painful one.)

Yet surprisingly little conference time seems to be devoted to deviations from standard format for manuscripts. Why shouldn’t conference speakers take thirty seconds of their speaking gigs to pointing out, for instance, that the ways in which a professional manuscript does not resemble a published book — ways that are unfortunately quite obvious to an agent, editor, contest judge, etc., from practically the moment their eyes light upon a submission?

Why is it so very apparent, you ask? Because much of the time, submitting writers will work overtime to make it apparent.

Seriously, many aspiring writers clearly go out of their way to format their submissions to resemble published books, in the mistaken belief that this will make their work seem more professional. As we’ve already discussed in this series, the opposite is generally true — and often, it’s apparent in a professional reader’s first glance at the first page of a submission.

If the implications of that last assertion made you dizzy — if, for instance, you found yourself picturing our old pal Millicent the agency screener pulling a submitted manuscript out of its envelope, casting a critical eye over the first page, hooting, and stuffing the whole thing into the handy SASE along with a photocopied rejection letter — try placing your head between your knees and breathing slowly.

Go ahead. I’ll wait until you recover.

And then follow up with a hard truth that may get those of you new to the game hyperventilating again: the VAST majority of submissions are rejected not only on page 1, but within the first few lines of page 1. Heck, a harried Millicent will derive a negative impression of a manuscript even prior to page 1.

Keep taking those nice, deep breaths. That dizziness will pass shortly.

Ah, some of you have found your breaths again, haven’t you? “Oh, come on, Anne,” I hear some hard-boiled submission veterans scoff, “she makes up her mind that this isn’t a submission to take seriously before to page 1? How is that even possible?”

Well, the most common trigger is the absence of any title page whatsoever. Many submitters, for reasons best known to themselves, omit the title page altogether — often, I suspect, because they are unaware that a professional book-length manuscript always has a title page.

Why? Long-time readers (or even those who have been paying attention over the last several posts), pull out your hymnals and sing along with me now: a properly-formatted title page tells an agent precisely how to contact the brilliant author who wrote it — and tells an editor precisely how to contact the agent who represents her.

Was that gargantuan gasp a signal that those of you who have title page-free submissions circulating at the moment are just a teeny bit worried? If so, relax: forgetting to include a title page almost certainly won’t prevent Millicent from reading your submission at all. She tends to read even the most bizarrely-formatted submissions for at least a line or two (although often no more than that). But that initial impression of an author’s lack of professionalism — or, to call it by a kinder name, of having a lot to learn about how the publishing industry works — does often translate into a rather jaundiced reading eye for what comes next.

Why? Well, let’s take a peek through her reading glasses, shall we? The first thing Millicent sees when she opens the average requested materials package is something like this:

If you’re having trouble reading the fine print, try double-clicking on the image.

Have it in focus now? Good. Our Millie might also encounter a first page like this:

Or, heaven help us, like this:

So tell me: why might Millicent take one look at these and conclude that the respective submitters of these three first pages could use a good class on manuscript formatting — and thus would be time-consuming clients for her boss to sign?

I see all of you long-term blog readers out there with your hands in the air, jumping up and down, eager to tell everyone what’s wrong with this as a first page of text — and you’re absolutely right, of course. We’re going to be talking about precisely those points in the days to come.

For now, however, I want you to concentrate upon how this example has failed as both a title page and a first page of text: by not including the information that Millicent would expect to see on either.

What makes me so sure she would find this discovery disappointing, at best? Because what she (or her boss agent, or an editor, or a contest judge) would have expected to see on top of that pile of paper was this:

good title

This is a standard manuscript title page for the same book — rather different, isn’t it? Visibly different, in fact, from several paces away, even if Millicent isn’t wearing her reading glasses.

Again, submitting the earlier examples rather than that last would not necessarily be instantly and automatically fatal to a manuscript’s chances, of course. Most of the time, Millicent will go ahead and plunge into that first paragraph of text anyway.

However, human nature and her blistering reading schedule being what they are (for those of you new to this screener’s always-rushed ways, she has a stack of manuscripts up to her chin to screen — and that’s at the end of a long day of screening queries; manuscript submission is in addition to that), if she has already decided that a submission is flawed, just how charitable an eye do you think she is likely to cast upon that typo in line 13?

To use her favorite word: next!

To be fair to Millicent, while it may well be uncharitable of her to leap to the conclusion that Faux Pas’ or Ridiculous’ manuscripts are likely to be unpolished because they did not include a proper title page, agencies do have a vested interest in signing writers who present themselves professionally. For one thing, they’re cheaper to represent, in practical terms: the agent doesn’t have to spend as much time working with them, getting their manuscripts ready to submit to editors.

Let’s face it, no agent in his right mind would send out a manuscript that didn’t include a standard title page. It serves a number of important — nay, vital — marketing functions.

To understand why, let’s take another look at the professional version. So you don’t have to keep scrolling up and down the page, here it is again:

good title

Did you take a nice, long look? Good. While we’re at it, let’s also take a gander at a proper title page for a book with a subtitle):

Those formats firmly in your mind? Excellent. Now for a pop quiz: how precisely do Rightly and Collie’s first sheets of paper promote their respective books than Faux Pas or Ridiculous’ first pages?

Well, right off the bat, a good title page tells a prospective agent or editor what kind of book it is, as well as its approximate length. (If you do not know how to estimate the number of words in a manuscript, or why you should use an estimate rather than relying upon your word processor’s count, please see the WORD COUNT category at right.) Both of these are pieces of information that will tell Millicent instantly whether the submission in her hand would meet the requirements of the editors to whom her agency tends to sell.

Oh, yes, that’s important in a submission, whether to an agency or a publishing house. Really, really important.

Why? Well, think about it: if Millicent’s boss had decided not to represent Action/Adventure anymore, or if editors at the major houses had started saying that they were only interested in seeing Action/Adventure books longer than 90,000 words, Rightly Stepped would be out of luck.

But then, being a savvy submitter, ol’ Rightly would also want his work to be represented by an agent who just adores very long Action/Adventure novels — and regularly goes to lunch with scads and scads of editors who feel precisely the same way, right?

As I may have mentioned seven or eight hundred times before (in this post, it feels like), the standard title page also tells Millicent precisely how to contact the author to offer representation — and that’s a very, very good thing for everyone concerned. If I’ve said it once, I’ve said it a thousand times: it’s ALWAYS in an aspiring writer’s interest to make it easy for an agent to help her.

I might be wrong, of course, but I suspect that not forcing Millicent to forage through the mountain of paper on her desk to find a misplaced cover letter with your phone number on it might be a good start toward being easily helpable.

By contrast, Faux Pas’ first page doesn’t really do anything but announce the title of the book and leap right into the story. That’s one underachieving piece of paper, isn’t it?

Starting to get the hang of how a title page is supposed to look? Don’t worry, if not — I’ll give you a little more title-spotting practice next time, when, I assure you, I have a good deal more to say on the subject. Keep up the good work!

The mysteriously mysterious strictures of standard format, part IV: drawing some lines in the sand

seagull in the sand

I’m so sorry, everyone — my website experienced a wee meltdown late Thursday night. Some hidden toggle evidently got switched, and ever since, apparently, it has been impossible to post a comment on my last post. Rather unfriendly, wasn’t it, since I’d specifically asked all of you to comment with questions?

Rest assured, any reluctance to hear from you rested firmly on the technology side, not the human one. So please, feel free to comment away.

This would be an especially good time to bring up any long-smoldering concerns about formatting, actually, since I’m going to be devoting next week’s posts to showing you how standard format for manuscripts looks on the printed page. Some of my best examples were derived from readers’ questions; this time around, in fact, in response to a recent reader’s request, I’m going to be adding an entire post on how to format a book proposal.

So if there’s a principle we’ve discussed within the last few days that you’d like to see in action, please, don’t be shy.

Today, I’m going to be wrapping up my theoretical discussion of standard format. In the interest of having all of the rules listed in a single post, let’s recap what we’ve already covered.

(1) All manuscripts should be printed or typed in black ink and double-spaced, with one-inch margins around all edges of the page, on 20-lb or better white paper.

(2) All manuscripts should be printed on ONE side of the page and unbound in any way.

(3) The text should be left-justified, NOT block-justified. By definition, manuscripts should NOT resemble published books in this respect.

(4) The preferred typefaces are 12-point Times, Times New Roman, Courier, or Courier New — unless you’re writing screenplays, in which case you may only use Courier. For book manuscripts, pick one (and ONLY one) and use it consistently throughout your entire submission packet.

(5) The ENTIRE manuscript should be in the same font and size. Industry standard is 12-point.

(6) Do NOT use boldface anywhere in the manuscript BUT on the title page — and not even there, necessarily.

(7) EVERY page in the manuscript should be numbered EXCEPT the title page.

(8) Each page of the manuscript (other than the title page) should have a standard slug line in the header. The page number should appear in the slug line, not anywhere else on the page.

(9) The first page of each chapter should begin a third of the way down the page, with the chapter title appearing on the FIRST line of the page, NOT on the line immediately above where the text begins.

(10) Contact information for the author belongs on the title page, NOT on page 1.

(11) Every submission should include a title page, even partial manuscripts.

(12) The beginning of EVERY paragraph of text should be indented .5 inch. No exceptions, ever.

(13) Don’t skip an extra line between paragraphs, except to indicate a section break.

(14) NOTHING in a manuscript should be underlined. Titles of songs and publications, as well as words in foreign languages and those you wish to emphasize, should be italicized.

All of those make sense, I hope, at least provisionally? Excellent. Moving on…

(15) All numbers under 100 should be written out in full: twenty-five, not 25. But numbers over 100 should be written as numbers: 1,243, not one thousand, two hundred and forty-three.

I’m surprised how often otherwise industry-savvy aspiring writers are unaware of this particular rule, but the instinct to correct it in a submission is universal in professional readers. Translation: NOT doing it will not help you win friends and influence people at agencies and publishing houses.

Like pointing out foreign-language words with special formatting, this formatting rule was originally for the benefit of the manual typesetters. When numbers are entered as numbers, a single slip of a finger can result in an error, whereas when numbers are written out, the error has to be in the inputer’s mind.

There are only two exceptions to this rule: dates and, of course, page numbers. Thus, a properly-formatted manuscript dealing with events on November 11 would look like this on the page:

ABBOTT/THE GREAT VOYAGE/82

On November 11, 1492, fifty-three scholars divided into eighteen parties in preparation for sailing to Antarctica. It took 157 rowboats ten trips apiece to load all of their books, papers, and personal effects onboard.

And not like this:

ABBOTT/THE GREAT VOYAGE/Eighty-two

On November eleventh, fourteen hundred and ninety-two, fifty-three scholars divided into eighteen parties in preparation for sailing to Antarctica. It took a hundred and fifty-seven rowboats ten trips apiece to load all of their books, papers, and personal effects onboard.

Do I see some hands waving in the air? “But Anne,” inveterate readers of newspapers protest, “I’m accustomed to seeing numbers like 11, 53, 18, and 10 written as numerals in print. Does that mean that when I read, say, a magazine article with numbers under 100 depicted this way, that some industrious editor manually changed all of those numbers after the manuscript was submitted?”

No, it doesn’t — although I must say, the mental picture of that poor, unfortunate soul assigned to spot and make such a nit-picky change is an intriguing one. What you have here is yet another difference between book manuscript format and, well, every other kind of formatting out there: in journalism, they write out only numbers under 10.

Unfortunately, many a writing teacher out there believes that the over-10 rule should be applied to all forms of writing, anywhere, anytime. Yes, this is true for newspaper articles, where space is at a premium, but in a book manuscript, it is WRONG, WRONG, WRONG.

Did I mention it was wrong? And that my aged eyes have actually seen contest entries knocked out of finalist consideration over this particular issue? More than once? And within the year?

AP style differs from standard format in several important respects, not the least being that in standard format (as in other formal presentations in the English language), the first letter of the first word after a colon should NOT be capitalized, since technically, it’s not the beginning of a new sentence. I don’t know who introduced the convention of post-colon capitalization, but believe me, I’m not the only one who read the submissions of aspiring book writers for a living that’s mentally consigned that language subversive to a pit of hell that would make even Dante avert his eyes in horror.

That’s the way we nit-pickers roll. We like our formatting and grammatical boundaries firm.

Heck, amongst professional readers, my feelings on the subject are downright mild. I’ve been in more than one contest judging conference where tables were actually banged and modern societies deplored. Trust me, you don’t want your entry to be the one that engenders this reaction.

So let’s all chant it together, shall we? The formatting and grammatical choices you see in newspapers will not necessarily work in manuscripts or literary contest entries.

Everyone clear on that? Good, because — are you sitting down, lovers of newspapers? — embracing journalistic conventions like the post-colon capital and writing out only numbers under ten will just look like mistakes to Millicent and her ilk on the submission page.

And no, there is no court of appeal for such decisions; proper format, like beauty, is very much in the eye of the beholder. So if you were planning to cry out, “But that’s the way USA TODAY does it!” save your breath.

Unfortunately, although my aforementioned heart aches for those of you who intended to protest, “But how on earth is an aspiring writer to KNOW that the standards are different?” this is a cry that is going to fall on deaf ears as well. Which annoys me, frankly. The sad fact is, submitters rejected for purely technical reasons are almost never aware of it. With few exceptions, the rejecters will not even take the time to scrawl, “Take a formatting class!” or “Next time, spell-check!” on the returned manuscript. If a writer is truly talented, they figure, she’ll mend her ways and try again.

And that, in case any of you had been wondering, is why I revisit the topic of standard format so darned often. How can the talented mend their ways if they don’t know how — or even if — their ways are broken?

(16) Dashes should be doubled — rather than using an emdash — with a space at either end. Hyphens are single and are not given extra spaces at either end, as in self-congratulatory.

Yes, yes, I know: you’ve probably heard that this rule is obsolete, too, gone the way of underlining. The usual argument for its demise: books no longer preserve these spaces, for reasons of printing economy, so many writing teachers tell their students just to go ahead and eliminate them. An AP-trained teacher will tell you to use the longer emdash, as will the Chicago Manual of Style.

In this, however, they are wrong, at least as far as manuscripts are concerned. (You’re starting to get used to that, right?)

Standard format is invariable upon this point: a doubled dash with a space on either end is correct; anything else is not. And yes, it is indeed a common enough pet peeve that the pros will complain to one another about how often submitters get it wrong.

They also whine about how often they see manuscripts where this rule is applied inconsistently: two-thirds of the dashes doubled, perhaps, sometimes with a space at either end and sometimes not, with the odd emdash and single dash dotting the text as well. It may seem like a minor, easily-fixable phenomenon from the writer’s side of the submission envelope, but believe me, inconsistency drives people trained to spot minor errors nuts.

Your word-processing program probably changes a double dash to an emdash automatically, but CHANGE IT BACK. If only as a time-saver: any agent would make you do this before agreeing to submit your manuscript to an editor, so you might as well get into this salutary habit as soon as possible.

(17) Adhere to the standard rules of punctuation and grammar, not what it being done on the moment in newspapers, magazines, books, or on the Internet — including the rule calling for TWO spaces after every period and colon.

In other words, do as Strunk & White say, not what others do. Assume that Millicent graduated with honors from the best undergraduate English department in the country, taught by the grumpiest, meanest, least tolerant stickler for grammar that ever snarled at a student unfortunate enough to have made a typo, and you’ll be fine.

Imagining half the adults around me in my formative years who on the slightest hint of grammatical impropriety even in spoken English will work, too.

The primary deviation I’ve been seeing in recent years is leaving only one space, rather than the standard two, after a period. Yes, printed books often do this, to save paper (the fewer the spaces on a page, the more words can be crammed onto it, right?). A number of writing-advice websites, I notice, and even some writing teachers have been telling people that this is the wave of the future — and that adhering to the two-space norm makes a manuscript look obsolete.

At the risk of sounding like the harsh grammar-mongers of my youth, poppycock. Although some agents and editors do now request eliminating the second space at the submission stage, the doubled space is still the norm. Agents, very good ones, routinely submit manuscripts with doubled spaces to editors, also very good ones, all the time. Successfully.

So when in doubt, adhere to the rules of English. Unless, of course, you happen to be submitting to one of those people who specifically asks for single spaces, in which case, you’d be silly not to bow to their expressed preferences. (Sensing a pattern here?)

Fortunately, for aspiring writers everywhere, those agents who do harbor a strong preference for the single space tend not to keep mum about it. If they actually do tell their Millicents to regard a second space as a sign of creeping obsolescence, chances are very, very good that they’ll mention that fact on their websites.

Double-check before you submit. If the agent of your dreams has not specified, double-space.

Why should that be the default option, since proponents of eliminating the second space tend to be so very vocal? Those who cling to the older tradition are, if anything, more vehement.

Why, you ask? Editing experience, usually. Preserving that extra space after each sentence in a manuscript makes for greater ease of reading, and thus editing. As anyone who has ever edited a long piece of writing can tell you, the white space on the page is where the comments — grammatical changes, pointing out flow problems, asking, “Does the brother really need to die here?” — go.

Less white space, less room to comment. It really is that simple.

Oh, and it drives the grammar-hounds nuts to hear that time-honored standards are being jettisoned in the name of progress. “What sane human being,” they ask through gritted teeth, “seriously believes that replacing tonight with tonite, or all right with alright constitutes progress? Dropping the necessary letters and spaces doesn’t even save significant page space!”

Those are some pretty vitriol-stained lines in the sand, aren’t they?

Let’s just say that until everyone in the industry makes the transition editing in soft copy — which is, as I have pointed out many times in this forum, both harder and less efficient than scanning a printed page — the two-space rule is highly unlikely to change universally. Just ask a new agent immediately after the first time he’s submitted to an old-school senior editor: if he lets his clients deviate from the norms, he’s likely to be lectured for fifteen minutes on the rules of the English language.

I sense that some of you are starting to wring your hands and rend your garments in frustration. “I just can’t win here! Most want it one way, a few another. I’m so confused about what’s required that I keep switching back and forth between two spaces and one while I’m typing.”

I hate to be the one to break it to you, but inconsistent formatting is likely to annoy both sides of the aisle. Whichever choice you embrace, be consistent about it throughout your manuscript; don’t kid yourself that an experienced professional reader isn’t going to notice if you sometimes use one format, sometimes the other.

He will. So will a veteran contest judge. Pick a convention and stick with it.

But don’t fret over it too much. This honestly isn’t as burning a debate amongst agents and editors as many aspiring writers seem to think. Both ways have advocates, and frankly, there are plenty of agents out there who report that they just don’t care.

As always: check before you submit. If the agent’s website, contest listing, and/or Twitter page doesn’t mention individual preferences, assume s/he’s going to be submitting to old-school editors and retain the second space.

And be open to the possibility — brace yourselves; you’re not going to like this — that you may need to submit your manuscript formatted one way for a single agent on your list, and another for the other nineteen.

I told you that you weren’t going to like it.

(18) Turn off the widow/orphan control; it gives pages into an uneven number of lines.

That one’s pretty self-explanatory, isn’t it? Think of it as my Valentine’s Day present to you.

What, too practical? You would have preferred something made out of lace or chocolate?

There you have it: the rules. Practice them until they are imbedded into your very bones, my friends: literally every page of text you submit to an agent, editor, or literary contest (yes, including the query letter and synopsis) for the rest of your professional life should be in standard format.

Okay, so maybe that’s not the most romantic view of the future imaginable, but we’re all about practicality here at Author! Author! That, and drawing some much-needed lines in the sand.

Happy Valentine’s and Presidents’ Days, everybody. Keep up the good work!

The mysteriously mysterious strictures of standard format, part II: the eye of the beholder

Lenten roses

See the nice, pretty Lenten roses? Aren’t they soothing to behold? Don’t they help lower the blood pressure of those of you who have been reading this blog for a while, the ones who tensed up at the very notion of going through the rigors of standard format for manuscripts again?

No? Well, how about those of you hearing about it for the first time? Or those — and I know you’re out there; I heard from one only yesterday — whose chest tighten at the very notion of writers talking about manuscript presentation amongst themselves at all?

I’ll admit it: it’s a stressful topic, enough so that each time I go over it (on average, 2-3 times per year), I ask myself at least thrice why I’m putting myself — and the rest of you — through it. Delving into the nitty-gritty of the logic behind those pesky rules is no fun by anyone’s standards. And every time I have broached the subject formally, those who have heard rumors elsewhere that something has changed leap upon my well-intentioned little gazelles of advice with the ferocity of hungry lions, demanding that I either recant my not at all heretical beliefs or, as I mentioned yesterday, to compel literally every other writing advice-giver in North America to agree to abide by precisely the same rules.

To dispel any illusions up front: neither of those things is going to happen. In my professional experience, the formatting I’m discussing here is indeed important, and not just in theory. I have sold books adhering to these rules; my editing clients have sold books using them. So I feel entirely comfortable in saying that manuscripts formatted in this manner tend to look professional to people who handle manuscripts for a living.

Does that mean every professional reader, everywhere, every time, will want to see your work formatted this way? No, of course not: should you happen to be submitting to an agent, editor, or contest that specifically asks you to do something else, obviously, you should give him, her, or it what he wants to see.

That’s just common sense, right? Not to mention basic courtesy.

In fact, I would actively encourage you not only to check the standard agency guides for expressions of these preferences, but to run an internet search on any individual agent to whom you were planning to submit, to double-check that s/he hasn’t stated loud and clear that, for instance, s/he prefers only a single space after a period or a colon. Admittedly, it requires a bit more effort on the submitter’s part, but hey, it’s worth it.

Why? Long-time readers, chant it with me now: if an agent or editor has been kind enough to take the time to tell aspiring writers precisely what s/he wants, a savvy writer should pay attention.

Again, that’s just being both smart and polite, isn’t it?

I spot some timid hands raised out there. “But Anne,” point out some confused by conflicting advice — and who could blame them, given the multiplicity of it? “I’ve been doing my homework, and the vast majority of the guide listings and websites I’m seeing don’t talk about format at all. What should I do then?”

Glad you asked. In my opinion — and it’s just my opinion, mind — the best course is to adhere to the rules of standard format.

That’s why I revisit this topic so often. But to repeat the disclaimer I’ve run every single time I’ve run a series on formatting: these are the rules that I use myself, the ones that my lengthy experience tells me work. There are, however, other rules out there, presented by some very credible sources. If you find other guidelines that make sense to you, use them with my good wishes.

Seriously: as far as I’m concerned, what you do with your manuscript up to you; I’m only trying to be helpful here. That’s why I provide such extensive explanations for each of my suggested guidelines — so my readers may consider the various recommendations out there and form their own opinions.

You’re smart people; I know you’re up to the challenge.

I’m also confident that my readers are savvy enough to understand that paying attention to how a manuscript looks does not imply that how it is written doesn’t make a difference. Of course, writing talent, style, and originality count. Yet in order to notice any of those, a reader has to approach the page with a willingness to be wowed.

That willingness can wilt rapidly in the face of incorrect formatting — which isn’t, in response to what half of you just thought, necessarily the result of mere market-mindedness on the part of the reader. After you’ve read a few hundred or thousand manuscripts, deviations from standard format leap out at you. As do spelling and grammatical errors, phrase repetition, clichés, and all of the writing problems we’ve all heard so much about at writers’ conferences.

They’re distractions from your good writing, in other words. My goal here is to help you minimize the distractions that would catch the eye first.

I hear those of you who have spent years slaving over your craft groaning out there — believe me, I sympathize. For those of you who have not already started composing your first drafts in standard format (which will save you a LOT of time in the long run, incidentally), I fully realize that many of the tiny-but-pervasive changes I am about to suggest that you make to your manuscript are going to be irksome to implement. Reformatting a manuscript is time-consuming and tedious, and I would be the first to admit that at first, some of these rules can seem arbitrary.

At least on their faces. Quite a few of these restrictions remain beloved even in the age of electronic submissions because they render a manuscript a heck of a lot easier to edit — and to read, in either hard or soft copy. As I will show later in this series, a lot of these rules exist for completely practical purposes — designed, for instance, to maximize white space in which the editor may scrawl trenchant comments like, “Wait, wasn’t the protagonist’s sister named Maeve in the last chapter? Why is she Belinda here?”

One last, quick caveat before I launch back into the list: the standard format restrictions I’m listing here are not intended to be applied to short stories, poetry, journalistic articles, academic articles, or indeed any other form of writing. The guidelines in this series are for BOOK manuscripts and proposals, and thus should not be applied to other kinds of writing. Similarly, the standards applicable to magazine articles, short stories, dissertations, etc. should not be applied to book proposals and manuscripts.

For the guidelines for these, you may — and should — seek elsewhere. (See my earlier disclaimer of omniscience.)

Everyone clear on that and ready to dive back into the matter at hand? Excellent. To recap from yesterday:

(1) All manuscripts should be printed or typed in black ink and double-spaced, with one-inch margins around all edges of the page, on 20-lb or better white paper.

(2) All manuscripts should be printed on ONE side of the page and unbound in any way.

(3) The text should be left-justified, NOT block-justified. By definition, manuscripts should NOT resemble published books in this respect.

(4) The preferred typefaces are 12-point Times, Times New Roman, Courier, or Courier New — unless you’re writing screenplays, in which case you may only use Courier. For book manuscripts, pick one (and ONLY one) and use it consistently throughout your entire submission packet.

Is everyone happy with those? PLEASE pipe up with questions, if not. In the meantime, let’s move on.

(5) The ENTIRE manuscript should be in the same font and size. Industry standard is 12-point.

No exceptions, please. No matter how cool your desired typeface looks, or how great the title page looks with 14-point type.

Yes, even on the title page, where almost everyone gets a little wacky the first time out. No pictures or symbols here, either, please. Just the facts. (If you don’t know how to format a title page professionally, please see the TITLE PAGE category on the list at right.)

I hate to be the one to break it to you, but there’s a term for title pages with 24-point fonts, fancy typefaces, and illustrations.

It’s high school book report. Need I say more?

(6) Do not use boldface anywhere in the manuscript BUT on the title page — and not even there, it’s not mandatory.

Yes, you read that correctly: you may place your title in boldface on the title page, if you like, but that’s it. Nothing else in the manuscript should be bolded. (Unless it’s a section heading in a nonfiction proposal or manuscript — but don’t worry about that for now; I’ll be showing you how to format both a book proposal and a section break later on in this series, I promise.)

This seems like an odd one, right? Actually, the no-bolding rule is a throwback to the old typewriter days, where only very fancy machines indeed could darken selected type. So historically, using bold in-text is considered a bit tacky for the same reason that wearing white shoes before Memorial Day is in certain circles: it’s a subtle display of wealth.

You didn’t think all of those white shoes the Victorians wore cleaned themselves, did you? Shiny white shoes equaled scads of busily-polishing staff.

(7) EVERY page in the manuscript should be numbered — EXCEPT the title page.

This may seem like a little thing, but you’d be surprised how often violating this rule results in instantaneous rejection. Even if you take no other advice from this series, please remember to number your pages.

Few non-felonious offenses irk the professional manuscript reader (including yours truly, if I’m honest about it) more than an unnumbered submission or contest entry. It ranks right up there on their rudeness scale with assault, arson, and beginning a query letter with, “Dear Agent.”

Why? Gravity, my friends, gravity. What goes up tends to come down — and if the object in question happens to be an unbound stack of paper…

Did that seem like an abstract metaphor? Not at all. Picture, if you will, two manuscript-bearing interns colliding in an agency hallway.

You may giggle, but anyone who has ever worked with submissions has first-hand experience of this, as well as what comes next: after the blizzard of flying papers dies down, and the two combatants rehash that old Reese’s Peanut Butter Cup commercial’s dialogue (“You got romance novel in my literary fiction!” “You got literary fiction in my romance novel!”), what needs to happen?

Yup. Some luckless soul has to put all of those pages back in the proper order. Put yourself in Millicent’s moccasins for a moment: just how much more irksome is that task going to be if the pages are not numbered?

Number your pages. Trust me, it is far, far, FAR easier for Millicent to toss the entire thing into the reject pile than to spend the hours required to guess which bite-sized piece of storyline belongs before which.

FYI, the first page of the text proper is page 1 of the text, not the title page, and should be numbered as such. If your opus has an introduction or preface, the first page of THAT is page 1, not the first page of chapter 1.

Why, you ask? Long-time readers, pull out your hymnals and sing along: BECAUSE A MANUSCRIPT SHOULD NOT LOOK IDENTICAL TO A PUBLISHED BOOK.

The title page is not the only one commonly mislabeled as page one, by the way: epigraphs — those quotations from other authors’ books so dear to the hearts of writers everywhere — should not appear on their own page in a manuscript, as they sometimes do in published books. If you feel you must include one (considering that 99.9999% of the time, Millicent will just skip over it), include it between the chapter title and text on page 1.

If that last sentence left your head in a whirl, don’t worry — I’ll show you how to format epigraphs properly later in this series. (Yes, including some discussion of that cryptic comment about Millicent. All in the fullness of time, my friends.)

(8) Each page of the manuscript (other than the title page) should have a standard slug line in the header. The page number should appear in the slug line, not anywhere else on the page.

Including the slug line means that every page of the manuscript has the author’s name on it — a great idea, should you, say, want an agent or editor to be able to contact you after s/he’s fallen in love with it. The slug line should appear in the upper left-hand margin (although no one will sue you if you put it in the upper right-hand margin, left is the time-honored location) of every page of the text EXCEPT the title page (which should have nothing in the header or footer at all).

A trifle confused by all that terminology? I’m not entirely surprised. Most writing handbooks and courses tend to be a trifle vague about this particular requirement, so allow me to define the relevant terms: a well-constructed slug line includes the author’s last name, book title, and page number, to deal with that intern-collision problem I mentioned earlier. (The slug line allows the aforementioned luckless individual to tell the romance novel from the literary fiction.) And the header, for those of you who have not yet surrendered to Microsoft Word’s lexicon, is the 1-inch margin at the top of each page.

Traditionally, the slug line appears all in capital letters, but it’s not strictly necessary. Being something of a traditionalist, the third page of my memoir has a slug line that looks like this:

MINI/A FAMILY DARKLY/3

Since the ONLY place a page number should appear on a page of text is in the slug line, if you are in the habit of placing numbers wacky places like the middle of the footer, do be aware that it does not look strictly professional to, well, professionals. Double-check that your word processing program is not automatically adding extraneous page markers.

Do not, I beg of you, yield like so many aspiring writers to the insidious temptation add little stylistic bells and whistles to the slug line, to tart it up. Page numbers should not have dashes on either side of them, be in italics or bold, or be preceded by the word “page.”

If that news strikes you as a disappointing barrier to your self-expression, remember, professional readers do not regard formatting choices as conveyers of personal style. The point here is not to make your slug line stand out for its innovative style, but for your manuscript’s pages to look exactly like every other professional writer’s.

And yes, I AM going to keep making that point over and over until you are murmuring it in your sleep. Why do you ask?

If you have a subtitle, don’t include it in the slug line — and if you have a very long title, feel free to abbreviate, to keep the slug line from running all the way across the top of the page. The goal here is to identify the manuscript at a glance, not to reproduce the entire book jacket.

Why not? Well, technically, a slug line should be 30 spaces or less, but there’s no need to stress about that in the computer age. (A slug, you see, is the old-fashioned printer’s term for a pre-set chunk of, you guessed it, 30 spaces of type. Aren’t you glad you asked?)

Keep it brief. For instance. my agent is currently circulating a novel of mine entitled THE BUDDHA IN THE HOT TUB — 26 characters, counting spaces. Since my last name is quite short, I could get away with putting it all in the slug line, to look like this:

MINI/THE BUDDHA IN THE HOT TUB/1

If, however, my last name were something more complicated, such as Montenegro-Copperfield — 22 characters all by itself, including dash — I might well feel compelled to abbreviate:

MONTENEGRO-COPPERFIELD/BUDDHA/1

Incidentally, should anyone out there come up with a bright idea for a category heading on the archive list for this issue other than slug line — a category that already exists, but is unlikely to be found by anyone not already familiar with the term — I’d be delighted to hear suggestions. I’ve called it a slug line ever since I first clapped eyes on a professional manuscript (an event that took place so long ago my response to the sight was not, “What’s that at the top of the page, Daddy?” but “Goo!”), so I’m not coming up with a good alternative. Thanks.

(9) The first page of each chapter should begin a third of the way down the page, with the chapter title appearing on the FIRST line of the page, NOT on the line immediately above where the text begins.

That’s twelve single-spaced lines, incidentally. Don’t panic if you’re having trouble visualizing this — I’ll be giving concrete examples of what the first page of a chapter should look like later in this series.

The chapter title (or merely “Chapter One”) may appear on the FIRST line of the first page — not on the last line before the text, as so many writers mistakenly do. The chapter title or number should be centered, and it should NOT be in boldface or underlined.

Why shouldn’t the title appear immediately above the text, as one so often sees — and, frankly, as some other writing sites advise? Because that’s where the title of a short story lives, not a book’s.

Very frequently, agents, editors and contest judges are presented with improperly-formatted first pages that include the title of the book, “by Author’s Name,” and/or the writer’s contact information in the space above the text. This is classic rookie mistake. To professional eyes, a manuscript that includes any of this information on the first page of the manuscript (other than in the slug line, of course) seems term paper-ish.

So where does all of that necessary contact information go, you ask? Read on.

(10) Contact information for the author belongs on the title page, NOT on page 1.

This is one of the main differences between a short story submission (say, to a literary journal) and a novel submission. To submit a manuscript — or contest entry, for that matter — with this information on page 1 is roughly the equivalent of taking a great big red marker and scrawling, “I don’t know much about the business of publishing,” across it.

Just don’t do it.

“But wait,” I hear some of you out there murmuring, “I need a title page? Since when?”

Funny you should mention that, because…

(11) Every submission should include a title page, even partial manuscripts.

This one seems to come as a surprise to a lot of aspiring writers. You should ALWAYS include a title page with ANY submission of ANY length, including contest entries and the chapters you send after the agent has fallen in love with your first 50 pages.

Why, you ask? Because it is genuinely unheard-of for a professional manuscript not to have a title page: literally every manuscript that any agent in North America sends to any editor in hard copy will include one, for the exceedingly simple reason that it’s the page that includes the agent’s contact information. Yet, astonishingly, a good 95% of writers submitting to agencies seem to be unaware that including it is industry standard.

On the bright side, this means that if you are industry-savvy enough to include a professionally-formatted title page with your work, your submission automatically looks like a top percentile ranker to professional eyes from the moment it’s pulled out of the envelope. It’s never too early to make a good first impression, right?

If you do not know how to format a proper title page — and yes, Virginia, there IS a special format for it, too — please see the TITLE PAGE category at right. Or wait a few days until I cover it later in this series.

Again, it’s entirely up to you. No pressure here.

Before anyone who currently has a submission languishing at an agency begins to panic: you’re almost certainly not going to get rejected SOLELY for forgetting to include a title page. Omitting a title page is too common a mistake to be an automatic deal-breaker for most Millicents. Ditto with improperly-formatted ones. And yes, one does occasionally run into an agent at a conference or one blogging online who says she doesn’t care one way or the other about whether a submission has a title page resting on top at all.

Bully for them for being so open-minded, but as I point out roughly 127,342 times per year in this forum, how can you be sure that the person deciding whether to pass your submission upstairs or reject it isn’t a stickler for professionalism?

I sense some shoulders sagging at the very notion of all the work it’s going to be to alter your pages before you send them out. Please believe me when I tell you that, as tedious as it is to change these things in your manuscript now, by the time you’re on your third or fourth book, it will be second nature to you. Why, I’ll bet that the next time you sit down to begin a new writing project, you will automatically format it correctly. Think of all of the time THAT will save you down the line.

Hey, in this business, you learn to take joy in the small victories.

Next time, I’m going to finish going through the guidelines, so we may move on swiftly to concrete examples of what all of this formatting looks like in practice — because, again, I’m not asking you to embrace these guidelines just because I say so. I want you to have enough information on the subject to be able to understand why following them might be a good idea.

I’m funny that way. Keep up the good work!

Let’s continue with the basics: how do professional writers format manuscripts, anyway?

Buster Keaton reading

Some of you are already yawning, aren’t you? “Manuscript formatting?” I hear many an aspiring writer grumbling. “What on earth does that have to do with landing an agent and/or getting my book published?”

Plenty, actually; submitting the way professional authors do gives an aspiring writer a competitive advantage in submission. Before I go into why, bear with me for a moment while I share a little editorial anecdote.

Remember how I was telling you that a hefty percentage of the aspiring writers of North America tend to gird their loins, ratchet up their nerves, and send out queries and requested materials in early January of each year, in fulfillment of New Year’s resolutions to get cracking on getting published? These same resolutions lead freelance editors’ desks, or at any rate their e-mail inboxes, to groan under the weight of clients eager to seek their counsel. It’s also the time of year when we can get a preview of what Millicent the agency screener is likely to see for the next eleven months.

I can already tell you this year’s trend, alas: not double-spacing manuscripts. Last year, it was not indenting paragraphs.

A few of my fellow editors laughed at me when I brought it up at lunch last month, deploring that so many aspiring writers had apparently not done their homework on how manuscripts should be formatted. “Oh, come on, Anne,” they scoffed. “The formatting isn’t really the problem for most of those writers. Most of the manuscripts you’re talking about would have gotten rejected by agencies, anyway; the ones who don’t double-space tend not to spell-check, either.”

I sensed a bit of buck-passing. “But what about the ones who do spell-check — and proof-read, and take the time to get feedback on their work before sending it out? Improper formatting can as easily be the result of simple ignorance as of authorial laziness. I’m constantly meeting good writers new to the biz who haven’t the vaguest idea about what a professional manuscript looks like, for the exceedingly simple reason that they’ve never seen one.”

More scoffing. One of the editors even trotted out that old agents’ truism: “If a writer’s serious about getting published, he’ll take the time to learn what the formatting norms are. There are books that explain how to do it.”

“Not to mention your blog, Anne,” another quipped. “How often are you revisiting the rules of standard format these days? Once a year? Twice?”

Actually, it used to be three, but that was before I learned to keep reminding readers to check the archive lists. Still, I wasn’t about to let my friends off that easy. “I’m not denying that it’s possible to learn how to do it right; I’m just pointing out that most of the time, the writers whose manuscripts get rejected unread because of formatting problems have no idea that they’re not getting rejected on the writing itself.” Half the table looked skeptical. “Okay, fine — let’s do a little survey. Hands up: how many of you would read a single-spaced manuscript, if a potential client sent it to you? Or even one-and-a-half spacing? What about non-indented paragraphs?”

Crickets.

And that, my friends, should tell you a lot about just how seriously people who read manuscripts for a living take formatting. Even amongst the open-minded, there is a deep, pervasive prejudice against manuscripts that don’t look right cosmetically. Millicent the agency screener, Maury the editorial assistant, Mehitabel the contest judge: all of these readers whose approval a manuscript must get in order to land an agent, get picked up by a publisher, or make the finals of a contest are so conditioned to expect professional formatting that when they see one that deviates from the rules in any significant respect, they tend to assume, as did the editors above, that the writer is falling down on the job in other respects.

What does that mean in practical terms? Usually, that incorrectly-formatted manuscripts and contest entries are rejected unread.

Why? Well, it’s one of the easiest ways conceivable to narrow the submission pool — which is, if you think about it, job #1 for Millicent, Maury, and Mehitabel. Do the math: if the average agent receives 800-1200 queries per week and agrees to read even five percent of the manuscripts (high for most agents, by the way), that’s 40-60 manuscripts per week, and thus somewhere in the neighborhood of 2,000-3,000 per year. Since even a very successful agent could take on, at most, 4-5 new clients per year, Millicent had better narrow down that applicant pool, pronto, hadn’t she?

So had Maury. So had Mehitabel. Isn’t it fortunate, then, that the vast majority of submitters help these first readers out by presenting their writing unprofessionally?

Yes — really: the majority of submissions are not professionally formatted. They either resemble published books (which is not correct for a manuscript submission), short stories (ditto), or just whatever the submitter happens to think looks nice on the page (extrapolate the answer from the previous two).

All of which makes Millicent, Maury, and Mehitabel shout, “Hallelujah,” especially of late, when both query and submission rates have been skyrocketing. A lot of closet writers for whom writing a book has always been plan B — and with the economy in its current state, many folks seem to be pulling partially-finished manuscripts out of desk drawers these days. (Well, okay, off their hard disks, but it amounts to the same thing.) Because of the aforementioned books coming out of drawers, agencies and small publishing houses are seeing more queries than usual right now. The timing’s a tad unfortunate, since this is also a period where publishing houses have been laying off editors and other staff.

Translation: you know how fierce the competition to get picked up by an agent already was before the economy went south? It’s become even tougher.

While those of you who have been at it awhile are still reeling from the implications of that last statement, let me slip a few hard facts under the noses of those who have yet to submit for the first time:

(1) There exists a standard format for manuscripts to which US-based agents and editors expect submissions to adhere, regardless of whether those manuscripts are produced by seasoned pros with many book sales under their belts or those brand-new to the biz, and thus

(2) using fancy typefaces, including cover artwork, printing manuscript pages on colored paper, and/or any other deviations from standard format in one’s submission will NOT be regarded as interesting expressions of the author’s individual point of view, but rather as evidence that the author doesn’t know about (1). As a result,

(3) manuscripts submitted in standard format tend to be treated with SUBSTANTIALLY more respect by agency screeners, editorial assistants, contest judges, and pretty much everyone who happens to read unpublished prose for a living. Despite this fact,

(4) one does occasionally hear agents and editors ask for deviations from standard format; one should definitely give them precisely what they ask to see. However, it’s never advisable to generalize what one individual says s/he wants into a brand-new trend sweeping the industry. Nor is it a good idea to ape the formatting choices one sees in a published book, because

(5) book manuscripts do not resemble published books in many important respects, and for many excellent, practical reasons. That being the case, those who screen manuscripts for a living tend to draw unfavorable conclusions about submissions that do aspire to book formatting, much as they do when aspiring writers are not aware that

(6) standard format for book-length manuscripts is NOT business format, either, and just using what you learned about short stories won’t do, either. Nor is it necessarily identical to what your word processor’s grammar checker will ask you to do, or even the AP style one sees in newspapers and magazines. None of these will look correct to an agent or editor who deals with book manuscripts, because the norms there are very specific. This may seem nit-picky and irrelevant to the quality of the writing in question, but think about it:

(7) if a host asks you to a formal dinner, it’s only polite to wear formal attire; a guest who shows up in flip-flops and a Hawaiian shirt is going to stand out like the proverbial sore thumb. (If it’s not clear to you why, review point 2.) Similarly, when placed side-by-side with professional manuscripts, as a successful submission inevitably will, a wackily put-together manuscript will stand out as unprofessional, a phenomenon that all too often leads to

(8) most manuscript submissions get rejected on page 1. Not always because it deviates from standard format — although the vast majority of submissions do — but because an unprofessionally-formatted manuscript already has one strike against it, and who needs that? Ultimately,

(9) it’s just not worth your while to try to fudge your way out of these standards, since the price of a submission’s annoying a professional reader can be so high. And as I mentioned above, no matter how many times my readers, students, and editing clients ask me if agents, editors, and contest judges are REALLY serious about them, I’m not going to give you permission to ignore any single one of the standard format strictures. No way. Stop asking, already.

Why might knowing all this — and, more importantly, acting upon this knowledge — translate into higher acceptance rates, typically? Well, the aspiring writer who acts upon this information conscientiously is probably producing submissions within the top 2% of what crosses Millicent the agency screener’s desk on any given day.

Yes, really. So if any of the information on the list above came as a surprise to you in any way, it’s incredibly important that you should join me on a tiptoe through the intricacies of standard format.

I implore those of you who have been through this material with me before: don’t just skip these posts on standard format. I see manuscripts all the time by experienced albeit unpublished writers that contain standard format violations; heck, they occasionally turn up in the work of published writers, if the complaints their agents and editors make in those bars that are never more than a hundred yards from any writers’ conference in North America are to be believed.

Seriously, all of us could use a review from time to time — say, the twice per year I bring the matter up here. Because, you see, I am far from the only professional reader who takes umbrage, when manuscripts deviate from certain time-honored restrictions. Trust me, Millicent started twitching at the very sight of them before she’d had her job three weeks.

Yes, even if the formatting in question would be perfectly legitimate in other writing environments. (See points 2, 3, 5, and 6 above, for instance.) And yes, yes, oh, yes, even if the deviation is precisely what some agent, editor, writing guru, or darned fool writing expert like me has suddenly announced to the world is the new norm.

Millicent didn’t get that memo.

Think about it: why would she, unless she happens to work for the agent-who-blogs or editor-who-is-trying-to-be-helpful who promulgated the new advice? Indeed, why would anyone who works with manuscripts for a living go out looking to see what folks outside the industry — or, at minimum, outside her agency’s office — are demanding of writers these days, when the basics of standard format have actually changed very little for decades?

Actually, it would be very much against her self-interest to go trolling for such information, because –chant it with e now — it’s so much easier just to regard submissions that don’t adhere to standard format as inherently unprofessional, and thus (by implication) less likely to contain writing destined to take the publishing world by storm.

To put it bluntly, it would slow her per-submission rejection time.

I hope no one out there fainted, because this is a vital fact for any submitting writer to understand: the folks who read submissions (and queries) in order to decide who gets a break and who doesn’t are in a HURRY. Remember the stats above; these people have a heck of a lot of reading to do.

As we saw in our series on how manuscripts get published, in the face of that many pieces of paper to plow through, even the reading of submissions tends to be awfully rushed: the goal becomes to weed out as many as possible as quickly as possible, rather than seeking out gems. Once a professional reader like Millicent has been at it for a while, s/he will usually develop a knack for coming to a conclusion about a piece of writing within the first paragraph or two.

Sometimes even within the first line or two. (For a fairly frightening run-down of the common first-page rejection reasons, you might want to check out the HOW NOT TO WRITE A FIRST PAGE category on the list at right.)

What does this trigger-happiness mean for aspiring writers who scoff at standard format, or just don’t know about it? Well, it’s not good: agency screeners, agents, editors, and contest judges tend to regard submissions formatted in any other way as either unpolished (if they’re feeling generous) or unprofessional (if they’re not).

And unfortunately for writers unaware of the rules, a non-standard manuscript is child’s play to spot from the moment a professional reader lays eyes upon it. That can be an extremely serious problem for a submission, because — wait for it — being identified as not professionally formatted renders it FAR more likely to be rejected.

Why? Shout it with me now: agencies and publishing houses get so many submissions that a screener’s primary goal is to weed out the one she is reading at the moment.

The faster she can do that, the better, to move through that mountain of paper on her desk. So a first page that cries out the moment Millicent lays eyes on it, “This writer is brand-new to the game and will require quite a bit of your boss’ time to coach into being able to produce a manuscript that an agent would be comfortable submitting to an editor!” is a downright gift to her: she can feel completely comfortable rejecting it at the very first typo, cliché, or word choice she doesn’t happen to like.

Heck, she might not even wait to spot any of the above. She might just say, “Oh, look — single-spacing. Next!”

This dark, dark cloud is not without its proverbial silver lining, however. By logical extension, the more professional your manuscript looks, the more likely it is to be read with interest by a screener in a hurry.

See now why aspiring writers cognizant of points (1) – (9) enjoy a considerable competitive advantage at submission time?

I don’t know about you, but I’m all for anything that helps a good writer’s work get taken more seriously, especially in the current super-tight submission environment, which is more rejection-happy than I’ve ever seen it — and I’ve been listening to writers, agents, and editors complain about the state of the literary market since I was in my cradle. (Literally. Long story.)

Right now, Harry Houdini himself would have extreme difficulty sneaking a non-standard manuscript past an agency screener, even though he undoubtedly has the world’s best platform to write a book on extricating oneself from tight situations. (And if that last quip didn’t make you groan, if not chuckle, it’s time to brush up on your industry-speak.)

So to help give you that competitive edge, I’m going to start running though the rules of standard format — and no, Virginia, none of them are negotiable.

(1) All manuscripts should be printed or typed in black ink and double-spaced, with one-inch margins around all edges of the page, on 20-lb or better white paper.

No exceptions, unless someone in the industry (or a contest’s rules) SPECIFICALLY asks you to do otherwise. And I’m dead serious about using ONLY white paper: ecru paper, no off-white, no Dr. Seuss-type stripes.

Yes, yes, buff or parchment can look very nice, but there’s a strategic reason to use bright white paper: very sharp black-white contrast is strongly preferred by virtually every professional reader out there, probably as a legacy of having read so many dim photocopies over the course of their lifetimes.

The ONLY colored paper that should ever go anywhere near a manuscript is the single sheet that separates one copy of a submission or book proposal from the next, so it is easy for an agent to see where to break the stack. (But you don’t need to know about that until your agent asks you to send 15 copies of your book for submitting to editors. Put it out of your mind for now.)

Nice, clear, dark print is optimal here, so do spring for a new printer cartridge. You’d be amazed (at least, I hope you would) at how poor the printing quality is on some submissions; it’s as though the author dunked in a swiftly-flowing river several times before popping it in the mail.

Which is sad, because submissions with poor print quality are — you’re ahead of me on this one, aren’t you? — almost never read.

Speaking of never, never, ever, eversubmit a dim photocopy; print out an original, every time, You’d be amazed (at least, I hope you would) at how poor the printing quality is on some submissions; it’s as though the author dunked in a swiftly-flowing river several times before popping it in the mail.

Oh, you may chuckle at the notion of sending out a grainy photocopy, but believe me, any contest judge has seen many, many entries submitted that way. Mehitabel likes them, actually: for every one that pops up, her reading time is shortened. Any guesses why?

(2) All manuscripts should be printed on ONE side of the page and unbound in any way (again, unless you are specifically asked to do otherwise)

Yes, this IS criminally wasteful of paper, especially when you consider the literally millions of pages of submissions that go flying into the agencies and publishing houses every month. Most agencies do not even recycle; as I mentioned in my last series, the vast majority of agencies did not even consider accepting e-mailed queries at all until the anthrax-in-envelopes scare.

I assure you, if I ran the universe, paper conservation would be the norm, and recycling mandatory. Also, writers would all be granted an extra month a year in which to write, excellent and inexpensive child care while writing, a cedar-lined cabin on the shores of Lake Michigan in which to do it, and a pineapple upside-down cake on Kurt Vonnegut’s birthday. Perhaps some hard candies on Agatha Christie’s birthday as well, in affluent years, and dancing on Mme. de Staël’s.

But since the unhappy reality is that I do NOT run the universe (see disclaimer above), we shall all have to live with the status quo.

Which is to say: the publishing industry is one vast paper-wasting enterprise. Sorry.

Unbound means precisely what it says: no binding of any kind. You’d be surprised at how often writers violate the thou-shalt-not-bind rule, including paper clips, rubber bands, or even binders with their submissions. Since agents always circulate manuscripts without any sort of binding, these doohickeys just scream, “I’m unfamiliar with the industry.”

SASE, open wide: here comes a returned manuscript.

The ONLY exception to this rule is a nonfiction book proposal — not the manuscript, just the proposal — which is typically presented UNBOUND in a black folder, the kind with horizontal pockets. (For tips on how a book proposal should be presented, please see the aptly-titled BOOK PROPOSALS category on the list at right.)

Which doesn’t mean that you aren’t perfectly welcome to print double-sided or bind copies for your own purposes; just don’t show your work to the pros that way. As Author! Author!’s very first commenter Dave tends to chime in when I bring this up — and helpfully — if you wish to make double-sided, 3-hole-punched, be-bindered drafts for circulating to your first readers for ease of toting around, be my guest.

But NEVER submit in that manner to a professional reader unless s/he has asked you to do so. Trust me on this one.

(3) The text should be left-justified, NOT block-justified, as published books, e-mails, business letters, and online writing tend to be.

Translation: the left margin should be straight; the right margin should not.

Many fledgling writers find (3) nearly impossible to accept, because it is one of the most visually obvious ways in which a professional manuscript differs from a printed book. They believe, wrongly, that anything that makes their submission look more like what’s on the shelves at Barnes & Noble is inherently professional. In practice, quite the opposite is true.

Yes, books feature text that runs in straight vertical lines along both side margins, and yes, your word processing program can replicate that practically effortlessly, if you ask it nicely to do so. Bully for it.

But don’t take advantage of that pleasing capacity, I beg you: the straight margin should be the left one; the right should be ragged, as if you had produced the manuscript on a typewriter.

Fear not if you’re having trouble picturing this: I shall be showing you concrete examples later in this series. For now, you’re just going to have to trust me when I tell you that block-justifying your submission is going to appeal to your garden-variety Millicent about as much as a slap in the face.

Speaking of things I’m going to demonstrate in the days to come, NEVER format a query or cover letter to someone in the industry in business format: indent those paragraphs. (And yes, now that you bring it up, I do intend to show you why. Hold your proverbial horses, already.)

(4) The preferred typefaces are 12-point Times, Times New Roman, Courier, or Courier New; pick one and use it consistently throughout your entire submission packet.

Even if you have a strong preference for the lettering in your book when it is published, use one of these typefaces for submission purposes. Personally, I would never dream of allowing a client of mine to submit a manuscript in anything but Times New Roman, nor would I ever submit any of my work in anything else. It is the standard typeface of the publishing industry, just as Courier is the norm of screenwriting.

A tad silly, you say? Perhaps, but it’s one of the bizarre facts of publishing life that manuscripts in these fonts tend to be taken far more seriously, and with good reason: these are the typefaces upon which the most commonly-used word count estimations are based. (Psst: if you don’t know why you should be estimating the length of your manuscript rather than using actual word count, please see the WORD COUNT category at right.)

To forestall the usual question someone brings up at this point: yes, most published books ARE in typefaces other than Times or Courier, but typeface decisions for published books are made by the publishing house, not the author. Submission time is not the appropriate period for making your preferences known.

Why? Shout it with me now, understanders of point (5) at the top of this post — MANUSCRIPTS AND PUBLISHED BOOKS AREN’T SUPPOSED TO LOOK THE SAME.

If you’re very nice down the line, after a publishing house has acquired your book, they may listen to your suggestions. They may giggle a little, true, but they might listen. Ditto with the cover and the title, which are — brace yourselves — almost never under the author’s control.

Why? Because these are considered matters of packaging and marketing, not content.

All of which begs the question, of course: why do word processing programs tempt us so many typefaces from which to choose, if we’re not supposed to use them?

Answer: because the people who make word processing programs are not the same people who decide what books get published in North America. Which is why, in case you’re wondering, what Microsoft Word means by word count and what the average agent or editor does are not typically the same thing.

Again, so there.

There are a few agents out there who have their own font preferences (usually Courier, and usually because they also represent screenplays) so do check their websites and/or listings in the standard agency guides. As ever, the golden rule of dealing with an agent you want to represent you is GIVE ‘EM PRECISELY WHAT THEY ASK TO SEE, not what you would like them to see.

Fair warning: if you are a writer who likes to have different voices presented in different typefaces, or who chooses boldface for emphasis, a submission is not a forum where you can express those preferences freely. Yes, one sees this in a published book occasionally, but I assure you, the choice to indulge in these formatting differences was the editor’s, not the author’s.

Sorry. (See my earlier disclaimer about proprietorship of the universe.)

I’m still sensing some skepticism out there on the font issue, but that may be a hangover from reader reactions to previous series on standard format. Almost invariably, around the time that I bring up Rule #4, someone posts a comment informing me huffily that website X advises something different, that this agent said at a conference she doesn’t care what typeface you use, that a certain manual said that standards have changed from the traditional guidelines I set out here, or some other observation presumably intended to make me rend my garments and cry, “Finally, I see the error of my ways! I guess I’ll disregard the fact that I’ve never seen the change you mention actually in use in a professional manuscript and declare it to be the new norm!”

To save you the trouble and sound like a broken record at the same time: it’s not gonna happen.

I have no doubt that all of these comments are indeed pointing out legitimate differences in advice, but it is not my purpose here to police the net for standardization of advice. If you like guidelines you find elsewhere better, by all means follow them.

All I claim for these rules — and it is not an insubstantial claim — is that nothing I advise here will EVER strike an agent or editor as unprofessional; even if any give agent, editor, or contest judge should happen to harbor personal preferences for other formatting choices, anyone who has been in the biz for a while will recognize pages in standard format as the industry norm.

Why is that important? Adhering to these rules will mean that your writing is going to be judged on your writing, not your formatting. And that, my friends, is nothing at which to sneeze.

Speaking of which: my apologies for being a trifle slow to get to this topic, campers — that flu I had last week has developed into bronchitis, and I try not to post when I’m feverish. Tends to make me a trifle testy. So if I’m a trifle slow in answering questions left in the comments over the next week or so, I’m sure you’ll understand. Rest assured, I’ll get to them just as soon as I stop coughing.

More rules follow next time, of course, as well as buckets more explanation. In the meantime, keep up the good work!

The getting-a-book-published basics, part XVII: the fine art of figuring out what you want, or, planning for life inside the chocolate factory

Willy-Wonka-in-Chocolate-Factory

We have so much time and so little to see. Wait a minute! Strike that…reverse it! Thank you.

Has this series on how manuscripts move from great idea to publishing contract left your collective heads spinning, campers? It wouldn’t be surprising — as we’ve seen over the past few weeks, the prevailing notion of how, and even why, books get published is frequently at odds with what first-time authors actually experience. I constantly meet aspiring writers who walk in expecting to land an agent with their first query, their agents to generate a bidding war for their books within days of having signed them, their unchanged manuscripts bound and available for sale at Barnes & Noble a month after that, and their smiling visages filling the screen next to Oprah a week later.

It’s the writer’s version of that magical moment in Charlie and the Chocolate Factory when our downtrodden little hero realizes that he — yes, HE — is one of the lucky few who will get to see first-hand how Willie Wonka makes his marvelous candy. Suddenly, all of Charlie’s troubles are over, and a magical world opens up to him.

As those of you who read the book may recall, it wasn’t that simple for Charlie. It isn’t for a writer who lands an agent, either.

Believing otherwise while trying to get published will just leave an aspiring writer feeling astonished, bruised, and undervalued. And hurt feelings aren’t the only danger here: if a writer insists upon clinging to the amazingly pervasive twin fantasies that (a) agents and editors are workers in a non-profit industry solely devoted to the discovery and revelation of literary talent, and (b) therefore the only possible reason a manuscript might meet resistance is low writing quality, he often ends up concluding, wrongly, that it’s not worth his while to keep trying.

Many a marvelous manuscript has been lost to the world as a result. That should sadden all of us who love good writing.

What should a talented newcomer expect instead? Well, for starters, a great deal of homework, to ferret out which agents have the best track records for selling her kind of book and learn how to present her work professionally; a fairly high percentage of rejections on the way to acceptance; an agent who demands changes to the manuscript or book proposal before submitting it to editors; months of submission to editors; further revisions after a publishing house acquires the book, and an expectation that she will have to do a good deal of the legwork to market her own book after it comes out.

In other words, a long, hard road. And when you get inside the chocolate factory, it isn’t all that magical; it’s just a business, albeit a glamorous one.

Accepting that, and learning not to stress too much over the vast majority of the process that’s completely outside a writer’s control, is crucial to writerly happiness. The stress-control method I recommend may not be as immediately appealing as some of the ostensibly sure-fire quick query fixes out there, but it has been road-tested: find out what the pros expect and learn how to present your writing in that way.

I know, I know: I may be fighting a losing battle here, urging creative people to be practical. For many, many writers — published and aspiring both — concentrating on the creation of beautiful prose to the exclusion of dealing with mundane practicalities is not only a way of life; it’s a point of pride.

Case in point: last April, I was sharing a delightfully steamy bowl of Thai coconut soup with an exceptionally talented author of literary fiction (who shall remain nameless for the nonce, but rest assured, I’ll let you know when his next novel comes out) when the waitress informed us that we had just spent many hours discussing things writerly, and the kitchen would like to close. At the end of a roughly ten-minute discussion of the locations of places that might conceivably be willing to serve us coffee at that hour, the author sighed and said, “Well, maybe I should just go home and start my taxes.”

Since it was by then 10:30 pm on the night before said taxes were due, I naturally assumed that he was joking. Judging from his reaction to my hearty guffaw, though, he hadn’t meant it as a joke: he honestly had not begun to think about his imminently-due return.

I would be tempted to think of this reluctance to plan for the hard realities of life as merely part of his substantial and complicated personal charm, but the fact that most of the working artists of my acquaintance seem to indulge in this particular form of procrastination leads me to suspect that it may be endemic to our breed of creative dreamers.

Let’s face it: as a group, we tend to defer serious thought on the business side of being an artist until we actually find ourselves in the situation, don’t we? As we’ve discussed throughout this series, many, if not most, aspiring writers long for publication with a major house, but don’t take the time to learn what that would actually mean in practical terms, let alone prepare for it.

For example, several years ago, I had the great pleasure of teaching a class on how to craft attention-grabbing queries to a room stuffed to the gills with intelligent, well-read writers. These folks had really done their homework, and most of them had novels, memoirs, and nonfiction proposals very close to being ready to be sent out the door.

As widely diverse as their writing projects were, I was struck, as I always am, by the great similarity of their descriptions of their dream agents. Everyone, without exception, wanted a well-established agent at a well-known agency to fall in love with the book in question, particularly with the writing, and represent it with intelligence and verve.

“That’s great,” I said, when the last student had expressed this hope. “What else do you want from your agent?”

The room fell silent, as if I’d just said something tremendously rude. And no wonder: like most aspiring writers, my students wanted desperately to believe that once Willie Wonka had cracked the gate for them, all of their dreams would come true.

I am used to this; it always happens at this point in my classes. “What about an agent with experience in selling your type of book?” I suggested. “An agent who has built up the connections to be able to get your book or book proposal under the right eyes right away?”

Well, yes, the students conceded, that would be nice. As we discussed why that might be a plus, however, I could tell that they were uncomfortable with the prospect of adding something this specific to their wish lists — an interesting reluctance, considering that as we saw earlier in this series, an agent who does not have those connections is going to have a significantly harder time selling a writer’s manuscript than one that does.

So I persisted: “What about an agent who is hungry? Would you be happy to be represented by someone with a hundred clients, so the success of your book will be only a small proportion of her year’s income, or would you prefer to be one of twenty, where each sale counts more to the agent?”

This one was difficult even to get the students to talk about in theory, let alone express a personal preference; again, these are bright, talented, well-read people, yet their body language made it obvious that the very idea of setting anything but the most minimal expectations for representation scared them a little. It was unfamiliar territory, and in a sense, by even asking them to think about it, I had broken one of the most sacred of the writers’ conference taboos: implying the possibility that not every agent who likes an author’s work is necessarily a good fit for it.

This truth is so important to a writer’s happiness in working with an agent that I’m just going to go ahead and restate it as a rule: a writer needs not just any agent to represent her work; she needs the right agent.

Given that most aspiring writers give up before they’ve given their manuscripts a sufficient chance to succeed, I’m going to round out this series by talking about how they can falter after they do succeed, at least at clearing the first major hurdle on the path to publication. Today, we’re going to discuss the often astonishingly disorienting moment when a writer receives an offer of representation.

Yes, yes, I know: we’ve already talked about this. I’m revisiting it because in this decision, above all others, it’s vital for a writer to be practical, rather than romantic.

Because, really, do you know much more about what goes on in that agency than what Charlie knew about how Willie Wonka made his chocolate? Most of the time, all a writer offered representation really knows is that the agent in question sells books to publishers for a living.

Pardon me for asking, but are there Oompah-Loompahs involved?

Seriously, process is important to consider. As we discussed earlier in this series, how an agent chooses to handle a manuscript can have almost as strong an impact upon its market prospects as whether he chooses to handle it in the first place. It’s not all that uncommon for good writers to end up feeling that their careers are being stymied by agents who, while not actually bad at their jobs, at least do not apparently share the same goals for the book in question. Anyone who has ever attended a writing conference has probably met at least one writer who gave her soul to an agent for a year or two, only to find herself dropped when the book did not sell right away.

For a writer who has yet to find representation — and if you are one of these, don’t be hard on yourself; there are plenty of brilliant writers out there who are unrepresented or between agents — it may be hard to feel sympathy for a writer in this situation. After a long, hard spell of querying and/or submission, ANY agent willing to represent a book can start to look pretty good. So when the aspiring hear such complaints, they may be tempted to conclude that if the complainer’s book did not sell, or if the agent stopped sending it out, or if the agent never sent it out at all, it was because the manuscript itself had some irredeemable fault.

Sound familiar? They should: if you’ve ever queried or submitted, you’ve probably heard one or more of them ringing in your head throughout countless hours of self-doubt. They’re the same set of justifications aspiring writers often level at themselves when their queries or submissions don’t immediately get picked up.

Whether the writer thinks these things of herself or others think it of her, these unwarranted critiques stem from the same source — those twin fantasies I mentioned above, the myths about how publishing is supposed to work. And why shouldn’t we think that of one another? Most of the writing manuals and pretty much all of the classes and conferences teach us to believe that the blame must lie with either the book or the writer.

There is a perfectly good reason that this is the case: what the manuals and experts are selling, generally speaking, are ways in which the writer can alter the book, the pitch, the query letter, even her own work habits, in order to make the book more marketable. Many, many self-styled experts make quite good livings in this manner.

And more power to the ones who are gifted at it, I say: when aspiring writers improve the aspects of the road to publication that actually lie within their control, while learning not to obsess about the myriad aspects of querying, submission, marketing, and publication that are utterly outside the author’s ability to affect them, the process becomes not only easier, but substantially less frightening. Like using language correctly and effectively, promoting one’s writing utilizes a set of learned skills.

I regularly teach this type of class myself (for both writers’ organizations and small writers’ groups, should any of you be interested), regarding it as a way to arm writers with the tools that will help them succeed in a genuinely difficult endeavor: getting their work noticed by people who can bring it to publication. After all, it would make little sense to teach Ten Tips on Being a Better Agent or Sharpen Your Eye for Talent: Make Yourself a Better Editor to groups of aspiring writers. The fact remains, though, that even the best-prepared author of the best-written book is hugely dependent upon the skills, tastes, and connections of her agent and ultimately, her editor.

The power that agents wield has gone up astronomically within our lifetimes, as we saw earlier in this series. The reason for this easy to explain — the consolidation of the major publishing houses, abetted by fears about the recent contraction of the economy and the perceived threat of electronic publication — but hard for a gifted writer trying to break into the biz to accept. Agents and editors at small publishing houses (who sometimes also prefer to work with agented writers, but often make exceptions) have become the arbiters of what does and doesn’t get published in the United States. The editors at the major houses see only a hand-picked minority of the writing actually being produced.

This should all sound familiar to you by now, right? Since you are already aware of the importance of having an agent, I shall not continue to harp upon this point, except to say: since the author now does not participate in the selling process, it is more vital than ever to find an agent who will represent your work well.

Whenever I point this out to my classes, however, my students do not like this conclusion at all. “If an agent loves my work,” one of them will inevitably ask, “won’t he automatically represent it well?”

The short answer is a resounding NO, but the long version requires a two-part answer. First, a certain percentage of the people working in any field will be still learning how to do it, and in the publishing industry, where success is so heavily based upon connections and luck, the agent who likes your book best (or, as usually happens, the one who likes your book FIRST) may not necessarily be the one with the right connections.

Thus, that story writers so often hear at conferences: the agent falls in love with a book, signs the author pronto, sends the book out to an editor or two — then sits helpless after the first few contacts reject it.

Since it is traditional for a book to be submitted to only one editor at each imprint, having your work sent out by an agent with the wrong contacts may actually endanger its chances of being seen by the right editor. Especially if the agent has a track record of giving up after just a handful of submissions.

What may an aspiring writer learn from this? As with querying, until a manuscript has been circulated for a while, no one can really say for sure how marketable it actually is.

The second answer to the question is less well-recognized amongst writers. Now, it is the norm for good agents to ask for significant revisions on a book or a book proposal before sending it out to editors. Effectively, this means that the agent you choose — and who chooses you — is your first editor.

Which means — chant it with me now, campers – it is absolutely vital to sign with an agent whose taste and integrity you trust.

I want to get the word out there about the edited-by-the-agent phenomenon, because I have found that most unagented writers are quite unaware of it (or were before we discussed it in this series). Not all agents require up-front revisions, but a significant minority amongst those who work with previously unpublished writers do. I spent the first two and a half months of my memoir’s representation contract revising and re-revising my book proposal, at her behest; one of the best novelists I know spent a YEAR AND A HALF in agent-required revisions before her agent so much as photocopied it.

Other agents prefer to suggest only minor tweaking before sending out the first round of submissions, then, once they have garnered significant editorial feedback, ask the author to revise the book in accordance with the changes editors said they would like to see. (Be warned in advance: if three editors saw it, in all probability two of them will ask for mutually contradictory changes. A good agent can help you figure out which advice is worth taking.) Here again, many first-time authors are astonished to find themselves, a year or two after signing with a terrific agent, still in the throes of revising an as-yet unsold book.

Naturally, I explain all of this to my classes. By this point, my students are usually sitting speechless, aghast and disappointed. As much as I would like to reassure each and every one of them that their work would sell well and immediately, the fact is, a quick sale of an unrevised work to a major publishing house has become quite rare.

As I MAY have intimated once or twice earlier in this series, I think it is quite unfair to aspiring writers everywhere that the prevailing wisdom so often says otherwise. Yes, from the agents’ and editors’ points of view, publishing is a fast-moving business, but from the authors’, it sometimes seems as if it barely runs on electricity.

I feel a trifle disingenuous saying this, because actually, my first book was one of the few exceptions: from winning a major nonfiction award at a conference to signing with my agent to book sale was only eight months, positively lightning speed. To put this in perspective, though, my book was only being circulated to editors for the last two of those months. The period between when I signed the agency contract through when the book was first sent out to editors was entirely devoted to tweaking my book proposal my agent’s behest.

Let that sink in for a moment: that revision time was unusually rapid, with my getting pages back to her significantly prior to the deadlines we had agreed upon.

This realization, as you may well imagine, made my students groan, as it would many writers. We all like to think that once the inspiration fairy has bonked us on the head often enough to get us to churn out a complete manuscript, that’s that. Since attracting an agent’s interest is so very arduous, the vast majority of unagented writers tend to idealize just how much of a relief it will be to sign that contract. (Again, I know I’m reviewing material we’ve covered already in this series, but since this is the last post, I’m entitled to a spot of review.)

“Phew!” these writers tend to think. “I’m working my fingers to the elbow now, but once I sign with an agent, my period of hard work will be over. I can just hand my finished book (or book proposal) to my agent, and wait for her to sell it. And because she will adore my writing, that will happen in a matter of weeks.”

With such expectations, it’s no wonder that so many writers give little thought to the personality of their dream agent: they are not expecting to have much interaction with this paragon. The agent, in this fantasy, is just a one-time broker.

Now that you know from having slogged faithfully through this series that working with an agent is quite a bit more complicated — and lengthier — than that, I ask you the question I put to my students: what do you want your agent to do for you other than to sell your book?

Ponder that for a moment, please. It honestly couldn’t be more important to your long-term happiness as a writer.

Remember a few posts ago, when I mentioned that too many aspiring writers take the time to learn a little about their soon-to-be agent before gasping a grateful “YES!” to that long-awaited offer of representation from someone who may or may not be the agent of their dreams? The best antidote to an uninformed decision, I suggested, is to ask the offerer a few questions: will you be working with the agent directly, for instance, or an assistant? (If the latter, it is definitely worth your while to have a conversation with the assistant before you decide, too.) Will the agent want revisions to what you submitted, and if so, would she be open to setting aside some serious time to discuss them? What exactly does the agent LIKE about your book, your ideas, your writing style? If you are not a person who likes hand-holding, is the agent willing to give you your space to work?

Again, this should all be sounding familiar, right? So why am I bringing up this discussion yet again?

For practical reasons, I assure you. While the answers are important to figuring out how the agent will expect you to work with her, the ensuing discussion actually serves an even more important secondary purpose: it gives you are foretaste of what it will be like in the weeks and months after you sign, when your new agent is ruling your writing life.

Strange to think of your future agent that way, isn’t it? It’s a pragmatic view of working with an agent, rather than a romantic one.

How might a savvy writer go about being pragmatic in this conversation? Well, by asking practical questions. It behooves you, for instance, to make very sure that this person is someone with whom you would be willing to be in frequent e-mail contact; is this a person you would be comfortable picking up the phone to call if you run into problems with your editor? If you’re the type of person who is driven crazy by uncertainty, for whom no news is definitely not good news, you will want to know whether the agent prefers to issue periodic updates on the status of books being circulated, or whether you should feel free to ask whenever the wait starts to seem long. Knowing in advance how frequent contact has to be before the agent starts to feel hounded can save a writer a heck of a lot of chagrin down the line.

Ask about her taste in literature, to get some indication if this is a person you can trust to give you writing feedback. (You should ask the same question, incidentally, of ANYONE you ask for feedback, from your best friend to a freelance editor. If you do not like the same kinds of writing, chances are lower that the feedback will be truly useful to you.) Find out whether the agent likes to give extensive, line-specific feedback, general feedback, or no feedback at all on a manuscript. If you are the kind of writer who hesitates to change so much as a comma without double-checking with someone else, you’ll probably be happier with a heavier commenter.

If, on the other hand, you tend to fly into an ungovernable rage at the slightest suggestion that your work is less than perfect…well, you’re probably going to want to see a doctor about your blood pressure before you sign either an agency or publication contract; the professional writer’s life tends to be stuffed to the gills with agents, editors, marketing specialists, etc., suggesting forcefully that changes really ought to be made to a manuscript. But if you already know that you would prefer to keep editorial input minimal, a more hands-off agent may be a better choice for you.

You should also ask for a current list of clients — listings on agency websites are not always up-to-date — and for a few days to rush to the bookstore and see what those writers’ books are like. (Don’t even CONSIDER skipping this step; skimming over the first chapter of several of an agent’s clients’ books can tell you a great deal about both her literary tastes and how heavy-handed an editor she is.) You would even be well within your rights to ask if the agent to pass your phone number along to another client who writes similar books, so you can chat about what it is like to work with this particular agent.

That’s not to say, of course, that what makes another author happy will necessary work for you. Just as all of our manuscripts are different, so are each of our needs and desires for this peculiarly intimate relationship. It is, however, more information for you to consider as you walk into representation with your eyes wide open.

So I ask you again: what do you want from your agent, other than to sell your books? How do you want to work together? Or, if you’re being honest about it, has your only criterion been that the agent in question would say yes to you?

Bears a bit of thought, I think.

Especially for those of you who are hoping to be career writers, rather than simply the authors of a single, well-respected book. While the common fantasy of being swept off one’s feet by someone spouting fabulous promises of fame, fortune, and a spot on Oprah’s book club list is all very nice, being aware of the realities of how books actually get published, what role your agent will play in that process, and how you would like your work to be handled will enable you to come up with realistic expectations that will help preserve you from the awful fate that often dogs aspiring writers who suddenly find themselves with agent: having gotten precisely what you thought you wanted, yet still feeling disappointed because what you got was not a fairy tale.

Down-to-earth expectations can, perversely, render it easier to achieve magnificent outcomes — and not just for you. If you choose well, aligning yourself with an agent who both has the connections to sell your work, expectations for it that similar to yours, and communication preferences compatible with your own, you’re probably going to end up being a better client. By approaching finding an agent deliberately, cautiously, and with an understanding of your own goals and working style, rather than blindly rushing into a contract with anyone who is interested in representing you, you are much, much likelier to feel supported throughout the publication process — and end up with the results you want.

So investing some thought in figuring out just what it is you do want is writerly time well spent.

If all of this sounds like dating, well, it is: writer-agent relationships often outlast the average marriage. You don’t want to wake up in a year and find yourself in a long-term relationship with an agent who no longer makes you feel your work is special, do you?

Why am I bringing this up at the very end of a dense series on publishing realities, you ask? So you may lift your eyes from the long, hard road to publication and ponder not only the ultimate goal of seeing your book in print, but the professional marketer — which is, after all, what an agent is, right? — you hope will help you get it there.

Congratulations on making it all the way through this long, serious series; I hope it will prove helpful to you. May each and every one of your books end up in the chocolate factory best suited to it.

Next week, I shall get even more practical, delving into the often-misunderstood nitty-gritty of how professional writers present their work. As always, keep up the good work!

The getting-a-book-published basics, part XVI: wait, but I heard…

imshocked

Sorry about the several-day silence, campers. Apparently, there are two strains of flu going around this winter; both were kind enough to stop by my house. I’m going to keep it short today, so I can get right back to such intellectually stimulating endeavors as forcing liquids and lying helplessly under a cat.

I didn’t want to leave you hanging so close to the end of this long series on how books do — and don’t — currently get published in the US market. It’s been quite a journey, hasn’t it? We debunked a few common myths about getting published (most notably, the one about good writing always finding an agent or publisher relatively quickly), approaching major publishing houses (if the houses you have in mind are located within the United States, you need an agent to do it for you), how agents handle queries and submissions from aspiring writers, and finally, what happens to a manuscript after an agent picks it up.

Did you find all that empowering, or just depressing? The former, I hope: once a writer can recognize that the formal hurdles she’s expected to jump to land an agent and/or find a publisher for her manuscript are just that, formal hurdles designed to discourage writers who haven’t done their homework, rather than a series of referenda on how talented she is, she can plan accordingly.

How so? Well, if a query, submission, or book proposal does not follow the rules, it tends not to matter how good the writing in the manuscript is. Contrary to popular opinion amongst aspiring writers, professionalism is almost as important as talent, at least in the initial approach.

Or, to put it less delicately, not taking the time to learn the ropes only seems as if it would speed up the trip from completed manuscript to publication. In reality, just leaping into querying or submission unprepared usually lengthens that trip.

Yes, yes, I know: those of you who have been querying or submitting for a nice, long while are shocked, shocked, to hear that the learning curve for those new to the trying-to-get-published game can be pretty steep. But remember, this honestly was news to every currently-published writer at some point.

Hey, it’s complicated stuff.

Thus this series. I habitually devote a great deal of blog space to showing aspiring writers a few short cuts, but once a year, I like to place that advice within a larger context. And frankly, every year, I take a lot of flak from the pros for doing it. Seriously.

Why, you ask? Well, every pro has a slightly different reason, but the one I (and others devoted to helping aspiring writers over the technical hurdles) hear the most tends to run a little something like this: blogs like yours have made it harder to tell the good manuscripts from the rest. Back before it was so easy for writers to find out what to do, far more queries were instantly rejectable; before you started yammering about standard format, most submissions could be dismissed at a glance.

I take this as a compliment — because why, really, should a writer brand-new to the game know how these things are done? Given how complex, counter-intuitive, and let’s face it, contrary to the prevailing societal notions of how books get published the realities are, it’s just a bit puzzling that folks in the publishing industry just expect serious aspiring writers to pick up the basics on their own. It’s not as though rejections typically include admonitions to learn how to write a professional query letter, for instance, or come right out and say, “Look, we read only the first paragraph of your submission because it was not double-spaced, contained three typos and a cliché in the opening sentence, and was printed on off-white paper instead of bright white. That’s no reflection on your writing style — but if you want to have a better shot next time, learn a little something about what we expect to see.”

What do rejected writers see instead? We’re sorry, but this manuscript does not fit our needs at this time. Or I just didn’t fall in love with this story.

“But what does that mean?” aspiring writers constantly ask me in despair. “I know that this agent is telling me something about how I can improve my query/submission, but I can’t figure out what!”

Actually, the agent probably isn’t: most rejections are form-letter boilerplate, and thus not personalized at all. The whole point of a form rejection is to minimize the time Millicent the agency screener has to devote to a query or submission her agency isn’t going to pick up, right? So unless a rejecter gives a specific reason, it’s just a waste of an aspiring writer’s energy to try to read anything into prepackaged phrases that are equally likely to be applied to a poorly-written query that Millie never even considered and a professional-sounding one that just didn’t read as though her boss agent would be interested in the story.

Except to consider the possibility that Millicent is implicitly saying, look, I can’t take your work seriously until you learn the ropes.

Notice how often the word serious has cropped up in the last few paragraphs? There’s a reason for that: in the publishing world, a serious writer is by definition someone who not only has talent and good ideas for books, but has taken the time to learn how to present her work professionally.

That made some of you roll your eyes, didn’t it?

I’m not too surprised. Throughout this series, I’ve been sensing a strange combination of discomfort, disbelief, and outright outrage floating around in that part of the cosmic ether where I choose to imagine my far-flung readership resides. Oh, the discontented have been too nice to kick up much of a protest over my account of these rather grim realities, but since the commenter-to-non-commenting-reader ratio on any blog is quite top-heavy, I’ve gotten good at sensing unspoken confusion. If I had to guess the single sentiment that has been muttered most often by readers of this series, it would be this:

“Hey — that’s not what I heard!”

Hands up, everyone who has thought some permutation of this sentiment, either earlier in this series or when getting the skinny from some ostensibly authoritative source like me. In a way, I applaud this reaction — since there’s such a lot of advice out there for writers, you should be thinking critically about all of the marketing and writing advice you hear. If I haven’t mentioned recently, it’s not a good idea to take any self-described publishing expert as gospel, even if that expert happens to be yours truly.

That can be an awfully tall order; as most of you are probably already aware, there are a LOT of conflicting prescriptions for writing success floating around. Including, incidentally, the information writers pick up at literary conferences. On the conference dais and even during pitch sessions, aspiring writers sometimes hear radically mixed messages.

Don’t believe me? Okay, see if any of these scenarios sound at all familiar:

* A writer preparing to attend a conference diligently wades through both the standard agents’ guides and the websites of the agents scheduled to attend the conference. Once she hears those agents speak at the conference, she finds head spinning at how different her dream agent’s speech about what she wanted to represent right now was from her stated preferences in the guide or on her website.

* After waxing poetic behind a podium about how much he loves literature in general and his favorite genre in particular, an agent or editor brushes off those aspiring writers brave enough to take him at his word and approach him to pitch, giving cold responses ranging from “I don’t handle that sort of book” (spoken in a tone that implied that you should already have known that, whether or not he specified during his speech) to “Gee, that sounds interesting, but my client roster is totally full at the moment” (so why come to a conference to solicit more?)

* The agents at a particular conference say that they are eager to find new clients, yet none of them actually end up signing anyone who pitches to them there. (A more common occurrence than most of us who teach at conferences tend to admit.)

* An agent’s (or editor’s) warm face-to-face response to a writer’s conference pitch is very much at odds with her rather tepid and slow communications during the submission process. “But she loved my idea at the conference!” the writer will protest, tears in her eyes, wondering what she has done wrong. (The probable answer: nothing. The fact is, sometimes a nice conversation at a conference is just a nice conversation at a conference.)

Why am I bringing up these mixed messages here, toward the end of this series on the basic trajectory of publication, other than to validate some writers’ well-justified confusion?

Well, remember how I mentioned that the long, long road to publication tends to be quite a bit easier for a writer who has realistic expectations than one who does not? Expecting to hear at least partially conflicting advice from the pros will at least relieve a writer of the substantial stress of suspecting that there’s a secret handshake required to break into print, a trick that may be learned by following every single piece of advice one hears to the letter.

Trust me, that way lies madness. Do your homework, figure out what you’re going to do, and do it. Listen to new input, certainly, but use your acquired knowledge of how the industry does and doesn’t work to weigh how likely any fresh piece of advice is to help you.

I’m also bringing it up to encourage all of you to use caution in evaluating whether to pay to attend writers’ shindigs in the upcoming spring and summer conference seasons. Many conferences promote their conferences by implying, if not outright stating, that they’re flying in agents and editors who will sign attendees on the spot.

However, that’s seldom the case: many agents pick up only one or two clients a year out of ALL of the conferences they attend. And that’s in a year when the economy isn’t bottomed out and the publishing industry isn’t trying to figure out the whole e-book phenomenon.

I tremble to mention this, but there is even an ilk who goes to conferences simply to try to raise authorial awareness of market standards, with no intention of signing any authors. They attend simply to educate, as if their names on a conference brochure didn’t at least imply otherwise. Then there are the ones who attend conferences just so they can visit their girlfriends in cities far from New York, or who just want a tax-deductible vacation in the San Juans, and couldn’t be less interested in the writers’ conference whose dais they will be gracing.

Those last few are beyond the scope of my discussion here, but I’m sure the karmic record-keepers frown upon them from afar.

The good news is that doing your homework about any conference you are considering attending can help you avoid wasting your time pitching to people who aren’t interested in helping you get your work published. For some tips on figuring out how to maximize your chances of ending up at a conference where you will be able to pitch to — or at least hear useful, up-to-the-minute advice from — agents who are genuinely looking to represent books like yours, please see the posts under the CONFERENCE SELECTION category on the list at right.

Nor are mixed messages limited to conferences — there’s plenty of confusing information out there, posing as authoritative behind-the-scenes skinny. See if this one rings a bell:

An agency states categorically in one of the standard agency guides and/or on its website that it is looking for new authors in a wide array of genres, a list that apparently doesn’t change from year to year? Yet when a writer queries with a book in one of the listed categories, he is crushed by a form letter huffily announcing that the agency NEVER represents that kind of work.

I have personal experience with this one, I’m sorry to report. I once made the mistake of signing with an agent (who shall remain nameless, because I’m nicer than she) who listed herself as representing everything from literary fiction to how-to books, but who in fact concentrated almost exclusively on romance novels and self-help books, two huge markets. I did not learn until the end of our rather tumultuous association that she had signed me not because she admired the novel she was ostensibly pushing for me, but because I had a Ph.D.: she hoped, she told me belatedly, that I would become frustrated at the delays of the literary market and write a self-help book instead.

I know; I was pretty flabbergasted, too.

Why would an agent advertise that he is looking for book categories she does not intend to represent? Well, for the same reason that some agents and most editors go to conferences in the first place: just in case the next bestseller is lurking behind the next anxious authorial face or submission envelope.

No fooling: an agent may well represent cookbooks almost exclusively, but if the next DA VINCI CODE falls into his lap, he probably won’t turn it down. He may well reject 99.98% of the submissions in a particular genre (and actually state in his form rejections that he doesn’t represent the genre at all, as an easy out), but in his heart of hearts, he’s hoping lighting will strike.

A broad advertiser is always a gambler, at some level.

And yes, now that you mention it, that vagueness is very, very annoying for the writers who believed his blurb in a conference guide or website. (For some tips on how to decipher these, please see the HOW TO READ AN AGENCY LISTING category on the list at right.)

The fact is, not everything in this process is what it appears to be at first glance. Had I mentioned yet that those who do their homework tend to have an easier time?

The problem is, the very difficulty of the endeavor discourages many aspiring writers from approaching publishing as a business with ropes to learn. Fearful, they become downright superstitious: because the process can seem mean or even arbitrary to those who are new to it, it can be very tempting to cling to every new piece of information one hears.

I’m not going to lie to you: giving advice to would-be authors is big business these days. Just because a writer pays anywhere from fifty to several hundred dollars to attend a conference or intensive seminar doesn’t necessarily mean that what he will hear there is a single coherent explanation of what to do in order to get his book published.

Don’t expect it. Good seminars and conferences can be extremely informative — as long as you keep your critical faculties active at all times, because you are most assuredly going to be receiving some conflicting information.

Or at least information that might sound contradictory to a writer unfamiliar with the process. Allow me to explain.

The fine folks on the business side of publishing and those of us on the creative side of the business often speak rather different languages. If you’ve learned anything throughout this series, I hope that it was that necessarily, a writer thinks about her writing quite differently than an agent or editor does, and for the best possible reasons: for the writer, it’s self-expression; for the agent or editor, it’s a commodity to be sold.

The result: rampant communication problems between the two sides.

I wish I could refer you to a reliable, comprehensive translation guide between writer-speak and industry-speak, but frankly, I don’t know of one. Like other norms of publishing, a professional writer just sort of picks ‘em up by osmosis.

However, over the years I have gathered an accepted array of truisms that agents and editors tend to spout at eager authors they meet at conferences, in agents’ guides, and on their websites. Although aspiring writers often decide in retrospect that these statements were, at best, inaccurate and/or misleading, these are not lies so much as polite exit lines from conversations, statements of belief, and as often as not, sincere attempts to make struggling aspiring writers feel better about facing the genuinely daunting task of finding representation.

Yet from the writer’s point of view, they might as well be real whoppers.

So here’s my top ten list of confusing statements agents and editors tend to make at conferences — and, increasingly, in form-letter rejections. Because I love you people, I have also included a translation for each in writer-speak, as well as a prescription for reacting to it.

Do keep this guide by you the next time you receive a rejection letter or go to a conference, so you can keep score — and your sanity.

10. “There just isn’t a market for this kind of book right now.”
Translation: I don’t want to represent/buy it, for reasons that may well have something to do with what is selling at the moment, but may also relate to my not having the connections to sell this particular kind of book at this juncture.

Prescription: don’t waste both your time and his by approaching him with books in categories he hasn’t sold recently; move on.

9. “The market’s never been better for writers.”
Translation: I have a very strong preference for representing previously published authors. Since it is now possible for any aspiring writer to self-publish a blog or write for a website, I don’t think there’s any excuse for a really talented writer not to have a relatively full writing resume. (Note: this attitude is almost never seen in those who have ever written anything themselves.)

Prescription: approach someone who says this only after you have a few solid writing credentials gracing your query letter.

8. “I could have sold this 10/20/2 years ago, but now…”
Translation: You’re a good writer (or your pitch was good), but I’m looking for something that more closely resembles the most recent bestseller. I’m not even vaguely interested in anything else right now. Actually, I am pretty miffed at you authors for not paying closer attention to the bestseller lists, because, frankly, you’re wasting my time.

OR:

You’re a good writer, but I started being an agent/editor a long time ago, back when it was easier to sell books. Your work may have a political slant that has gone out of fashion, or it is too long, or it shares some other trait with a book I truly loved that I struggled to sell for a year to no avail. I don’t want to get my heart broken again, so I really wish you would write something else. Have you checked the bestseller list lately?

OR:

The literary market is changing rapidly right now, and so are my connections. So while I may have a respectable track record in selling books just like yours, I’m not certain that I can do it now.

Prescription: assume this one isn’t taking on new clients right now and move on.

7. “We gave your work careful consideration.”
Translation: like most submissions, we probably invested less than a minute in reading it — and by we, I really mean an underpaid intern who was looking for predetermined grabbers on the first page or in the query letter. Please do not revise and resubmit, because we’re really, really busy.

OR:

If I had actually taken the time to read it, I might have had some constructive comments to make, but I simply haven’t the time. In my heart of hearts, I do feel rather guilty for not having done so; that is why I am making this defensive statement in my form-letter reply.

OR:

Your manuscript made it past the screening eyes of three Millicents, and I stuck within it for the first 20 pages before I got distracted. But I just don’t think that I can sell this right now.

Prescription: no means no, no matter how it is phrased. Unless the rejection includes some feedback overtly applicable to your book, assume that this is a form letter and move on.

6. “The length of the manuscript doesn’t matter, if the writing quality is high.”
Translation: I don’t want to be the one to tell you this, but a first novel shouldn’t be more than 400 pages for literary or mainstream fiction, 250-350 for anything else. (Anne here, breaking in mid-translation: for the benefit of those of you who just turned pale, you’ll find an explanation under the BOOK LENGTH category at right. Also, these page counts assume standard manuscript format — and if you don’t know what that is, please see the HOW TO FORMAT A MANUSCRIPT category.)

OR:

Frankly, I think you should have taken the time to check how long works in your genre are. However, if you’re a spectacularly talented writer, I would like a peek at your work, because maybe I could work with you to bring it under accepted limits.

OR:

I think the current length standards are really stupid, and I don’t want to give them more credibility by stating them here.

Prescription: walk into a well-stocked bookstore and flip though ten or twelve recently-published books similar to yours. (Avoid those that have been out more than three years, or it won’t be a helpful sample.) How many pages are these books, on average?

Then consider your manuscript: is it longer, bearing in mind that page count shrinks by about 2/3rds between manuscript and printed page? Much longer? If so, is there anything you could do to bring it more in line with the standards of your book category?

If not, should you really be mentioning the word count in your query letter, when a too-high count may lead to instant rejection? Contrary to popular belief, the word count is not a required element in a query letter. (See? It really does pay to do your homework.)

5. “We are interested in all high-quality work, regardless of genre.”
Translation: We actually represent only specific genres, but we are afraid that we will miss out on the next bestseller.

OR:

We are an immense agency, and you really need to figure out who on our staff represents your genre. If I am feeling generous when you pitch to me, I will tell you who that is. I may also pass your query along to the right agent within my agency.

OR:

We are a brand-new agency. We don’t have strong contacts yet, so we’re not sure what we can sell. Please, please send us books.

Prescription: do a little checking, to find out what book categories this agency actually does represent. If they don’t have a track record of selling books like yours, you’ll probably have better luck approaching those that do.

4. “I am looking for work with strong characters/a strong plot.”
Translation: I am looking for books easy to make into movies.

(I wish I had an alternate translation to offer for that one, but frankly, I’ve never heard this statement used any other way at a conference. Sorry about that. Agents looking for literarily strong plots are usually more specific about what they’re seeking.)

Prescription: if your book is filmic, go for it!

3. “We are always eager to find new talent.”
Translation: we are looking for the next bestseller, not necessarily for someone who can write well. (Yes, I know; this one is genuinely counterintuitive.)

OR:

We honestly are looking for new writers, but that does not mean that we’re going to be willing to represent work that we don’t think we can sell in the current market. Please send us only genuinely marketable work.

Prescription: again, time spent in your local bookstore can only help you. Find out what kind of stories are selling in your book category these days. If your manuscript does not overtly resemble them, is there a way you could regear your query letter to make your book’s appeal to the readers currently buying books in your category more obvious?

2. “We are looking for fresh new approaches.”
Translation: This is a definitional issue. If the book concept is a spin on something already popular or on a well-worn topic, it is fresh; if it is completely original, or does not appeal to NYC or LA states of mind, it is weird.

Yes, really. For an intensive examination of the prevailing logic, please see the FRESHNESS IN MANUSCRIPTS category at right.

OR:

We are looking for young writers, and think older ones are out of touch.

Prescription: here, too, you’re going to need to do some homework to find out who the speaker represents/publishes. If he actually does habitually seek out exciting new voices, that will soon be apparent.

Remember, though: contrary to popular opinion, merely being a previously unpublished writer does not necessarily equal being a fresh new voice.

1. “True quality/talent will always find a home.”
Translation: But not necessarily with my agency.

OR:

Because I love good writing, I really want to believe that the market is not discouraging talented writers, but I fear it is. Maybe if I say this often enough, the great unknown writer in the audience will take heart and keep plowing through those rejections until she succeeds.

Prescription: this pro is telling you to do your homework. Do it; in the long run, you’ll be happier.

Confused by all of this double-speak? I don’t blame you, but don’t lose heart. There are two sentiments that always mean precisely the same thing in industry- and writer-speak:

“I love your work, and I want to represent it,” and

“I love this book, and I am offering X dollars as an advance for it.”

These, you can take at face value.

Again, I’m bringing all of this up not to depress you, but to prepare those of you new to the agent-seeking process for the earth-shattering notion that you honestly don’t want to work with an agent who isn’t excited about your type of book. And they often try to tell aspiring writers just that: if it’s a waste of your time to query someone who doesn’t have the connections to sell your book, it’s a waste of both of your time to approach someone who doesn’t even consider your book category.

In the hurly-burly of a conference or in the frustration of trying to come up with a list of agents to query next, it can be very, very easy to forget that. Contrary to the prevailing wisdom, agents are not identical; they specialize.

Please remember that there are plenty of good agents and editors out there, ones with integrity who genuinely want to help talented writers sell their work. I am passing all of this along in the hope that knowing the tactics of some of the ones who aren’t so wonderful will help you figure out whose opinions are worth taking seriously — and whose should be brushed aside without further ado, so you can continue on your merry way.

Next time, I shall wrap up this series, then it’s on to the mysteries of manuscript formatting. Keep up the good work!

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Thoughts about Self-Publishing, by guest blogger James Brush

James Brush postcard coverJames Brush postcard coverJames Brush postcard cover

Hello there, campers –

It seems like only yesterday that we were talking about the pros and cons of self-publishing in the rapidly-changing literary market…oh, wait: it was just yesterday. Because we raced over the topic so very quickly, I am more than delighted to bring you an insider’s look at the subject, generously provided by poet, blogger, and self-published first novelist James Brush.

And let me tell you, this post’s a lulu. I’m tickled to death to be bringing it to you — and to introduce the Author! Author! community to the multiply-talented James.

But first, a few words about how and why I periodically bring you this kind of behind-the-scenes-of-publishing account. As those of you who have been following this month’s Getting a Book Published Basics series are, I hope, already aware, I am deeply committed to making this blog as genuinely, practically helpful to writers at every step of their careers as humanly possible. To that end, I occasionally ask beg blandish published authors into coming here to Author! Author! and sharing their first-hand experience in the literary trenches. Their wit, wisdom, and, at times, deep-dyed cynicism is collected under the GUEST BLOGS AND INTERVIEWS category on the archive list at right.

Because I love you people, I am very, very selective in offering space here. Only authors kind and community-spirited enough to want to teach aspiring writers the ropes need apply.

So why, out of the dozens of successful self-published authors I know, was James the one I asked to be here now? Well, several reasons, actually. First, he’s not only written and self-published a darned good book; he’s written and self-published a darned good first novel.

As literary risk-taking goes, that’s a triple back-flip from the highest dive — and he’s pulled it off. Here’s the back jacket blurb:

James Brush postcard cover Paul Reynolds, a photographer who creates fake photos for tabloid magazines, wakes up with no idea where he is or how he got there. He can’t even recall his name. A strange man lurks nearby, breathing heavily and slowly flipping through a book. Paul hears the man’s breath, but he cannot see him. He realizes with mounting panic that his eyes no longer function.

He remembers racing down a desolate West Texas highway. He remembers a cop who pulled him over for speeding. He remembers a shotgun-brandishing cook chasing him out of a diner. And he remembers a life abandoned, but he cannot put together the jigsaw puzzle that brought him where he is: blind, wanted by the law, and in the company of this invisible stranger.

In the backcountry town of Armbister, Texas, where temperatures hover around a hellish 110 degrees, Paul’s memory, intangible as a heat mirage, lies just beyond his reach, and God may be a coyote.

Intriguing, eh? Not to mention being an awfully good elevator pitch. (Not sure why? Okay, let me ask you: did it immediately introduce you to an interesting protagonist in an intriguing situation? Did it contain unusual details instead of generalities? And if you’d heard 150 pitches in a day, wouldn’t you remember the one where God was a coyote? That’s a good pitch.)

I also thought James might be a good fit for this series because, like so many novelists, he found that A Place Without a Postcard did not fit neatly into a single book category. Something tells me that more than a few of you out there could identify with that maddening dilemma.

Since learning how to narrow down a complex book into the appropriate marketing category is an essential skill for any professional writer, here’s a pop quiz — given the description below and the pitch above, what category would you have picked for it?

A Place Without a Postcard is an unusual story about a man who gets lost. That’s about as simple as it can be put. It’s about more than that, though. It’s about friendship, redemption, belief, and self-discovery.

It is part science fiction and part murder mystery and part myth. It takes place in West Texas. Not so much the western part of Texas, but the mythical West Texas where one might run into a coyote named Mercury or a man who dreams of invisibility.

Stumped? Well, would it help or hinder you to know that the writing is quite literary? As one reviewer noted,

His descriptions of this landscape alone are well worth the read… In fact, this book is filled with sense-based ways of looking at ordinary things and, in so doing, Brush has created a unique story, full of mystery, suspense, and outright terror. He is quite good, however, in first creating a thread in the plot and then resolving it soon or later. I recommend this book to readers who enjoy mystery stories, as well as a good old-fashioned story of the human spirit triumphing over adversity.

Tell me: what did you pick? Literary or science fiction? Paranormal or Western mystery? Thriller or regional interest?

If you flung your hands over your eyes and shouted, “Stop! Stop! How on earth could I possibly answer this without having read at least a few pages of the book?” congratulations: that is precisely what a seasoned book category-chooser would say. (And should you be interested in doing so before I reveal James’ answer, you can check out the first few pages at the book’s Amazon page.)

So how was A Place Without a Postcard categorized? James made a simple, elegant, and most market-savvy decision: it’s simply categorized as Fiction (a.k.a. General Fiction, Fiction — Other, or Adult Fiction). That’s is both an accurate descriptor of the book and gave him the most marketing leeway. (For more insight into how and why he made that choice, check out this interview; as always, if you’re looking for direction in narrowing down your own book’s category, see the posts under the BOOK CATEGORY section of the archive list at right.)

Finally, I asked James to come here and talk to you because he is a smart author with a lot of experience promoting that most difficult of book types, a novel with regional appeal. He’s thought a lot about this, made good choices, and successfully survived what can be for many self-published authors a very intimidating experience.

Peruse very carefully what he has to say. And if you’ve ever wanted to ask questions about self-publishing, this would be an excellent time to do it.

Please join me in welcoming today’s very helpful guest blogger, James Brush. Take it away, James!

james-brush author photo

In 2003, I self-published my first novel, A Place Without a Postcard, using iUniverse. Self-publishing was a good experience for me and I learned a lot. In the interest of sharing some of what I learned, Anne invited me to write a guest post in which I thought I’d answer the questions I’m most frequently asked.

Are rescued racing greyhounds really such great pets?
Yes, they really are, but we’re talking about writing and self-publishing.

Oh, sorry. Should I self-publish my book?
That depends. The conventional wisdom is that nonfiction writers do better self-publishing than fiction writers. There isn’t a strong market for poetry, so many poets self-publish.
If you’ve got a fiction book, and you want readers, then you need to think about how you’re going to get people interested in your book.

These days, even authors published by the big houses are expected to do more and more of the promotional work themselves, but they have more tools at their disposal. Whether you self-publish or go the traditional route, your sales will depend largely on the work you are willing to do to market your book. More so for the self-published author.

Since your sales will likely depend on your effort, the writer who does self-publish and is willing and savvy enough to promote himself effectively and relentlessly stands to sell a lot of books and maybe even make some good money. But there is still one thing stacked against you: bookstores.

The big bookstore chains will rarely stock a self-published book. You may be able to convince your local Barnes & Noble or Borders to sell a few of your books on consignment, but to get your book in stores, you need to approach those indie booksellers who might be interested in quirky titles by local authors. That’s where I found the most luck.

Having said that, the big box stores will order your book for a customer who wants it, and it is likely to be available through that store’s website as well.

What you’ve got going for you, however, is the internet. In the years since I published A Place Without a Postcard, e-books have become viable. The internet has grown and blogs and social networking have gone mainstream. All of these things give writers, self-published or otherwise, even more ways to reach readers and promote themselves and their books.

The question then becomes, how hard do you want to work to find readers? As a self-published author, that will be entirely on you.

Ok, I’m going to do it. What should I do before I self-publish?
Don’t jump into it. Never publish your first, second or even third, fourth or fifth draft.

I had the advantage of working out the plot and dialog in grad school, where I received awesome and painfully honest critiques. Make sure your book is read by as many people–hopefully a few of them writers who will tell you the truth about your work–as you can find.

Have it edited. As an English teacher, I trust myself to do a solid proofread, but I’ll still miss a lot in my own work. You need to have someone else edit it.

Read the entire thing, out loud to yourself from a hard copy. I’ve seen Anne give this same advice here at Author! Author!, and she is absolutely correct. Do it. Much will be revealed.

In addition to making your manuscript the best you can possibly make it, you should develop a marketing plan of some kind prior to publishing, which brings us to…

What would you have done differently?
I would have spent more time thinking through marketing before I published.

When I published Postcard in 2003, blogs were not on my radar. The internet was something for tech savvy people. No one read e-books. Those were my perceptions, anyway.

I built my website, Coyote Mercury, in 2003, after publishing Postcard. In 2005, I rebuilt the site with a blog and fell in love with blogging. I also began building a larger audience for my writing. Now, most of the sales of my book come from people who have found my blog and enjoyed my writing there.

I suspect that a self-published author (or likely any author) will sell more books if she already has a readership, even a small one, prior to publication.

If I were self-publishing for the first time today, I would start a blog, maintain it, write regularly and build a readership before publishing the book. Maybe a year or two before publishing. Remember when I said don’t jump into it? Building a website and blogging are fun diversions for you while your manuscript cools before the next round of revisions. You might also be able to find an audience who will be as excited as you are the day your book hits the market.

I would also look around at other self-publishing options. I was happy with my experience with iUniverse, but there are more companies out there with different approaches and different ways of doing things. I would research those options.

Lulu intrigues me because they will allow you to publish your book in such a way that your own publishing company becomes the publisher of record. I like that and that would appeal to me if I were doing this again.

Do you plan to self-publish again?
I always intended A Place Without a Postcard to be something I would do on my own. It’s been a very rewarding experience, and I have no regrets.

I have a second novel now, A Short Time to Be There, that I’m shopping around to agents. I intend to do the traditional route for this book for a variety of reasons. I don’t have the same DIY desire for this book, though I know that when it is published, I will still have to do much of the marketing work myself and apply much of what I learned from A Place Without a Postcard.

I do write poetry, which I publish on my blog, and I’ve had some luck getting my poems published in various e-zines and journals. At some point, I will have a complete collection of poetry, and I may publish that myself.

Anything else?
I’ll say it again: make sure you’ve gotten other people to read and critique your work. Pay them if you must in dollars, chickens or eighteen-year-old Scotch because if you’re self-publishing, you’re going to have to accept the fact that some people consider all self-published books to be failures. This is simply not true, but you have a duty to make sure that you aren’t providing the world one more reason to categorically reject all self-published works.

Ultimately, you need to believe in your book, maybe even more so than when you submit to agents and editors. When you do that, you are looking for someone else to believe in your work and help you make it even better. You won’t have that when you self-publish. You’ll be on your own and you have to know down to your core that your book is good enough for you to look a stranger in the eye and tell him that your book is worth his time.

Mine is, but it took almost ten years to get it there.

Finally, the most important advice I know for anyone seeking to publish anything by any means:

Be patient and keep writing.

james-brush author photo James Brush is a writer and teacher living in Austin, TX with his wife, cat and two greyhounds. He teaches English in a juvenile correctional facility, and was once a James Michener Fellow at the Texas Center for Writers. He published his first novel, A Place Without a Postcard, in 2003. His writing has been published by qarrtsiluni, Thirteen Myna Birds, ouroboros review, Bolts of Silk, a handful of stones, The Journal of Pediatric Oncology Nursing and Good Gosh Almighty! He can be found online at Coyote Mercury.

The getting-a-book-published basics, part XV: the rapidly-changing face of self-publishing, or, objects in motion may not look the same as objects at rest

sunshine-moving-in-trees

This, believe it or not, is a photo of something exceedingly straightforward: a wind-blown stand of trees alongside a rural road in Oregon, shot as I was driving by at sunset. Unfortunately — or fortunately, depending upon how one chooses to look at it — my camera has an annoyingly stubborn propensity to assume, contrary to all empirical input, not only that any object I might choose to photograph is going to be stationary, but that I am as well.

News flash, camera: I move occasionally. So do objects in the material world.

(And I don’t appreciate how judgmental you’ve become lately, camera. Yes, I am a writer, and like so many of my breed, may generally be found in front of my computer, day and night. It’s my natural habitat, but I’m not a mushroom. I’ve been known to uproot myself and walk around. Look, I’ve just wiggled my toes. But did you bestir yourself to capture it? Not a chance.)

To give the camera creative credit, sometimes the clash of logically-exclusive presuppositions can lead to unexpectedly interesting results. Since both the trees and I were moving, the camera elected to move from the realm of realism, its usual forte, to impressionism.

Keep this heavy-handed (and tree-filled) metaphor in mind as you read merrily through today’s post, please: clinging too rigidly to preconceived notions of how things are supposed to work may lead to a distorted view of what’s actually going on. So can taking a brief preliminary peek at a process in motion and assuming that momentary snapshot is in fact representative of the whole.

I assure you, forests in Oregon don’t really look like that. My camera’s opinion notwithstanding.

That observation should feel at least a trifle familiar by now: throughout this series, we have seen a number of ways in which the prevailing wisdom about how books get published is, to put it charitably, a tad outdated, if not outright wrong. Contrary to popular opinion, sheer speed of landing an agent or garnering a publishing contract is not a particularly reliable indicator of how good a manuscript is, presenting a manuscript or book proposal professionally does make a difference in how agency screeners respond to it, and advances, particularly for first books, are seldom so large that the writer can afford to quit her day job and live on it, unless she happens to have an unusually developed capacity for deriving nutrition from the air she breathes. If it was ever true that the instant a brilliant writer wrote THE END, agents and editors magically appeared on her doorstep, clamoring to represent and publish, respectively, the just-finished book, well, let’s just say that it hasn’t happened recently.

To be precise, since the days when Cinderella’s fairy godmother was still making regular house calls. If you catch my drift.

At least, it doesn’t work that way for writers who weren’t already celebrities in another medium. If you happen to have won the Nobel Prize in economics, spent your formative years starring in movies, or are the recently-deposed dictator of some interesting small country, I’m afraid that different rules apply; you’re going to need to find guidance somewhere else.

For the rest of us, getting our writing recognized as marketable by those in a position to do something practical about it — like, say, an agent with connections to editors who regularly handle your book category — is darned hard work. And, as I pointed out earlier in this series, all of that nerve-wracking labor and waiting doesn’t stop once one lands an agent to represent one’s manuscript. What the work entails may change, but the imperative to produce one’s best writing, presented in the best possible manner, never goes away.

It’s part of the job description of the professional writer. (Sorry to be the one to break that to you. But if I don’t, who will? Last I heard, the fairy godmothers’ guild was still on strike. Must have been all of those house calls. )

But that does not necessarily mean that someone else will be calling the shots.

Which brings be back, thank goodness, to the matter at hand. Last time, I touched upon several reasons that an aspiring writer might decide to bypass the traditional agent-to-major-publisher route to publication in favor of other options such as approaching a small publisher directly or self-publishing. A writer might conclude that his life was too short to spend querying every agent in the last three years’ editions of the Guide to Literary Agents, for instance; rather than shooting for the big publishing contract, he might be thrilled to see his book in print, even sans advance, through an indie press.

Or, to borrow the rather more poetic rendering of the late, great Hilaire Belloc: When I am dead, I hope it may be said, “His sins were scarlet, but his books were read.”

Strategic reasons might weigh into the decision to go indie as well. A writer might feel, for example, that a regional press would be a better bet for her book on migratory waterfowl of the Mississippi delta. (There must be some, right?)

Or the writer might just find the prospect of an agent’s having the right — nay, the obligation — to dictate changes in his manuscript, changes that may well be countermanded by the editor who acquires the book. Even that’s not necessarily the end of the revision road: since editors come and go with dizzying frequency at the major houses these days, the editor who acquires the book may not be the editor in charge of the project when it’s time for the writer to deliver the manuscript, or when she’s finished making the changes requested in the initial editorial memo. Or in the days before the book goes to print.

Yes, it’s been known to happen. So have requested revisions — sacre bleu! — after the review copies have gone out to the advance reviewers (i.e., the one that review books before distributors get them, such as Kirkus, Library Journal, and Publishers Weekly). If those reviews are dismal enough, editors have been known to get a mite nervous, and the editorial memos start flying.

The moral: what a writer regards as a finished book — which is how most aspiring writers think of their books prior to submission, right? — often isn’t. In the traditional publishing world, a whole lot of people have the right to request changes, right up to the point that the spine is about to be pressed against the pages. And sometimes even after.

If I haven’t already hammered this particular point home throughout this series, let me do it now — and since it’s a truth that long-time readers of this blog should find familiar, feel free to open up your hymnals and sing along: in the eyes of the publishing industry, no manuscript is beyond revision until it is actually sitting on a shelf in Barnes & Noble.

Some writers find this rather trying, as you might imagine. Being a writer, Lawrence Kasden wrote, is like having homework every night for the rest of your life.

I am hardly the first to point out that art and the business of promoting it have not invariably been on the friendliest of terms, historically speaking. One of the perennial frustrations of the aspiring writer’s life is the paradoxical necessity of bringing one’s submissions into conformity with what an unknown agent (or agency screener, editor, editorial assistant, contest judge, etc.) expects to see on the page without unduly compromising one’s authorial voice and artistic vision.

Last time, I brought up an increasingly attractive way out of this dilemma: self-publishing.

Don’t roll your eyes, those of you dead-set on traditional publishing — it’s an increasingly attractive option, especially for nonfiction. These days, you can hardly throw a piece of bread at a respectable-sized writing conference without hitting an aspiring writer who, exasperated by the ever-increasing difficulty of breaking into the world of the major houses, are at least toying with striking out on his own.

Self-publishing has come a long way in the last few years. The rise of print-on-demand (POD) and Internet-based booksellers’ increasing openness to featuring POD books has rendered the self-publishing route a viable option for those who balk at the — let’s face facts here — often glacial pace of bringing a book to publication via the usual means, working with the usual suspects.

Yet if you wander into a writers’ conference and ask representatives of the traditional publishing houses about self-publishing, you’re likely to receive a dismissive, if not overly scornful, answer. Often, agents and editors will act as though self-publishing was purely an act of vanity reserved for those who couldn’t hack it in the big time– unless, of course, the book about which you are inquiring happened to sell exceptionally well and ultimately got picked up by a major publisher as a result.

Which does indeed happen — not often, but from time to time.

In case you were wondering, exceptionally well in this context usually translates into something over 10,000 books, give or take a hundred or two depending upon book category. That’s not only good ECQLC (Eye-Catching Query Letter Candy, for those of you new to the Author! Author! community); that’s a statistic that an agent can carry to an editor at a publishing house as evidence that there’s already a demonstrated readership eager for your next book.

Those are the exceptions, though. The last time I checked, the average self-published book was selling less than 500 copies.

Yes, even the ones posted on Amazon. Just as the mere fact of throwing up a website doesn’t automatically result in the world’s beating a path to one’s virtual door, having a book available for sale online doesn’t necessarily translate into sales. The web is, after all, search-oriented: if a potential reader doesn’t know that a particular book exists, s/he’s unlikely to be Googling it, right?

Someone needs to give that reader a heads-up. Increasingly, that someone is the author.

The many, many obstacles facing the self-published book
There’s a reason for the comparatively low sales statistics, of course: self-publishing generally means that the author is solely responsible for promoting his own book — and placing it in bookstores. At a traditional publishing house, large or small, while authors are increasingly expected to invest their own time and resources in hawking their writing (it’s fairly common now for an author to be responsible for setting up her own website, for instance, and to handle virtually all web promotion), but the publisher will handle getting the book to distributors and book buyers.

A self-published book, on the other hand, almost always has a promotional staff of one: the author.

In practice, this can make self-publishing a pretty hard row to hoe, unless the author happens already to have her pretty mitts on some hefty promotional credentials, a mailing list of thousands, or connections at bookstores nationwide that would make the late Jacqueline Susann weep with envy. (Any writer seriously considering self-publishing, or even promoting her own book, should run, not walk, to rent the uneven but often very funny Susann biopic, Isn’t She Great?. It has some problems on a storytelling level, as real people’s lives often do, but there’s no denying that it’s a great primer on how to promote a book, based upon the undisputed mistress of the art. Seriously, she would stop in every bookstore she passed, sign every copy of her books they had, and send individual thank-you notes to everyone who worked in the bookstore afterward. The lady worked for her sales.)

Also, as I mentioned yesterday, self-published works (as well as POD books) currently face some pretty formidable structural obstacles in a literary world that is still very much oriented toward traditional publishing. Most US newspapers and magazines won’t even consider reviewing a self-published or POD book, for instance; even the standard advance review sources won’t do it.

So there goes the standard source for free publicity. But what about distribution?

In practice, anti-review policies mean it’s harder to convince a library or bookstore to carry a non-traditionally published book. And since fiction is traditionally more review-dependent than nonfiction — it all depends on the writing, right? — almost anyone in the traditional book selling or buying biz will tell you that self-publishing a novel is just a poor idea. (Which isn’t necessarily true anymore — as tomorrow’s guest blogger will be here to attest. But shh; I’m not letting that particular cat out of the bag just yet.)

Then, too, since bookstores must purchase self-published and POD books up front, they don’t have the option to return them to the publisher if they don’t sell. As a result, it can be substantially more expensive for a bookstore to carry them than books from a traditional publisher. So both big chains and small indie stores tend to shy away from self-published books; the author tends to have to talk his book into some shelf space, venue by venue.

And then there’s the conceptual barrier
As if all that didn’t present an intimidating enough obstacle course for the self-published writer, there’s also quite a bit of lingering prejudice against self-published work — an attitude still strong enough in literary circles that an author’s already having brought out even a comparatively successful self-published book will not necessarily impress an old-school agent or an editor.

Yes, really. Despite some notable recent successes, reviewers, librarians, agents, and editors still remain, at least overtly, relatively indifferent to the achievements of self-published books, to the extent that not all of them even make the decades-old distinction between so-called vanity presses (who print short runs of books, often at inflated prices, solely at the author’s expense, so the author may distribute them), subsidy presses (who ask authors to contribute some portion of the printing expenses; the press often handles distribution and promotion), desktop publishing (where the author handles the whole shebang herself), and print-on-demand (which refers to how the books are actually produced, rather than who is footing the bill to produce them).

Why would any reasonable human being lump all of those quite disparate categories together, you ask? Well, practical reasons, mostly: as I mentioned above, the average self-published book does not sell awfully well, so the whole species tends to be dismissed by those who sell books for a living as irrelevant to the book market as a whole.

Interestingly, the prevailing opinion on this point hasn’t changed all that much over the last decade or so, despite the fact that many POD and self-published works have proved quite profitable. Remember what I said above about rigid assumptions sometimes leading those who cling to them to misapprehend reality?

The other reason is philosophical: they just don’t think self-published books are inherently as good as those produced by traditional publishers. If the book in question were genuinely of publishable quality, they reason, why didn’t an agent pick it up? Why didn’t a mainstream publisher bring it out?

Yes, what you just thought is absolutely correct: this logic is indeed circular. However, that doesn’t mean the argument doesn’t have any merit — we’ve all seen dreadful self-published books that have only too obviously never passed under the eyes of a reasonably competent proofreader, let alone editor. — or that the publishing industry and those who feed it for a living are simply hostile to any book they didn’t handle themselves.

Like so much of reality, it’s substantially more complicated than it appears at first glance.

So what precisely do they have against self-publishing, other than that it’s not what they do?
In essence, the underlying objection here is that for a book to be self-published, only its writer has to consider it of publishable quality — which is to say, it has inherently violated the rules by which traditional publishing operates. Breaking into print via single person’s say-so is, as we have seen throughout this series, a far, far cry from how mainstream publishing works. Traditionally published books must jump through a rigorous series of hoops before hitting print, hurdles intended (at least ostensibly) to sift out the manuscripts that are not yet up to professional standard by passing them through an increasingly fine set of mesh screens, as it were.

A trifle startling to think of it that way, isn’t it? To try to understand the traditional publishing industry’s view of self-publishing, let’s take a gander at why they might consider it their selection process akin to panning for gold:

The querying stage: agencies evaluate hundreds of thousands of queries and verbal pitches in order to weed out book projects that don’t fit easily into an established book category (if you don’t know what that is, I implore you to peruse the BOOK CATEGORIES posts on the archive list at right without delay), concepts that have been done too many times (every bestseller spawns thousands of copycats), premises that are unlikely to sell well in the current literary market (which changes all the time), and works by writers that cannot write clearly (I’m sure that all of my readers are sending off gems, but you’d be amazed at how many query letters border on the incoherent).

Based upon these assessments — and other criteria, of course, but we’re thinking in generalities for the moment — the agent (and her Millicents) select a small fraction of the queried or pitched projects to read in manuscript form. In theory, then, any book project that makes it past this stage is considered to be conceptually acceptable and in accordance with professional querying standards.

The agency submission stage: Millicent and her boss agent remove from the pool of possible manuscripts that exhibit grammatical errors, spelling mistakes, formatting problems, storytelling difficulties, pacing angst, a not-very-compelling voice, and a whole host of composition problems. Not to mention those that just don’t grab the agent’s interest or he doesn’t think he can sell in the current market.

By this point, the initially immense applicant pool has been narrowed down to just a few thousand of any year’s queriers — or, depending upon book category, possibly a few hundred. Ostensibly, the manuscripts that make it past this stage are all professionally formatted, grammatically impeccable, are written in a voice and style appropriate to the chosen book category, and are stories well told and/or arguments well made.

Yes, yes, there are other criteria at play, too. Keep picturing those sieves and prospectors panning for gold.

The editorial submission stage: agents take manuscripts and book proposals to editors (and their assistants, known here at Author! Author! as Maury, Millicent’s cousin; their aunt Mehitabel is a veteran contest judge) who assess the submissions for voice, content, and pacing appropriateness for the audience the imprint or press is already targeting (like agents and editors, imprints within major publishing houses specialize, right?), potential marketing pluses and minuses, cost of publishing (one of the primary reasons too-long manuscripts have a hard time making the cut), and what the publishing house’s powers that be believe readers will want to buy a year or two hence.

The miniscule fraction of the original querying pool that clear the hurdles of this stage AND impress an editor more than books by already-established authors (whose books always make up the overwhelming majority of releases in any given year) will then move on to the editorial committee. Every book that makes it to this stage should be of publishable quality by professional standards; in theory, the selections from here on are amongst the best the current aspiring writers’ market has to offer right now.

The decision-making stage: editors pitch the books they have selected of an editorial committee and/or higher-ups at the publishing house who will make the ultimate decision about which books to publish, possibly after consultation with the good folks in the production, marketing, and legal departments. By now, the original querying pool has usually been narrowed so much that the group of accepted first-time authors in a given year could fit quite comfortably into a good-sized movie theatre.

Contrast all of this to the process of self-publishing a book, as an agent or editor might conceive it:

Step 1: write book.

Step 2: pay publisher.

Step 3: receive a stack of books with one’s name on the cover.

Of course, there’s far, far more to it than that, but you can see their point, right? Unless a self-published book really wows the market, the streamlined road to publication itself more or less guarantees that the mere fact that it is in print is not going to impress those who work in traditional publishing.

Again, sorry to be the one to report that, aspiring self-publishers. But wouldn’t you rather know the pros and cons up front, rather than finding out about them after you have already invested in bringing out your book yourself?

Criminy.
Yes, yes, I know: I could feel many of you slowly going pale throughout that last part. I’m sorry to sadden anybody, but if we’re going to understand the odds that render self-publishing attractive to many aspiring writer, it’s vital to bear in mind that in traditional publishing, it’s rare that the annual percentage of releases by first-time authors exceeds 4% of the books sold in the United States.

That statistic, by the way, is from before the recent economic downturn.

Try not to let that depress you into a stupor. Instead, take a deep breath and remember what we learned earlier in the series: draconian winnowing-down techniques are not the result of agencies and publishing houses being inherently hostile to promoting new voices, but the flat necessity of narrowing down the avalanche of book projects to the relatively few that publishers, even behemoth ones, can actually publish in a given year.

When you’ve recovered sufficiently from the shock, I would invite you to consider two possibilities that fly in the face of some of the prevailing wisdom floating around out there. Time to squint our eyes and try to pick out some trees.

First, in the unlikely event that none of you out there has noticed, it’s been getting harder and harder for a new writer to land an agent, much less get a first book published. The hurdles a first book (particularly a first novel) must clear are high and numerous enough that at least considering self-publishing is a fairly rational response to a difficult situation, if one happens to have the resources to pull it off.

Second — and this one is going to challenge some of the prevailing notions floating around the writers’ conference circuit — those who work in traditional publishing honestly do have legitimate reason to regard their acquisition process as literarily rigorous. Yet as recent literary history has shown, that does not necessarily mean that self-published books are invariably less polished than their traditionally-published counterparts.

Which is to say: just because traditional publishing types sneer at self-publishing doesn’t mean that it might not be the right route for your book. Believe me, if you have the gumption, push, and creativity to sell enough copies, they might actually be more impressed than if you’d sold the same number via a traditional publisher.

And then there’s the control
Many self-published authors report that they’re quite happy that they grabbed the proverbial bull by the horns and released their books themselves. Nowhere in the publishing world can a writer enjoy such complete control over what will and will not appear on the page; as most first-time authors working with traditional publishers can tell you to their cost, marketing departments change book titles all the time, and while authors sometimes have consultation rights over their book’s covers, it’s rare that they enjoy much actual input into the finished image.

By contrast, such decisions lie entirely in the hands of the self-publishing author. (Go ahead, take a moment to bask in the glow of that mental image. It’s a pretty one.)

While many presses that cater to self-publishers do offer design services (at a price, of course), the final call is the author’s. If a writer was absolutely married to a particular typeface — something that would be utterly beyond his control at a traditional publisher, right? — it’s his for the asking. DItto with the cover art, or the title.

Heck, if he wanted to have each character’s dialogue appear in a different font, while a press might try to talk him out of it, it would be up to him.

But how might an interested writer get started?
As always, tread with care in pursuit of your dreams. This is yet another area of publishing where it genuinely pays to do your homework.

As with any other aspect of publishing, it really does behoove a writer to think very seriously about what she wants out of the publishing process, which type of publication is most likely to meet those expectations, and to do her homework very thoroughly before committing to any route to publication. Never having self-published anything myself, I don’t pretend to be an expert, but I have collected advice from a number of happily self-published authors under the SELF-PUBLISHING category on the archive list at right. These posts do not constitute an exhaustive how-to by any means, but they will give you some tips on what to expect, how to get started, and ways to avoid getting burned.

Remember, not all presses are equally reputable, and the range of charges can vary wildly. While there are many presses that work very well with writers for a reasonable per-copy price, there are also many that operate on the assumption that self-published books should be glossy, high-cost personal calling cards. So even if you don’t have your heart set on leather binding, you’re going to want to inspect very carefully what you’ll be getting for your money.

Ask lots of questions. Not only of any press that you’re considering entrusting with your work, but of successfully self-published authors as well. Don’t be shy — trust me, if you’re willing to show up for a book reading she’s set up at great trouble, she’ll be more than happy to tell you all about her experience with her press.

But please, be kind: if you ask her for advice, buy a copy of her book. She’s probably hand-selling each one.

As a first step toward learning more about self-publishing — and as a reward for your virtue in sticking with this series to close to the bitter end — I’ve recruited a successful self-published author, the erudite and charming James Brush, to give us the low-down on what he wishes he had known before plunging into the wonderful world of doing it for himself. I’ve taken an advance peek at his guest post, and trust me, each and every one of you who has ever given a passing thought to self-financing a book is going to want to see what he has to say.

So don’t forget to tune in this weekend — same Author! Author! time, same Author! Author! channel.

I’ll be wrapping up this series next week, you’ll probably be delighted to hear, and then be moving on to that topic most vital to submitters, how to format a manuscript. Yes, it’s not a very sexy topic, but as long as I have the energy to blog, not a single one of my readers is going to get her submission rejected because she didn’t know how professional authors present their work to agents.

Besides, after all the forest-gazing of recent weeks, I thought it might be rather refreshing to zero in on some individual trees. Keep up the good work!

The getting-a-book-published basics, part XIV: and then there are the alternate — dare I say more scenic? — routes

to the village center

We’re nearing the end of our crash course on how manuscripts do — and don’t — move from the writer’s fingertips to publication, you’ll be glad to hear. And boy, have we covered a lot of territory over the last few weeks! Admittedly, I could conceivably have guided you over this trail with a somewhat speedier step, dwelling a bit less on the important details, but I consider a working knowledge of how the publishing industry in general, and agencies in particular, function an absolutely essential prerequisite for any aspiring writer intending to market her work.

If by some chance I hadn’t already made that abundantly clear. If I had my way, every writers’ association in the English-speaking world would regularly offer free weekend seminars on this stuff, to discourage any talented writer from walking into the querying and submission process blind.

Heck, I’d love to see this information taught in high schools, along with the basics of standard manuscript format. Now that would be one great English composition course.

Glancing back through the posts in this series, I was reminded of the old joke about the reporter interviewing the famous college professor about how long it typically takes him to write a half-hour lecture.

“Oh, all day,” the professor says, “if it’s a topic I’ve never lectured on before. Sometimes several days. Even a week, if I need to do background research.”

The reporter is awfully impressed at that level of dedication. “Wow, that’s a lot of work. How long to write an hour-long lecture on the same topic?”

The professor shrugs. “About three hours.”

The reporter wonders if the professor misunderstood the question, but after all, this is a learned man; no need to insult his intelligence. Slyly, he asks, “Well, how long would it take you to prepare a three-hour lecture, then?”

The professor smiles. “Would you like me to start right now?”

I suspect that I was reminded of this joke because I couldn’t help noticing that most of the posts in this series are approximately the length of my usual notes for an hour-long lecture, factoring in time for digression and questions — you can take the professor away from the rostrum, but not the rostrum out of the professor’s mind, apparently. But there’s more to it than that: I also believe that there’s a vital lesson here for those who are used to receiving their information about getting published in the kind of sound bites one hears the pros spouting at writers’ conferences and online.

It’s this: while brief, snappy advice may seem simpler, it’s actually significantly harder to produce, at least if it’s done thoughtfully. Unless, of course, the advice-giver is merely parroting the conventional wisdom on the subject, often expressed in dismissive one- or two- sentence bursts. Or as single-page, bullet-pointed to-do lists cribbed from a handout from another conference lecture or website.

Brevity may be the soul of wit, but it’s hardly best tool for explanation.

Trying to follow sound-bite advice is rather like gnawing on cubes of bouillon instead of drinking broth: the two substances may well contain the same ingredients, but it’s certainly easier to digest in the watered-down form. Particularly when, as is often the case for advice aimed at writers, the prevailing aphorisms are deceptively simple.

That’s why it’s both difficult and profoundly important for aspiring writers to come to understand that the much prevailing wisdom you hear glibly passing from mouth to mouth is the bouillon version, not the broth itself.

And frankly, the easy availability of bouillon can lead good writers astray. The combination of those over-concentrated pieces of advice that every writer has heard — the full range from basic writing tips like write what you know and show, don’t tell to the types of things agents and editors like to say at writers’ conferences like good writing will always find a home and it all depends on the writing — with the flat-out wrong popular conception that any genuinely good book will automatically find a publisher instantly can (and frequently does, alas) prompt an aspiring writer to conclude, wrongly, that the process should be easy for a genuinely marketable book. Because all that’s necessary to land an agent and/or editor is to have talent, right? So why bother to learn how to format the manuscript professionally, or to figure out the book category, or even to proofread? Isn’t it the agent and editor’s job to ferret out talent despite how it’s presented?

Um, no. It’s their job to discover writers who can reliably produce marketable prose, adhere to industry standards, and have talent. Even then, the writer’s going to have to take direction well.

Other aspiring writers who have imbibed the bouillon assume that if their manuscripts don’t get picked up right away at the query stage, the problem must be in the quality of the writing. If true talent always gets spotted, then why even speculate that an unprofessional query letter might be the culprit?

These conclusions are completely understandable, of course: it’s what the truisms have taught many aspiring writers to believe. But they are not the whole story, any more than a packet of bouillon is a vat of delicious soup.

Some of you are scratching your heads, aren’t you? “Hmm,” you muse, “is Anne being profound, or is she merely hungry?”

A little of both, I expect. Yet because I have dropped so much potentially quite intimidating information about how books typically get published upon all of you so quickly, I would imagine that the comparatively simple standard aphorisms might be sounding pretty good right about now. Just the facts, ma’am.

I could bore you all at this juncture with some ennobling platitudes about knowledge being power and valuable for its own sake — see my earlier comment about the difficulty of taking the professor out of the girl — but I’m not going to do that. Anyone with the dedication to have plowed through this, let’s face it, often-depressing series doesn’t need that pep talk. You’re all bright enough, I’m sure, to have picked up from my SUBTLE HINTS throughout this series that the archive list at right is so extensively categorized precisely so my readers may find answers to specific practical questions as they come up.

Instead, allow me to suggest something the bouillon-mongers seldom remember to mention: the primary reason that it often takes even excellent manuscripts quite a long time to find agents and a home with a major publisher is that this process is hard.

Anyone who tells you otherwise is probably either trying to promote a book or classes on how to get published — or is attempting to encourage all of the discouraged good writers out there to keep on going in the face of some pretty steep odds. Here’s an aphorism that you’re unlikely to hear at a writers’ conference that is nevertheless true: most aspiring writers give up on finding a home for their manuscripts too quickly.

Given how deeply affected by mercurial market fads agents’ and editors’ choices necessarily are, that’s truly a shame. Especially right now, when the economy is forcing the major publishing houses to be even more cautious than usual in what they acquire.

At the risk of repeating myself: hang in there. To recycle some bouillon of my own, the manuscript that gets rejected today may well not be the one that will get rejected a year or two from now.

But some of you may not be willing to wait that long to see your books in print. This, too, is completely understandable: contrary to what agents often seem to believe, most aspiring writers care more about having their writing available for others to read than about making scads of money on the deal.

Although a few wheelbarrows full of money would be nice, of course.

Which is why — to return to yesterday’s topic — it might make perfect sense to an agent to set aside a manuscript that he professes to love if it doesn’t elicit a fairly lucrative offer in its first circulation, in favor of marketing a client’s next book. In the agent’s mind, the first book hasn’t been discarded; it’s merely waiting to be part of a future multi-book deal.

Seriously, it happens all the time. If an agent thinks a writer has a voice that might hit it big someday, continuing to market that first manuscript to smaller or regional presses might seem like a bad career move, even though going with a smaller press might bring the book into print years earlier. (If these last two paragraphs sound like gibberish to you, you might want to go back and re-read the earlier posts in this series.)

Obviously, this is not necessarily logic that would make sense to a frustrated writer, particularly one who may have spent years and years landing that agent. Heck, even the expectation that there would be a second book ready to go by the time a handful of editors at big publishing houses have had a chance to take a gander at the first would make a lot of aspiring writers turn pale.

If not actually lose their respective lunches. Especially a writer who might have only intended to write one book in the first place.

Authoring only one book is a publishing strategy that often appeals to aspiring writers, particularly memoirists: you have a story to tell, and you tell it. Done. But that’s a career strategy that might not even occur to an agent excited by a new author’s voice.

There’s a reason that “So, what’s your next book?” is such a common question before the ink is dry on the representation contract, after all. Since even authors whose books are released by major publishers seldom make enough to quit their day jobs — remember, few books are bestsellers, by definition — agents tend to be on the lookout for career writers, ones ready, able, and eager to keep launching fine books into the marketplace. From their perspective, planning to write several marketable books is simply very good career sense for a writer who wants to make a living at it.

But that’s not every aspiring writer’s goal, is it? Is it?

Okay, so it is for a whole lot of aspiring writers. But if getting that first — and possibly only — book into print is a writer’s highest priority, investing a great deal of time and energy in landing an agent might not seem like a reasonable trade-off.

And that’s not the only reason a reasonable writer might have qualms about pursuing the standard major publisher route, either. Some might balk at all of the hoops through which large or mid-sized publishers expect first-time authors to leap, up to and including landing an agent first, for instance, or not be too thrilled about the prospect of an agent’s insisting upon changes to the manuscript in order to render it more marketable to the majors. Still others might feel, and rightly, that the time for their books to reach readers is now, not some dim, uncertain time several years hence.

The good news is that, contrary to the underlying assumptions of the bouillon trade, writers do have options other than the big publisher route. And I imagine those of you who have spent much of this series muttering, “Oh, God, NO!” will be overjoyed to hear that a great deal of what I’ve said so far will not apply to the next two sub-topics on our publishing hit parade: publishing through a small house and self-publishing.

No need to conceal your joy; I know, I know.

The small publishing house
Also known as an independent publisher because they are not affiliated with any of the major publishing houses (as imprints are), small presses are often willing to work with authors directly, rather than insisting upon receiving submissions only through agents. Typically, indie houses offer relatively small advances — or sometimes no advance at all — but that’s a calculated risk for an author. Sometimes, it can pay off big time: in recent years, some of the most exciting new fiction has started its printed life at a small press and gotten picked up later by a major publisher.

And because some of you will be able to think of nothing else until I answer the question you just mentally screamed two sentences ago, a writer should approach a small publisher precisely as one does an agent: after having done some research on who publishes what, find out how they prefer to be approached, and send a query.

In other words: as with an agency, it’s never a good idea to send unsolicited manuscripts. Ask first.

By the same token, it’s just as important to do a little research on an indie publisher as on an agent. A well-stocked bookstore is a great place to start; see who is bringing out books like yours these days. Both the Herman Guide and Writer’s Market have good listings of reputable small publishers. So does Preditors and Editors, a fine source for double-checking that the press whose website looks so appealing is in fact a traditional publisher, and not a printer of self-published books for pay.

Hey, you’d be surprised at how often their websites look similar.

I cannot stress sufficiently how important it is to doing your homework, and not merely to avoid being presented with a printing bill. Many an aspiring writer has wasted time and resources approaching a major house’s imprint in the mistaken impression that it’s an independent press, ending up summarily rejected.

How can a savvy writer tell which is which? Check the copyright page of a published book — you know, the one on the flip side of the title page — to see if the press that produced it is an indie or an imprint of a larger house. If it’s affiliated with a major, the copyright page will say.

Select a small press that has a track record of publishing books like yours before you approach. Rather than publishing across a wide variety of book categories, the smaller publishing house tends to specialize. This often turns out to be a plus for authors, as targeting a narrow market often means that a small press can afford to take more chances in what it acquires.

Why can they afford to take more chances, you ask with bated breath? Generally speaking, because their print runs are smaller and they spend less on promotion. And remember how I was telling you that their advances were usually small or non-existent?

Another cost-cutting move: the author usually ends up arranging — and financing the book tour himself. If, indeed, there are public readings at all. (For some useful tips on posts about how writers can set up their own readings, check out the guest posts by FAAB Michael Schein beginning here.)

In fact, over the last couple of years, it’s gotten downright common for small publishers, especially those who market primarily online, to employ the print-on-demand (POD) method, rather than producing a large initial print run, as the major houses do, and placing it in bookstores. (For an explanation of how print-on-demand works, please see the aptly-named PRINT ON DEMAND category on the archive list at right. Hey, I told you that the archive list was broken down into very specific topics!)

Check about this in advance, because POD carries some definite marketing drawbacks: POD books have an infinitely more difficult time getting reviewed (check out the GETTING A BOOK REVIEWED category for more details), and most US libraries have strict policies against buying POD books. So do some bookstore chains that shall remain nameless. (They know who they are!) Even some online retailers won’t carry POD books.

Why, you exclaim in horror? Well, for a lot of reasons, but mostly for because POD still carries a certain stigma; many, many bookbuyers who should know better by now still regard POD as the inevitable marker of a self-published book.

More on why that impression might present marketing problems follows next time. For now, what you need to know is that a small publisher that does not go the POD route is going to have an easier time placing your book on shelves and into the hands of your future readers.

Just something to keep in mind when you’re rank-ordering your list of indie publishers for querying purposes.

On the bright side, an author often has significantly more input into the publication process at a small press than a large one. Because it is a less departmentalized operation than a major publishing house, editors at indie presses often have the time to work more intensively with their authors. For a first-time author who gets picked up by a really good editor who genuinely loves the book, this can be a very positive experience.

It can also, perversely, render an author more attractive to agents and editors at the majors when he’s trying to market his next book. (Since indie presses seldom have much money to toss around, multi-book contracts are rare; see that earlier comment about miniscule advances.) A recommendation from an editor will give you a definite advantage in the querying stage for book #2: a query beginning, Editor Y of Small Publisher X recommended that I contact you about representing my book… is probably going to get a pretty close reading from any agent’s Millicent.

Why? Well, having a successful track record of pleasing an editor at an indie press is a selling point; I tremble to report it, but not all authors are equally receptive to editorial commentary. Also, from an agent’s point of view, the fact that there is already an editor at a press out there who is predisposed to read and admire your work automatically means her job will be easier — if the majors pass on book #2, the editor who worked on book #1 probably will not.

Which is to say: if your first book with a small press does well, they will probably want you to stick around — and might even become a trifle defensive if you start looking for an agent for book #2, especially if it is a press that ONLY works with unagented authors, or who prefers to do so. (Such presses are rare, but they do exist; it is undoubtedly cheaper to work with unagented writers — again, see that earlier comment about advances.)

Don’t be scared off by a presumption that signing with them would that you’re committing to a lifetime relationship. It doesn’t. Small publishers are aware their authors may HAVE to leave them in order to pursue larger markets. Consequently, they expect it. Also, people who work for small presses also understand that it’s not at all unheard-of for a writer to start out at a small press and move up to a big one with the help of an agent.

Actually, the more successful they are at promoting your first book, the more they could logically expect you to move onward and upward. Authors move from press to press all the time, without any hard feelings, and when well-meaning industry professionals genuinely respect an author, the last thing they want to do is to harm their future books’ chances of commercial success. In fact, if your subsequent books do well, the small press will benefit, because new readers will come looking for copies of your first book.

Everybody wins, in short.

That being said, a right of first refusal over your next book is a fairly standard contractual provision for publishers of any size, large or small. It means that when you sell them the first book, you agree to let them look at next before any other publisher does.

That can be very valuable to a small publisher, if your first book takes off. They already know that they like your writing (which means that it is not at all presumptuous for you to assume that they might want your next, incidentally), and they would rather not have to compete in order to retain you.

Translation: you might not see an advance for your next book, either. But if getting your work out there is your primary priority, is that really going to annoy you all that much?

The regional publishing house
This is industry-speak for small publishers located outside the publishing capitals of the world — unless you happen to be talking to someone who works at a major NYC agency or publishing house, in which case pretty much any West Coast publisher would fall into the regional category, too. Sometimes, these presses are affiliated with universities, but many are not.

I bring up conversational use of the term advisedly: if you’ve attended any reasonably large writers’ conference within the last two decades, you’ve probably heard at least one agent or editor talking about regional publishing houses as an alternative to the major publishers. Specifically, you may have heard them answer an attendee’s question with something along the lines of, “Well, I wouldn’t be interested in a romantic thriller about wild salmon conservation, but you might try a Pacific Northwest regional press.”

If you’re like most conference attendees, this response probably felt like a brush-off — which, in fairness, it almost certainly was. Most NYC-based agents who deal with major publisher houses prefer to concentrate on books (particularly novels) that have what they call national interest, rather than what they call mere regional appeal.

Basically, national interest means that a book might reasonably be expected to attract readers from all across the country; books with regional appeal, by contrast, might enjoy a fairly substantial market, but it would be concentrated in one part of the country. Or, to put it another way, books of national interest will strike agents and editors in New York City (or, to a lesser extent, Los Angeles, San Francisco, Toronto, and/or Chicago) as universally appealing.

Interestingly, books set in any of the boroughs of New York are almost never deemed of merely regional interest, even though novels set in Brooklyn do not, as a group, enjoy a demonstrably higher demand than those set in, say, Minneapolis. As far as I know, readers in Phoenix have not been storming bookstores, clamoring for greater insight into daily life in Queens, Chelsea, or Ozone Park. Yet it’s undeniable that many a Manhattan-based agent or editor would find such insights more accessible than those of the fine citizenry of eastern Nevada or the wilds of British Columbia.

Why? Well, it’s not all that uncommon for an NYC based agent or editor, as well as their respective Millicents, never to lived anywhere but the upper eastern seaboard of the United States. My agent boasts that he’s never lived more than ten miles from the hospital where he was born (and if you want to keep on his good side, learn from my sad example and don’t instantly exclaim, “Oh, you poor thing. You really need to get out more.” Trust me on this one.)

The moral: regional marketability, like beauty, most definitely resides in the eye of the beholder.

Which is precisely why a writer of a book with strong regional appeal should consider approaching a local small publisher — which, in most cases, means the local publisher, singular — or at any rate one based in your time zone. A book on homelessness in San Francisco may well strike a Bay Area editor as being of broad interest in a way that it simply wouldn’t to an agent in Manhattan; an incisive novel on the domestic trials of a Newfoundland fishing village might well make more sense to a Canadian editor, or at least can at least find Newfoundland on a map on the first try.

Unless, of course, that last book is by an author who has already won the Pulitzer Prize. Then, you have THE SHIPPING NEWS, and its interest is global. Name recognition is a great dissolver of borders.

Just because a regional press’ editors are more likely to understand the market appeal of your book, however, doesn’t necessarily mean that regional press will be able to get such a book national exposure (although it’s been known to happen.) Like other small publishers, regional presses that concentrate on a particular part of the country usually don’t have much money for book promotion.

What they have tends to be concentrated within a small geographical area. For some books, this works beautifully, but it’s unlikely to land an author on the New York Times’ bestseller list. Again: calculated risk.

Fair warning: contrary to the agent’s comment I reproduced at the beginning of this section, few regional presses actually publish fiction these days, at least in novel form. Some presses who specialize in regional nonfiction do publish short story collections; others will publish regional children’s books. But so few have published novels within the last ten years that I am always astonished when a NYC-based agent implies that they do.

Again, you’re going to want to do your homework before you query or submit. At least more homework than the agent who dismissed the Pacific Northwest novelist above.

Speaking of shifts in publishing, there’s something else you might want to know about approaching a small publisher.

Remember how I had said that things change? Well…
As pretty much any writer whose agent has been circulating a book for her recently could tell you (but might not, for fear of jinxing the submission process), selling a book to a major publisher has gotten a heck of a lot harder over the last couple of years. So much so that agents who would have huffily rejected the very notion of taking their clients’ work to an indie publisher just a few years ago have been thinking about it very seriously indeed of late.

More importantly for those of you who might be considering approaching a small publisher on your own behalf, some of them are actually doing it.

What does that mean for the unagented writer? Well, more competition, among other things, and more polished competition. In other words, an unagented writer’s book usually has to be even better than usual to land a spot in the print queue.

Also, as you may recall from earlier in this series, reputable agents only make money when they sell their clients’ books, so it’s very much in their interest to try to haggle up the advances on books sold to small publishers. In a company where there isn’t, as I mentioned above, much money to throw toward authors, guess what that tends to mean for the advances available for unagented books?

Uh-huh. But again, if your primary goal is to see your work in print, is that necessarily a deal-breaker?

Speaking of money, do make sure before you submit to a small publisher that it isn’t a subsidy press, one that requires authors to put up some percentage of the costs of publication. Unfortunately, not all subsidy publishers are up front about this; the latter’s websites can look awfully similar to the former’s. Before you cough up even one red cent — or, ideally, before you approach them at all — check with Preditors and Editors to see whether the publisher charges authors fees.

Which a traditional small publisher should not. But if chipping in to get your book published sounds like a reasonable idea to you, just you wait until next time, when I’ll be talking about self-publishing.

In any case, you’re going to want to proceed with care — and do your homework. Naturally, this swift overview isn’t the last word on small publishers: as I said, an aspiring writer thinking about going that route owes it to herself do extensive research on the subject. So hie yourself to a well-stocked bookstore, start pulling books in your category off the shelves, and see who published them. Then find out whether any of those presses are open to queries from unagented authors.

And then, who knows? Remember, the only manuscript that stands no chance of getting published is the one its writer never sends out.

I just mention. Keep up the good work!

The getting-a-book-published basics, part XIII: submission strategies under a microscope, or, many roads diverged in a yellow wood, and sorry Cerise could not travel them all…

Viewpoint sign

Still hanging in there, campers? I know, I know: this series hasn’t exactly been a beach read. We’ve been covering a massive amount of information — how manuscripts move from a bright idea to the published page, with significant stopovers at the querying, submitting, agency, revision, and publishing house stages — very rapidly, with an eye to bringing those new to trying to get published up to speed as soon as possible.

Why? Chant it with me now, long-time readers: because an aspiring writer who understands how publishing does and doesn’t work tends to have a far, far easier time treading the road to successful authorship than one who doesn’t. Not to mention being infinitely less likely just to give up on a manuscript that really does deserve to see print.

Because it often is a long and complicated road, even for the most brilliant of writers, realistic expectations are, to my mind, one of the most important — and, unfortunately, least often taught — tools in the career writer’s tool bag. Think about it: even if an aspiring writer lands the best agent currently residing in North America for her type of book, won’t it be significantly harder for her to work with that agent if she doesn’t have a clear notion of what good agents do for their clients?

To that end, I waxed poetic last time about the many, many factors that play into an agent’s decision about when and to whom to submit a book. That’s right: I said the agent’s decision: it comes as a great, big, stunning surprise to most newly-agented writers just how little say they have in how the agent handles their work. Or when the agent starts (or finishes) submitting it to editors.

See why I spent the first couple of weeks of this series harping on the importance of finding not just any agent to represent you, but the right one? I can tell you from long, long experience: a writer who doesn’t feel he can trust his agent to know the market well enough to trust her sense of when to submit his manuscript to which editor is not going to sleep well at night.

But let’s say for the sake of argument that the stars have aligned: your agent decides that your book’s submission date has arrived. What happens next?

How agents submit their clients’ work to editors
Your agent (let’s dub her Cerise, just for the heck of it) has made up a list of editors likely to be interested in it, and either spoken with each editor or communicated by letter or e-mail.

Your book is thus expected, a necessary precondition to its getting read in any of the major US publishing houses. Cerise nods her wise head, the agency sends out the manuscript, and you sit down for a nice, soothing month or two (or twelve) of gnawing your fingernails down to the elbow.

But that’s not all there is to the story, not by a long shot. As I mentioned last time, submission strategies differ from agency to agency, and sometimes agent to agent. Some popular choices:

(a) Some agents like to give a manuscript to their top pick for the book and leave it there until the editor in question has said yea or nay. If the answer is no, the agent will send the book out to the next editor on his list, and the process is repeated elsewhere.

While this can be a great approach if the agent happens to have a true sense of what that particular agent might like, it has its downsides. Most notably, time consumption: one-at-a-time submissions can stretch the submission process out, slowing it to a pace that even your average snail would find maddening.

But there’s good reason for that, so kindly resist the temptation to mutter imprecations at the editor under your breath, and still less Cerise: since editors have every bit as much material to read as agents do, garnering a definitive answer on a particular manuscript can take months.

And that’s assuming that the manuscript landed on the best desk for it in the first place. It’s not at all uncommon for an editor to pass a submission along to another editor in-house for which the project might be better suited (or, in the last couple of years, for it to show up in the inbox of the editor taking up the slack for the one who has just been laid off or quit). since most publishing houses employ editorial assistants to screen submissions, it can take a long time for a manuscript to make it up the ladder, as it were.

If you’re thinking that it could conceivably take a couple of years for a book to make the rounds of the relevant editors at the Great Big New York City-Based Publishing House (or, as it’s known around here, GBNYCBPH), congratulations: you’re beginning to understand the wait-HURRY UP!-wait rhythm inherent to the submission process.

Again, try not to take turn-around times personally. A slow response is not necessarily a reflection on your book’s quality, its ultimate marketability, or even how much the editor likes your manuscript. It’s just the way the system currently works.

While you’re pondering that, let’s move on to another submission option Cerise might choose.

(b) Some agents like to generate competition over a manuscript by sending it out to a whole list of editors at once — informing each, naturally, that she is reading the work competitively.

Cerise’s logic on this one: if somebody else is interested in what you have in your hand, it’s more likely to seem desirable to you. Human nature. And to give due credit to Cerise and her Psych 101 professor, she’s often right about this. But that doesn’t always mean a speedy turn-around time: since the editors are aware that other editors are reading it at the same time, the process tends to run a bit faster, but still, the manuscript is going to need to make it past those editorial assistants. Not to mention working its way up that to-read stack on the editor’s desk.

See my earlier comment about turn-around times. It’s not about you.

If you’re now thinking that because there are so few major publishers — and the mid-sized presses keep getting gobbled up by larger concerns — an agent who chose strategy (b) could conceivably exhaust a fairly extensive submission list in quite a short time, and thus might give up on the book earlier than an agent who embraced strategy (a), congratulations are again in order.

Hey, Cerise’s options honestly aren’t unlimited here. Cut her some slack, please.

(c) Some agents will send out a client’s work to a short list of editors — say, 3 or 4 — who are especially hot for this kind of material, or with whom the agent already enjoys a close relationship.

Although this strategy tends to pay off best for well-established agents with excellent connections, as well as those who pride themselves on identifying and pouncing on the latest new writing trend, it is also much favored by agents relatively new to the game. For good reason: its primary advantage is speed; if none of those 3 or 4 is interested in acquiring it, the agent can simply relegate the book onto the inactive list and move on to the writer’s next project.

Those of you who missed yesterday’s post just did a spit-take with your coffee, I’m guessing. “Next project?” writers across the English-speaking world gasp, wiping liquid from their chins, their computer screens, and any of their pets that happened to be passing fifteen seconds ago. “I poured my heart, soul, and two-thirds of my free time into my present book project! I’m just supposed to be able to produce the next one on command? How? By slight-of-hand?”

No, by advance planning. Pull out your hymnals, readers of yesterday’s post, and sing along with me now: it’s always to a serious career writer’s advantage to have another manuscript or two waiting in the wings.

Or at least a well fleshed-out next book idea. And not just because Cerise might decide after just a few tries that your current project would be easier to sell if you already had another book out first. (Hands up, all of you agented writers who have heard this argument, especially within the last couple of years.) It’s also possible that one of the editors will fall in love with your writing style, but decide to pass on the current manuscript.

“I like the voice,” the editor will sometimes say thoughtfully, “but this book’s not right for our list. Has this writer written anything else?”

If Cerise already knows what’s in your writing pipeline, so to speak, she’s obviously going to be in a better position to leap on this opportunity for you. Perhaps less obviously, you are going to be a much, much happier camper if that next book you’ve gushed to her about is already written. Or at least mostly.

Five thousand writerly hands have been waving madly in the air throughout the last two paragraphs, haven’t they? “But Anne!” writers of marvelous prose everywhere shout as one. “Isn’t what we’re selling here our writing? How is it even possible for an editor to love the writing, but reject the book?”

Oh, quite easily; I’ve had this happen to me several times. Remember what I was telling you yesterday about how often and how radically the literary market changes? A novel that would have flown off Barnes & Noble’s shelves three years ago might well be hard to sell to an editorial committee today.

But that novel you finished eight years ago, then set aside after it had that near-miss with the agent of your dreams? You know, the one that your new agent said might be transformable into a good second novel of a two-book deal? The market may well have changed sufficiently that it’s absolutely right for a particular publishing house now.

Chant it with me now, campers: things change. A savvy writer plans for that when strategizing a writing career.

While a third of you are leaping up to scrabble frantically through desk drawers, cabinets, and the recesses of your basements, trying to find the last extant revision of a long-ago novel, why don’t the rest of us get back to the subject at hand?

As I mentioned, short-list submission strategies tend to appeal to gents who pride themselves on keeping up with the latest publishing trends, where speed of submission is of the essence. Unfortunately from a writer’s perspective, it’s also popular with agents who are looking to break into selling the latest hot book category, regardless of what they have had been selling before.

Which, surprisingly, isn’t usually the biggest objection that writers tend to have with this technique. Where conflict usually arises is over different expectations; unfortunately, agents who embrace this strategy are often not very communicative with prospective clients about the logic they have embraced.

Even more unfortunately, lack of communication between agent and writer is not solely the province of the speed-oriented. Even very patient agents often decide after a reasonable number of submissions to table a project until the market is better for it.

Or even — are you sitting down? — to give up on a manuscript permanently. Either way, chances are slim to none that the writer of the book in question will agree in her heart of hearts with the decision.

Predictably, conflict sometimes ensues. It’s even more predictable if the writer had already been of the opinion that his Cerise had held onto the manuscript too long prior to submitting it. Or was submitting it too slowly. Or just didn’t understand in advance what the agent’s submission strategy was.

Doubt that this is stressful for the writer? Ask a few writers whose agents have found their books hard to sell. Actually, If you’ve been to many writers’ conferences, you’ve probably met a writer or two who has been on the creative end of an agent-client relationship like this.

How can you pick them out of the crowd? Easily: they’ll be the ones rending their garments and wailing about how they didn’t know that the agent who fell in love with their chick lit manuscript had previously sold only how-to books.

Make a point of listening to these people — they have cautionary tales to tell. (Hey, one of the points of attending writers’ conferences is to glean wisdom from those who have trodden the hard path before you, right?) Don’t worry about rubbing salt in the wound by asking about their experiences with their agents; if it’s been remotely negative, believe me, they’ll be only too eager to talk.

One of the things they are likely to tell you: given the downsides of short attention spans, it’s a terrific idea to ask an agent offering to representing your work if you may have a chat with a couple of his clients before signing the contract. Even if the agent cherry-picks only his most satisfied clients — and he will, if he has the sense God gave a green tomato — if he tends to discard manuscripts too quickly, his clients will probably mention it.

If asking an agent making an offer whether you can speak with several of his clients seems audacious to you, remember: a savvy writer isn’t looking for just any agent to represent her work; she’s looking for the RIGHT agent.

Is it time yet to talk about the best-case scenario?
Yes, impatient writers who have had their hands raised for a nice, long time now? “But Anne,” authors of the surprise bestsellers of 2013 inquire, “what about all of those books we hear about that make editors drool? How does an agent generate a bidding war?”

Glad you asked, future blockbuster-mongers. There is yet another way an agent might choose to handle a book.

(d) If a manuscript generates a lot of editorial interest — known as buzz — an agent may choose to bypass the regular submission process altogether and sell the book at auction.

This means just what you think it does: a bunch of representatives from GBNYCBPH get together in a room and bid against each other to see who is willing to come up with the largest advance.

I can’t come up with any down side for the writer on this one. Sorry.

Yes, eager producers of future bestsellers? “Hey, Anne: I sometimes see, in Publisher’s Marketplace, that a book was sold in a preempt. Is that some fancy industry euphemism for an auction?”

Excellent question, writers-for-the masses, but no. Actually, a pre-empt (short for preemptive offer) is an attempt to prevent a book from going to auction — or to stop another publisher from acquiring it. Pre-empts also can occur when the publisher wants more rights — North American plus world, for instance — than the agent is trying to sell at the moment.

Basically, the publisher tries to make it worth the agent’s while not to offer the book up for competitive bidding. So it will offer a bid that it hopes is high enough to tempt the agent not to take the book to auction.

Usually, though, a pre-empt comes with a catch: it’s only good for a short time, generally 24-48 hours. That way, the agent doesn’t have the option of coming back after a disappointing auction and daying, “Okay, Pre-empt Offerer, I’m ready to deal now.

Okay, you can stop drooling now; you can always return to that alluring mental picture later. Let’s get back to less-green pastures.

I’m confused. Can you tell me more about what happens if my agent decides she can’t sell the book?
Regardless of the strategy an agent selects, if she has gone all the way through her planned submission list without any nibbles from editors, one of four things can happen next. Ideally, Cerise would talk through these options with you before proceeding, but again, an inclination to issue regular informational bulletins is not standard equipment for an agent.

Which points us to yet another great set of questions to ask in that first conversation: how often do you give your clients updates on your progress selling their manuscripts? Will you be contacting me only if something exciting happens, or will we be communicating regularly? Will you call me, or should I e-mail you?

And so forth. The earlier in your working relationship you can establish realistic mutual expectations, the less likely a communication breakdown is to occur down the line.

Back to those end-game submission options. First, the agent can choose to submit the work to small publishing houses; many agents are reluctant to do this, as small publishers can seldom afford to pay significant advances. Second, as we discussed above, the agent can choose to shelve the manuscript and move on to the client’s next project, assuming that the first book might sell better in a different market.

Say, in a year or two. Remember, things change. And that’s only natural.

Third, the agent may ask the writer to perform extensive further revision before sending it out again. (Speaking of common sources of agent-client conflict.) Fourth — and this is the option most favored by advocates of strategy (c) — the agent may drop the client from his representation list.

Wait — my agent might give up on me, and not just my manuscript?
Well may your shapely jaw drop. Again, see how it might be to a writer’s advantage to have a few book projects in the pipeline, rather than staking his entire sojourn at the agency with just one?

And that’s not the worst of it, I tremble to report. Remember how I mentioned that some (c) adherents are not, shall we say, the best communicators who ever logged into e-mail? Here is where that paucity tends to shine with its most baleful splendor: it’s not at all unusual for agents fond of this strategy not even to notify their clients that they’ve been dropped. The writer simply never hears from them again.

Yes, this last is lousy to live through, now that you mention it. But in the long run, a writer is going to be better off with an agent who believes enough in her work to stick with her than one who just thinks of a first book as a one-off that isn’t worth a long try at submission.

I’m mentioning this not to depress you, but so if your agent suddenly stops answering e-mails, you will not torture yourself with useless recriminations. Either pitch that next book project to Cerise, pronto, to try to rekindle her interest, or start querying other agents right away, preferably with your next book. (It can be more difficult to land an agent for a project that has already been shopped around for a while.)

In other words: you’ll be a much, much happier human being if you’ve already been working on your next book while your agent has been submitting your current one.

But enough dwelling on the worst-case scenario. I know that I’m running long today, but I hate to end on such a grim note. On to happier topics!

What happens if an editor decides that she wants to acquire my manuscript?
Within a GBNYCBPH, it’s seldom a unilateral decision: an editor would need to be pretty powerful and well-established not to have to check with higher-ups. The vast majority of the time, an editor who falls in love with a book will take it to editorial committee, where every editor will have a favorite book project to pitch. Since we discussed editorial committees earlier in this series, I shan’t take the time to recap now. Suffice it to say that approval by the committee is not the only prerequisite for acquiring a book.

Let’s assume for the sake of brevity that the editorial committee, marketing department, legal department, and those above the acquiring editor in the food chain have all decided to run with the book. How do they decide how much of an advance to offer?

If you have been paying close attention throughout this series, your hand should have shot into the air, and you should already be shouting the answer: by figuring out how much it would cost to produce the book in the desired format, the cover price, how many books in the initial print run, and what percentage of that first printing they are relatively certain they could sell. Then they calculate what the author’s royalty would be on that number of books — and offer some fraction of that amount as the advance.

All that remains then is for the editor to pick up the phone and convey the offer Cerise.

What happens next really depends on the submission strategy that’s been used so far. If the agent has been submitting one at a time, she may haggle a little with the editor over particulars, but generally speaking, the initial offer tends not to change much; after the terms are set, the editor puts the offer in writing.

Here’s the part you’ve been waiting for, campers: the agent will then contact the writer to discuss whether to take it or to keep submitting.

With a multiple-submission strategy, events get a little more exciting at this juncture. If there are other editors still considering the manuscript, the agent will contact them to say there’s an offer on the table and to give them a deadline for submitting offers of their own. It’s often quite a short deadline, as little as a week or two — you wouldn’t believe how much receiving the news that another publisher has made an offer can speed up reading rates. If there are competing offers, bidding will ensue.

If not — or once someone wins the bidding — Cerise and the acquiring editor will hammer out the terms of the publication contract and produce what is known as a deal memo that lays out the general terms. Among the information the deal memo will specify: the amount of the advance, the date the editor expects delivery of the manuscript (which, for a nonfiction book, can be a year or two after the contract is signed), an approximate word count, the month of intended release, and any other business-related details.

Basically, it’s a dry run for the publication contract. After all of the details are set in stone, the publisher’s legal department will handle that — or, more commonly, they’ll use a boilerplate from a similar book.

What neither the deal memo nor the contract will say is how (or if) the author needs to make changes to the book already seen or proposed. Typically, if the editor wants revisions, she will spell those out in an editorial memo either after the contract is signed (for fiction) or after the author delivers the manuscript (for nonfiction). Until the ink is dry on the contract, though, it’s unlikely that your agent will allow you to sit down and have an unmediated conversation with the editor — which is for your benefit: it’s your agent’s job to make sure that you get paid for your work and that the contract is fulfilled.

Which brings us full-circle, doesn’t it? The publisher has the book, the writer has the contract, the agent has her 15%, and all is right in the literary world.

I could tell get into the ins and outs of post-contract life — dealing with a publisher’s marketing department, the various stages a manuscript passes through on its way to the print queue, how publishers work with distributors, how authors are expected to promote their books — but those vary quire a bit more than the earlier steps to publication do. Frankly, I think those are topics for another day.

If not another series. This has been a lengthy one, hasn’t it?

And besides, things are changing so much in the publishing world right now that I’d hate to predict how the author’s experience will be different even a year from now. All any of us can say for certain is that writers will keep writing books, agents will keep representing them, and publishing houses will keep bringing them out. As the author’s responsibilities for the business side of promoting her own work continue to increase — it’s now not at all unusual for a first-time author to foot the bill both for freelance editing and for at least some of the promotion for the released book, for instance — how much publishing with a GBNYCBPH will differ from going with a smaller press five or ten years from now remains to be seen.

Conveniently enough, that brings me to our next topic. Next time, I shall talk about some of the other means of getting a book into print: small presses and the various stripes of self-publication. Keep up the good work!

The getting-a-book-published basics, part XII: things change — but not as fast as many writers would like

Yes, yes, I know: I usually open our discussion and gladden your hearts with a pretty picture, or at any rate one to get you thinking about our topic du jour. Today’s marginally pretty pictures, however, require a bit of initial explanation. Specifically, I want to give you a heads-up about how I would like you to use them.

So: please stare at the photos I am about to show you for a good, long minute before moving on to the rest of the post. I would like these images burned into your cranium before we return to our ongoing topic, how manuscripts move from the writer’s brainpan, through an agency, through a publishing house, to end up on your local bookstore’s shelves.

Never mind why; just stare. First, at this snapshot I took in my yard a year ago:

a-windchime-in-the-snow

Clear in your mind? Excellent. Now contemplate, if you will, the same view at a later date (and from slightly farther away, I now notice):

crabtree-blossoms-and-windchime

Four months separate those pictures — either a very short time for such a radical alteration of the environment or an interminable one, depending upon how you choose to look at it. But whatever your attitude, the fact remains that both the wind chime and its observer feel quite different sensations now than they did then, right?

Bear that gentle observation in mind for the rest of this post, please. This series has, after all, been all about gaining a broader perspective on a great, big, time-consuming process whose built-in delays aspiring writers all too often — mistakenly — regard as completely personal.

Yes, it’s all happening to you, but the upcoming change of seasons will happen to you, too. Does that mean that nobody else experiences it? Or that today’s frosty blast of winter air was aimed at you personally?

Realistic expectations and the management of resentment
For the last couple of weeks, I’ve been sticking to the basics: an overview of the trajectory a manuscript typically travels from the writer’s hands to ultimately sitting on a shelf at your local bookstore. Since what most aspiring writers have in mind when they say they want to get their books published is publication through great big New York City-based publishing houses — GBNYCBPH for short, although admittedly, not very short — I’ve been concentrating upon that rather difficult route.

As we have seen, in order to pursue that particular path — which is, as we shall see later in the week, not the only possible route to publication; people merely act as though it is — a writer needs an agent. Yet as we also saw earlier in this series, that was not always the case: aspiring writers used to be able to approach editors at GBNYCBPH directly; until not very long ago, nonfiction writers still could. Instead, writers seeking publication at GBNYCBPH invest months — or, more commonly, years — in attracting the agent who can perform the necessary introduction.

So a historically-minded observer could conclude that over time, the road to publication has become significantly longer for the average published author, or at any rate more time-consuming. Should we writers rend our garments over this, bearding the heavens with our bootless cries, complaining to an unhearing collection of muses that it’s just a whole lot more difficult to get good writing published than it used to be?

Well, we could — and a startlingly high percentage of the public discussion of the writing life is devoted to just that. One can hardly walk into any writers’ conference in North America without tripping over a knot of writers commiserating about it. Certainly, you can’t Google how to get a book published without pulling up an intriguingly intense list of how-to sites and fora where aspiring writers complain about their experiences, sometimes helpfully, sometimes not. And don’t even try to total up all of the blogs on the subject.

Two things are clear: there’s quite a bit of garment-rending going on, and this process is hard.

Although I am never averse to a little light self-inflicted clothing damage if the situation warrants it, I am inclined to think that most aspiring writers expend too much energy on resentment. Without question, most take it too personally, given that the GBNYCBPH didn’t suddenly rearrange their submission policies the day before yesterday in order to avoid having to deal with any individual submission they might otherwise have received within the next six months. Using agents as the North American literary world’s manuscript screeners, effectively, has been going on for quite some time.

Did I just hear a few dozen cries of “Aha!” out there? Yes, your revelation is quite correct: at one level, an agency is to a major NYC-based publishing house what Millicent the agency screener is to the agent, the gatekeeper who determines which manuscripts will and will not be seen by someone empowered to make a decision about publishing it.

But it’s laughably easy for an aspiring writer in the throes of agent-seeking to forget that, isn’t it? All too often, aspiring writers speak amongst themselves and even think about landing an agent as though that achievement were the Holy Grail of publishing: it’s a monumentally difficult feat to pull off, but once a writer’s made it, the hard work’s over; the sweets of the quest begin.

It’s a pretty image, but let me ask you something: have you ever heard a writer who already has an agent talk about it this way?

I’m guessing that you haven’t, because I’m hear to tell you: seldom are garments rent more drastically than amongst a group of agented writers whose books have not yet been picked up by GBNYCBPH.

Why, the agent-seekers out there gasp, aghast? Because typically, signing with an agent doesn’t mean just handing the manuscript over to another party who is going to do all the work; it means taking on a whole host of other obligations, frequently including biting one’s lip and not screaming while absolutely nothing happens with a manuscript for months at a time.

To put it lest histrionically, working with an agent is work. Just not the same work that a writer was doing before.

In other words: things change. And that’s only natural.

Okay, so what is it like to work with an agent?
Are you sitting down? You should, because the answer to that question generally comes as a gargantuan surprise to those in the throes of agent-seeking: the main change most newly-agented writers report is no longer feeling that they have control over what happens to their books.

That’s not paranoia talking, by the way, nor is it merely the inevitable emotional letdown inherent in reaching a goal one has pursued for an awfully long time. It’s a ruthlessly accurate perception, usually.

How so, you ask with horror? Well, for starters, the agent, not the writer will be the one making decisions about:

* when the manuscript is ready for submission to editors at GBNYCBPH;

* given that the agent’s initial answer to that first question will almost certainly be not yet, what revisions need to be made in order to render it ready;

* when the market is ripe for this particular submission (hint: not necessarily when the country’s flailing its way out of a serious recession);

* what additional materials should be included in the submission packet, and your timeline for producing them (because yes, Virginia, you will be the one producing most of marketing materials your agent will wield on your behalf);

* which editors should see it and in what order;

* how it should be submitted (one at a time, in a mass submission, or something in between);

* how soon to follow up with editors who have been sitting on the submission for a while (in general, quite a bit longer than strikes an impatient first-time author as appropriate);

* whether it’s even worth bothering to follow up with certain editors (especially if it’s rumored that they’re about to be laid off or are toying with an offer from another publishing house);

* whether to pass along to the writer the reasons that an editor gave for rejecting the manuscript (not all agents do — and not all agents who do pass along all of the feedback they receive from editors, especially if it contradicts their own views of the book);

* whether enough editors have given similar excuses that the writer really ought to go back and revise the manuscript before it gets submitted again;

* when a manuscript has been seen by enough to stop submitting it, and

*when to start nagging the writer to write something new, so s/he can market that.

I make no pretense of foretelling the future, but I don’t need to be the Amazing Kreskin to state with 100% certainty that those of you who land agents between the time I post this and two years from now will disagree with those agents on at least one of the points above. Probably more. And the vast majority of the time, you will not win that particular debate, because the agent is the one who is going to be doing the submitting.

Oh, you would rather not have known about this until after you signed a representation contract? And aren’t you glad that you already had those nice, peaceful windchime images rattling around in your head? (I thought you might like a brain-soother right about now.)

Now that you’ve calmed down — oh, like the list above didn’t make you even the teensiest bit angry — let’s take another gander at it. Notice how much work the writer is expected to do under this arrangement? You produce the manuscript or proposal, revise it according to the agent’s specifications, write any additional marketing material (trust me, you’ll be glad that you already have an author bio — and if you don’t, consider devoting next weekend to going through the HOW TO WRITE AN AUTHOR BIO category on the list at right to come up with one), make any subsequent revisions (editors have been known to ask for some BEFORE they’ll acquire a book)…

And all the while, you’re supposed to be working furiously on your next book project. Why? Because “So, what are you working on now?” is one of the first questions any editor interested in your current book will ask.

Nice, deep breaths. That dizzy feeling will pass before you know it.

In fact, don’t be surprised if your agent starts asking about your next book roughly 42 seconds after you deliver the full manuscript of the book that attracted his attention in the first place. A career writer — one who has more than one book in him, as they say — is inherently more valuable to an agent or a publishing house than one who can only think in terms of one book at a time; there’s more for the agent to sell, and once a editor knows she can work with a writer (not a self-evident proposition) whose voice sells well (even less self-evident), she’s going to want to see the next book as soon as humanly possible.

And no, at that point, no one will care that you still have a day job. It’s a reasonable objection, though.

A word to the wise: you might want to start working on your next during that seemingly endless period while your agent is shopping your book around — that’s agency-speak for showing it to editors — or getting ready to shop your book around. Yes, it’s a whole lot of work to wrest your fine creative mind out of the book currently in your agent’s beefy hands — but it’s a far, far more productive use of all of that nervous energy than sitting around and fretting about whether your agent is submitting your last book quickly enough.

Or rending your garments. Trust me on this one.

Wait — so what will my agent actually do with my manuscript once s/he deems it ready to go?
Let’s assume that you’ve already made the changes your agent requests, and both you and he have pulled it off in record time. Let’s also say that he’s taken only three months to give you a list of the changes he wanted, and you’ve been able to make them successfully in another three.

If that first bit sounds like a long time to you, remember how impatient you were after you submitted your manuscript to the agent? The agent has to read all of his current clients’ work AND all of those new submissions; it can take a long time to get around to any particular manuscript.

What happens next? Well, it depends upon how the agency operates. Some agencies (like mine, as it happens) will ask the writer to send them 8-15 clean copies of the entire manuscript for submission.

Other agencies will simply photocopy the manuscript they have to send it out and deduct the cost of copying from the advance. Sometimes the per-page fee can be rather steep with this second type of agency; if it is, ask if you can make the copies yourself and mail them. Many agents will also ask for an electronic copy of the manuscript, for submission in soft copy.

While some of you are cringing, furtively adding up how much it would cost to produce 15 impeccable copies of a 400-page manuscript, I can feel others of you starting to get excited out there. “Oh, boy, Anne!” a happy few squeal. “This is the part I’ve been waiting for — the agent takes my writing to the editors at the GBNYCBPH!”

Well, probably not right away: agencies tend to run on submission schedules, so as not to overtax the mailroom staff. It also makes keeping the submission lists straight easier — because you don’t want your manuscript to be sent to either the wrong editor or the same editor twice, do you?

In a large agency, it may take a while for a new client’s book to make its way up the queue. Also, not all times of the year are equally good for submission.

That just made half of you sit up ramrod-straight in your chairs, didn’t it? Remember how I told you that much of the publishing industry goes on vacation between the second week of August and Labor Day? And that it’s virtually impossible to get an editorial committee together between Thanksgiving and the end of the year? Not to mention intervening events that draw editors away from their desks, like the spring-summer writers’ conference season and the Frankfurt Book Fair in the autumn?

The inevitable result: your manuscript may be in for a wait. Depending upon your relationship with your new agent, you may or may not receive an explanation for any delays.

But the usual reason is — shout it with me now — things change. The manuscript that couldn’t interest an editor even if the agent did a striptease during the pitch (oh, there are stories) five years ago might get snapped up in a flash two years from now. And while the bookstores may be crammed with vampires and zombies now, they will be just as crammed with future fads next year.

See why it’s of critical importance to sign with not just any agent, but one whose judgment you trust, one who believes in your talent? A good agent is not just some guy who can take a brilliantly-written book and sell it — ideally, he’s the writer’s partner in long-term strategic planning of the literary variety.

And that kind of partnership, my friends, is well worth searching a while to find.

Because although this is a hard business, it’s also an ever-changing one. You want an agent who understands that ultimately, literary success is a long-term game. Myopically insisting that is true today is eternally true of the book market is just, well, historically ill-informed.

Things change — and that’s only natural. Keep up the good work!

The getting-a-book-published basics, part XI: a few more observations on offer-acceptance etiquette, and a cautionary tale

lily tomlin operator

There I was, peacefully enjoying some well-deserved rest this weekend, when a prime specimen of that species so justly dreaded by writers, the hobgoblins of self-doubt, abruptly pulled up a pillow and sat down on my bed. “Um, Anne?” the wily fellow asked, playfully poking at my cat with his tail. “You know those last couple of posts about what to say and do when an agent calls and offers representation. What if some gifted writer out there mistakenly believes that the questions you recommended are the only ones it’s polite, reasonable, and necessary to ask?”

I yanked the pillow out from under him. “Demon Joe,” — that’s the name of the hobgoblin who specializes in tormenting advice-giving bloggers in the dead of night, so you’ll know should you ever run into him — “Author! Author!’s readers are much, much smarter than that. They know that just as every manuscript requires different revision, and that every book category requires a slightly different kind of agent, every offer from an agent and every subsequent conversation will differ. Now unhand my cat and get out of here.”

Demon Joe slithered across the comforter until he was nose-to-nose with me. “Perhaps. But did you talk about what a writer’s supposed to say if she has manuscripts out with other agents at the time that she receives the offer?

“I talked about that indirectly,” I said defensively, extracting my cat’s tail from Joe’s grasp. “Last weekend, when I was discussing what to do if an agent asks for an exclusive while another agent is already reading the manuscript. You ought to remember — you yanked me out of bed to write it.”

“True enough.” Demon Joe stroked his small, pointed beard thoughtfully. “And I wouldn’t want to disturb your sleep. I Just can’t help worrying about whether an excited aspiring writer, burbling with glee over a phone call from a real, live agent, is going to be in any mood to, you know, extrapolate. But if you’re confident that you’ve covered all of your bases…”

I hate it when Demon Joe is right. If you’ve ever wondered why some of my posts bear timestamps at three or four in the morning, blame him.

I certainly do.

Here, then, is an extra-special bonus middle-of-the-night end-of-the-weekend post, devoted to that most burning of problems most aspiring writers pray someday to have: what you to say to an agent who wants to represent you, when one or more other agents are also considering your manuscript?”

Seem like an unlikely scenario? It isn’t, actually, for any aspiring writer sending out simultaneous submissions. Any time more than one agent is considering the same manuscript, one possible outcome — the best one, actually — is that the writer will need to say something along the lines of, “Gee, I’m flattered, but I’m afraid that I shall have to talk to the X number of other agents currently reading my book. May I get back to you in, say, two weeks?”

The very idea of saying that to an agent who wants to represent you made some of you faint, didn’t it? Believe me, I’ve been there.

Seriously, I have. I wish I had known from the very beginning that having more than one agent reading a manuscript at a time is actually a very good thing for a writer. At least, if all of the agents concerned are aware that they’re in competition over the book.

“What makes you do darn sure of that?” Demon Joe demands. “Stop eyeballing that head-shaped indentation in your pillow and share your experience.”

Okay, okay — I’ll tell the story, but then I’m going back to sleep. Everybody but me comfortable? Excellent. Let’s proceed.

Many years ago, I had just sent out a packet of requested materials — memoir book proposal plus the first three chapters of a novel — when another agent asked to see my book proposal as well. Naturally, when I sent off the second package, I mentioned in my cover letter that another agent was already considering the project.

Thanks, Demon Joe, but I’m way ahead of you on this one: all of you multiple submitters do know that you should always mention it in your submission cover letter if another agent is already reading any part of your manuscript or book proposal? And that you should always drop any agent already reading your work an e-mail if you submit your work to another agent thereafter?

Well, now you do.

Although I knew to be conscientious about that first part, back in those long-ago days of innocence, I was not aware of the second. Indeed, the hobgoblin of doubt dedicated to torturing aspiring writers waiting to hear back on their submissions — Demon Milton, if you must know his name — would have forbidden my acting upon it if I had known: unfortunately, the old conference-circuit advice about never calling an agent who hasn’t called you first was deeply engrained in my psyche.

In other words, I was too afraid to bug Agent #1 to let her know that Agent #2 was looking at my book proposal. Big, big mistake.

Okay, Demon Joe, stop battering my head with your tail: I’m going to show them how to avoid that particular pitfall before I reveal the hideous consequences of not playing by this particular not-very-well-known rule.

So what should I have done instead? If more than one agent asks to see my manuscript (or, in this particular case, book proposal), I should have informed all of them, pronto, so they could adjust their reading schedules accordingly.

No need to name names, of course, or even to go back and tell Agents #1 and #2 that Agents #4-6 also asked to see it a month later. All that any given agent in the chain needs to know is that she’s not the only one considering it.

But I didn’t know that; frankly, I was too tickled to have attracted so much interest. Having stumbled into this rather common error, I set myself up for another, more sophisticated one.

A month later, Agent #2 called me to offer to represent the book. Since Agent #1 had at that point held onto the proposal for over six weeks without so much as a word, I assumed — wrongly, as it turned out — that she just wasn’t interested. So I accepted the only offer on the table, and sent Agent #1 a polite little missive, thanking her for her time and saying that I had signed with someone else.

Demon Joe is prompting me to pause here to ask: did that sweeping, unjustified conclusion make you gasp aloud?

It should have, especially if you have been submitting within the last couple of years. Six weeks really isn’t a very long time for an agent to hold onto a manuscript, after all; now, six months isn’t an unusual turn-around time. But even back then, when about eight weeks was considered the outside limit of courtesy, I should not have leapt to the conclusion that Agent #1 had simply blown me off.

Two days later, the phone rang: you guessed it, an extremely irate Agent #1. Since she hadn’t realized that there was any competition over the project, she informed me loudly, she hadn’t known that she needed to read my submission quickly. But now that another agent wanted it, she had dug my materials out of the pile on her desk, zipped through them — and she wanted to represent it.

I was flattered, of course, but since I had already told her that I’d accepted another offer, I found her suggestion a trifle puzzling. I had, after all, already burbled an overjoyed acceptance to Agent #2. I couldn’t exactly un-burble my yes, could I?

Yet when I reminded her gently that I’d already committed to someone else, all Agent #1 wanted to know was whether I had actually signed the contract. When I admitted that it was in the mail, she immediately launched into a detailed explanation of what she wanted me to change in the proposal so she would be able to market it more easily.

Had I been too gentle in my refusal? What part of no didn’t she get? “I don’t think you quite understood me before,” I said as soon as she paused to draw breath; #1 must have been a tuba player in high school. “I’ve already agreed to let another agent represent this book.”

“Nonsense,” #1 huffed. “How could you possibly have made up your mind yet, when you haven’t heard what I can do for you?”

I’ll spare you the 15-minute argument that ensued; suffice it to say that she raked me over the coals for not having contacted her the nanosecond I received a request for materials. Agent #1 also — and I found this both fascinating and confusing — used every argument she would invent to induce me to break my word to Agent #2 and sign with her instead.

Unscrupulous? Not exactly. She was merely operating on a principle that those of you who have been following this series should have by now committed to heart: until an agent offers a representation contract and a writer actually signs it, nothing that has passed between them is binding.

As I so often tell first-time pitchers who have just been asked to send pages: until there’s a concrete offer on the table, that nice conversation you just had with that agent about your book is just that, a nice conversation.

Of course, #1 may have taken the axiom to heart a little too much — I had, after all, already said yes to another agent, somebody equally enthusiastic about my proposal — but as it turned out, I should have listened to her. I should also have done my homework better: Agent #2, a charming man relatively new to my book category, actually had very few connections for placing the book.

Yes, Demon Joe: that is something I might have learned had I asked him a few more questions before saying yes. Thank you for pointing that out. Now stop rolling around on my flannel sheets.

What happened here? Well, my initial mistake in not keeping both agents concerned equally well-informed allowed an agent who probably knew that acting quickly was his best chance of competing in a multiple submission situation to shut out a better-qualified agent by the simple expedient of asking first.

So what should I have done instead? Contacted Agent #1 as soon as I received the second request, of course — and called her before I gave Agent #2 an answer.

Admittedly, that second part would have required some guts and finesse to pull off; if #2 was deliberately rushing me to commit before I asked too many questions about his track record in selling my type of book, I doubt that he would have been particularly thrilled about my asking for some time to make up my mind. (His agency went out of business within the year, after all; he gave up on my proposal after showing it to only five editors. I received a letter from one of them, saying that he had not submitted it through the proper channels.)

In the long run, though, it would have clearly been far better for me and my book proposal had I taken the time to make sure that I knew what my options were before I took what I deemed to be an irrevocable step. (For a more tips on handling simultaneous submissions far, far better than I did that first time around, please see the WHAT IF MORE THAN ONE AGENTS ASKS TO SEE MY MANUSCRIPT? category on the archive list at right.)

The story does have a happy ending, however: fortunately, the next time I was lucky enough to be in this position, right after having won a major award for my memoir, I had the experience to know how to handle it. I was also fortunate enough to know several previous winners of that particular contest who were kind enough to give me excellent advice on what to do if I won. (It’s always worth tracking down past winners, if you happen to be a finalist: it’s amazing how nice most authors are one-on-one.)

Just so I can convince Demon Joe to remove his pitchfork from my foot region, let’s recap what a writer should do if more than one agent is considering a manuscript when a representation offer gladdens his heart:

(1) Thank the offering agent, but remind her that other agents are currently considering the manuscript.
That should not be news to her, right?

(2) Ask for 3 weeks to check in with the others and make up your mind.
Since this is precisely what she would expect you to do for her if another agent had made an offer first, she should be fine with this. If she isn’t, offer not to commit to anyone else until you have spoken to her again — and set up an appointment a couple of weeks hence to do just that.

Why as much as three weeks? Because it’s entirely possible that none of the other agents have yet so much as glanced at the manuscript. You don’t expect them to make a representation decision before they’ve read your book, do you?

Demon Joe likes that so much that he’s doing a little jig on my bedroom slippers. “Let me be the one to draw out the implication here: yes, some agents who are aware that a manuscript is being multiply-submitted will wait to hear that someone else has made an offer before they give the manuscript a serious once-over.”

The hobgoblin in charge of that particularly nasty (from the writer’s point of view, anyway) game of chicken is called Harold, in case you were wondering. You might want to mutter at him under your breath, should you ever be the writer caught in this situation.

Which is, lest we forget, a good outcome for a submitter. Back to our to-do list:

(3) Then ask all of the other questions you would have asked Agent #1 if she had been the only agent to whom you submitted.
You want to have a basis to decide between her and any of the other agents who say yes, don’t you?

(4) As soon as you get off the phone with #1, e-mail ALL the other agents currently reading any part of your manuscript. Let them know that you have had another offer — and that if they are interested, you will need to hear from them within the next ten days.
Seem fast? It is. It’s also a reasonable amount of time for a rush read, and it gives you a little leeway if any of the other agents needs more time.

After all, the fact that others are reading it isn’t going to come as a surprise to any of them, right? Besides, you don’t want to keep Agent #1 waiting too long, do you?

Stop poking me in the kidneys, Demon Joe. I was getting to the leeway issue.

It’s not uncommon for agents in this situation to ask for more time to read your work. That’s up to you, but do be aware that if you grant extensions, you’re going to have to tell Agent #1 about them.

Doesn’t sound like such an attractive prospect, does it? Wouldn’t you rather build a little extra time into your arrangement with #1, so #2-16 can miss the mark by a few days without sending you into a nail-gnawing panic?

(5) Try to obtain similar information from every agent who makes an offer.
That way, you will be comparing apples to apples, not apples to squid. So if you ask one for a client list — and you should — ask each one that makes an offer. If you talk to a client of #1, talk to #3′s client as well. Otherwise, it’s just too tempting to sign with the one who spontaneously offered you the most information — who may or may not be the best fit for your work.

(6) Make up your mind when you said you would — or inform everyone concerned that it’s going to take a little longer.
But don’t push it too long, and don’t try to use what one agent has said to hurry another. (Over and above simply informing them that another has made an offer, that is.) This is not a bargaining situation; it’s a straightforward collection of offers from businesspeople about whom you should already have done your homework.

And try not to move the deadline more than once. Why? Well, you’re going to want to have a pleasant working relationship with whomever you choose — and although writers often feel helpless when torn between competing agents, that is not how they will see it. The last impression you

(7) After you’ve chosen, inform the agent with whom you will be signing first.
This is basic self-protection, especially if you’ve had to push the decision deadline back more than once. It’s unusual for an agent to change her mind after making an offer, but if she does, you will be a substantially happier camper if you have other offers in reserve.

(8) After you have sealed the deal with your favorite, inform the others promptly and politely.
Do this even if some of the others didn’t bother to get back to you at all — some agents do use silence as a substitute for no, but it’s not courteous to bank on that. They honestly do need to know that they’re no longer in the running.

Resist the urge — and believe me, you will feel it — to explain in thanks, but no thanks e-mails why you selected the agent you did. The agenting world is not very big, after all, and the other agent(s) really don’t need to know anything but that you have indeed made a decision.

Above all, make sure to thank them profusely for their time. After all, they were excited enough about your writing to consider representing you; don’t you want them to buy your book when it comes out?

Hey, my cats are asleep, my various body parts seem to be free of pitchforks, and the hobgoblin all-clear has sounded. (It sounds a lot like a snore from my SO.)

That means it’s time for me to turn in, campers. Good night, sleep tight, and don’t let the hobgoblins of self-doubt bite. Oh, and keep up the good work!

The getting-a-book-published basics, part X: the agency contract revisited, or, excuse me, sirs, but could any of you tell me which one of you will be representing my book tomorrow?

police line-up

Last time, I broached the seldom-discussed issue of agency contracts — you know those handy documents that spell out explicitly what the agent offering to represent you will do for you in exchange for how much. While most aspiring writers simply squeal and shout, “Yes! Yes! Yes!” the nanosecond an offer emerges from an agent’s mouth, it’s very much in your interest to know what you’re agreeing to before you agree to it.

In other words: not all agencies are created equal. Nor do they all operate in the same manner.

There are, however, some norms. As those of you who pored over yesterday’s post may recall to your sorrow, in going over how (and how much) US-based agents typically get paid for representing their clients’ work, I mentioned that US agency contracts typically specify 15% for books sold to a North American English-language publisher, 20% or more for sales to non-North American publishers, whether the book is published in English or not.

“Um, Anne?” a small, confused chorus has been piping out there in the ether ever since I first brought it up. “Was the bit about English-language North American sales just a really complicated, drawn-out typo? Aren’t there other people in the world who read English — like, say, the people in England? Why aren’t all of the English-language sales lumped together, and the foreign ones together?”

Ah, because that would make sense, my friends. The industry likes to keep all of us guessing by throwing a cognitive curve ball every now and again, so this is going to require a fairly extensive and rather convoluted explanation.

Before I launch into it, you might want to pop into the kitchen and make yourself some tea, or fluff up the pillows on your ottoman. I’ll wait.

Okay, everybody comfortable? Here goes.

North American vs. world rights
From the point of view of your garden-variety US publisher, books published in the English language fall into three categories: those sold in North America (meaning in the US and Canada), those sold in Great Britain, and those sold in other countries. So when folks in the industry speak about a US-based agent selling a book to a US-based publisher, they’re generally talking about the first North American rights: the publisher has bought the ability to be the only source of the first addition of the book in the US and Canada.

Of the three categories, only North American rights are considered English-language sales, for contractual purposes. The last two are considered foreign-language sales, which is why — pay close attention here — if your agent manages to sell your book to a UK-based publisher, you will be selling the world rights. Believe it or not, the world excludes North America — which I imagine might come as something of a surprise to those of us who live here.

There — and you thought it wasn’t going to make sense.

What might all of this rigmarole mean for the writer? Perversely, if EXACTLY the same English-language book by a US author was sold in Canada and Great Britain, the author’s US agent would take 15% of the royalties on the first and 20% on the second. Sometimes, the Canadian rights are subsumed in the world rights (if, say, the publisher is UK-based), instead of under the North American rights.

Before you laugh out loud, I should warn you that this scenario is not particularly far-fetched: all of the books in the HARRY POTTER series were sold in a slightly different form in the former Commonwealth than in the U.S. Why? Well, chips mean one thing to a kid in London and another to a kid in LA, and while apparently the industry has faith that a kid in Saskatchewan could figure that out, it despairs of the cultural translation skills of a kid in Poughkeepsie or Omaha.

This is why, in case you were curious, you will see the notation NA in industry discussions of book sales — it refers to first North American rights, minus Mexico. Rights to sell books south of the border, in any language, fall under foreign language rights, which are typically sold on a by-country basis. However, occasionally an American publisher will try to score a sweet deal on a book expected to be a bestseller and try to get the world rights as part of the initial deal, but this generally does not work out well for the author.

Why? Well, do the math: if a book is reprinted in a second language and a North American publisher owns the foreign rights, the domestic house scrapes an automatic 20% off the top of any foreign-language royalties accrued by the author. (If this discussion seems a trifle technical, chalk it up to the rather extended struggle I had to retain my memoir’s foreign rights; back in the day, my now-gun-shy publisher wanted ’em, big time. But they’re mine, I tell you, all mine!)

I cannot stress enough, though: read your contract. Ask some questions. Norms are just norms; individual agencies’ policies do vary.

But what if I am represented by an agent based outside North America — or if I’m unsure if a North American one is asking me to agree to legitimate terms?
Obviously, what constitutes a domestic sale would vary depending upon the country in which the agent does his primary business. So if you are reading this somewhere outside North America, or translated into a language other than English, you should not blithely assume that what I am saying here applies to your home country; it’s always worth your while to check with your national literary agents’ association. For the English-speaking world, the top ones are:

In the United States, contact the Association of Authors’ Representatives.

In the United Kingdom, contact the Association of Authors’ Agents.

In Australia, contact the Australian Literary Agents Association.

I couldn’t find a specific association for Canada (if anyone knows of one, please let me know, and I’ll be delighted to update this), but the Association of Canadian Publishers’ website does include information about literary agencies north of the border.

Not all agents are members of these organizations, but if there have been complaints from writers in the past, these groups should be able to tell you. They are there to help writers make crucial decisions about who should represent their work. So are writer-protection sites like Preditors and Editors or the Absolute Write Water Cooler, excellent places to check who is doing what to folks like us these days. Writer Beware, a website sponsored by the Science Fiction and Fantasy Writers of America, provides a wealth of resources for those who want to learn about scams aimed at writers.

Please don’t dismiss the notion doing some minimal checking to assure the agents reading your work are on the up-and-up as writerly paranoia — who represents your work is too important to your writing career to leave to chance. Remember, not everyone who slaps up an official-looking website is actually an agent, and good writers too nice to want to seem confrontational get burned all the time.

In case it might influence the decision-making process of those of you quietly rolling your eyes at the prospect of investing even more of your scant writing time in researching folks whose ostensible purpose in life is to help writers, I should add: all but the last site I listed are also pretty good places to learn about agents’ specialties, on the off chance that you might be looking for someone to query now that the Great New Year’s Resolution Plague of 2010 is fast receding into memory.

I just mention.

Let’s assume for the moment, though, that the agency lucky enough to land you as a client — strange to think of it that way, isn’t it? — is as reputable as reputable can be. Most agencies are. Even under that happy circumstance, it’s very much in your best interest to understand how and to whom an agent might market your book before you read, much less sign, an agency contact. Not only because these distinctions are rather counter-intuitive, but because they’re the criteria used to determine what percentage your agent will take out of your advance and royalty checks.

Again: read your representation contract before you sign it. Ask some questions. The only way this relationship is going to work to both your benefit and the agent’s is if both parties understand precisely what each of them is supposed to do.

Tell me again how I’m supposed to cover all of this in my first conversation with a prospective agent without sounding like a paranoid jerk?
I sense that some of you have gone a bit pale over the course of the last dozen or so paragraphs. “Um, Anne?” a few queasy souls inquire. “You’re kidding about expecting me to have an intelligent discussion of all of this with my agent in the first 30 seconds after he’s offered to represent me, right? Couldn’t I just agree to let him represent me, and sort the details out later?”

Well, of course you could — as I said, most aspiring writers just blurt out “Oh, God, YES!” before finding out anything about the terms to which they’re agreeing at all. I can completely understand this impulse: mistrust is the last thing on your mind when you are thrilled to pieces that a real, live agent wants to represent you.

Yes, YOU. How thrilling!

Trust your Auntie Anne on this one, though: honeymoons do occasionally end, and not generally because anyone concerned has done anything especially nefarious. Remember, agents move from one agency to another all the time, especially in this economy. If this happens, you will need to know with whom you have a contract, the agency or the agent. (Either is possible.)

It’s also not unheard-of for an agent to stop representing a particular genre even though she has clients still writing and publishing in it. Writers occasionally develop a sudden urge to compose a book in a category for which their agents do not have current contacts. And so forth.

The agency contract is, in short, one contract to read with your glasses ON, and paper by your side to jot down questions. It’s perfectly legitimate to request time to pore over it. Then pick up your notes, hie yourself to a telephone, and start asking follow-up questions.

If you do not have an opportunity to see a copy of the agency contract before having your first serious conversation about your future with your new agent — as will probably be the case; many agents are notoriously slow in sending out representation agreements — do make a point of asking the agent in your first conversation for a brief overview of its major points.

That’s merely good sense whenever you are going to deal with a business with which you are unfamiliar, and it would never occur to a reputable agent to take your caution at all personally.

Because, you see, by being cautious, you’re not calling the agent’s integrity into question, but making sure you know precisely what she is proposing that you do together. After all, the agent almost certainly will not have been the person who wrote the contract; the agency will have an established boilerplate. Naturally, it is in an honest agent’s best interest for a prospective client to understand the contract-to-be well enough to abide by its provisions.

Allow me to repeat something I dropped into the middle of that last paragraph, because it comes as news to a lot of newly-agented writers: unless your future agent happens to own the agency, it is the agency — not the agent whom you are prepared to love, honor, and obey for as long as you shall write and she shall sell — who will set the terms of your relationship.

The agency, not the agent, produces that contract I keep yammering about, after all; the agent may not even sign it. So a savvy writer should be very, very interested in the policies and procedures of any agency to which she is about to commit herself and her writing.

Wait — what do you mean, I’m committing to the agency, not just the agent?
That’s right — agency policy will affect you, and that agent who is being so nice to you on the phone will not be the only agency employee who will be dealing with your work. Among other things, the agency, and not merely the agent, is going to be handling every dime you make as a writer — and furthermore, telling the fine folks at the IRS all about it.

Remember, your publisher will be sending your advance and royalty checks to your agency, not to you personally. (For a more in-depth examination, please see the ADVANCES and ROYALTIES AND HOW THEY WORK categories on the list at right.) If your work is going to be sold abroad, the agency will turn your book, your baby, over to a foreign rights agent of ITS selection, not yours — and will be taking a higher percentage of your royalties for those sales than for those in the English-speaking parts of North America, typically. And the agency is also going to be responsible not only for keeping the government informed about all of these transactions, but also preparing those messily-carboned royalty forms that you will be submitting with your taxes.

That’s a whole lot of trust to invest in people who you may never meet face-to-face, isn’t it? Or, in some cases, people that you may not even know exist?

Did I just hear a giant collective gasp out there? I hate to be the one to break it to you, but many authors never meet their agents in person; is it really all that surprising, then, that few are on friendly terms with the rest of the agency’s staff? It’s not as though the agency will fly a prospective client from California to New York just to get acquainted. Since almost everything in the biz is handled by phone, e-mail, or snail mail, face-to-face contact is seldom necessary.

The result? Well, it’s not a scientific sample, of course, but I know plenty of writers who couldn’t pick their agents, much less the principal of their agency, out of a police line-up. (Not that you really want to be in the position to hiss, “That’s she, officer. SHE’S THE ONE WHO DIDN’T MAIL MY ROYALTY CHECK,” but still.)

Ideally, you want relationships with both your agent and agency so comfortable that you have no qualms — and no need to have any — about simply handing the business side of your writing over to them and letting them get on with making you rich and famous. (Which you already know that no agent cannot legitimately promise up front, right?) So while asking a whole lot of pointed questions at the outset may seem mistrustful, doing so will actually substantially increase the probability that you’re going to trust and respect your agent a year or two down the road.

At minimum, find out whether you are signing with the agency as a whole or with the agent specifically: contracts come both ways. Remember, agencies vary quite a bit. Some are set up so the royalty money all goes into a common pool, funding the entire agency, and some are run like hairdressing establishments, where each chair, so to speak, houses an independent contractor, and no funds are mixed.

Why should your agent’s employment arrangements concern you? Well, if you are the client of an independent contractor-type agent, if she leaves the agency, you more or less automatically go with her, or will at least be given the option of doing so. If your contract is with the agency, you probably will not.

Again, asking about this is not being paranoid; it’s being prudent. Few human relationships are permanent, after all.

Let’s face it: some agencies have pretty short lifespans. It’s also not all that uncommon for agents simply to burn out on the biz; selling books is hard work, after all. And since many agents have a track record of agency-hopping every couple of years — as many junior agents do; it’s a smart way to build a professional lifetime’s worth of contact lists — may I suggest that how the agency is set up may affect your life pretty profoundly?

Don’t think that nice agent who called you to offer to represent you would drop out of sight? Okay, cover your representation contract — no peeking now — and answer these trenchant questions:

(1) If your agent retired, would you still be represented, or would you need to find a new agent?

(2) What about if she got laid off and the agency did not replace her, as is happening in agencies all over the country right now? Would you still be represented then?

(3) What if she got into a car crash, God forbid, and had to cut her client list in half?

(4) Does the agency have any hierarchy in place to mediate any disagreements that may If you had a fundamental disagreement with your agent, could you move to another agent within the agency, or would you need to find a new agent elsewhere?

(5) On the brighter side, what if your agent started an agency of her own?

Yes, I actually do know authors to whom each of these things has happened; thanks for asking. None of them had even considered any of these possibilities until the realities hit them in the face. And virtually all of them now say that it never occurred to them to question whether the agency would be there to support them if something happened to their again.

But perhaps that’s not too surprising: many an author could not pick any member of her agency’s staff but her agent out of a crowd at a writers’ conference. Or out of a police line-up, for that matter.

So I take it you’re saying that this isn’t a business that runs on handshakes
Sometimes it is, but you should be very wary of an agent who is not willing to offer you a written contract. Contrary to popular belief, verbal contracts may be binding (if some consideration has changed hands as a result of it, as I understand it; if you handed someone a $50 bill and the keys to your car after the two of you had discussed his painting a mural on the passenger-side door, I’m told that could be construed as a contract, even with nothing in writing, but you should definitely talk to a lawyer before you attempt anything so zany), but as I MAY have pointed out, oh, 1800 times in the last 5-plus years, this is an industry where the power differential tends not to fall in the writer’s favor until after she is pretty darned well established.

Protect yourself. A good place to start: reading your representation contract and asking some intelligent questions.

Assume, too, that at some point, you will want to revisit some of these issues. If you are offered a written contract, make yourself a photocopy so you may refer to it later.

Yes, even if the agent or agency’s head has not yet countersigned it. Many agented writers report that they have never seen another copy of the contract again after they signed it.

Dare I hope that those great, gusty sighs I hear wafting from my readership mean that this is all sinking in? “Okay, Anne,” sadder-but-hopefully-wiser writers everywhere concede. “I get it: it’s not in my interest to take the details of the agent-client relationship on faith. I need to ask questions when I don’t understand something. But right now, I don’t think I have the energy to do that, because you’ve depressed me into a stupor. The last couple of posts have occasionally read as if half the agents out there are evil trolls, waiting under every bridge into Manhattan in the hope of defrauding innocent authors.”

Of course, that’s not the case. The vast majority of agents honestly are good people who love good writing and want to help writers — but as in every profession, not all of them are scrupulous about fulfilling their obligations toward their clients. It behooves us all to be cautious.

So read that contract; act those questions; walk into that agency with your eyes wide open and your reading glasses firmly on.

And please, when the time comes: don’t be so flattered by an agent’s attention that you just agree to everything you are asked — or contractual provisions you don’t know exist. That’s how good writers get hurt, and I don’t want to see it happen to any of you. Put up your antennae before entrusting your precious manuscript to just anyone’s care.

Next time, I’ll talk about what agents do with manuscripts after the representation contract is signed. In the meantime, keep up the good work!

The getting-a-book-published basics, part IX: the agency contract, or, what to say to an agent who offers to represent you — other than, “Yes, please.”

fireworks

Today’s installment of our ongoing series is an exciting one, campers: I’m going to be talking about the happy day when an agent first tells a writer that he wants to represent her. Most aspiring writers have long fantasized about that auspicious event, but what actually happens?

Other than a monumental celebration, of course. I think it’s safe to assume that all of you can picture that part for yourselves.

Let’s back up a moment and savor the actual moment of acceptance in some detail: first, the phone rings. Although some agents do prefer to communicate by e-mail, typically, if a US-based agent is offering to represent a North America-based writer, the agent will telephone.

Why? Well, agents tend to be in a hurry pretty much all the time, and they’re used to using their powers of verbal persuasion. (Remember, most agents will assume that you will have continued to query and submit while they are considering your manuscript; for all the agent who wants you knows, you may already have other offers. Besides, the agent of your dreams will undoubtedly have a few questions for you.

This is also a great opportunity to ask a few of your own. In fact, you should.

To pull one at random out of thin air: “How are you planning to go about trying to sell this book, and to whom?” This is likely to elicit important information, such as whether the book category you selected for your manuscript or proposal was a good fit. (Hey, a writer likes to know these things.)

Another that you might consider blurting out right off the bat: “Are you going to want any changes to the manuscript/book proposal before you start sending it out to editors?” The answer will almost certainly be yes, incidentally, but at least you will have broached the issue politely yourself, rather than having it come as the intense surprise it generally is to those new to the agent-having experience.

If these sound like far more intelligent questions than are at all likely to occur to someone totally overcome with joy, well, you’re right: I know literally dozens of now-agented writers who were able to stammer out little more than a well-nigh-incoherent, “Yes! Yes! Oh, God, YES!”

So unless you are in the habit of receiving good news on this scale with aplomb, it might be prudent to prepare for this moment. While an agent is reviewing your manuscript or book proposal is a dandy time to work off some of your nervous how-long-must-I-wait-to-hear energy by coming up with a written list of what you want to know. You’ll find a few suggestions in the posts under the AFTER YOU LAND AN AGENT and WHAT TO ASK AN AGENT WHO WANTS TO REPRESENT YOU categories on the archive list located at the bottom right-hand side of this page; the US agents’ guild, the Association of Authors’ Representatives, also has a good list of preliminary questions on its website.

Even if you already have a fairly clear idea of what you would say during that much-anticipated phone call, please don’t put this off, thinking you can wing it when the time comes. Accepting an offer gracefully, like garnering the offer in the first place, usually requires some homework. I would strenuously recommend that anyone who might be in a position to be on the receiving end of one anytime soon — like, for instance, a writer who has just popped a submission packet into the mail — check out either these posts or another reputable source prior to having a conversation about one’s work with an agent, if only to clarify in one’s mind what an agent can and cannot do for a writer.

What’s that you say, readers? You’re not entirely sure what a good agent can do for you, other than sell your book? Let’s take a gander at the full range of possibilities.

Some things a reasonable writer can (and should) expect a reputable agent to do:

*Present a client’s manuscript and/or book proposal to editors at large and medium-sized publishing houses (even if a writer has more than one book ready to go, most agents will prefer to work on only one at a time),

*Advise a client on how to make the manuscript or book proposal more marketable,

*After selling the book, handle all of the financial arrangements between the publisher and the writer,

*Act as the client’s advocate in any subsequent disputes with the publishing house, and

*Serve as a sounding board about future book projects’ marketability.

*Help a client strategize the order and timing of working on particular projects, to maximize the agent’s ability to sell them.

All of that sound familiar and reasonable, or is the list disappointingly short for those of you who had been picturing the agent of your dreams wearing the cape and tights of a superhero? To help bring hopes into closer alignment with reality, let’s take a look at some common misconceptions about what an agent is actually capable of offering a writer.

Some things an agent cannot do for his clients:

*Guarantee in advance that he will be able to sell a particular book to a publisher,

*Guarantee that he will be able to sell a particular book to a particular publisher.

*Guarantee a certain advance if the book does sell.

*Dictate when the publisher who acquires the book will release it or speed up the publication process at will, and/or

*Make a writer rich and famous overnight.

If an agent offering to represent you claims to be able to do any of the things on that second list, you should be asking plenty of follow-up questions, as well as checking the agent’s credentials with Preditors and Editors or some other credible source. It’s perfectly legitimate to ask to see a list of clients before you decide, or to request a run-down of the sales tactics the agent used to sell the last book he sold in your book category. You may even ask to speak to a couple of current clients, to see how happy they are with his representation, although naturally, few agents will send a prospective client to a dissatisfied client for a reference.

I can sense some of you squirming in your chairs — you’re not completely comfortable with the notion of cross-examining someone offering to represent your work, are you? “What if I do my homework really, really well before the agent calls and offers to represent me, Anne?” I hear some of you wheedling. “If I quadruple-check in advance that the agent is legit, why will I need to ask questions at all?”

Excellent question, seated squirmers: because every agency operates slightly differently.

For instance, a very well-known agent or one at a very large agency might have a junior associate act as a first-time author’s primary contact, rather than the agent himself. (For a comparison of how large and small agencies can operate differently, please see this archived post, as well as this one.) Some novel-representing agents prefer to approach editors one at a time, giving each a nice, long look at a manuscript (and a chance to reject it) before moving on to the next, while others favor submitting simultaneously to eight or ten editors.

If asking about such things seems a bit confrontational for a first conversation with someone you really, really want to like you, don’t worry: your agent honestly does need you to understand how she works, so that she can do her job well. Most agents actually prefer clients who ask intelligent questions.

And if you say nothing, many agents will simply assume that you’re already familiar with every step in the often long and complicated process of getting a book published. An interesting assumption, given that the vast majority of first-time authors are completely astonished by what occurs. So are most writers new to working with an agent.

Don’t believe me? Ask any writer who signed with his first agent six months ago. Unless his book has already sold — and it’s highly unusual for an agent to be able to sell a new client’s work that quickly — he’s going to be full of wonder about why his agent is handling the book the way she is.

So come up with a set of reasonable questions in advance, and ask them before you sign anything. As long as you don’t take umbrage at any particular piece of news and try to argue about it (“What do you mean, a royalty of 20% for foreign sales is standard? I challenge you to a duel, sir!”), this is all simple factual information that you have a right to know.

I see a few more timid hands raised. “But Anne,” confrontation-haters continue to wheedle, “surely most of what I need to know will be spelled out on the agency’s website. No? Well, then won’t the agent give me some sort of hand-out, explaining how she works? No? Isn’t it even spelled out in the agency contract I’ll be signing?”

I’m sorry to report that the answer to all three questions is not necessarily. (See my earlier comment about the likelihood of agents’ assuming that writers are already aware of what will be required of both parties to the agency contract.) In fact, representation contracts are often downright vague.

Don’t let that make you tense. Trust me: the lack of specifics is generally for convenience’s sake, not to confuse prospective clients. Remember, to make this arrangement work, both parties have to hold up their end of the deal. It’s just not in a good agent’s interest that a writer not completely comprehend what he is being asked to do.

What might an agency contract require of my new agent — and of me?
Most agency contracts are easy-in-easy-out affairs for both parties, so it’s highly unlikely that you’ll get permanently stuck in an arrangement you don’t like.

In fact, representation clients tend to be rather short-term, specifying that the agent will either handle the entire selling process for a single book or all of the client’s work a year’s or two’s time — a choice made by the agency, incidentally, not the author. Sometimes, a single-book contract will grant the agency the right of first refusal over the client’s next book, entitling them to see your subsequent writing before you show it to anybody else, regardless of how happy you were with how the agent handled your first project.

Read every syllable of the contract carefully before you sign; if you don’t understand any part of the contract, ask the agent. If you don’t understand the answer or anything seems fishy, take it to an attorney familiar with representation contracts.

That may seem mistrustful, but a good agent is already quite aware that what you don’t fully grasp can hurt you, contractually speaking. Some contracts, for instance, will feature a rollover clause, which stipulates that if the author has not notified the agency by a particular date that she wants to seek representation elsewhere, the contract is automatically renewed for the following year.

Find out which up front, so you are aware of the terms of renewal. If you sign with an agency that favors the rollover clause, make sure you know precisely when the opt-out date is. Mark it on your calendar, just in case. And keep marking it every year.

If you are planning to write more than one book (or already have), do be sure before you sign a per-project contract that your agent is at least willing to consider representing everything you want to write. A time-based contract minimizes this concern, but do be aware that often means that the agent has right of first refusal over everything a client writes during the agreed-upon period — which means what, campers?

That’s right: you must allow her to decide whether she wants to represent an additional book before you may show it to another agent. (I was just checking to see whether your eyes had glazed over while I was going over technicalities.) Either way, writers with many projects going at once will want to make absolutely certain to ask about future projects.

The agency contract will also specify the percentage of your advances and royalties your agent will get. If this section is vague in any way, start asking questions, fast.

How writers get paid for their books — and how agents get their percentage
Any money you ever earn on books sold for you by the agency will pass through the agency before it comes to you; the agency will take its cut, then mail you a check for the remainder. Paying the agent’s percentage will not be left up to the goodness of your heart and the burnings of your conscience; once you are represented by an agent, he will see to it that your publication contract will specify that the publisher will send your checks to your agent, not directly to you.

This means that any money you see will already have the agent’s percentage deducted from it. See why it’s so important to be positive that you can trust this person?

Typically, in literary agencies, the agent’s percentage is 15% for English-language North American sales. Script agents generally get 10%.

These percentages are non-negotiable in virtually every agency on earth, so no need to worry that asking about them up front will make you look like you’re haggling: it’s to shield you against the unhappy day when a check arrives with fewer zeroes on it than your advance led you to expect. Or for more time passing than you expected between your publisher’s cutting your royalty check and the agency’s passing along your share to you.

And no, a lower percentage for the agent does not usually mean a better deal for the author — it’s usually an indication that the agency is new, and is trying to attract high-ticket clients.

Pretty much every agency in the country takes a significantly higher cut of foreign sales: 20% or more is the norm. (For reasons I have not been able to fathom, my agency takes 23% of sales in the Baltic republics, so they’ll really score if my memoir takes off in Lithuania.) The higher price tag abroad is for a very practical reason: unless an agency has a branch office in a foreign country (as some of the larger agencies do) it will subcontract their foreign rights sales to agencies in other countries, who will need to be paid as well.

So if you suspect that your book will have a high market appeal in Turkey or Outer Mongolia, you might want to check up front whether your prospective agency has a branch there, or is subcontracting. The differential in commission percentage can be substantial.

I see a lot of raised hands out there, and I’m delighted to see so many of you getting in some practice, speaking up when you’ve got a question. However, you might want to lower those flailing arms; I’m out of time for today.

Hold those good questions, everyone, and keep up the good work!

The getting-a-book-published basics, part VIII: why no single rejection means the end of the line — or even rocks ahead

French road sign

One of the ever-changing communications phenomena that most fascinates me is the relatively new practice of people forwarding newspaper articles to one another. Or even blog posts — some of mine have ended up in some awfully odd places. Scads of people who would never dream of clipping a column out of a physical newspaper blithely forward other people’s writing on subjects that interest them all over the place, often with minimal comment.

Basically, they’re saying: I saw this and thought it would interest you, but I don’t really have anything to add to the discussion.

Okay, so maybe that’s a trifle harsh: unlike, say, aspiring writers, many people prefer to be content consumers, rather than producers. The pervasiveness of the forwarding-without-substantive comment practice is largely a side effect of so much information being available online these days. But I must confess, I don’t think it’s really a substitute for discussion, conversation, or even a friendly I was thinking of you.

In particular, I’m constantly bemused at how often I’m forwarded pieces that simply confirm things that the sender is already aware that I have known for years. How do I know that they’re aware of it? Because when I’m interested in something, I like to have discussions about it.

Case in point: last week, no fewer than fifteen people — delightful, well-meaning, quite intelligent people, fully capable of holding up their respective ends of conversations — forwarded me the link to a recent Wall Street Journal article revealing the shocking fact that major publishers in the US no longer read unsolicited submissions from unagented writers. The slush pile, the article breathlessly informed readers, is all but dead.

Which will not come as a surprise, I suspect, to any aspiring writer who has tried to get a book published within the last 15 years. The agented-only submissions policy has been in place at the majors for an awfully long time now.

As, indeed, I would hope that anyone who reads this blog on a regular basis, or even has been following this month’s posts on how the publishing industry does and doesn’t work, was already aware. In case anyone still is not: under no circumstances should a writer query or submit directly to an editor at a major (or even mid-sized US publishing house, unless the editor has specifically requested it. It’s just a waste of a writer’s time and resources.

There, now: none of you fainted, did you? Were any eyebrows even raised?

But then, I am perpetually astonished at the already pretty well-established phenomena that are evidently supposed to flabbergast otherwise reasonable adults. That TV characters who have been flirting for seven consecutive seasons suddenly end up romantically entangled during episodes aired during sweeps week, for instance: um, who precisely is not going to have seen that coming? Or that any given major political initiative is greeted by anything but the unanimous approval of any given legislative body: as nearly as I can tell from the news every night, we’re all supposed to be floored by the fact that politicians disagree with one another from time to time, even when those splits run along precisely the party lines that characterized the last 17 major disagreements. Or that anyone’s cockles wouldn’t be warmed by the magic of Christmas.

Frankly, I like to think that most people are a trifle less credulous than that — and more inclined to learn from experience. To paraphrase Abraham Lincoln, I don’t think too much of people who are not wiser today than they were yesterday.

Which is one aspect of how the publishing industry treats writers that I really like: it assumes not only that anyone who can write well enough to deserve to be published is an intelligent human being, but also that a good writer can and will learn the ropes of the business side of publishing That’s not an insignificant compliment, in this era where even news shows operate on the assumption that the average adult has the attention span of a three-year-old — and one who has been stuffing candy into his eager mouth for the last two hours at that. Actually, I find agents’ and editors’ presumption of authorial intelligence rather refreshing.

If not always completely justified. Aspiring writers often expend a great many tears, trying to capture the attention of an agent or editor when they do not know the rules for flagging ‘em down. Or that there are rules at all.

Hey, did you hear that new writers never get discovered from the slush pile? Film at 11.

Which may, I suppose, be the point of forwarding some information around. Since the pros expect writers to do their own research before trying to get their books published, those brand-new to the biz are often stunned that nobody in the industry just tells them what to do. From a first-time querier’s perspective, it can seem downright counterproductive that agents just expect her to know what a query letter should look like, what information it should contain, and that it shouldn’t just read like a back jacket blurb for the book.

Heck, how is someone who has never met an agented author in person to know not just to pick up the phone and call the agent in question? Magic? Osmosis?

Similarly, agents, editors, and contest judges presume that anyone genuinely serious about her writing will have taken the time to learn how professional writers format their manuscripts — an interesting presumption, given that many, if not most, aspiring writers are not aware that professional manuscripts are not supposed to resemble published books. (To those of you who just gasped: don’t worry; I shall be going over the differences again as soon as I wrap up my current series on how books get published.)

Correct me if I’m wrong, but that’s not information that the average writer is born knowing — which is a real shame, since professionally-formatted manuscripts tend to be taken far more seriously at submission time than those that are not.

Why? Well, partially because of that flattering supposition I mentioned above: because people who read manuscripts for a living tend to assume that since good writers are intelligent people, the common conclusion is that the only reason that a manuscript would not be formatted properly is that the submitter did not bother to do his homework.

In other words, from their perspective, a query or submission that does not conform to their expectations of what is publishable (in terms of writing) or marketable (in terms of content or authorial authority) is a sign that the writer just isn’t ready yet to play in the big leagues. That doesn’t necessarily mean that they believe that writer will never produce professional-level work; indeed, folks in the industry tend to assume (and even say at conferences) that they’re confident that if a truly talented writer gets rejected, she will take it as a sign that she needs to improve her presentation.

Since the information on how to do that is available — although nowhere near as readily or conveniently as most agents who say this sort of thing seem to think, despite the pervasiveness of the forwarding culture — why wouldn’t someone with a genuine gift invest the time and effort in learning to do it right?

In my experience as a freelance editor, writing teacher, and conference presenter, there’s a very straightforward answer to that: because the average querier or submitter, gifted or otherwise, doesn’t have a clear idea of what he’s doing wrong. And since most rejection letters these days contain absolutely no clue as to what caused the agent (or, more commonly, the agent’s screener) to shove the submission back into the SASE — or don’t respond at all if the answer is no — I don’t find it all that surprising that the aspiring writer’s learning curve isn’t always particularly steep.

You may forward the link to my saying so. Just don’t quote me without giving me credit, okay?

All of this is why I am bringing up the expectation of intelligent research toward the end of this series on how writers bring their books to publication. Indeed, it’s a large part of the reason that I write this blog: from an outside perspective, it’s just too easy to interpret the sometimes esoteric and confusing rules of querying, pitching, and submission as essentially hostile to aspiring writers.

That’s not really the case. While many of the querying and submission restrictions have indeed been established, as we have discussed, in order to narrow the field of candidates for the very, very few new client slots available at most agencies, the intent behind that weeding-down effort is not to discourage talented-but-inexperienced writers from trying to get their work published. The underlying belief is that an intelligent person’s response to rejection will not be to give up, but to analyze what went wrong, do some research about what can go right, and try, try again.

Yes, what you just thought so loudly is quite correct: the fine folks who toil in agencies and publishing houses don’t expect the writers they reject to disappear permanently, at least not the ones with genuine talent; they believe that the gifted ones will return, this time better equipped for life as a professional writer. To cite the old publishing industry truism, good writing will always find a home.

What the agents and editors who spout this aphorism seldom think to add is: but not necessarily right away. Like learning any other set of job skills, becoming a professional writer can take some time.

Which means, from the business side of the industry’s perspective, writers who give up after just a few rejections — which is the norm, incidentally, not the exception — are those who aren’t seriously interested in making the rather broad leap between a talented person who likes to write and a professional writer in it for the long haul. Trust me, they don’t waste too many tears over the loss of the former.

I don’t see it that way, personally: given how many writers I meet in my classes, at conferences, and through this blog, I see the crushed dreams. But that doesn’t mean that I don’t think that most talented aspiring writers take individual rejections from agents far, far too seriously.

That’s why, in case you were wondering, I didn’t move on to my promised topic du jour, what happens after an agent agrees to represent a manuscript. There will be time enough for that happy contingency tomorrow.

Today, I want to concentrate on the importance of keeping faith with your own work. These days, it seems as though every other aspiring writer I meet has either:

(a) had sent out a single query, got rejected, and never tried again,

(b) had a few queries rejected two years ago, and has been feverishly revising the manuscript ever since, despite the fact that no agent had yet seen it,

(c) had pitched successfully at a conference, but convinced herself that the only reason four agents asked to see her first chapter was because those agents were just saying yes to everybody,

(d) had received a positive response to a query or pitch, then talked himself out of sending the requested materials at all, because his work isn’t good enough,

(e) had sent out the requested pages, but in order to save herself from disappointment, decided in advance that none of the replies will be positive,

(f) had received the first manuscript rejection — and expanded it mentally into a resounding NO! from everyone in the industry, and/or

(g) concluded from conference chatter that no one in the industry is interested in any book that isn’t an obvious bestseller.

In short, each of these writers had decided that his or her fears about what happened were true, rather than doing the research to find out whether the response that fear and hurt dictated was in fact the most reasonable one.

How might one go about figuring out whether a fear is reasonable? Let me address each of above quickly, to save you some late-night agonizing time:

(a) A single query is not — and cannot — be indicative of how every agent on earth will respond.
A better response: why not try again?

(b) Until agents have actually seen the manuscript, there’s no way a writer can know how they will respond to it.
A better response: work on improving the query.

(c) No, the agents and editors WEREN’T asking everyone to send chapters — pitching doesn’t work that way.
A better response: assume that you did something right and send out the requested materials.

(d) How do you know for sure until you send it out?
A better response: learn how to present your work professionally, then submit it.

(e) In my experience, foretelling doom does not soften future misfortune, if it comes — it only serves to stultify present hope.
A better response: hedge your bets by continuing to query other agents while waiting to hear back from the first round.

(f) ANY individual agent or editor’s opinion of a book is just that, an opinion. It’s not the considered response of everyone affiliated with the publishing industry forever and ever, amen.
A better response: see (a)

(g) Contrary to popular opinion, the publishing industry makes MOST of its money on books that are neither bestsellers nor small-run books. Most of the time, the mid-list titles are paying the agency’s mortgage.
A better response: take the time to learn how the industry works, rather than killing your chances entirely by not continuing to try.

I don’t mean to imply that bouncing back from rejection is easy, or that landing an agent is a snap. The road from first idea to publication is long and bumpy, and seems to get bumpier all the time.

As Maya Angelou tells us, “There is no greater agony than bearing an untold story inside of you.”

Yes, it’s emotionally hard work to prep your pages to head out the door to agents and editors; yes, it is hard to wait for replies to your submissions. To give you a foretaste of what’s down the road if you’re successful, it’s also psychically difficult to watch the weeks tick by between when you sign with an agent and when that sterling soul decides that, in her professional opinion, the time is ripe for her to submit your book to editors. And then it’s rough to wait until those editors get around to reading it, just as it is agonizing to hang around, feigning patience, between the time a publisher acquires your book and it appears on the shelves.

I’m not going to lie to you: it’s all incredibly wearing on the nerves. Again, though: is film at 11 really necessary?

But if you are thinking about throwing in the towel on your book before you have given the querying and submission processes a thorough test, I’m just not the right person to look to for validation of that decision. Sorry. I’ll give you practical advice on how to query; I’ll hand you tips on how to improve your submission’s chances; I’ll share pointers on the fine art of revision; I’ll answer your questions along the way.

I will cheer from the sidelines until I’m blue in the face for your efforts as a writer — as long as you keep trying.

Why? I can only refer you to one of the few industry truisms that is actually true 100% of the time: the only book that has ABSOLUTELY no chance of being published is the one that stays hidden in the bottom drawer of the author’s filing cabinet.

Keep pushing forward; keep sending your work out. Because while it’s time-consuming, expensive, and emotionally wearing, it’s also literally the only way that your book — or any book — comes to publication.

Long-time readers of this blog will groan with recognition, but once again, I feel compelled to remind you that five of the best-selling books of the 20th century were rejected by more than a dozen publishers before they were picked up. Everybody count down with me now:

Dr. Seuss, AND TO THINK THAT I SAW IT ON MULBERRY STREET (rejected by 23 publishers)

Richard Hooker, M*A*S*H (21)

Thor Heyerdahl, KON-TIKI (20)

Richard Bach, JONATHAN LIVINGSTON SEAGULL (18)

Patrick Dennis, AUNTIE MAME (17)

And all of those books got published back in the days when new writers actually did get discovered in the slush pile. Yet the lesson to derive from these facts, I think, is not that a changing industry should make aspiring writers fling up their hands at how much more difficult it is to get into print now, but that it’s imperative to keep moving forward.

Please, please, PLEASE don’t dismiss your book too soon, on the basis of some preconceived notion of what will and will not sell — even if that preconceived notion fell from the ostensibly learned lips of the agent of your dreams.

Concentrate on what you CAN control, not what you can’t. In order to do that effectively, you’re going to need to learn about how the process actually works. The good news is that the writer does have practically absolute control over the technical and cosmetic aspects of the submission.

Yes, yes, I know — for most of us, getting our thoughts, stories, and worldviews out there is the primary goal of writing a book, so concentrating on the details seems comparatively boring. Most writers want to move directly to unfettered self-expression — and then are surprised and frustrated when the resulting book has difficulty finding an agent, getting published, or winning contests.

But this is a bad idea, both professionally and emotionally. Concentrating almost exclusively on the self-expressive capacity of the book, we tend to read rejection as personal, rather than as what it is: an industry insider’s professional assessment of whether she can sell your work within her preexisting sales network.

To return to what I was saying last week: ask anyone in the biz, and he will tell you that 99% of rejections are technically-based. The rejection usually isn’t of the submitter’s style or worldview, for the simple reason that those are not considerations unless the basic signs of good writing — in the sense of professional writing — are in the submission.

That can be a very empowering realization. As can coming to terms with the fact that while people may be born with writing talent, the ability to present writing professionally is a learned skill.

Once a writer grasps the difference between technically good writing and stylistic good writing, as well as the distinction between a well-written manuscript and a professionally-formatted one, rejections become less a personal insult than a signal that there may be technical problems with how she is presenting her writing. The question turns from, “Why do they hate me?” to “What can I do to make this submission/query read better?”

Yes, yes, I know: emotionally speaking, it’s not much of an improvement in the short term. But at least when the question is framed in the latter manner, there is something the writer can DO about it.

I’m a big fan of tackling the doable first, and getting to the impossible later. And I know I say this quite a bit on this blog, but it bears repeating: without a doubt, absolutely the best thing you can do to increase your chances is to make sure that your submission is crystal-clear and professionally formatted before you send it out.

Out comes the broken record again: pass it under other eyes, preferably those of other writers, people who both know basic good writing when they see it AND have some idea how to fix it.

Longtime readers of this blog, chant with me now: as marvelous as your kith and kin may be as human beings, they are unlikely to give you unbiased feedback — and only unbiased, knowledgeable feedback is going to help hoist your work up over the professional bar.

You can also control how many agents are considering your work, and how often. Since turn-around times tend to be long (a safe bet is to double what the agent tells you; call or e-mail after that, for they may have genuinely lost your manuscript), do not stop sending out queries just because you have an agent looking at your chapters or your book proposal. If an agent turns you down — perish the thought! — you will be much, much happier if you have other options already in motion.

What else can you control, even a little? Well, you can avoid sending your query or submission during the traditional industry dead times (between the second week of August and Labor Day; between Thanksgiving and New Year’s day), or predictable periods of heavy submission (immediately after New Year’s, right after school gets out for the summer). You don’t want to have your work end up in the “read when we get around to it” pile.

Not to be confused with the slush pile, which no longer exists. The Wall Street Journal said so.

Don’t let the hobgoblins of self-doubt carry you off, my friends. Have confidence in your talent — but work hard to learn as much as you can to maximize your book’s chances of success.

Next time, I honestly will talk about what happens if an agent decides to take on a manuscript. Keep the faith, everybody — and keep up the good work!

The romance — and limitations — of exclusivity, part II

1885-proposal-caricature

Last time, I took a break from our ongoing series to respond to a readers’ question about how to handle an exclusive request from an agent. Specifically, she wanted to know what she should do if she had already agreed to let one agent sneak an exclusive peek at her manuscript, but another agent had asked afterward to see it non-exclusively. What’s a writer to do?

The short answer: abide by her commitment to Agent #1 for the duration of the agreed-upon period of exclusivity, then move on to Agent #2. The only apparently shorter answer: what honoring that agreement means vis-à-vis approaching other agents really depends upon the terms of the exclusivity agreement.

Have I lost those of you who walked in halfway through this discussion? Okay, I’ll recap: an exclusive is an arrangement whereby a writer allows an agent to read a particular manuscript while no other agent will be reviewing it. The agent requests an exclusive because he would prefer not to compete with other agents over the manuscript; the writer agrees, presumably, because if this agent says yes, she will neither need nor want to approach other agents.

Let’s be clear about what that means in practice, campers: the writer guarantees that nobody else will be in the running while the requesting agent is pondering the pages. Anyone see a potential problem with that?

Give yourself a large, shiny gold star and a pat on the back if you instantly asked, “Wait a minute — what happens if the request for an exclusive comes in while another agent is already considering the manuscript?” That would indeed present a problem, because by definition, a writer cannot grant an exclusive if any agent is currently reading any part of the manuscript in question; in order to comply with a request for an exclusive, the writer must wait until all of the agents reading it at the time the exclusivity request arrived have informed him of their decisions.

Doesn’t seem like all that complicated a premise, does it? Yet hardly a month goes by when I some exclusive granter doesn’t tap me on the shoulder (physically or electronically) to ask, “Um, Anne, do you remember that request for an exclusive I was so excited about a week and a half ago?” (Or a month and a half, or six months.) “I’ve heard from another agent. What should I do?”

Which leads me to the other potential problem that I sincerely hope some of you came up with two paragraphs ago: what happens if an agent who asked for an exclusive doesn’t get back to the writer within a reasonable amount of time? Is the writer still bound by the exclusivity agreement? Or is there some point at which it’s safe to assume that silence = thanks, but we’re not interested?

The short answers to each of those last three questions, in order: it depends on the terms of the original agreement; it depends on the terms of the original agreement; it depends on the terms of the original agreement.

What does it depend upon? Those of you who read breathlessly through yesterday’s post, shout it along with me now: it depends upon whether the writer had the foresight to set an end date for the exclusive. If an exclusive is open-ended, the writer cannot ethically send out requested materials to other agents until one of two things happens: the exclusive-requester informs the writer that she has rejected the manuscript, or so many months have passed without word from the agent that it’s safe to assume that the answer is no.

Even then — say, six months — I’d still advise sending an e-mail, asking if the exclusive-seeking agent is finished with the manuscript. It’s only polite.

Or avoid this dilemma entirely by hedging your bets from the get-go: grant the exclusive, but send the manuscript along with a cover letter that mentions how delighted you are to agree to a six-week exclusive. The agent can always come back with a request for more time, but at least you won’t be left wondering six months hence whether you’ll offend her if you move on.

I’m sensing some severe writerly disgruntlement out there. “But Anne!” exclaim aspiring writers who want there to be more options. “Why should I borrow trouble? Surely, you don’t expect me to run the risk of offending an agent by implying that he’s not going to get back to me in a timely manner?”

Hey, I don’t expect anything; do as you think best. I’m just the person that aspiring writers keep asking how to get out of an exclusive that hasn’t panned out as they had hoped.

To help you weigh the relevant risks, let’s look at the phenomenon from the other side of the agreement. Generally speaking, agents will request exclusives for only one of three reasons: they fear that there will be significant competition over who will represent the project, they don’t like to be rushed while reading, or it is simply the agency’s policy not to compete with outside agencies, ever.

Do I feel some of you out there getting tense over that third possibility, doing the math on just how many years (if not decades) it could take to make it through your list of dream agents if you had to submit to them one at a time? Relax, campers: requests for exclusives are actually fairly rare.

Why rare? Well, the first kind of exclusive request I mentioned yesterday, the one Agent A might use to prevent Agents B-R from poaching your talents before A has had a chance to read your manuscript (hey, A’s desk is already chin-deep in paper), tends to be reserved for writers with more than just a good book to offer. Celebrity, for instance, or a major contest win fifteen minutes ago. Basically, the agent is hoping to snap up the hot new writer before anybody else does.

Or before the HNW realizes that s/he might prefer to be able to choose amongst several offers of representation. Since pretty much every respectable agency offers the same service, such choices are often made on the basis of connections, how well-established the agency is, or even how well the writer and the agent happen to hit it off. If an agent fears that the other contenders might be able to offer a rosier prospect, it might well be worth her while to buttonhole the HNW and get her to commit to an exclusive before anyone else can get near.

So if you suddenly find yourself the winner of a well-respected literary contest or on the cover of People, remember this: just because an agent asks for an exclusive does not mean you are under any obligation to grant it.

Oh, pick your chin up off the floor. If your work is in demand, it’s not necessarily in your best interest to sign with the first agent who makes an offer — you will want the one with the best track record of selling books like yours, right? Ideally, you would like to be in a position to compare and contrast offers from different agents.

Why not pick the one who asks first and be done with it? Chant it with me now, long-time readers: you do not want to land just any agent; you want the best agent for your work.

If you shouted, “Yes, by Jove: I want to query and submit in a manner that maximizes the probability to be fielding several offers at once!”, then I suggest you consider two questions very carefully before you decide which agents to approach first:

(1) If an agency has an exclusives-only policy, should it be near the top of my query list, potentially forcing me to stop my submission process cold until they get back to me? Or are there agents who permit simultaneous submissions that I could approach all at once before I queried the exclusive-only agency?

(2) Is there an agent on this list to whom I would be OVERJOYED to grant an exclusive, should he happen to request it after seeing my query or hearing my pitch, or would I be equally happy with any of these agents? If it’s the former, should I approach that agent right off the bat, before sending out queries to any exclusives-only agents on the list?

The disgruntled murmur afresh: “Okay, Anne, I get it; an ounce of prevention is worth a pound of cure. But where does this leave Virginia and the many other writers out there who have granted exclusives to the first agent who asked, only to find themselves chafing under the agreement down the line, when other agents asked to see the manuscript? Can’t you offer then just a few ounces of cure?”

Again, it depends: why did the agent asked for the exclusive in the first place, and how long it has been since the writer granted it?

If the agent asked for it because her agency has an advertised policy that it will only consider exclusive submissions, then the writer is indeed obligated to hold off on further submissions. If the agreed-upon period has elapsed, Virginia can always contact the agent and ask point-blank if s/he needs more time.

What the writer should most emphatically NOT do when dealing with an exclusives-only agency is contact the agent, explain that others want to read the work, and ask if it’s okay to submit simultaneously — which, incidentally, is very frequently the writer’s first impulse, if those who contact me on the sly to ask my advice are any indication. Bless their optimistic little hearts, they seem to believe that of only the agent in question understood how eagerly they want to find representation, the agent’s heart would melt.

“Of course, you may indulge in multiple submissions,” the agent would say, tossing candy to the world’s children from Santa’s sleigh, assisted by the Easter Bunny, Bigfoot, and a miraculously still-alive Amelia Earhart. “My agency was just kidding about that whole exclusives-only thing.”

Call me a pessimist, but I simply don’t believe that’s going to happen.

This desire to throw oneself upon the agent’s mercy appears even stronger, if that’s possible, in writers who already have submissions out with other agents, and THEN receive a request for an exclusive from an agent. For many such submitters (who, let’s face it, have a problem most aspiring writers would LOVE to have), the fact of previous submission seems to obviate the agent’s request, or even an exclusives-only agency’s policy.

They couldn’t really mean it in my case, these writers think.

I hate to burst your bubble, Glinda, but I can assure you that they could — and do. Trying to negotiate one’s way out of this situation only tends to change the representation question from whether the agent likes the writer to whether he really wants to deal with someone who has difficulty following directions.

Don’t believe me? Okay, let’s take a gander at an e-mail exchange between an agent and a writer who already has a submission out to another agent:

Dear Melissa:
Thank you for querying me with your novel, TERMINAL INDECISIVENESS. Please send the first fifty pages.

As you may already know, our agency will accept only exclusive submissions. Please enclose a SASE.

Regards,
Clinton McPicky

Dear Clint:
Thank you for your interest in my novel. I would be happy to give you an exclusive, but the fact is, two other agents already have partial manuscripts, and I don’t know when I shall be hearing back from them. I’m really impressed with your agency, though, and I certainly don’t want to knock it out of consideration.

Since it would obviously be impossible for me to give you an exclusive on material that’s already elsewhere, is it okay if I just go ahead and send you what I’ve sent the others?

Melissa

Dear Melissa:
As I mentioned, my agency only accepts submissions on an exclusive basis.

Clinton

What happened here? Melissa tried to shift responsibility for solving her dilemma onto Clinton’s shoulders, that’s what. (Also, she addressed him by a familiar nickname, rather than the name with which he signed his letter; a small thing, but rather rude.) From her point of view, this strategy made perfect sense: his request had caused a problem, so she asked him to modify his request.

From Clinton’s point of view, however, Melissa was asking him to change agency policy for the sake of a single writer who, for all he knows, simply did not bother to check what those policies were before querying. What possible incentive could he have for saying yes?

Got the impulse to quibble out of your system, Melissa? Good. Next time, abide by your agreement: allow Clinton an exclusive until the agreed-upon time has elapsed, then inform him that unless he would like an extension upon his exclusive (which you are under no obligation to grant, Mel), you will be submitting it to the other agents who have requested it.

What’s that you say, Melissa? Isn’t Clinton likely to say no at that point? Perhaps, but not necessarily — and you will have done your level best to conduct your submission process honorably.

“Okay,” the formerly disgruntled agree reluctantly, “I guess that makes some sense. But what about the writer — say, Melissa’s brother Melvin — who has an open-ended exclusive arrangement with Jade, an agent whose agency does not insist upon solo submissions? She’s had it for a while, and four other agents have asked to see his book! Given how many are interested, can’t he just move on without telling her, and hope that she will be the first to make an offer, so he doesn’t have to ‘fess up about sending his manuscript elsewhere?”

The short answer is no. The long answer is that it depends upon how much time has elapsed.

Melvin should check the agency’s website, its agency guide listing, and the letter Jade sent him, asking for an exclusive: has it been at least as long as any mentioned turn-around time — or, to be on the safe side, a couple of weeks longer? If not, he cannot in good conscience send out requested materials to any other agent regardless of whether others requested exclusives in the meantime.

Don’t even consider it, Melvin. Otherwise, your word to Jade would be meaningless, no?

For some reason, the vast majority of the Melvins who creep into my atelier in the dead of night to ask my advice on the subject — a practice I discourage, incidentally; the comment section is there for a reason — almost always seem surprised, or even hurt, by this response. But the situation honestly is pretty straightforward, ethically speaking: Melvin agreed to the exclusive, so everyone in the industry would expect him abide by it.

And as we saw above, contacting everyone concerned to explain the dilemma will not eliminate it; all that will do is tell all of the agents involved that Melvin is trying to change the rules. Either trying to renegotiate with Jade at this point or telling the others they will need to wait, will not win him points with anybody; it will merely look as though he didn’t understand what an exclusive was.

Here’s how I would advise Melvin to handle this dilemma with his integrity intact: wait it out for the stated turn-around time (plus two weeks), then send the polite note I mentioned above: remind her that she asked for an exclusive, but inform her that he has had other requests for materials. Do not leave that last bit out: it’s imperative that Jade is aware before she makes a timing decision that others are indeed interested.

If Jade writes back and says she wants to represent him, he has only two options — saying yes without sending out further submissions or saying no and sending out to the other four. If Jade does make an offer he wishes to accept, it would be courteous of Melvin to send a polite note to the other four, saying precisely what happened: another agent made an offer before he could send out the materials they requested. They’ll understand; this happens all the time.

If Jade asks for more time, Melvin should consider carefully whether he is willing to grant it. If he does, he should set a date — say, a month hence — beyond which he will start sending out manuscripts to the other four.

If, however, Jade doesn’t respond to his polite e-mail within six weeks, he should not, as many writers in this situation are tempted to do, overload her inbox with increasingly panicked e-mails. On day 43 (six weeks + 1 day), Melvin should send the requested materials to the four agents, along with cover letters explaining that others are looking at it simultaneously. No need to specify who is doing the looking, just that they are.

To deal courteously with Jade at this point, he should send a letter, saying that while she is still his first choice (the implication of an exclusive, always), since the exclusive has now expired, he is now sending out requested materials to other agents. As, indeed, he had already given her notice that he might do if she didn’t get back to him.

Again, this happens all the time. As long as a writer does what he said he was going to do, he’s unlikely to run into much trouble with an exclusive — but remember, this is an industry where reputations count; in the long run, it’s in your interest every bit as much as the agent’s that you honor the exclusivity agreement, if you grant it.

A tip for figuring out how long to suggest a requested exclusive should be: take the amount of time you feel you could wait calmly if you had a second request for materials burning a hole in your pocket. Now double it.

Take a gander at that number: is it in days, rather than weeks or months? If so, may I suggest gently that you may be too impatient to be happy with any length of exclusive?

You can always say no, right? Right? Can you hear me?

Frankly, I think most submitters in this situation overreact to the prospect of a comparatively short wait — or did not have a realistic sense of how long it can take these days for an agent to make up his mind about a manuscript. 3-6 month turn-around times are not uncommon, and let’s face it, holding off for a few days or weeks is not going to harm the writer’s chances with the other requesting agents.

Chances are that they’re reasonable people. After all, it’s not as though they requested the materials, then cleared their schedules for the foreseeable future in order to hold their respective breaths until the submission arrived.

And, please, I implore you, do not grant de facto exclusives. If an agent did not ask for an exclusive and the writer did not agree to it, the writer is perfectly at liberty to continue to submit, query, and pitch until a representation contract is signed. While not continuing to pursue other leads while an agent is perusing your work may seem like a well-deserved break, a reward for successful querying, it’s effectively like applying to only one college per year: you might get in eventually, but it’s a far more efficient use of your time to apply to many simultaneously.

So submit widely — and keep those queries and submissions circulating until you land an agent. Just make sure that when you have requested materials out to more than one agent, you tell each that others are looking at it.

Trust me, they’ll want to know, even if they aren’t exclusive-minded. Gives ‘em just a touch of incentive to read faster.

Next time, I shall resume the Back to Basics series. Keep those expectations reasonable, folks, and keep up the good work!

PS: I really was serious yesterday when I asked if any of you lovely readers had any bright ideas for a category title on this subject; people seem to have a hard time finding EXCLUSIVES AND MULTIPLE SUBMISSION. So if you can think of a pithy-yet-eye-catching description less than 40 characters long, please let me know — I shall be eternally grateful, and so will all of the many, many submitters who find themselves in this situation every year.

The new and improved rules for posting comments

The blogger’s road is, for better or worse, often the path of soliloquy. The difference between a blog and a column, as I see it, is the comparative ease with which readers can talk back, to turn what would have been a monologue on paper into a multi-party conversation. Since this is, after all, a blog for writers, I have been delighted to see many of you jumping in to share your views.

This blog is set up so that I must read and approve comments by each and every comment-poster new to this site. I try to check frequently, but I’m not logged into the blog full-time (and recently, not every day, so there can be a bit of a lag before I get to any given comment. But rest assured, I actually do read every single comment posted to this site.

Why do screen so carefully? To prevent the comment sections from becoming clogged with spam, offers for pharmaceuticals, and links to sites featuring people involved in sex acts not legal in my part of the world. On some days, I get as many as three hundred spam postings, so this really is necessary.

Also, I reserve the right to delete the profane, the obscene, or questions that my professional experience tells me the writer may in future years prefer were not addressed in quite so public a forum.

Sometimes, though, writers hoping to promote their books, writing teachers hoping to promote for-pay services, or bloggers hoping to attract traffic to their sites will attempt to post links here, via the comments function. As a matter of policy, I typically delete these posts, as I want to keep the forum open for discussion, rather than commerce.

However, sometimes it is legitimately hard to tell the difference between a self-promoting post and a comment posted by someone who HAPPENS to have a website and wants to join the discussion. If I have mistakenly deleted some of these, my apologies.

To prevent confusion for all, here are a few ground rules for posting comments:

1. All comments should be in English. Even if you prefer writing in a language I happen to read, this is an English-language site, so please comment so all readers may enjoy what you have to say.

2. Although I welcome general questions, comments should, if at all possible, be relevant to the post to which they are attached. That way, later browsers are more likely to find the discussion. (And don’t worry: the blog program will notify me if someone comments on a post from a couple of years ago.)

3. Please do not ask me to go to other blogs or websites to compare advice I give with what they say, or post excerpts from their content in my comments. It is not fair to either party, and unless you have explicit permission to reproduce somebody else’s writing, I do not give permission for you to post it here.

4. Please do not use the comments as a forum to talk about unrelated issues; it’s a waste of everybody’s time and energy. This is a practical blog, aimed at helping writers, not a forum for the discussion of abstract ideas, sniping about the publishing industry, or rambling about something related to the day’s topic purely because it happened to include a key phrase.

5. Unfortunately, I cannot post comments with only generalized content like, “Good point!” or “LOL!” Spammers often use generalized praise in order to post links to quite inappropriate sites.

6. Please do not ask me to exchange links with you simply to increase web traffic. It’s unfair to readers.

7. Please do not post a link to another site, even a writing-related one, without my permission. Since spammers often disguise their comments as writing-related when the sites to which those comments link are not, I actually have to check out every link before I can allow it. If you are so excited about a writing site that you are just bursting to share it with other members of the Author! Author! community, please send me an e-mail, explaining why and asking me to set aside time to check out the site in question myself.

I do not sell advertising on this blog, and I reserve the right to decide whether I will provide it gratis. A polite request is always the best strategy.

8. Please do not post links as part of an entry to a contest without my permission, even if the contest is writing-related. The logic is the same as #7: it’s time-consuming for me to check out such links, so please ask in advance for me to set aside the time to do it, rather than simply assuming that I would automatically endorse anything writing-related.

9. To be considered for posting, any comment containing a link to a book, blog, service, or any other website must be legitimately a link to what it says it is (spam often isn’t) AND the comment must make it plain how the link is relevant to the specific post being commented upon. Links unaccompanied by actual English sentences will be deleted automatically.

10. There is one kind of web promotion I welcome in the comments: feel free to post comments with good news about your career, such as contest triumphs, landing a great agent, selling a book, etc. You may feel free to include links with those. (Although, obviously, I will check them out to make sure they are legit.) The more specific you can be, the better!

11. Please do not post excerpts of writing for my feedback unless I have SPECIFICALLY asked for readers to do so. My editors’ guild frowns upon its members giving away our services for free.

12. Keep your commentary G-rated, please. Not everyone who reads this site is over the age of 18, and I am committed to keeping this site accessible for young writers.

13. Please bear in mind that even though most of us are typing this at home, this IS a public forum. I would strongly discourage you from posting comments that might harm your reputation — or others’. I reserve the right to remove such comments from public view.

14. Please do not list a business’ website as your URL, unless it happens to be YOUR business; I do check. Spammers often try to post legitimate-sounding comments with links that turn out to be far from what we’re talking about here.

15. If you are asking me a question, please be aware that I may not have time to answer it immediately — so it’s a good idea to post those questions at a time OTHER than immediately before an imminent submission deadline.

If I decide to write a post in response to your question, please bear in mind that there are probably other questions already lined up before it in my to-blog-upon queue. Writing this blog is, after all, a volunteer activity, so I reserve the right to set my own turn-around times — and not answer questions I consider redundant or not likely to interest my readership.

And perhaps I am old-fashioned, but I prefer questions that are phrased politely, rather than as demands for information. Taking the extra three seconds to add please and thank you won’t hurt anybody.

16. If you have links you would like to post within a comment, please send me a private e-mail clearing the it with me first, so I may set aside the time to follow all of the links as soon as it goes up.

Why is this necessary? Well, a comment that contains many links to other sites are prone to get flagged as spam — because posting comments with a zillion links in them is how this kind of spamming tends to work. This is why I actually visit all of the outgoing links that people post here, because 99.9% of the outgoing links I am sent are not legit, but lead to commercial sites, porn sites, etc.

And finally, many thanks to those of you who post comments here, rather than e-mailing them to be privately, because…

17. Since writers ask me the same questions over and over again, it’s hugely time-consuming for me to answer them individually via e-mail. No matter how specialized you feel your situation is, please post questions as comments here.
Yes, yes, I know: many of you feel that you are the only writer that has ever experienced a particular problem, but I hear from thousands of writers every year. Most problems are shared. If you cannot ask your question in general terms, it probably is not appropriate to ask a professional’s advice unless you have actually hired her, and thus assured confidentiality.

Thanks in advance for following these rules. As always, keep up the good work!

The getting-a-book-published basics, part V: home is where…your book will sit in a bookstore?

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Remember how I was telling you that some of my best ideas for posts came from readers’ questions. Well, it’s happened again: after yesterday’s post on the various possible outcomes of a query or pitching effort and the advisability of querying more than one agent at a time, sharp-eyed reader Elizabeth asked a very important follow-up question:

Anne, ?I’ve always heard you should query one agent at a time. If they don’t want simultaneous submissions or queries, would they say so on their website or guidelines? … So far I haven’t seen anyone requesting exclusive inquiries.

I’m so glad you brought this up, Elizabeth — I’m sure that you are not the only writer who has heard that old chestnut. It’s one of the most wide-spread pieces of aspiring writer mythology. In its extended form, it runs a little something like this: agents like to get a jump upon other agents, so they insist — not just prefer — that writers query them one at a time; if a writer dares to send out multiple simultaneous queries and one of the agents decides to make an offer, he will become enraged to the point of losing interest in the book project.

Unagented writers have been whispering this one to one another for decades. It’s never been true for queries, and it’s seldom true for even requested materials today.

There’s a practical reason for that: sending out a query, waiting to hear back, getting rejected, and starting afresh would add years to most agent-searching efforts. Agents make their living by discovering new writers; they don’t want the truly talented to give up in despair. Which is what would happen, in many cases: in an environment where many agencies state on their websites that if a querier does not hear back, that means they are not interested, expecting writers to query one at a time would be downright cruel.

Now, the opposite assumption prevails: if an agency does not explicitly state on its website or agency guide listing that it will accept only exclusive queries, its member agents will generally assume that every aspiring writer who queries them are also querying other agents. Which means, in practice, that aspiring writers who have heard the pervasive rumor to the contrary are effectively granting exclusive reads of their queries unasked.

The same holds true for submissions: all too often, aspiring writers will believe that they have no choice but to wait until they receive a reply from a single agent, but most of the time, the agent does not expect such a break. (For an in-depth look at why this is the case, please see the archived posts under the EXCLUSIVES TO AGENTS category at right.)Unless an agent asks point-blank for an exclusive look at a manuscript, or her agency has a policy requiring non-competitive submissions, the writer is free to continue to query and/or submit until she signs a representation contract.

In fact, many agents actually prefer multiple submissions, as long as the writer tells them that others are reviewing the manuscript; to a competitive mind, something others covet is inherently valuable. Heck, I’ve known agents who wait for others to make an offer before even skimming the manuscript on their desks.

To be fair, there are a few — very few — agencies out there who do prefer to have solo peeks at queries, but they usually make this fact ABUNDANTLY clear on their websites and in their listings in the standard agency guides. Quite a few more like to be the only ones looking at requested materials, but again, they don’t make a secret of it; the requests for pages generally include this information. (If you’re curious about what happens to a multiply-submitting writer who already has a manuscript with one agent when another asks for an exclusive peek — a more common dilemma than one might think — please see either the EXCLUSIVES AND MULTIPLE SUBMISSION or WHAT HAPPENS IF MORE THAN ONE AGENT ASKS TO SEE MY MANUSCRIPT category on the archive list at right.)

So never fear, Elizabeth: as long as conscientious queriers like you do their homework, you’re not going to run afoul of the vast majority of agents. But it always, always pays to check before querying or submitting.

Everyone clear on that? Please ask follow-up questions, if not.

In the meantime, let’s get back to yesterday’s hot topic: how Millicent the agency screener can tell almost instantly whether a queried or submitted book is a potential fit for her agency. As it happens, it has a lot to do with whether the queriers or submitters have done their homework: the single most common rejection reason is that the agent approached does not represent that type of book.

True of queries; true of verbal pitches; true of manuscript submissions. If an agent doesn’t already have the connections to sell a book within the current market, it doesn’t make sense for him to consider representing it. (Unless, of course, it’s a type of book so hot at the moment that he believes a trained monkey could sell it.)

I can already feel some of you gearing up to equivocate. “But Anne,” wheedle those of you who believe your book is so inherently marketable that you are eager to learn that trained monkey’s address, “I’m not silly enough to try to interest an exclusively nonfiction agent in my novel, or a fiction-only agent in my memoir. But surely beyond that, a good book’s a good book, right?”

Um, no. At least not to the pros. Where a book sits on a shelf in a well-stocked bookstore is integral to who will be willing to consider representing it — and which editors will be willing to consider acquiring it.

I’ll go even farther: to an agent or editor, there is no such thing as a generic book. Every traditionally-published book currently being sold in North America falls into a book category.

Book categories and why they are your friends
As I brought up earlier in this series, no single agent represents every kind of book there is: like editors at publishing houses, they specialize. While this may seem frustrating or confusing to an aspiring writer new to the agent-seeking process, in the long run, it’s actually in the writer’s interest.

Why, you cry, clutching your pounding head at the apparent paradox? As we saw a few days ago, agents sell their clients’ work by taking it to editors they know already to be interested in the subject matter or genre — and because they make money only if they can sell their clients’ work, it isn’t to their benefit to show a book to anyone who isn’t likely to publish it.

Rather than relying upon vague impressions about who likes what kind of book or time-consuming descriptions of every single book on offer, everyone in the publishing industry uses specific terms when discussing them. Each type of book has a one- or two-word description known in the publishing industry as a book category.

The people an agent knows at publishing houses who she is positive will be interested in the types of books she sells AND respect her opinion about writing enough to take her calls are known as her connections. The better an agent’s track record of selling a particular type of book, the better and more extensive her connections will be. Similarly, if an agency has a long history of selling a certain type of book, even junior agents there may reasonably be expected to have pretty good connections for it.

Thus the frequent appeal of a large and/or well-established agency over a small or newer one: when the agents enjoy good connections, it’s easier for them to slip a first-time author’s manuscript under the right pair of eyes. Everyone benefits, potentially.

However, good connections require agent specialization. The publishing industry is immense and complex; it would be impossible for even the best-established agent to have connections for every conceivable type of book. By concentrating upon just a few kinds of manuscript, then, an agent can concentrate upon his established areas of strength.

What does this mean for the average aspiring writer? Glad you asked.

Writers, too, are specialists — even peripatetic ones like me, who write several different types of book. However broad one’s interests and capacities might be, no one is going to write in every conceivable book category, right? Therefore, it’s in each writer’s interest to have his work represented not by just any old agent, but by one who shares his interests — and, more importantly, who already has the connections to sell his books.

In other words, specialists of a feather should flock together.

Agents are well aware of the substantial benefits of flockery, which is why they are seldom reticent about the kinds of books they want. They will state the book categories they represent right on their websites, in their listings in the standard agency guides, and often in their biographical blurbs in writers’ conference brochures as well.

So there’s no mystery to finding out who represents what: it’s usually as easy as a straightforward Google search or opening a book.

Benefiting from knowledge so obtained, however, requires that an aspiring writer be aware of the book category into which his book most comfortably fits. If you’re not sure how to figure this out, you’ll find some guidance in the aptly-named BOOK CATEGORIES archives on the list at right.

Okay, now you’ve freaked me out. How on earth do I figure out what my category is?
Generally speaking, aspiring writers agonize far too much over making the right choice: just pick one. Remember, the goal here is not to cover every topic in the book, but rather to give your future agent and editor some indication of who is likely to buy your book and on which shelf at Barnes & Noble a reader might eventually find it.

It’s a technical designation, after all, not a summary.

Select one that already exists, if you please, rather than just making one up. You should also pick just one, rather than stringing a few together into an unholy hyphenate like Mystery-Women’s Fiction-Western-Nature Essay. Committing is in your interest, not Millicent’s, after all: if she receives a query for a Science Fiction-Chick Lit – Urban Vampire Epic, and her boss agent represents only chick lit, it’s not a very tough rejection choice.

I know — I would like to read that last one, too.

Do be aware, too, that many categories overlap (mainstream fiction, women’s fiction, and literary fiction, for instance, share quite a bit of common ground), so you may not find a perfect fit. That’s fine; as long as you’re close, your future agent will be able to tell you how to categorize it more accurately.

A great place to start: figure out who is already writing the kind of books you write.

Figuring out the category of already-published books
If you live in the U.S. or Canada, an excellent first step toward committing to a book category is to track down a recently-released paperback or trade paper book similar to yours and examine the back cover. Many publishers will display the book category in one of two places, in the upper-left corner:

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Actually, now that I’ve posted it, I notice that Sarah Vowell’s ASSASSINATION VACATION (a terrific book for anyone interested in political history, by the way; she’s a very funny writer) is listed in two categories: biography and travel. That makes perfect sense, because the book both talks about the lives of various murdered American presidents and follows Ms. Vowell’s journeys to their assassination sites. (Seriously, it’s funnier than it sounds.)

The other common locale for a book category is in the box with the barcode:

jonathan-selwood-back-cover

Okay, so that last photo was a trifle askew. However, since Jonathan Selwood’s THE PINBALL THEORY OF APOCALYPSE (six rows’ worth of passengers on an airplane thought I was having some sort of fit because I was laughing so hard at one point; once I had fended off medical assistance and read the passage in question out loud, the flight attendants came running to find out what was wrong with all of us) partially concerns the aftermath of a major earthquake, being akimbo seems rather appropriate.

I’m not sure if the photo will reproduce clearly enough for you to see it, but Mssr. Selwood’s book is designated merely as fiction. Counter-intuitively, this general-sounding moniker refers to something quite specific: novels for adults that do not fit into a genre designation. For all of you whose first thought upon my telling you that you would need to narrow down your complex 400-page book into a one- or at most two-word category choice, this might be a good selection.

Admittedly, it can be rather a pain to decide which category is right for your work, but once you have determined it, the hunt for an agent to represent it becomes substantially simpler: don’t even consider approaching an agent who doesn’t represent books in your category.

Like granting an agent an unrequested exclusive, it’s just a waste of your time. Unless, of course, you genuinely don’t care if your book gets published next year or forty years hence.

Next time, I shall give you a bird’s-eye view — or, more accurately, a Millicent’s-eye view — of what happens to requested materials after they arrive at an agency. In the meantime, keep up the good work!

The getting-a-book-published basics, part IV: what happens AFTER a successful query or pitch?

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Still hanging in there, campers? I know, I know: there’s a LOT of information in this basic overview series, but if you start to find it overwhelming, just try to concentrate on the big picture, the broad strokes, rather than feverishly attempting to memorize every detail.

Even if you are not new to the business side of art, it’s good from time to time to distance yourself from the often-trying process of trying to get your writing published. And if you doubt that, do me a favor: rise from your chair, take two steps away from the monitor, and take a gander at the photograph above.

If you don’t see the rock smiling at you, you may be focusing too much on the small picture.

Besides, you can always come back and refresh your memory later. Seriously, it’s easy, if a bit time-consuming. One of the many charms of the blog format lies in its archives: as long as I am running Author! Author!, these posts aren’t going anywhere, and the archives are organized by subject. So please feel free to use this series as a general overview, delving into the more specific posts on individual topics grouped by topic for your perusing convenience on a handy list on the lower right-hand side of this page. There is also a search engine in the upper-right corner, so searchers may type in a word or phrase.

And, as always, if you can’t find the answer to a particular writing question, feel free to ask it in the comments. I’m always on the look-out for new subjects for posts, and readers’ questions are far and away my best source.

Last time, I went over the three basic means of bringing your book to an agent’s attention: querying, either by sending a letter via regular mail (the classic method), approaching by sending an e-mail (the newfangled method) or through the agency’s website (the least controllable), and verbal pitching (far and away the most terrifying. Today, I’m going to talk about the various possibilities of response to your query or pitch.

Which, you may be happy to hear, are relatively limited and very seldom involve anyone being overtly mean. Or calling you and demanding that you give a three-hour dissertation about your book on the spot. Not that these are unreasonable fears, by any means: given how intimidating the querying and pitching processes can be but I find it hard to believe that the possibility of an agent’s being genuinely rude in response hadn’t occurred at least once to all of us before the first time we queried or pitched.

I heard that chortling, experienced pitchers and queriers; I said overtly mean, not dismissive or curt. There’s a big difference. Dismissive and/or curt responses are not personal, usually; overt meanness is.

So to those of you who have never queried or pitched before, I reiterate: the probability that an agent will say something nasty to you about your book at the initial contact stage is quite low. S/he may not say what you want him or her to say — which is, of course, “Yes! I would absolutely love to read the book you’ve just queried/pitched!” — but s/he is not going to yell at you. (At least, not if you’re polite in your approach and s/he is professional.)

At worst, s/he is going to say “No, thank you.”

You can handle that, can’t you? I hope so, because any writer who is in it for the long haul just has to get used to the possibility of hearing no. Because hear it you almost certainly will, no matter how good your manuscript is.

Yes, you read that correctly, newbies: pretty much every writer who has landed an agent within the last decade heard “No, thank you,” many, many times before hearing, “Yes, of course.”

Ditto with virtually every living author who has brought a first book out within the last ten years. At least the ones who were not already celebrities in another field; celebrities have a much easier time attracting representation. (Yes, life is not fair; this is news to you?) That’s just the way the game works these days.

Translation: you should not feel bad if your first query or pitch does not elicit a positive response. Honestly, it would be unusual if it did, in the current market.

Some of your hearts are still racing at the prospect anyway, aren’t they? “Okay, Anne,” a few of you murmur, clutching your chests and monitoring your vital signs, “I understand that it may take a few nos to get to yes. But if an agent isn’t likely either to go into raptures or to fly into an insult-spewing rage after reading a query letter or hearing a pitch, what is likely to happen? I’d like to be prepared for either the best or the worst.”

An excellent plan, oh ye of the racing heart rates. Let’s run through the possibilities.

How can a writer tell whether a query or pitch has been successful?
As we discussed last time, the query letter and pitch share a common goal: not to make the agent stand up and shout, “I don’t need to read this manuscript, by gum! I already know that I want to represent it!” but rather to induce her to ask to see pages of the manuscript. These pages, along with anything else the agent might ask the writer to send (an author bio, for instance, or a synopsis) are known in the trade as requested materials.

So figuring out whether a query or pitch did the trick is actually very simple: if the agent requested materials as a result of it, it was. If not, it wasn’t.

Enjoying this particular brand of success does not mean that a writer has landed an agent, however: it merely means that he’s cleared the first hurdle on the road to representation. First-time pitchers and queriers often get carried away by a provisional yes, assuming that a request for materials means that they will be able to bypass the heart-pumping, nerve-wracking, ego-shredding, and time-consuming process of continuing to query and/or pitch.

And then, a week or a month or three months later, they’re shattered to receive a rejection letter. Or, still worse, they’re biting their nails six months later, waiting to hear back from that first agent who said yes. Shattered hope renders it harder than ever to climb back onto the querying horse.

That’s the bad news. Here’s the good news: writers who walk into the querying and pitching process armed with a knowledge of how it works can avoid this awful fate through a simple, albeit energy-consuming, strategy. Send what that first agent asks to see, but keep querying other agents, just to hedge your bets.

In other words, be pleased with a request for materials, but remember, asking to see your manuscript does not constitute a promise to love it, even if an agent was really, really nice to you during a pitch meeting; it merely means that she is intrigued by your project enough to think that there’s a possibility that she could sell it in the current publishing market.

How can a writer tell whether a query or pitch has been unsuccessful?
If the agent decides not to request materials (also known as passing on the book), the query or pitch has been rejected. If so, the writer is generally informed of the fact by a form letter — or, in the case of e-mailed queries, by a boilerplate expression of regret. Because these sentiments are pre-fabricated and used for every rejection, don’t waste your energy trying to read some deeper interpretation into it; it just means no, thanks. (For more on the subject, please see the FORM-LETTER REJECTIONS category on the archive list.)

Whether the response is positive or negative, it will definitely not be ambiguous: if your query has been successful, an agent will tell you so point-blank. It can be a trifle harder to tell with a verbal pitch, since many agents don’t like watching writers’ faces as they’re rejecting them — which is one reason that a writer is slightly more likely to receive a request for materials from a verbal pitch than a written query, by the way — and will try to let them down gently.

But again, there’s only one true test of whether a pitch or query worked: the agent will ask to see manuscript pages.

Let’s get back to the happy stuff: what if I’m asked to send pages?
If you do receive such a request, congratulations! Feel free to rejoice, but do not fall into either the trap I mentioned above, assuming that the agent has already decided to sign you (he hasn’t, at this stage) or the one of assuming that you must print off the requested pages right away and overnight them to New York (or wherever the agent of your dreams may happen to ply his trade). Both are extremely common, especially amongst pitchers meeting agents for the first time, and both tend to get those new to submission into trouble.

Take a deep breath — and realize that you have a lot of work ahead of you. You will be excited, but that’s precisely the reason that it’s a good idea to take at least a week to pull your requested materials packet together. That will give you enough time to calm down enough to make sure that you include everything the agent asked to see.

How to pull together a submission packet is a topic for another day, however — specifically, the day after tomorrow. Should you find yourself in the enviable position of receiving a request for submissions between now and then, please feel free to avail yourself of the in-depth advice under the HOW TO PUT TOGETHER A SUBMISSION PACKET category on the list at right.

In the meantime, let’s talk about some other possible agently reactions.

What if a writer receives a response other than yes or no?
If you receive a response that says (or implies) that the agency requires writers seeking to be clients to pay for editorial services or evaluation before signing them to contracts, do not say yes before you have done a little homework. In the US, reputable agencies do not charge reading fees — for a good list of what an agent may charge a client, check the Association of Authors’ Representatives website. It’s also an excellent idea to look up an agency that asks for money on Preditors and Editors to see if the agency is legit. You may also post a question about the agency on Absolute Write; chances are, other aspiring writers will have had dealings with the agency. (The last has a lot of great resources for writers new to marketing themselves, by the way.)

Why should you worry about whether an agency is on the up-and-up? Well, every year, a lot of aspiring writers fall prey to scams. Call me zany, but I would prefer that my readers not be amongst the unlucky many.

The main thing to bear in mind in order to avoid getting taken: not everyone who says he’s an agent is one. The fact is, anyone could slap up a website with the word AGENCY emblazoned across the top. Some of the most notorious frauds have some of the most polished and apparently writer-friendly websites.

Scams work because in any given year, there literally millions of English-speaking writers desperate to land an agent and get published, many of whom don’t really understand how reputable agencies work. Scammers prey upon that ignorance — and they can often get away with it, because in the United States, there are no technical qualifications for becoming an agent. Nor is there any required license.

Yes, really: it’s possible just to hang up a shingle and start taking on clients. Or in the case of many scams, start asking potential clients to pay them fees, either directly (as in the notorious We don’t work like other agencies, but we require a paid professional evaluation up front dodge; to see a full correspondence between an actual writer and such a business, check out the FEE-CHARGING AGENCIES category at right) or by referring writers to a specific editing service (i.e., one that gives the agency kickbacks), implying that using this service is a prerequisite to representation.

Reputable agents decide whether to represent a manuscript based upon direct reading; they do not require or expect other businesses to do it for them. Nor do they charge their clients up front for services (although some do charge photocopying fees). A legitimate agency makes its money by taking an agreed-upon percentage of the sales of its clients’ work.

If any so-called agent tries to tell you otherwise, back away, quickly, and consult the Association of Authors’ Representatives or Preditors and Editors immediately. (For a step-by-step explanation of how others have successfully handled this situation, run, don’t walk to the FEE-CHARGING AGENCIES category at right.)

Heck, if you’re not sure if you should pay a requested fee, post a question in the comments here. I would much, much rather you did that than got sucked into a scam.

Better yet, check out any agent or agency before you query. It’s not very hard at all: the standard agency guides (like the Writers Digest GUIDE TO LITERARY AGENTS and the Herman Guide, both excellent and updated yearly) and websites like Preditors and Editors make it their business to separate the reputable from the disreputable.

Fortunately, such scams are not very common. Still, it pays to be on your guard, especially if your primary means of finding agents to query is trolling the internet.

What if a writer receives no response at all?
More common these days is the agency that simply does not respond to a query at all. Agencies that prefer to receive queries online seem more prone to this rather rude practice, I’ve noticed, but over the last few years, an ever-increasing number of queries — and even submissions, amazingly — were greeted with silence.

In many instances, it’s actually become a matter of policy: check the agency’s website or listing in one of the standard agency guides to see if they state it openly. (For tips on how to decipher these sources, please see the HOW TO READ AN AGENCY LISTING category on the list at right.)

A complete lack of response on a query letter does not necessarily equal rejection, incidentally, unless the agency’s website or listing in one of the standard agency guides says so directly. Queries do occasionally get lost, for instance. The single most common reason a writer doesn’t hear back, though, is that the agency hasn’t gotten around to reading it yet.

Be patient — and keep querying other agents while you wait.

Seeing a pattern here?

I certainly hope so. There’s a good reason that I always urge writers to continue querying and pitching after an agent has expressed interest: as I mentioned last time, it can take weeks or even months to hear back about a query, and many agencies now reject queriers through silence. A writer who waits to hear from Agent #1 before querying Agent #2 may waste a great deal of time. Because agents are aware of this, the vast majority simply assume that the writers who approach them are also querying other agents; if they believe otherwise, they will say so on their websites or in their listings in agency guides.

For some guidance on how to expand your querying list so you may keep several queries out at any given time, please see the FINDING AGENTS TO QUERY category on the list at right.

What should a writer do if her query was rejected?
Again, the answer is pretty straightforward: try another agent. Right away, if possible.

What it most emphatically does not mean is that you should give up. Contrary to what virtually every rejected writer believes, rejection does not necessarily mean that the book concept is a poor one; it may just means that the agent doesn’t represent that kind of book, or that she just spent a year attempting to sell a similar book and failed (yes, it happens; landing an agent is no guarantee of publication), or that this book category isn’t selling very well at the moment.

The important thing to bear in mind is that at the query or pitching stage, the book could not possibly have been rejected because the manuscript was poorly written.

The query might have been rejected for that reason, naturally, but it’s logically impossible for an agent to pass judgment on a manuscript’s writing quality without reading it. Makes sense, right?

One piece of industry etiquette to bear in mind: once a writer received a formal rejection letter or e-mail, it’s considered rude to query or pitch that book project to the same agent again. (See why it’s so important to proofread your query?) At some agencies, that prohibition extends to all of the member agents; however, this is not always the case. Regardless, unless a rejecting agent actually tells a writer never to approach him again — again, extremely rare — a writer may always query again with a new book project.

Contrary to an annoyingly pervasive rumor that’s been haunting the conference circuit for decades, being rejected by one agency has absolutely no effect upon the query’s probability of being rejected by another. There is no national database, for instance, that agents check to see who else has seen or rejected a particular manuscript (a rumor I have heard as recently as last week), nor do agencies maintain databases to check whether they have heard from a specific querier before. If you’re going to get caught for re-querying the same agency, it will be because someone at the agency remembers your book project.

You really don’t want to tempt them by sending the same query three months after your last was rejected, though. People who work at agencies tend to have good memories, and an agent who notices that he’s received the same query twice will almost always reject it the second time around, on general principle. In this economy, however, it’s certainly not beyond belief that an agent who feels that he cannot sell a particular book right now may feel quite differently a year or two hence.

I leave the matter of whether to re-query to your conscience, along with the issue of whether it’s kosher to wait a year and send a query letter to an agent who didn’t bother to respond the last time around.

If your query (or manuscript, for that matter) has been rejected, whatever you do, resist the temptation to contact the agent to argue about it, either in writing or by picking up the phone. I can tell you now that it will not convince the agent that his rejection was a mistake; it will merely annoy him, and the last thing your book deserves is for the agent who rejected it to have a great story about an unusually obnoxious writer to tell at cocktail parties.

In answer to what you just thought: yes, they do swap horror stories. Seldom with names attached, but still, you don’t want to be the subject of one. In an industry notorious for labeling even brilliant writers difficult for infractions as innocuous as wanting to talk through a requested major revision before making it, or defending one’s title if the marketing department wants another, or calling one’s agent once too often to see if a manuscript has been sent to an editor, writers new to the game frequently find themselves breaking the unwritten rules.

The no-argument rule is doubly applicable for face-to-face pitching. Trying to get a rejection reversed is just not a fight a writer can win. Move on — because, really, the only thing that will genuinely represent a victory here is your being signed by another agent.

It’s completely natural to feel anger at being rejected, of course, but bickering with or yelling at (yes, I’ve seen it happen) is not the most constructive way to deal with it.

What is, you ask? Sending out another query letter right away. Or four.

Something else that might help you manage your possibly well-justified rage at hearing no: at a good-sized agency — and even many of the small ones — the agent isn’t necessarily the person doing the rejecting. Agencies routinely employ agents-in-training called agency screeners, folks at the very beginning of their careers, to sift through the huge volume of queries they receive every week. Since even a very successful agent can usually afford to take on only a small handful of new clients in any given year, in essence, the screener’s job is to reject as many queries as possible.

Here at Author! Author!, the prototypical agency screener has a name: Millicent. If you stick around this blog for a while, you’re going to get to know her pretty well. And even come to respect her, because, let’s face it, she has a hard job.

Typically, agents give their Millicents a list of criteria that a query must meet in order to be eligible for acceptance, including the single most common reason queries get rejected: pitching a type of book that the agent does not represent. There’s absolutely nothing personal about that rejection; most of the time, it’s just a matter of fit.

What is fit, you ask, and how can you tell if your book and an agent have it? Ah, that’s a subject for tomorrow’s post.

For today, let’s concentrate on the bigger picture. Finding an agent has changed a lot over the last ten or fifteen years; unfortunately, a great deal of the common wisdom about how and why books get picked up or rejected has not. The twin myths that a really good book will instantly find an agent and that any agent will recognize and snap up a really good book are just not true anymore, if indeed they ever were.

I’m not going to lie to you: finding an agent is work; it is often a lengthy process, even for the best of manuscripts. More than ever before, an aspiring writer needs not just talent, but persistence.

I know you have it in you. Keep up the good work!