Constructing effective interview scenes, part VIII: like I said, yeah, and other snore-inducing perils of dialogue lifted from real life

Waiting for the next pile of submissions to hit the editorial desk

Waiting for the next pile of submissions to hit the editorial desk

 

Much like the career writer’s life, the life of a professional reader like me is singularly devoid of holidays. The struggling economy sure is pulling a lot of dusty manuscripts out of bottom desk drawers, so this summer, even the nicest weather seldom pulls me away from my editorial desk. At best, I move it outside.

All of that intensive reading leaves me with an unusually high level of sympathy for our old friend, the infamous Millicent agency screener. You remember her, right? She’s the luckless soul employed by an agency to sift through the hundreds of query letters they receive every week — and, more often than not, to read requested submissions to see if they should be passed along to the agent who requested them.

Was that giant sucking noise I just heard all of you who are approaching agents for the first time gasping at the notion that the agent to whom you addressed your query — or worked up nerve to give a pitch at a conference — might not be the one making the decision whether to reject your manuscript? Sorry to disillusion anyone, but at a large agency, and even most of the small ones, the agent is seldom the first reader.

Why? Long-time readers of this blog, chant it with me now: time. If the average agent read every single incoming letter, e-mail, and manuscript sent by an aspiring writer, she’d never have time to sell any books. Millicent’s eagle eye assures that she will see only the submission that she might realistically end up representing.

Try not to resent that too much: folks in agencies tend to work exceptionally long hours. Heck, Millicent’s boss is probably reading her existing clients’ next books on the subway on her way home to Brooklyn, or after she tucks her kids into bed at night; she has to squeeze work by potential clients into her schedule wherever she can.

Which means, incidentally, that she’s every bit as likely to be bleary-eyed and grumpy when her pupils hit a manuscript’s first few pages as the submission-inundated Millicent is. Remember that, the next time you’re tempted to complain that agency screeners — who are, after all, employed primarily in order to reject manuscripts, since any agent can only take on a tiny fraction of the writers that approach it in any given year — are too harsh in their expectations. She was very likely instructed to be that touchy about manuscript megaproblems.

Why, what a remarkable coincidence — we’ve just been talking about one of the most pernicious manuscript megaproblems, poorly-constructed interview scenes, haven’t we? Let’s get back to it by examining one of my –and Millicent’s — perennial least-favorites, repetitious dialogue.

Yes, it does turn up all the time in interview scenes, especially in that annoying species of unrealistic dialogue that consists of lightly-disguised monologue with a monosyllabic second character thrown in. These sterling specimens of prose tend to run a little something like this:

“I can’t believe how arrogant that car dealer was!” Sandy fumed. “You’d think he’d never met a woman who wanted to buy a car.”

“Yeah,” Jeff replied.

“I should have told him that I was going home to e-mail the National Organization for Women, to get them to issue a general boycott of his lot.” Angrily, she wrestled to undo the bungee cords that held the driver’s side door onto her 1978 Saab, provided that she never attempted to accelerate above thirty miles per hour. “Did you see how surprised he was that we left?”

“Um-hm.”

“You don’t suppose his telling me that women don’t know anything about cars is his standard sales technique, do you? Other women can’t actually have bought cars after a line like that.”

“No,” Jeff said, crawling into the passenger seat via the smashed back window. “I imagine not.”

Sandy dug under the visor to retrieve the seatbelt. “Well, I wouldn’t be so sure. It’s like those construction workers who yell disgusting things at women walking by their worksites: if it didn’t provoke a positive response at least once every 10,000 times, would they keep doing it? Or do you think that’s just blaming the victims?”

“Could be.”

“Anyway,” she concluded after she had successfully hot-wired the car, so she would not have to force the mangled key into the half-melted ignition, “I guess he won’t be offering five dollars on a trade-in again!”

“Absolutely,” Jeff said, clinging for dear life to what was left of the dashboard.

I ask you: what purpose is Jeff serving in this conversation, other than listener? And if he isn’t in the scene for any other reason, why doesn’t he just shut up and let Sandy blurt out her entire speech, instead of adding line after excisable line of entirely colorless dialogue?

Not to mention repetitious. And, lest we forget, a rather poor interview scene, because it’s not actually a conversation; all Jeff has to do to obtain Sandy’s opinion (of a scene he’s apparently just witnessed, no less) is to be there.

Stop jumping up and down — I see all of those raised hands out there. “But Anne!” the first realism-lover I call upon protests. “Isn’t this a common type of real-life conversation? Mightn’t Jeff just be a monosyllabic guy, and couldn’t the fact that he’s basically not participating in this scene be indicative of something about his relationship with Sandy? Couldn’t it, in fact, be justified as character development?”

Yes, yes, yes, and maybe. But let me ask you something: are you planning to be sitting next to Millicent when she reads this particular piece of dialogue, in order to explain why Jeff’s being so darned uninteresting?

I didn’t think so, but you’d be amazed at how often aspiring writers believe that if an authorial choice can be explained — even if it needs to be explained, when the text itself doesn’t reward the choice — then it’s perfectly fine. The fact is, it’s unlikely to the point of laughability that the author will be in the room when an agent, editor, or contest judge first encounters a scene like this, so when precisely is the writer going to defend it? After the manuscript’s already been rejected?

If you don’t like that answer, you’ll be happy to hear that I can suggest another, even better reason not to reproduce this type of dialogue on the page: it’s usually boring for the reader. Never forget that part of the novelist’s goal is to entertain.

Trust me: Millicent never forgets it. A submission that bores her is going to end up in the rejection pile, inevitably.

But you do indeed have a point, reality-huggers: in life as we know it on a quotidian basis, people really do talk like this. Sometimes, it isn’t even deliberate. I recently enjoyed a long, gossipy conversation with a very old friend of mine with a very distinctive speech pattern: she says, “Like I said…” every other minute or so. In a long anecdote — to which she is quite addicted, as a world traveler with unusual tastes in traveling companions — she often uses this phrase ten or fifteen times.

In a single two-minute anecdote.

Since we grew up together, you would think I would know where she had picked up this rare trope, but I don’t; it’s an adult acquisition. We have both wandered far from home, evidently. But still, you’d think I would have some inkling as to its origin: she and I were so closely allied in high school that at her wedding, her father spent 45 minutes grilling my boyfriend about his prospects and intentions toward me.

You might say that we come from a close-knit community.

Our hometown does in fact have a distinct speech pattern, a mixture of the lilt remaining when a small town in Switzerland (cow and wine country) picked up and became a small town in California (wine and cow country), certain Mexican-influenced words, a smattering of barrel-related French, and a linguistically inexplicable tendency to pronounce “mirror” as “meer.”

Being a farming community (the aforementioned wine), of course, certain agricultural tropes abound in season, such as, “How about this rain? Sure do need it,” “The grapes would have been in by now, 20 years ago” (untrue, incidentally), “Did you hear that bears have been at Farmer X’s grapes?” (true, incidentally; brown bears like expensive fruit), and “Damned drunken tourists have been at my vines again. They think every grape in sight is a free sample. Don’t they know that I make my living from growing them?”

But “like I said,” no.

Now, being a sharp-eyed writer with a strong sense of verisimilitude in dialogue, you may have noticed something about all of these phrases, real-life tropes that actual human beings actually say quite bloody often in my native neck of the woods. Chant it with me now: they would all be DEADLY dull in written dialogue.

As would a character who constantly punctuated her personal stories with “like I said…” Or indeed, almost any of the small talk which acquaintances exchange when they bump into one another at the grocery store. Take this shining piece of Americana, overheard in Sunshine Foods in my hometown not so long ago:

A: “See you got some sun today, Rosemary.”

B: “I was picking peaches. How did your dentist appointment go?”

A: (Laughs.) “The dentist won’t be buying his new boat on my dime. Was that the Mini girl who just dashed by?”

B: (Craning her head around the end of the aisle.) “Could be. Must be visiting family. She’s not married yet, is she?”

A: (Shakes her head.) “Oh, hi, Annie. Visiting your mother?”

Me: (Seeking escape route.) “Yes. How’s your son? I haven’t seen him since high school. (Murmurs to boyfriend, covered by Mrs. A’s lengthy description of the relative heights, ages, and weights of her grandchildren.) Thank God.

A: And how’s your mother?

Me: Oh, fine, fine. I’d better be going. Nice to see you.

B: Give my regards to your mother.

Me: I will. (Wheeling cart away.) Remember me to Bobby, his third wife, and his eighteen children from various marriages.

A: Well?

B: (Sighing.) Still no wedding ring.

Okay, what’s wrong with this scene as dialogue on the page, over and above its repetition? You can hardly fault this exchange for verisimilitude — it not only is more or less a transcript of an actual conversation, but it sounds like one, literary traits that do not necessarily go hand-in-hand — but it’s missing something, right? Any guesses, wild or otherwise?

Award yourself three gold stars if you yelled, “Well, it’s hardly character-revealing, is it? Who are these people as individuals, as opposed to representatives of a collective small-town mentality?”

See it now? This exchange might as well have been said by actors, rather than specific people with personal quirks. Granted, as is, it might tell you a little something about the spying capability of my home town’s feared and respected Little Old Lady Mafia, but it doesn’t tell you much about the characters as human beings, or their relative positions within society.

And if there was a plot (other than to get me married off to someone with whom I might produce more little winemakers, a quest that is ongoing and perpetual), its intricacies are not particularly well revealed by this slice o’ life.

Oh, how often writers forget that real-life dialogue generally does not reproduce well on the page! If I had a nickel for every time I’ve heard a writer say, “But s/he really said that!” or “But that’s what people really sound like!” I would buy my own Caribbean island and send the entire Little Old Lady Mafia on annual vacations there.

“But Anne,” I hear some of you protest, “speaking of boring one’s readers, haven’t we already talked about this, and relatively recently? I get it, already: just as real-life events often don’t translate well into fiction, neither does most dialogue. Am I missing a nuance here?”

Perhaps one: aspiring writers also tend to forget that real-life dialogue is SELDOM character-revealing — and thus reproducing it in a manuscript will often not convey as much about a character as they sometimes expect.

Or, to put it less gently, Millicent couldn’t care less whether the dialogue on the page actually happened, unless the manuscript is nonfiction; what concerns her in a novel submission is whether it’s entertaining.

In fact, you’d have to search long and hard to find a Millicent who wouldn’t argue that novel dialogue should specifically not be like real speech — it should be much, much better. Take, for instance, the oh-so-common writerly habit of placing the speeches of an annoying co-worker, relative, ex-lover, nasty dental receptionist, etc. into fictional mouth of a minor novel character as a passive-aggressive form of revenge. (Come on, every writer’s at least thought about it.)

To a professional reader, the very plausibility of this type dialogue often labels it as transcripts of reality:

“Oh, wait a minute, Sarah.” Pausing in mid-gossip, Theresa picked up the overturned plastic cup before anyone else could step on it, placing it neatly on the dining hall checker’s desk.

Dina the checker glared at it as if it was covered in baboon’s spit. “Don’t you dare leave your trash on my desk. Do you think I have nothing to do but clean up your messes?”

“It was on the floor,” Theresa stammered awkwardly.

“Don’t you give me your excuses.” Dina grew large in her seat, like a bullfrog about to emit a great big ribbet. “You walk that right over to the trash can. Now, missie.”

“I thought you had dropped it.”

“Go!”

“I’ll save you a seat,” Sarah offered, embarrassed.

Inwardly seething and repenting of her Good Samaritanism, Theresa obediently gave up her place in the block-long lunch line in order to take the walk of shame to the garbage receptacles on the far end of the dining hall. How quickly a good mood could evaporate.

Tell me: what about this scene would tip off Millicent that this really happened, and that Dina is a character from the author’s past? And why would her being able to tell this be a liability? Why, in fact, would Millicent be surprised if Dina ever showed later in the book any side other than the touchy one displayed here — or, indeed, if she ever appeared again?

Actually, that was a trick set of questions, because the answer to each part is the same: because the narrative doesn’t provide enough motivation for the intensity of Dina’s response — and fairly clearly, the writer doesn’t think that any such explanation is necessary. That’s usually an indication that the writer has a fully-formed mental image (negative, in this case) of the villain in question.

In other words, this is a rather subtle manifestation of the telling, rather than showing phenomenon: because the writer experienced this exchange as nasty because Dina was nasty, she has assumed that the reader will perceive it that way as well. But without more character development for Dina — or indeed, some indication of whether this kind of insistence was typical for her — the reader isn’t really getting enough information to draw that conclusion…or any other. It’s just an anecdote.

Yet without reader feedback, most aspiring writers wouldn’t notice this narrative problem — any guesses why?

If you said it was due to the fact that the writer’s memory of Dina the real person is so strong, run out and get yourself a chocolate sundae with jimmies on top. In his mind, her character is so well established that he can just write about her, rather than helping the reader get to know her.

The other tip-off that this was a real exchange, in case you were wondering, is that Theresa is presented as a completely innocent victim of an unprovoked attack. The pure villain vs. completely blameless protagonist is a dead giveaway that dear self is concerned.

And yes, thank you, I WAS darned annoyed when Dina — in real life, a very nice woman named Ellen who happened to be having a spectacularly bad day — misinterpreted my act of good citizenship. But if I crave well-deserved vindication from the total strangers who might conceivably read this story, I’m going to have to do quite a bit more character development.

Not to mention integrating the incident into the storyline well enough that it’s actually interesting to read. And, dare I say it, entertaining.

Stop scowling at me; expecting writing to be interesting and entertaining is not a Philistine’s objection. Of course, writers want to be true-to-life in our dialogue: as Virginia Woolf wrote, “fiction must stick to the facts, and the truer the facts, the better the fiction.” But let’s not forget that in order to maintain a reader’s interest, a book has to have entertainment value, too — and that however amusing a verbal tic might be in person, repetition is often annoying in a character on the printed page.

This is especially true when a character is tired, angry, or in pain, I notice: all of a sudden, the dialogue sounds as though all of the characters are trapped in one of those interminable Samuel Beckett plays where the people are doomed to move immense piles of sand from one end of the stage to the other with teaspoons. See if this dialogue sounds familiar, theatre-goers:

A: “Oh. You’re home.”

B: (nursing the thumb the elephant trod upon in the last scene) “Yeah.”

A: “Have a nice day?”

B: “Um-hm.”

A: “I was cleaning out the attic today, and I came across that picnic blanket we used when we went out to Goat’s Rock Beach to scatter Father’s ashes to the four winds and the tides. How it rained that day, and then the sun broke out as if Father and God had joined forces to drag the clouds aside to smile upon our picnic.”

B: “Yeah.”

A: “Ham sound good for dinner?”

B: “Yeah.”

Since it’s my job as a book doctor to be irritated by exchanges that might irritate Millicent, I like to flag any piece of dialogue that contains more than one use of yeah, really, yes, no, uh-huh, um, or a linguistic trope such as our old pal “like I said…” Almost invariably, these are an indication that the dialogue could either be tightened considerably or needs to be pepped up.

“Like I said…” would be a particularly easy edit, because it would be a pretty sure indicator that the speaker is repeating herself (although interestingly enough, my old friend habitually uses this phrase when she ISN’T repeating herself, I notice). Similarly, anyway and however in dialogue are pretty reliable flares, indicating that the speaker has gotten off-topic and is trying to regain his point — thus warning the manuscript reviser that perhaps this dialogue could be tightened so that it stays ON point.

My fictional characters tend to be chatty (dialogue is action, right?), and I was once taken to task for it by a fairly well-known writer of short stories. She had just managed to crank out her first novella — 48 pages typeset, so possibly 70 in standard manuscript format — so perhaps unsurprisingly, she found my style a trifle generous with words. “Only show the dialogue that is absolutely necessary,” she advised me, “and is character-revealing.”

Now, since the dialogue in her published works has seldom, if ever, strayed beyond three lines, regardless of situation or character, I was not particularly inclined to heed this advice — have you noticed how often it’s true that established writers with little or no teaching background spout aphorisms that all boil down to “Write as I do”? — but I have to say, it has been useful in editing, both for others’ work and my own.

I can even derive an axiom of my own from it: if a person said it in real life, think twice before including it wholesale.

Because, like I said, if it isn’t either interesting or character-revealing, does it really need to be there? Keep up the good work!

An inside look at a formal writing retreat, part II: the application process

a-view-from-behind-the-writing-desk

Yesterday, I began an interview with Kerry Eielson and John Fanning, the brave souls responsible for running the remote writing retreat from which I have recently returned, La Muse. Since I utterly forgot to run a basic description of the place yesterday, here are the basics:

La Muse Writers’ and Artists’ retreat in Southern France is located in an ancient village perche called Labastide Esparbairenque, in the historic Aude department of Languedoc. We provide a space where artists and writers can work in a peaceful, isolated and inspiring setting. We have hosted poets, novelists, non-fiction writers, screenwriters, painters, visual artists, photographers, chefs, composers, directors, healers and more. Rooms are available to barters, recipients of fellowships and grants, and to individuals who apply directly through La Muse.

The house overlooks its own intimate valley and river. Enjoy magnificent views from every room as well as from our terrace and gardens. On breaks from work, go wine tasting, visit local markets, swim in the nearby lake or just enjoy nature. We are located in the midst of the French national walks system, where well-marked trails scribble the countryside.

What we offer is quite specific: time and space to create among peers, and access to nature, culture and good food. The retreats create a rewarding environment for attendees as well as our ever-growing artistic community. So come create and participate in a growing creative community, one that encourages artistic diversity as well as an exchange between cultures from all over the world.

Something I also neglected to mention yesterday: you’ll find the application here. Even if you are not in the market for a retreat experience, you might want to take a quick gander at the application requirements, as they are relevant to what I’ve been talking about for a week now — and speak very directly to our topic du jour, which is all about how people write their way into someplace like La Muse.

Why veer away from the daydream-worthy retreat experience to talk about something as practical as what makes a winning application? While I could post for weeks on what day-to-day life is like at La Muse and similar artists’ retreats — I could, for instance, have blogged about it on a daily basis while I was there — my first priority in this interview series is to glean as much practical information as possible for those of you who might be considering investing in some serious retreat time.

So for this part of the interview, I ruthlessly turned the conversation toward a topic we pursued a few days ago: residency applications, fellowships, and just how writers’ retreats decide who should and should not come.

Did I just hear a gasp of disbelief from those of you who have never tried to gain acceptance to a formal writers’ retreat? Almost universally, it’s not enough to show up on with the requisite fee, a burning desire to write, and the time to do it: very few artists’ colonies are willing to take everyone who applies. As I mentioned on Monday, serious retreats require an application packet that demonstrates not only the potential applicant’s willingness to retreat, but talent and professional acumen.

Knowing how I love you people, was I going to allow a rare opportunity to grill folks who evaluate writers’ retreat applications on a regular basis?

Of course not. Let’s join the conversation already in progress — and to humanize the potentially fearsome souls on the other side of the application envelope, here’s a snapshot I took of Kerry and John at a moment of retreat conviviality. (Those two homemade vegetable pizzas were fresh out of the oven, incidentally.)

john-and-kerry-serve-dinner-at-la-muse

Anne: Something I’ve noticed that we have in common is our strong belief that writers should help one another. Since you are so supportive of writers at every stage of their careers, why did you decide to establish an application process, rather than just accepting anyone who wanted to come?

John: People need to know what it is they are coming here for. It helps them and us to know exactly what they are going to be working on. Otherwise they get frustrated and annoyed with themselves for wasting their own time.

Kerry: We wanted to make sure people didn’t expect Club Med.

Anne: Oh, I know that kind of retreater: ostensibly getting away from everything to write, but outraged to learn that there isn’t round-the-clock room service and a shopping mall with a movie theatre next door to the retreat.

Kerry: We really want people who are going to benefit from La Muse in the way we intended, people who are coming to work on a creative project. We charge significantly less than a B&B of comparable quality. If we wanted people on vacation, we’d run a hotel.

We also want to make sure that interested writers and artists know that the house isn’t by aim social (though conviviality is a nice boon), and that everyone else here at any given time is here to be absorbed in a solitary, creative activity.

The best way to convey all that is to make it official, ask them why they’re coming, and help them get organized before they come.

Anne: I’m going to toss tact to the four winds and come right and ask what every writer who applies for a residency most wants to know: what do you like to see in an application? In general, what separates a strong packet from a weak one?

Kerry: First and foremost, I respond well to someone who is both professional and personable. I like a polite, formal but warm address, something respectful but not rigid—good attributes in a small community setting.

Anne: That makes a lot of sense; it’s the same note an aspiring writer should strike in a query letter or pitch. Since capturing that tone puzzles many writers, do you have any pointers on how to achieve that balance in a first approach or application?

Kerry: Write the email like a good old-fashioned cover letter. Answer the points and include the documents we request on the how-to-apply page of our website. Show us you’ve done some research, and have at least read the website.

Anne: I can’t tell you how often I’ve heard agents say precisely the same thing about querying. Queries, pitches, and applications that seem unsuited to the recipient tend not to go over well.
view-from-library-at-la-muse

Anne: Anything else?

Kerry: I love an application that doesn’t have any parts missing. That said, if something’s missing in an otherwise good application, I ask for it; I point out errors.

Anne: That’s incredibly nice of you, considering the volume of applications you must receive. I’m constantly regaling my readers with horror stories about how Millicent the agency screener and Mehitabel the contest judge just toss back queries, submissions, and entries that don’t follow the rules.

Kerry: I lost a great job due to an error on my resume; it was a good lesson that I can gently pass on by pointing their mistakes out to applicants. No matter how good the writing, I will not forward an application to John with typos.

John: Typos. That’s a good example! That gets me going. All right, with an artist I can understand this to an extent in an email, but a writer. That’s your job! As Stephen King would put it, it’s part of the toolbox you carry around with you everywhere.

Anne: They’re a pet peeve of mine, too, and most of us who read manuscripts for a living. Nothing says, “I didn’t bother to proofread this before I submitted it,” like a bouquet of typos.

John: Spell-check is not only important, I feel, but mandatory. If you can’t spell-check an application, then that’s a red flag.

Anne: Hear that, readers? Is this where I get to say I told you so?

John: An electrician doesn’t go to work without a screwdriver. Why would a writer go to work without a tool as simple as spell-check?

It’s the little things that tell you so much about an applicant. It’s just like with title pages for screenplays or books. You don’t do massive block capitals on a front page. It’s done a certain way and if you don’t do it that way then you get onto the slush pile with all the rest of the unprofessionally presented things. Like, you don’t say that a ms. is copy written, it’s just understood.

Anne: That’s a hard one to get writers brand-new to the biz to understand. They think that it looks more professional if a title page or footer contains © Neophyte McWriterly, but to the pros, it’s just the opposite.

John: You are a professional. You copy write everything before you even send it to a friend, never mind an agent or house. It works the same way with a retreat. Give what you’re asked for. Don’t give what you imagine someone wants and be professional about it.

artists-on-the-terrace-at-la-muse

Anne: What other kinds of things really turn you off in an application?

John: Actually, we don’t really get that many problematic applications and when we do, we see the red flags straight away. They are the type of application that draws attention to themselves very quickly.

Kerry: Honestly, unless it has something to do with the project (and in that instance it’s perfectly acceptable), I don’t want to know about someone’s political, religious, or sexual orientation in their introductory email or application—again, unless it’s related to their project.

Anne: That’s interesting — that’s another one I hear from agents and contest judges quite often. Aspiring writers often seem to assume that the person reading their applications, query letters, or entries will be exactly like them. The world’s just a whole lot more diverse than that.

Kerry: I like opinionated people, but in retreat settings it’s good to have people who are able to be discreet when in the company of other religions, political and sexual leanings, or in a professional exchange. It’s best for a person not to assume that everyone will jump aboard his or her bandwagon. I believe it’s best for that information to come out over dinner (where it always does, we can bash Bush till the sun rises) than in an application.

As well, I don’t want my opinion to get in the way of accepting a talented artist with a perfectly acceptable application. We’re fortunate to have very high quality applications most of the time.

Anne: Let me turn the question around: what would your dream applicant be like?

Kerry: Talented.

Anne: I like that. Is that orientation how you end up welcoming such a broad range of ages and levels of professional accomplishment? In the two groups of retreaters when I was in residence, I was struck by the diversity of personalities and ages: in my first cohort, there was 26-year-old and a 74-year-old. And both were indeed very talented writers.

John: The range of ages, cultures, the diversity, is what makes La Muse so great, I feel. The last retreat, we had an Irishman, an English couple, a South African who lives in Grenoble, a New Zealand couple, a Canadian who lives in California, and the previous retreat there were Americans and…it goes on. We love the diversity and so do the people that come here. It’s fun to find out about other cultures and ways of thinking and living and what they read and love. It informs and elaborates your experience here.

Anne: Was there something about our applications that told you that all of our personalities would mesh well?

Kerry: People usually get along. The odd time there is some kind of tension, people are grown-up about it. After all, they all came here for other reasons, anyway.

Anne: So applicants not good at dealing with others tend not to be looking for this kind of retreat? Or is it that the artists who are drawn to a place with a communal kitchen are expecting to make friends?

Kerry: People who come here have a lot in common, no matter their age or art form. They’re smart, interesting and creative. They like to travel. They like nature. They like France and its food, language, history and architecture. They’re serious about what they’re here for. They want to work alone in their room with the option to see a friendly face, ask for advice, to walk or cook with another person.

Anne: I’m glad you mentioned that, because I suspect that many gifted aspiring writers who might hugely enjoy a formal retreat are fearful of spending a great big chunk of time alone, staring at a computer screen. But I’ve met some of my best friends at retreats; if everyone is serious about working, it’s definitely possible to get a lot done and still have social contact. And that’s great, because retreaters tend to be such interesting people.

I also suspect that most aspiring writers don’t know that being admitted to a serious retreat is a respected professional credential, something to catch an editorial or agent’s eye in a bio or query letter.

John: It’s just another thing that says I take what I do seriously and am willing to commit time out of my life back home to that end.

Anne: Has it been your experience that Musers use having attended as a writing credential later on?

Kerry: Yes. They also use each other as references for jobs or other opportunities; they use each other as readers for manuscripts, and have collaborated with each other on all kinds of projects. We get a lot of writers who at La Muse find illustrators for their books!

John: Not only that, but we put new Musers in touch with previous ones. We’ll get people to send their work to other attendees that have been here before who are editors of reviews or heads of writing programs or to agents or editors at publishing houses. The most important thing that attendees get, though, is the reward of knowing that they’ve attended a retreat and because of that they will put it down on their CV/resume because to people like agents, editors, marketing departments, it shows a broader outreach of your potential readership or buyers.

Anne: I’ve noticed over the years that going on a formal retreat can do a great deal toward helping a writer think of herself as a professional — as in, “Hey, these people who screen residency applications all the time think I’m talented enough to take seriously; maybe I should be thinking of this as my life’s work.”

But since this is an interview, I suppose I should be asking questions, rather than making statements. So I’ll ask you: speaking as people who get to see many attendees grow and change over the course of their retreats, what seem to be the greatest benefits?

Kerry: It’s deep immersion, which makes room for inspiration. It’s genuinely exhilarating and puts people back in touch with why they became artists, why they do what they do. When in your real life do you really get a chance to have uninterrupted focus on your work?

John: Exactly, it’s a gift to yourself to go on a retreat. The vast majority of attendees leave La Muse revitalized and re-inspired.

Anne: That’s a good thought to leave my readers pondering, so I’m going to break here for today. Thanks, John and Kerry, for sharing your experience with all of us here at Author! Author!

I’d also like to throw the question to all of you out there: what is actually necessary for you to take your writing seriously as your art, rather than as just a hobby? Most of the successful authors of my acquaintance can point to a specific event, level of recognition, or decision on their part — what is it, or will it be, for you?

As always, keep up the good work!

The Frankenstein manuscript, part II: when you should be wary about following in the footsteps of the greats

moat-at-la-cite
Isn’t this a great horror movie castle? It’s the (dry) moat around La Cité in Carcassonne, a 19th-century reconstruction of a medieval walled city. Not just any medieval walled city, mind you — the one that used to be on that very spot.

It’s also, and probably more to the point at the moment, a half-hour drive from La Muse, where I am currently enjoying a particularly productive writing retreat.

Speaking of which: I begin today by repeating yesterday’s announcement about the new deadline for the First Periodic Author! Author! Awards for Expressive Excellence: entries are no longer due yesterday. Although as those of you who are already working with agents and editors can probably attest, I need it yesterday actually isn’t all that unusual a request in the publishing industry (which seems to run on two speeds: delay and panic; alternate and repeat as necessary), as you may have heard someplace, I’m on a writing retreat.

In fact, I’ve decided to extend the retreat another couple of weeks. I’m writing up a storm, and where there’s such great support for writing AND magnificent cheese…

So l’m also extending the contest deadline. Entries are due via e-mailed by midnight on Monday, June 1.

Yesterday, I introduced you to the Frankenstein manuscript, the frightening entity that is presented as a book written by a single author, but reads as though it had been written by several, so different are the voices, perspectives, and even word choices throughout. To professional readers — e.g., agents, editors, contest judges, and our old pal Millicent, the agency screener — this kind of patched-together manuscript is a sign of a not-yet-fully-developed authorial voice.

And why is that, boys and girls? Chant it with me now: because a fully-developed voice is consistent throughout the entire narrative.

Unfortunately for those who like to experiment with multiple voices, such meandering manuscripts are common enough that tend to become profoundly suspicious of any manuscript that changes style or voice abruptly — at least, if those manuscripts were produced by first-time authors. With the super-quick readings that manuscripts generally receive in the pre-acquisition stage (and always get in the first round of contest judging), the Frankenstein manuscript and the manuscript genuinely setting out to do interesting things with perspective are easily confused.

There are many fine examples of good books where writers have adopted a Frankenstein format self-consciously, in order to make a point. If you are even vaguely interested in experiments in narrative voice, you should rush out and read Margaret Atwood’s ALIAS GRACE. In this novel-cum-historical account-cum narrative nonfiction book, Atwood tells the story of a murder, alternating between a tight first-person point of view (POV, for the rest of this post), straightforward third-person narrative, contemporary poems about the case, letters from the parties involved, newspaper clippings and even direct quotes from the murderess’ confession.

It is an enjoyable read, but for writers, it is also a rich resource on how to mix battling narrative styles and structures well; as one might expect from a stylist as gifted as she, Atwood constructs her patchwork narrative so skillfully that the reader never has to wonder for more than an instant why (or how) the perspective has just changed.

Which is, in case you were wondering, one of the primary reasons Millicents usually object to narrative shifts: in multiple POV manuscript submissions, it’s not always clear when the perspective switches from one character to another. It’s especially confusing if the different viewpoints — or worse, various narrators in a multiple first-person narrative — are written in too-similar voices.

Is everyone clear on the distinction I’m making here? A Frankenstein manuscript often displays unintentionally displays a multiplicity of voices, tones, vocabulary levels, etc. A well-written multiple POV novel, by contrast, presents each point of view and/or first-person narrative voice as distinctly different, so the reader doesn’t have any trouble following who is in the driver’s seat when, plot-wise.

Or, to put it another way, the Frankenstein manuscript is evidence of a lack of authorial control, consistency, and often, proofreading; a good multiple POV narrative is beautiful evidence of a sure authorial touch, a strong sense of character, and great attention to detail.

That being said, it is just a hard fact of submission that it’s a whole lot easier for an established author to impress professional readers with a multiple POV novel — or, indeed, any sort of experimental writing — than someone trying to break into the biz. I admire Margaret Atwood tremendously as novelist, poet, and essayist; I have spent years crossing my fingers as she hovered around the short list for the Nobel Prize. However, I suspect that even she would have had terribly difficult time marketing ALIAS GRACE if it were her first novel, at least in the current market, due to its arguably Frankenstein structure.

Ditto for the inimitable Mario Vargas Llosa’s AUNT JULIA AND THE SCRIPTWRITER, one of my favorite novels of all time, and also a must-read for any writer considering playing funny tricks with narrative voice. Vargas Llosa is something of a structural prankster, folding, spindling, and mutilating the ordinary rules of storytelling in order to keep the reader off-balance.

The result, I must admit, might confuse a reader who wasn’t already in love with his writing from other books. One might be tempted, upon encountering the third or fourth startlingly radical shift in tone, vocabulary, and apparently intended audience, to conclude that this is just a Frankenstein manuscript by a writer who couldn’t make up his mind what the book is about.

Personally, I admire Vargas Llosa’s dash; when he was running for president of Peru (yes, really), he published an erotic novel, IN PRAISE OF THE STEPMOTHER, about…well, you can probably guess. (He lost the election, incidentally.) He, too, has been rumored to be on the short list for the Nobel Prize for an awfully long time.

But if he were trying to market AUNT JULIA AND THE SCRIPTWRITER right now as a first novel…well, you know the tune by now, don’t you?

The moral here is this: once you’ve gained international acclaim as a prose stylist, you have a lot more leeway to mess with the conventional rules of writing. So please don’t kid yourself that just because your favorite author got away with an experiment, you can necessarily do so as well.

Heck, Alice Walker made up entirely new punctuation rules for THE COLOR PURPLE, and that won the Pulitzer Prize. In SEEING, José Saramago treated us to an entire narrative devoid of punctuation that I, for one, consider necessary to clear communication, and he won the Nobel Prize.

But that doesn’t mean you should try either of these things at home. It’s just too likely that Millicent will take one look at your fascinating experiment and exclaim, “Here’s another one who doesn’t know how to use a semicolon!” or “Criminy, what makes this guy think I’m going to read more than two sentences of a book without any periods?”

Sad, but true. In your first book, in the current market, you probably cannot get away with breaking more than one or two of the rules — and even those need to be immistakably marked, so agents, editors, and contest judges know that you broke them for a reason, rather than out of ignorance.

Trust me, no one on the Pulitzer committee seriously believed that Alice Walker did not know how to use a semicolon properly.

“Wait a gosh-darned minute,” I hear some of you exclaiming. “I take some liberties with narrative style, but it becomes clear over the course of the book why I’m doing it. By the end, it will seem downright clever to the reader. Do you mean to say that if it is not clear in the first 50 pages, or whatever short excerpt the agent, editor, or contest has asked to see, my innovative experiment in English prose might just get thrown into the reject pile because it will be mistaken for bad writing?”

In a word, yes. Next question?

Before you fret and fume too much about how the intense pre-screening of the current agency system prevents genuinely bold experiments in writing from reaching the desks of publishers at the major houses, take a moment to consider the Frankenstein manuscript from the point of view of the agent, editor, or judge who finds it on her desk one busy morning.

It’s not a pretty sight, I assure you; stitched-together corpses seldom are.

As a freelance editor, when I receive a Frankenstein manuscript, I have the option of sitting down with the author, having a major discussion about what she wants the book be, and helping guide the work toward more internal stylistic consistency. Basically, the process entails identifying and compiling a list of all of the battling styles, making the author come up with a justification for using each, and having the justifications duke it out until one (or, rarely, two) is declared the winner by the author.

It takes time, and it’s generally worth the effort. But had I mentioned that freelance editors are generally paid by the hour?

However, when a screener at an agency or an editor at a publishing house receives a Frankenstein manuscript — and yes, some manuscripts are so internally scattered that the problem becomes apparent in just the first chapter or first 50 pages — she is unlikely to have the time to figure out which voice and/or style is going to end up dominating the book. Even if she absolutely loves one of the styles or voices, her hectic schedule does not allow time for equivocation.

She must that she select one of two options, and quickly: either she commits to nursing the author through precisely the kind of boxing match I described above, or she can simply reject the work and move on to the next submission, in the hope of finding a writer whose book will not need as much tender loving care.

With literally hundreds of new submissions coming in each week, which option do you think she’ll select more often?

When a contest judge receives a Frankenstein manuscript, the choice is even quicker and more draconian. The judge knows that there’s no question of being able to work with the author to smooth out the presentation; in the vast majority of literary contests, the judge won’t even know who the author is.

Plop! There it goes, into the no-prize-this-year file. Better luck – and first readers – next year.

The moral, I devoutly hope, is obvious. If you are attempting to play with unconventional notions of structure or style, make sure that it is pellucidly clear in the manuscript exactly what you are doing. Don’t leave it to the reader to guess what you’re up to, because, as I’ve shown above, professional readers just don’t have the time to figure it out.

Also, consider making your deviations from standard structure and narrative rules bold, rather than slipping them in here and there. Experimenting with several styles within a short number of pages is decidedly risky – and perversely, the less daringly experimental you are, the riskier it is, because tentative attempts look to professional eyes like unfinished work.

To borrow E.F. Benson’s wonderful example, let’s say you were planning to paint a picture of a house down the street. The house has a crooked chimney. The novice painter would paint it exactly as is, unskillfully, and viewers of the finished painting would wonder forever after if the chimney had really looked like that, or if the novice just couldn’t paint straight lines. An intermediate painter would paint the chimney as straight, to rule out that conclusion.

But an expert painter would add 10 degrees to the angle of the chimney, so there would be no doubt in the observer’s mind that he had painted it that way intentionally.

The more deliciously complex and groundbreaking your chosen style is, the more clearly you should announce it. Unless, of course, you want to wait until you’re on the short list for the Nobel Prize before you start getting wacky.

Tomorrow, I shall talk about practical measures to keep your manuscript from falling accidentally into the Frankenstein realm.

In the meantime, keep up the good work!

How to format a book manuscript properly, part XI: if everyone else jumped off the Golden Gate Bridge…or a brick cathedral…

gargoyle-at-albi

Perhaps I am cathedral-ignorant, but I hadn’t previously been aware that anyone had ever saw fit to build cathedrals out of red brick; even the gargoyle seems a bit dubious about it, doesn’t it? Speaking as someone who grew up in earthquake country, where bricks tend to become either projectiles or integral components of piles of rubble when one least expects it, my first instinct when I see a brick structure this large is to cover the back of my neck with my clasped hands and crawl under the nearest desk, as I was taught in elementary school earthquake drills.

This particular structure is indeed large: in fact, according to the copious signage at this particular cathedral at Albi, it’s the largest brick church in the world. Which actually isn’t all that surprising when you consider that the rest of the town looks like this:

pont-vieux-at-albi

Oh, you thought I had been traipsing around Cathar country and you weren’t going to be seeing some pictures of very old architecture? Don’t you remember how many sea-and-sand photos graced the blog after my retreat last fall to the Oregon coast? You might want to brace yourself for a few months of flying buttresses, stained glass, and Gothic shadows, my friends.

Speaking of hedging one’s bets (which is, as I understand it, largely the point of a flying buttress), one doesn’t like to tempt the easily-affronted gods by predicting TOO far into the future, but I believe I can state with assurance that I SHALL polish off this series on standard format early next week, or at any rate quite soon (see earlier comment about god-tempting).

Since we are so very close to the finish line (and since we have a protective gargoyle watching over this post), I’m going to take a bit of a risk and revisit what seems to be a perennial controversy amongst aspiring writers: whether to place a chapter title (or just “Chapter One”) on the first line of a page or on the line just above where the text starts.

Don’t laugh, those of you who are new to this particular debate: this one has generated quite a body count over the years. Former comrades in arms, veterans of the writing trenches, have ceased speaking altogether over this particular debate; even judges within the same literary contest have been known to differ sharply on the subject.

Which is a trifle puzzling to those of us who deal with professional manuscripts for a living, because there actually isn’t a debate on our end. The answer here is really as simple as the title belongs in one place if the manuscript is a book, and another if it’s a short story or article.

Why, then, the rampant confusion? I shall let you see for yourselves. To place the possibilities before you in all of their lush magnificence, should the first page of a book chapter look like this:

Or like this?

Now, I could just tell you what to do here, because, to be blunt about it, the first version is in standard format; the second is not. Which renders it a perfect case study to test whether you’ve been paying attention throughout this series: given that the difference is a relatively small one that’s not particularly reflective of the quality of the writing involved, why might a professional reader like Millicent the agency screener prefer the first?

Chant it with me now, dutiful followers of this series: BECAUSE IT LOOKS RIGHT TO THEM.

Oh, how tempting it is to leave it at that…but truth does compel me to tell you (and if not truth, those pesky mercurial gods I was talking about earlier), Millicents, the agents who employ them, and contest judges see far, far more examples of version #2 than #1. Many, many times more. So much so that — brace yourselves, because I haven’t said this very often throughout this series — at this point in publishing history, you could get away with either.

I know — it sort of creeps me out to hear myself saying such a thing, too.

That being said, I would be reluctant to buy into the astonishingly pervasive theory that if masses and masses of people do something, it automatically becomes correct. As anyone who screens manuscripts for a living could tell you, a much higher percentage of them are incorrectly formatted than presented properly.

And really, as everyone’s mother was wont to say (at least on the West Coast, the land of earthquakes), if everyone else jumped off the Golden Gate Bridge, would you, too?

I was delighted to discover when I moved to the East Coast for college that the moms out there were prone to asking the same question with reference to the Empire State Building. There must be something about that particular period of architecture (the GGB was built in 1933-37, the ESB in 1930-31) that promotes suicidal ideas.

Speaking of body counts.

The weird thing about this particular formatting oddity is how often the incorrect version appears in otherwise perfectly presented manuscripts. That fact sets Millicent’s little head in a spin. As, I must admit, it does mine, as well as the brainpan of virtually every other professional reader I know.

Why is it so very puzzling to us, you ask? Because at least in my case — and I don’t THINK I’m revealing a trade secret here — I have literally never seen an agent submit a manuscript to a publishing house with format #2. Heck, I have literally never even heard of an agent, editor, or anyone else in the publishing industry’s ASKING for a chapter heading to be moved from the top of the page to just above the text.

And that strikes me as odd, because as I’ve heard some pretty strange requests from agents and editors in my time, believe me; I’m not easily shocked anymore. But to hear a pro insist upon placing the chapter heading where you have to skip down a third of a page to read it…well, that would have me reaching for my smelling salts.

(Do they even make smelling salts anymore? And if everyone else jumped off the Golden Gate Bridge clutching them, would I?)

Clearly, somebody out there is preaching the place-it-just-above-the-text gospel, because agents, editors, and contest judges are simply inundated with examples of this formatting anomaly. We see bushels of ‘em. Hordes of aspiring writers are apparently absolutely convinced that the sky will fall in if that chapter heading is located anywhere but immediately above the text. And sometimes, when those die-hard advocates become contest judges, they even dock correctly-formatted first pages for having the title in the right place.

In fact, many aspiring writers are SO convinced of the rightness of the drooping title heading that it’s not all that uncommon for an editor to find that after she has left a couple of subtle hints like this that the writer should change the formatting…

…the subsequent drafts remain unchanged. The writer will have simply ignored the advice.

(Off the record: editors HATE it when their advice is ignored. So do agents. Contest judges probably wouldn’t be all that fond of it, either, but blind submissions mean that in order to get dunned for brushing off a judge’s feedback, a writer would have to submit the same chapter two years running to the same contest, have the entry land in the same judge’s pile — in itself rather rare — AND the judge would have to remember having given that feedback. Oh, and for the entrant to hear about it, the contest would have to be one of the few that gives editorial feedback.)

The up v. down debate may seem like a rather silly controversy — after all, in the cosmic scheme of things, why should it matter if the white space is above or below the title? — but sheer repetition and writerly tenacity in clinging to version #2 have turned it from a difference of opinion into a vitriol-stained professional reader pet peeve. (See earlier comment about how we tend to react to our advice being ignored; it isn’t pretty.)

Which, unfortunately, tends to mean that in discussions of the issue at conferences degenerate into writing-teacher-says-X, editor-at-Random-House-says-Y: lots of passion demonstrated, but very little rationale produced, beyond each side’s insisting that the other’s way just looks wrong.

However, there is a pretty good reason that moving the chapter heading information to just above the text looks wrong to someone who edits book manuscripts for a living: it’s a formatting tidbit borrowed from short stories, whose first pages are supposedto look quite, quite different from those belonging to book manuscripts or proposals. Take a gander:

As you may see for yourself, for a short story like this one, there’s a mighty fine reason to list the title just above the text: a heck of a lot of information has to come first on the page, because short stories, unlike book manuscripts, are not submitted with a title page.

But that would not be proper in a book-length manuscript, would it? Let’s see what Noël’s editor might have said upon viewing this as the first page of a book:

Ouch. (That last bit would have been funnier if the entire page were readable, by the way, but my camera batteries were running low. Sorry about that.) But as Millicent and that angry mob of pitchfork-wielding ignored editors would be only too happy to tell you, short stories don’t HAVE chapters, so who on earth are they to be telling those of us in the book world how to format our manuscripts?

Stick with version #1.

Which is not to say, of course, that this particular small deviation will automatically and invariably result in instantaneous rejection. It won’t, even in the latté-stained hands of the most format-sensitive Millicent. (See, she spilled coffee on her hands after she took a sip while it was still too hot — and if you didn’t get that joke, you probably haven’t been reading this blog for very long.) If a submission is beautifully written AND technically correct in every other respect, she might only shake her head over the location of the chapter heading, making a mental note to tell you to change it between when her boss, the agent, signs the writer and when they will be submitting the manuscript to editors at publishing houses.

But if you don’t mind my saying so, that’s a mighty hefty set of ifs.

While I’ve got the camera all warmed up, this would probably be a good time to illustrate another ubiquitous agent and editor pet peeve, the bound manuscript — and you’re going to want to pay close attention here, as this one IS almost universally an automatic-rejection offense.

Manuscripts, and I don’t care who hears me say it, should not be bound in any way. There’s an exceedingly simple reason for this: binding renders it impossible (or at least a major pain in the fingertips) to pull out a chapter, stuff it in one’s bag, and read it on the subway.

Hey, paper is heavy. Would YOU want to lug home ten manuscripts every night on the off chance you’ll read them?

As with other ploys to make a manuscript appear identical to a published book, binding the loose pages of a manuscript for submission will NOT win you friends in the publishing world. Not only does this not look right (I spared you the chanting this time), but it seems so wrong that Millicent will be positively flabbergasted to see a submitter to do it.

She might, for instance, forget that her latte is still too hot to drink, take a sip, and scald her tongue. It’s been known to happen.

Seriously, the unbound manuscript is one of those rules so engrained in the professional reader’s mind that it seldom even occurs to authors, agents, or editors to mention it as a no-no at writers’ conferences. Heck, I’m not sure that I’ve mentioned it once within the first two years I was writing this blog — and by anyone’s standards, I’m unusually communicative about how manuscripts should be presented.

Talk about it all day, I will.

So I’m going to repeat myself, because you’re not going to hear this very often: by definition, book manuscripts should NEVER be bound in any way. Not staples, not spiral binding, not perfect binding. If you take nothing else away from this series, binding-lovers, I implore you to remember this.

Why? Well, in practice, I’m sorry to report, a bound manuscript will seldom survive long enough in the screening process for the chapter-separation dilemma to arise, because — and it pains me to be the one to break this to those of you who’ve been submitting bound manuscripts, but if I don’t tell you, who will? — those pretty covers tend never to be opened at all.

Did you just exclaim, “Ye gods, WHY?” again? I can’t say as I blame you, but try for a moment to envision what a bound manuscript might look like from Millicent’s perspective.

To ramp up your stress levels to the proper level to understand her, envision a desk simply smothered with an immense pile of submissions to screen before going home for the day. Envision further that it’s already 6:30 PM, and eyeballs already dry as dust from a long, hard day of rejecting query letters.

Just lost your sympathy, didn’t she? Try, try again to place yourself in her proverbial moccasins.

Picturing the pile of envelopes clearly again? Okay, now slit open an envelope that reads REQUESTED MATERIALS on the outside. (You DO know that you should ALWAYS scrawl that in two-inch letters in the lower left-hand corner of a submission envelope, don’t you, so your requested materials don’t get buried in the slush pile?)

If you’re Millicent — and right now, you are, singed tongue and all — you fully expect to see something like this lurking between the cover letter and the SASE tucked underneath:

But in the case of the bound manuscript, you would instead encounter something like this:

Kind of hard to miss the difference, isn’t it? Unfortunately, 999 times out of 1000, the next sound a bystander would hear would be all of that nice, expensive binding grating against the inside of the SASE, just before Millicent tucks a photocopied form rejection letter on top of it.

Honestly, it’s not that she is too lazy to flip open the cover; she just doesn’t see why she should. Her logic may not seen particularly open-minded, from a writerly perspective, but it’s a fairly common argument throughout the industry: if this submitter does not know this very basic rule of manuscripts, how likely is he to know the rules of standard format?

And if he does not know either, how likely is he to be producing polished prose? If he hasn’t taken the time to polish his prose, is this manuscript really finished? And if it isn’t finished, why should I (you’re still Millicent, remember?) bother to invest my time in reading it before it is?

I know, I know — this logic often does not hold water when it comes down to an individual case; despite my best efforts over the last few years, there are plenty of good writers out there who happen to be clueless about the rules of standard format.

But even if they all jumped off the Golden Gate Bridge, you shouldn’t.

Here’s why: from Millicent’s perspective, the fact that good writers aren’t necessarily born aware of the norms of the industry matters less than we writers would like — because, as unpleasant as it is for aspiring writers to realize, her agency is going to see enough technically perfect submissions this week to afford to be able to leap to unwarranted conclusions about this one.

The moral: don’t waste your money on binding.

Seem arbitrary? From a professional reader’s point of view, it isn’t — the enforcement of standard formatting isn’t actually any more complicated than the simple axiom that any game has rules, and you will play better if you take the time to learn them.

Think about it: if you saw a batter smack a baseball, then dash for third base instead of first on his way around the diamond, would you expect his home run to count? Would an archer who hit the bulls-eye in her neighbor’s target instead of her own win the grand prize? If you refused to pay the rent on Park Place because you didn’t like the color on the board, would you win the Monopoly game?

I can go on like this for days, you know. Please say that you are getting the parallels, so I may move on.

Submitting art to the marketplace has rules, too, and while your fourth-grade P.E. teacher probably did not impart them to you (as, if I ran the universe, s/he would have), you’re still going to be a whole lot better at playing the game if you embrace those rules, rather than fight them.

You’ll also, in the long run, enjoy playing the game more. I know that it may not seem that way the first time one is struggling to change an already-written manuscript into standard format, but trust me, it will be much more fun when you finish your next manuscript and realize that there’s nothing that needs to be changed.

Let all of those other folks jump off the Golden Gate Bridge without you, I say. Remember, you’re playing this game by choice: you could, after all, make your own rules and publish your book yourself. If you want to play with the big kids, you’re going to need to abide by their rules.

And if you’re not absolutely positive that you have been abiding by them, why not submit an entry to the First Periodic Author! Author! Awards for Expressive Excellence, deadline May 18? Since only entries in standard format will be considered for awards, I have it on pretty good authority that entrants whose formatting is problematic will be informed of the fact by the judges.

Yes, really.

I’ll wrap up this series on Monday, I promise –although there’s another terrific reader question that I want to make sure to address before I do — but first, I’ve got a tremendous treat in store for you in Friday’s post, a guest blog by a memoirist I think you’re going to enjoy being able to say in future years that you read him way back when. Fair warning, however: his subject matter is most emphatically not for the faint of heart.

No, I’m not going to give you any more hints. You’ll just have to tune in tomorrow and see for yourself.

Keep up the good work!

How to format a book manuscript properly, part VIII: yet another cosmic mystery solved — sort of

I hope that those of you who were alarmed by the lost Ms on my keyboard at the end of last Friday’s post will be delighted to see them fully functional today. Unfortunately, that doesn’t mean that my laptop survived its brush with a fellow airline passenger’s spilled drink — he said it was club soda, but my keyboard still smells strongly of gin; perhaps that explains the wedge of lime he sent flying into my lap –entirely unscathed, alas. My poor baby is going to have to go into the shop.

What it does mean is that compulsive worriers like yours truly are right to hang onto the paraphernalia of long-retired computers. Turns out that my old Mac’s keyboard plugs right into the M-less laptop, and on we go. Hurrah!

In a not entirely unrelated note, when’s the last time you backed up your writing files? Naturally, I wish your computer well in its travels, but somehow, I suspect that the clumsy gin-swiller next to me is not the only threat to the health and welfare of all the laptops traveling around out there.

Better safe than sorry, I always say. (As proof of that: for those of you who don’t know what your backing-up options are, you’ll find a slew o’ advice on the subject under the BACK-UP COPIES category on the archive list at right.)

Back to business, Ms and all. The lovely lady above is Nike, the winged goddess of victory, bringing a laurel wreath for reader ACD, who will be famed in song and story forevermore for the comment she posted on an earlier formatting blog. Why? Because she, clever soul, wrote in with a method for using Word’s Find and Replace feature to change single spaces between sentences into double spaces within sentences.

Actually, ACD was kind enough to share this information quite some time ago, but if that’s not a piece of generosity worthy of a laurel leaf or two in perpetuity, I should like to know what is.

If ACD’s contribution to human knowledge isn’t enough to meet whatever standard you may be cherishing for what constitutes a reason to initiate dancing in the streets, long-time reader Chris gone far above and beyond the call of duty and written an entire blog post on the subject.

Retrospective and perpetual thanks to Chris, ACD, and everyone who participated in the genuinely useful discussions on the subject here and here. Laurel leaves all around!

For the last couple of weeks, I have been running through the strictures of standard manuscript format and some common deviations from it, to demonstrate just how clearly our old pal, Millicent the agency screener, discerns the differences between a professionally-formatted manuscript and, well, everything else. At the end of a long day’s reading, they definitely jump out at her, and with good reason: once a professional reader gets used to seeing the similarities that pretty much all professional manuscripts share, submissions formatted in other ways might as well have UNPROFESSIONAL stamped on them in bright red ink.

And while Millicent may strive valiantly NOT to allow that impression to color her reading of the submission itself, it’s just not a good idea to assume that it won’t. She’s only human, after all.

It’s an even worse idea to assume a charitable reading for a contest entry, by the way. If anything, contest judges tend to be even more sensitive to the beauty of standard format than Millicent, for the simple reason that they’ve usually been reading a whole lot longer.

The agency gig may well be Millie’s first job out of college, but the judge handed your entry may well have just retired from a long and fruitful career teaching English composition. Her fingers positively ache for the red pen of correction.

This is not accidental — most well-respected contests require some professional credentials from their judges, either as writers, editors, or teachers. Which means, in practice, that judges have often been writing in standard format themselves for years or bludgeoning other writers into compliance with its requirements. Translation: other kinds of formatting won’t look right to them, either.

By now, you’re probably having a similar reaction, aren’t you?

Don’t think you’re developing professional eyes? Or don’t want to believe you could conceivably share any traits with Millicent? Let’s test the proposition by trying a little Aphra Behn on for size.

If you don’t know her work, you should, at least historically: as far as we know, she was the first woman paid for writing in English — which, as Virginia Woolf pointed out, means that every female writer who earns so much as a sou from it now should be laying wreaths on her grave in gratitude.

She’s also hilarious.) Here is a page from THE FAIR JILT (1688):

You clever souls could tell instantly that there was something wrong here, couldn’t you, and not just because Miranda’s trying to seduce her priest? (For convent, read monastery.) Set aside her practically Dickensian affection for semicolons for the moment — which would tend to turn off a modern Millicent pretty quickly — and try to tote up in your mind all of the deviations from standard format.

To refresh your memory and gladden your now-sharpened eyes, here’s what it should have looked like in standard format:

Let’s take the problems on the first version from the top of the page: the incorrect version does not have a proper slug line. (For those of you who aren’t already aware of it, a slug line is AUTHOR’S LAST NAME/TITLE/PAGE #, repeated in the header of every page of the text; it’s how professional manuscripts are numbered.)

Seeing this lone page out of context, it’s quite obvious why a slug line is a dandy idea, isn’t it? Without it, how would it be even remotely possible to return this wandering page back into the manuscript from whence it came.

“Who wrote this?” Millicent cries in ire, glaring around her cubicle at the 47 manuscripts lying there. “This stray piece of paper could be from any of these!”

At least Ms. Behn thought to number the pages of Example #1 — but did you catch the problem with how she did it? The page number is in the bottom right-hand margin, rather than in the slug line, where it belongs.

Did you catch any other problems that might register on Millicent’s umbrage meter??

What about the 10-point type, which will strain Millicent’s already overworked eyes? Or the Ariel typeface? There is nothing inherently wrong with either, but when she’s used to see practically every manuscript that heads out of the agency to publishing houses in 12-point Times New Roman, it (chant it with me here) just doesn’t look right.

Anything else? What about that right margin? Mighty straight, isn’t it? That look proper to you?

What’s going on here is called block-justification, and it’s another problem that can be laid squarely at the feet of those who insist that a manuscript and a published book should be identical. The text in many published books, and certainly in many magazines and newspapers, is spaced so that each line begins at exactly the same distance from the left-hand edge of the page and ends (unless it’s the last line of a paragraph) at exactly the same distance from the right-hand edge of the page.

Which, to let you in on why this type of neatness bugs professional readers, renders skimming quite a bit more difficult.

Why? Well, as you may see for yourself, block formatting provides fewer landmarks, as it were; to the glancing eye, practically every line of narrative text resembles every other. To those of us used to the ragged right margins and even letter spacing of standard format, it’s actually kind of hard to read.

So there’s quite a bit in Example #1 that’s distracting from the actual writing, isn’t there? Doesn’t help sell the text, does it?

Okay, all of these rhetorical questions in a row are beginning to make me dizzy, so I’m going to wind down for the day. But before I do, let’s take one more look at Example #2, the one Millicent and a contest judge would like:

Now, let’s take a gander at the same page in — ugh — business format:

Startlingly different, isn’t it, considering that I made only two formatting changes? Did you catch them on your skim through?

All I did was I eliminate the indentations at the beginning of each paragraph and skipped a line between paragraphs to produce the norm for business correspondence, as well as for most of the text currently posted on the Internet.

Including this blog, unfortunately. As a professional writer and reader of manuscripts, it drives me NUTS that my blogging program won’t allow me to indent paragraphs.

Why? Because it just doesn’t look right. So much so that in a contest entry, as in a submission, business formatting is often grounds all by itself for knocking a manuscript out of finalist consideration.

Finding yourself asking why again? Well, technically, indented paragraphs are grammatically requisite, so to a judge, non-indented paragraphs may well seem as great a violation of everything we hold dear as frequent misspellings or use of the wrong form of there, their, and they’re.

Fortunately for judges and Millicents who care deeply about the health of the language, errors seldom come singly in entries and submissions. Like spelling errors, formatting mistakes are apparently social: they like to travel in packs, roving all over a manuscript like Visigoths sacking Rome.

Nike was apparently out of town that day. Visiting the ancient Greeks, perhaps.

As a result of this phenomenon, a manuscript that contains errors within the first few lines (or on the first page) is easy for a professional reader to dismiss; statistically speaking, it’s a pretty good bet that if Millicent kept reading after a technically flawed opening, she would find more causes for — you guessed it — umbrage.

Given how many submissions she has to screen between now and lunch, do you think she is going to (a) press on in the hope that the first error was a fluke, or (b) leap to the (perhaps unwarranted) assumption that there is more of the same to come and reject it right away?

I leave that one to your fine critical faculties to answer. Let’s just say that her umbrage-taking threshold tends to be on the low side.

Why am I bringing this up in the middle of a discussion of the perils of business format, you ask? Because — are you sitting down, dislikers of indentation? — one hears rumors that there are Millicents out there (and agents, editors, and contest judges as well) who will leap directly from noticing a lack of indentation and unwarranted spaces between paragraphs to our friend, option (b): if the submitter is not aware of how to format a paragraph of English prose properly, she reasons, aren’t there inevitably more snafus to come?

Not every Millicent — or agent, judge, etc. — will have this knee-jerk reaction, of course. But do you really want to take the chance that she’s not going to seize the opportunity to save herself a little time?

The specter of illiteracy is not the only reason using business format is likely to cost you, either. To a professional reader, the differences between the last two examples would be more than visually jarring — they’d be downright confusing. In standard format, the only reason for a skipped line between paragraphs would be a section break, so Millicent would be expecting the second paragraph to be about something new.

Okay, so a misconception like that might distract her attention for only few consecutive seconds, but let’s not kid ourselves: your garden-variety Millicent is spending less than a minute on most of the submissions she rejects — it’s actually not all that uncommon for her not to make into the second or third paragraph before reaching for the SASE and a copy of that annoying form rejection letter.

Take a moment for the implications of that to sink in fully. Don’t worry; I’ll wait.

While those of you new to the speed with which rejection typically occurs are already in shock, let me add for the sake of anyone who doesn’t already know: those who regard business format as a symptom of creeping illiteracy — hey, I just report the news; I don’t dictate it — are likely to frown upon it just as much in a query letter or synopsis as in a manuscript submission.

Time loss is not the only reason she might take umbrage at momentary confusion. Let me let you in on a little secret: professional readers, especially those who inhabit agencies and publishing houses, tend not to be overly fond of having their mental image of the story they are reading at the moment jarred.

How do I know this? Well, for one thing, they commonly refer to it as being tricked. As in, “I hate being tricked by a first paragraph that is about someone other than the protagonist.”

There’s a practical basis to this dislike, of course, but it’s kind of complicated. I wrote a couple of fairly extensive posts on the subject a while back (here’s a link to the first, and here’s a link to the second, in case you’re interested), but I’ll run over the thumbnail version now.

Is everybody comfortably seated? My thumbnails are a tad long. (Just try to get THAT image out of your head anytime soon.)

To get through all of those manuscripts she’s assigned to screen each week, Millicent has to read quite quickly, right? If she doesn’t, she’ll get buried in paper, as basically, she’s got to make it through WAR AND PEACE several times over in a week.

That’s a whole lot of material to remember, by anyone’s standards — and remembering actually is important here. If she decides to allow a manuscript to make it to the next level of consideration, she is going to need to be able to tell her boss what the book is about: who the protagonist is, what the conflict is, why that conflict is important enough to the protagonist for the reader to be drawn into it, and so forth.

In essence, she’s going to need to be able to pitch it to the higher-ups at the agency, just as the agent is going to have to do in order to sell the book to an editor, and an editor is going to have to do in order to convince HIS higher-ups that the publishing house should acquire the book.

And, often, as first-round contest judges will need to do on an evaluation form in order to pass an entry onto the next round.

Okay, brace yourself, because explaining what comes next involves delving into one of the great cosmic mysteries that has long perplexed aspiring writers the world over. It’s not for the faint of heart.

Remember earlier in thus series, when I mentioned that agents and editors don’t read like other people? Well, one of the primary differences is that from line one of page one, they’re already imagining how they’re going to pitch this book. So if paragraph 2 or 3 (or page 2 or 3) suddenly informs them that their mental patter has been about the wrong character, they feel as if they’ve been backing the wrong horse.

And while there may have been any number of perfectly reasonable narrative reasons for the text to concentrate upon an alternate character for the opening, unless the writing AND the story have already really wowed Millicent, her resentment about being trickedwrong about the identity of the protagonist is often sufficient to make her reach for that SASE and form letter.

Feel free to go scream into the nearest pillow over that last piece of convoluted logic; you don’t want to keep that kind of existential cri de coeur pent up inside. I’ll wait until it’s out of your system.

Feel better? Good.

Before you go rushing off to see if your opening paragraphs might possibly be open to an interpretation of trickery — because, for instance, you might have taken the bold authorial step of noticing that there is more than one human being in the world, and reported a piece of action accordingly — let’s return to the formatting issue that prompted my little segue into the psychology of resentment. Can we extrapolate any practical lesson about business format from it?

You bet your boots we can: it’s not a good idea to give the impression of a section break where there isn’t one. And when producing pages for people who read all day, you might want to stick to the rules governing written English and indent your paragraphs.

Still a bit confused? Don’t worry: the show-and-tell is far from over. Hang in there for the rest of this series, and keep up the good work!

PS: Hey, I know a great way to distract yourself from confusion and potentially rack up some pretty great ECQLC (eye-catching query letter candy) at the same time) — why not work on your entry to the First Periodic Author! Author! Awards for Expressive Excellence? The deadline is midnight on May 18; don’t say I didn’t warn you.

How to format a book manuscript properly, part III: yes, the details matter. Really, really matter.

a-bunch-of-narcissus-buds

Fair warning, campers: today’s is going to be a long, long post, even by my standards. Yes, I could have chopped it in half, but for the sake of readers in the months to come who will be tracking down the rules-only part of this series on standard format for manuscripts in the archives, I wanted to cram the list of rules into as few posts as possible.

While the applying these rules to a manuscript already in progress may seem like a pain, remember, practice makes habitual. After a while, the impulse to conform to the rules of standard format becomes second nature. Trust me, it’s a learned instinct that can save a writer oodles of time and misery come deadline time.

How, you ask? Well, to a writer for whom proper formatting has become automatic, there is no last-minute scramble to change the text. It came into the world correct — which, in turn, saves a writer revision time.

And sometimes, those conserved minutes and hours can save the writer’s proverbial backside as well. Scoff not: even a psychic with a very, very poor track record for predictions could tell you that there will be times in your career when you don’t have the time to proofread as closely as you would like. At some point, that half an hour it would take to reformat will make the difference between making and missing your deadline.

Perversely, this is a kind of stress that will probably make you happy — perhaps not in the moment you are experiencing it, but in general. The more successful you are as a writer — ANY kind of writer — the more often you will be in a hurry, predictably. No one has more last-minute deadlines than a writer with a book contract…just ask any author whose agent is breathing down her neck after a deadline has passed. Or about which neither the editor nor agent remembered to tell her in the first place.

Oh, how I wish I were kidding about that. And don’t even get me started on the phenomenon of one’s agent calling the day after Thanksgiving to announce, “I told the editor that you could have the last third of the book completely reworked by Christmas — that’s not going to be a problem, is it?”

Think you’re going to want to be worrying about your formatting at that juncture? (And no, I wasn’t making up that last example, either; I had a lousy holiday season that year, as long-term readers of this blog may recall.) Believe me, you’re going to be kissing yourself in retrospect for learning how to handle the rote matters right the first time, so you can concentrate on the hard stuff.

That’s the good news about how easily standard format sinks into one’s very bones. The down side, is that once people — like, say, the average agent, editor, or Millicent — have spent enough time staring at professionally-formatted manuscripts, anything else starts to look, well, unprofessional.

The implications of this mindset are vast. First, it means that IF AN AGENT OR EDITOR REQUESTED YOU TO SEND PAGES, S/HE IS EXPECTING THEM TO BE IN STANDARD FORMAT, unless s/he SPECIFICALLY tells you otherwise.

Translation: it’s so much assumed that s/he probably won’t even mention it, because most agents and editors believe that these rules are already part of every serious book-writer’s MO.

So much so, in fact, that agents who’ve read my blog sometimes ask me why I go over these rules so often. Doesn’t everyone already know them? Isn’t this information already widely available? Aren’t there, you know, books on how to put a manuscript together?

I’ll leave those of you reading this post to answer those for yourselves. Suffice it to say that our old pal Millicent the agency screener believes the answers to be: because I like it, yes, yes, and yes.

Second, this mindset means that seemingly little choices like font and whether to use a doubled dash or an emdash — of which more below — can make a HUGE difference to how Millicent perceives a manuscript. (Yes, I know: I point this out with some frequency. However, as it still seems to come as a great surprise to the vast majority aspiring writers; I can only assume that my voice hasn’t been carrying very far when I’ve said it the last 700 times.)

I hate to be the one to break it to you, but professional-level critique is HARSH; it’s like having your unmade-up face examined under a very, very bright light by someone who isn’t afraid to hurt your feelings by pointing out flaws. In the industry, this level of scrutiny is not considered even remotely mean. Actually, if your work generates tell-it-like-it-is feedback from a pro, you should be a bit flattered — it’s how they habitually treat professional authors.

Yet the aforementioned vast majority of submitting writers seem to assume, at least implicitly, that agents and their staffs will be hugely sympathetic readers of their submissions, willing to overlook technical problems because of the quality of the writing or the strength of the story.

I’m not going to lie to you — every once in a very, very long while, the odd exception that justifies this belief does in fact occur. If the writing is absolutely beautiful, or the story is drool-worthy, but the formatting is all akimbo and the spelling is lousy, there’s an outside chance that someone at an agency might be in a saintly enough mood to overlook the problems and take a chance on the writer.

You could also have a Horatio Alger moment where you find a billionaire’s wallet, return it to him still stuffed with thousand-dollar bills, and he adopts you as his new-found son or daughter.

Anything is possible, of course. But it’s probably prudent to assume, when your writing’s at stake, that yours is not going to be the one in 10,000,000 exception.

Virtually all of the time, an agent, editor, contest judge, or screener’s first reaction to an improperly-formatted manuscript is the same as to one that is dull but technically perfect: speedy rejection.

Yes, from a writerly point of view, this is indeed trying. Yet as I believe I may have mentioned once or twice before, I do not run the universe, and thus do not make the rules.

Sorry. No matter how much I would like to absolve you from some of them, it is outside my power. Take it up with the fairy godmother who neglected to endow me with that gift at birth, okay?

Until you have successfully made your case with her, I’m going to stick to using the skills that she DID grant me, a childhood filled with professional writers who made me learn to do it the right way the first time. Let’s recap some of the habits they inculcated, shall we?

(1) All manuscripts should be printed or typed in black ink and double-spaced, with one-inch margins around all edges of the page, on 20-lb or better white paper.

(2) All manuscripts should be printed on ONE side of the page and unbound in any way.

(3) The text should be left-justified, NOT block-justified. By definition, manuscripts should NOT resemble published books in this respect.

(4) The preferred typefaces are 12-point Times, Times New Roman, Courier, or Courier New — unless you’re writing screenplays, in which case you may only use Courier. For book manuscripts, pick one (and ONLY one) and use it consistently throughout your entire submission packet.

(5) The ENTIRE manuscript should be in the same font and size. Industry standard is 12-point.

(6) Do NOT use boldface anywhere in the manuscript BUT on the title page — and not even there, necessarily.

(7) EVERY page in the manuscript should be numbered EXCEPT the title page.

(8) Each page of the manuscript (other than the title page) should have a standard slug line in the header. The page number should appear in the slug line, not anywhere else on the page.

(9) The first page of each chapter should begin a third of the way down the page, with the chapter title appearing on the FIRST line of the page, NOT on the line immediately above where the text begins.

(10) Contact information for the author belongs on the title page, NOT on page 1.

(11) Every submission should include a title page, even partial manuscripts.

Everyone clear on all that? Good. Let’s move on.

(12) The beginning of EVERY paragraph of text should be indented five spaces. No exceptions, EVER.

To put it another way: NOTHING you send to anyone in the industry should EVER be in block-style business format. And for a pretty good reason: despite the fact that everyone from CEOs to the proverbial little old lady from Pasadena has been known to use block format from time to time(and blogs are set up to use nothing else), technically, non-indented paragraphs are not proper for English prose.

Period. Don’t bother quibbling about it — and don’t skip lines between paragraphs, either. (The logic for that last bit follows in a moment, never fear.)

That loud clicking sound that some of you may have found distracting was the sound of light bulbs going on over the heads of all of those readers who have been submitting their manuscripts (and probably their queries as well) in block paragraphs. Yes, what all of you newly well-lit souls are thinking right now is quite true: those queries and submissions may well have been rejected at first glance by a Millicent in a bad mood. (And when, really, is she not?)

Yes, even if you submitted those manuscripts via e-mail. (See why I’m always harping on how submitting in hard copy, or at the very worst as a Word attachment, is inherently better for a submitter?)

Why the knee-jerk response? Well, although literacy has become decreasingly valued in the world at large, the people who have devoted themselves to bringing good writing to publications still tend to take it awfully darned seriously. To publishing types, any document with no indentations, skipping a line between paragraphs, and the whole shebang left-justified carries the stigma of (ugh) business correspondence — and that’s definitely not good.

Why, you ask? Well, do you really want the person you’re trying to impress with your literary genius to wonder about your literacy?

I thought not. And which do you think is going to strike format-minded industry professionals as more literate, a query letter in business format or one in correspondence format (indented paragraphs, date and signature halfway across the page, no skipped line between paragraphs)?

Uh-huh. And don’t you wish that someone had told you THAT before you sent out your first query letter?

Trust me on this one: indent your paragraphs in any document that’s ever going to pass under the nose of anyone even remotely affiliated with the publishing industry.

Including the first paragraph of every chapter, incidentally. Yes, published books — particularly mysteries, I notice — often begin chapters and sections without indentation. But again, that lack of indentation was the editor’s choice, not the author’s, and copying it in a submission, no matter to whom it is intended as an homage, might get your work knocked out of consideration.

(13) Don’t skip an extra line between paragraphs, except to indicate a section break.

I’m serious about that being the ONLY exception: skip an extra line to indicate a section break in the text, and for no other reason.

Really, this guideline is just common sense — so it’s a continual surprise to professional readers how often we see manuscripts that are single-spaced with a line skipped between paragraphs (much like blog format, seen here in all of its glory).

Why surprising? Well, since the entire manuscript should be double-spaced with indented paragraphs, there is no need to skip a line to indicate a paragraph break. (Which is, in case you were not aware of it, what a skipped line between paragraph means in a single-spaced or non-indented document.) In a double-spaced document, a skipped line means a section break, period.

Also — and this is far from insignificant, from a professional reader’s point of view — it’s COMPLETELY impossible to edit a single-spaced document, either in hard copy or on screen. The eye skips between lines too easily, and in hard copy, there’s nowhere to scrawl comments like Mr. Dickens, was it the best of times or was it the worst of times? It could hardly have been both!

So why do aspiring writers so often blithely send off manuscripts with skipped lines, single-spaced or otherwise? My guess would be for one of two reasons: either they think business format is proper English formatting (which it isn’t) or they’re used to seeing skipped lines in print. Magazine articles, mostly.

But — feel free to shout it along with me now; you know the words — A MANUSCRIPT SHOULD NOT RESEMBLE A PUBLISHED PIECE OF WRITING.

The * * * section break is obsolete, as is the #; no one will fault you for using either — although most Millicents will roll their eyes upon seeing one of these old-fashioned formats, the latter is in fact proper for short story format. However, every agent I know makes old-fashioned writers take them out of book manuscripts prior to submission — but still, these throwbacks to the age of typewriters are no longer necessary in a submission to an agency or publishing house.

Why were they ever used at all? To alert the typesetter that the missing line of text was intentional.

One caveat to contest-entrants: do check contest rules carefully, because some competitions still require * or #. You’d be amazed at how seldom long-running contests update their rules.

(14) NOTHING in a manuscript should be underlined. Titles of songs and publications, as well as words in foreign languages and those you wish to emphasize, should be italicized.

Fair warning: if you consult an old style manual (or a website that is relying upon an old style manual), you may be urged to underline the words and phrases mentioned above. And just so you know, anyone who follows AP style will tell you to underline these. As will anyone who learned how to format a manuscript before the home computer became common, for the exceedingly simple reason that the average typewriter doesn’t feature italic keys as well as regular type; underlining used to be the only option.

DO NOT LISTEN TO THESE TEMPTERS: AP style is for journalism, not book publishing. They are different fields, and have different standards. And although I remain fond of typewriters — growing up in a house filled with writers, the sound used to lull me to sleep as a child — the fact is, the publishing industry now assumes that all manuscripts are produced on computers. In Word, even.

So DO NOT BE TEMPTED. In a submission for the book industry, NOTHING should be underlined. Ever.

Professional readers are AMAZED at how often otherwise perfectly-formatted manuscripts get this backwards — seriously, many’s the time that a bunch of us has sat around and talked about it at the bar that’s never more than 100 yards from any writers’ conference in North America. According to this informal and often not entirely sober polling data, an aspiring writer would have to be consulting a very, very outdated list of formatting restrictions to believe that underlining is ever acceptable.

Or, to put it another way: since your future agent is going to make you change all of that underlining to italics anyway, you might as well get out of the habit of underlining now. Like, say, before submitting your manuscript — because if Millicent happens to be having a bad day (again, what’s the probability?) when she happens upon underlining in a submission, she is very, very likely to roll her eyes and think, “Oh, God, not another one.”

Italics are one of the few concessions manuscript format has made to the computer age — again, for practical reasons: underlining uses more ink than italics in the book production process. Thus, italics are cheaper. So when should you use them and why?

(a) The logic behind italicizing foreign words is very straightforward: you don’t want the agent of your dreams to think you’ve made a typo, do you?

(b) The logic behind using italics for emphasis, as we’ve all seen a million times in print, is even more straightforward: writers used to use underlining for this. So did hand-writers.

(c) Some authors like to use italics to indicate thought, but there is no hard-and-fast rule on this. Before you make the choice, do be aware that many agents and editors actively dislike this practice. Their logic, as I understand it: a good writer should be able to make it clear that a character is thinking something, or indicate inflection, without resorting to funny type.

I have to confess, as a reader, I’m with them on that last one, but that’s just my personal preference.

However, there are many other agents and editors who think it is perfectly fine — but you are unlikely to learn which is which until after you have sent in your manuscript, alas. You submit your work, you take your chances.

There is no fail-safe for this choice. Sorry.

(15) All numbers (except for dates) under 100 should be written out in full: twenty-five, not 25. But numbers over 100 should be written as numbers: 1,243, not one thousand, two hundred and forty-three.

I’m surprised how often otherwise industry-savvy writers are unaware of this one, but the instinct to correct it in a submission is universal in professional readers. Translation: NOT doing it will not help you win friends and influence people at agencies and publishing houses.

Like pointing out foreign-language words with special formatting, this formatting rule was originally for the benefit of the manual typesetters. When numbers are entered as numbers, a single slip of a finger can result in an error, whereas when numbers are written out, the error has to be in the inputer’s mind.

Again, be warned, those of you who have been taught by teachers who adhere to the AP style: they will tell you to write out only numbers under 10.

Yes, this is true for newspaper articles, where space is at a premium, but in a book manuscript, it is WRONG, WRONG, WRONG.

Did I mention it was wrong? And that my aged eyes have actually seen contest entries knocked out of finalist consideration over this particular issue? More than once? And within the year?

(16) Dashes should be doubled — rather than using an emdash — with a space at either end. Hyphens are single and are not given extra spaces at either end, as in self-congratulatory.

Yes, yes, I know: you’ve probably heard that this rule is obsolete, too, gone the way of underlining. The usual argument for its demise: books no longer preserve these spaces, for reasons of printing economy, so many writing teachers tell their students just to go ahead and eliminate them. An AP-trained teacher will tell you to use the longer emdash, as will the Chicago Manual of Style.

In this, however, they are wrong, at least as far as manuscripts are concerned. Standard format is invariable upon this point: a doubled dash with a space on either end is correct; anything else is not. And yes, it is indeed a common enough pet peeve that the pros will complain to one another about how often submitters do it.

They also whine about how often they see manuscripts where this rule is applied inconsistently: two-thirds of the dashes doubled, perhaps, sometimes with a space at either end and sometimes not, with the odd emdash and single dash dotting the text as well. It may seem like a minor, easily-fixable phenomenon from the writer’s side of the submission envelope, but believe me, inconsistency drives people trained to spot minor errors nuts.

Your word-processing program probably changes a double dash to an emdash automatically, but CHANGE IT BACK. Any agent would make you do this before agreeing to submit your manuscript to an editor, so you might as well get into this salutary habit as soon as possible.

(17) Adhere to the standard rules of punctuation and grammar, not what it being done on the moment in newspapers, magazines, books, or on the Internet — including the rule calling for TWO spaces after every period and colon.

In other words, do as Strunk & White say, not what others do. Assume that Millicent graduated with honors from the best undergraduate English department in the country, taught by the grumpiest, meanest, least tolerant stickler for grammar that ever snarled at a student unfortunate enough to have made a typo, and you’ll be fine.

Imagining half the adults around me in my formative years who on the slightest hint of grammatical impropriety even in spoken English will work, too.

The primary deviation from proper grammar I’ve been seeing in recent years is leaving only one space, rather than the standard two, after a period. Yes, printed books often do this, to save paper (the fewer the spaces on a page, the more words can be crammed onto it, right?). A number of writing-advice websites, I notice, and even some writing teachers have been telling people that this is the wave of the future — and that adhering to the two-space norm makes a manuscript look obsolete.

At the risk of sounding like the harsh grammar-mongers of my youth, poppycock.

There is a very, very practical reason to preserve that extra space after each sentence in a manuscript: ease of reading and thus editing. As anyone who has ever edited a long piece of writing can tell you, the white space on the page is where the comments — grammatical changes, pointing out flow problems, asking, “Does the brother really need to die here?” — go.

Less white space, less room to comment. It really is that simple.

Translation: until everyone in the industry makes the transition editing in soft copy — which is, as I have pointed out many times in this forum, both harder and less efficient than scanning a printed page — the two-space rule is highly unlikely to change.

However, as some of you are probably already gearing up to tell me in the comments, one does hear differing opinions on this subject; it’s not all that uncommon, for instance, for an agent relatively new to the game to announce at conferences that NOBODY still expects that single space. If you’re planning to submit to her, by all means, listen to her — but I would advise against assuming that she is speaking for everybody in the industry.

Why? Well, the agents and editors who still edit in hard copy feel pretty strongly about the two-space rule — which is, incidentally, still the norm for typing in the English language; I’ve literally never heard an editor at a conference insist that the norm is a single space, for instance, although that will probably change over time as the industry becomes more computer-savvy. So whenever I hear a young agent telling a roomful of eager aspiring writers that absolutely nobody in publishing wants to see the second space after the period anymore, I always think, “I wonder if he’ll still be giving that advice after the first time submits to an old-school senior editor who lectures him for fifteen minutes on the rules of the English language.”

Because the old-schoolers are, if anything, more vehement than the advocates for change, I would not allow any of my editing clients submit with a single space. Nor have any of them (or I) ever been asked to change their two spaces after periods and colons to a single space. I just mention.

All of which is to say: make your own choice and be consistent about it throughout your manuscript; don’t kid yourself that an experienced professional reader isn’t going to notice if you sometimes use one format, sometimes the other. (Later in this series, I will show you the same page of text both ways, so you may see why it’s pretty obvious which is being used.)

There you have it: the rules. Practice them until they are imbedded into your very bones, my friends: literally every page of text you submit to an agent, editor, or literary contest (yes, including the synopsis) for the rest of your professional life should be in standard format.

Oh, and it’s a good idea to make sure everything is spelled correctly, too, and to turn off the widow/orphan control; it makes pages into an uneven number of lines.

If you’re having a hard time absorbing all of these rules in one fell swoop, don’t despair: for the next couple of weeks, we’re going to be observing them in their natural habitat, the manuscript.

Tomorrow, though, I’m going to take a break in this rather breathless series to bring you a treat: another post in our episodic series on various aspects of censorship. Make sure to tune in; this one’s going to be especially fascinating for any of you who ever gave even passing thought to whether your work could possibly fit comfortably within a single book category.

In the meantime, keep pondering your entries for the First Periodic Author! Author! Awards for Expressive Excellence — and, as always, keep up the good work!

How to format a book manuscript properly, part II: you got chocolate in Millicent’s peanut butter!

peanut-butter-cups
Welcome back to my refresher course on standard format for manuscripts — or, to put it another way, the basic how-to for anyone planning to submit an entry to the First Periodic Author! Author! Awards for Expressive Excellence. That’s right, folks: I’m so serious about my readers knowing how to present their work professionally that I’m now actually offering prizes for it.

That, and for writing something fabulously insightful on the subject of our periodic series, subtle censorship. (To take a gander at the rules — and the prizes — click here.)

Of course, the information in this series might also prove rather useful to those of you who are scrambling like crazy after yesterday’s post because you hadn’t realized until then that there WAS a standard format for book manuscript submissions. Even those of you who are already confident in your manuscript formatting might want to sit in on this series, just to be sure.

If you’re not willing to do it for your own sake, do it for mine. It breaks my heart to see good writers, even great ones, making the same formatting mistakes year in and year out, getting rejected for reasons that are apparent to professional readers from halfway across the room.

And no, Virginia, I’m not kidding about the halfway across the room part.

Although it pains me to have to point it out (on average, 2-3 times per year), how a manuscript looks can have an IMMENSE impact upon how an agent, editor, contest judge, or even a book doctor like me will respond to it. Writing talent, style, and originality count, of course, but in order to notice any of those, a reader has to approach the page with a willingness to be wowed.

That willingness can wilt rapidly in the face of incorrect formatting — which isn’t, in response to what half of you just thought, the result of mere market-minded shallowness on the part of the reader. Reading manuscripts for a living makes deviations from standard format leap out at one. As do spelling and grammatical errors, phrase repetition, clichés, and all of the many notorious agents’ pet peeves. (If you think I’m exaggerating, check out some of the lulus under the FIRST PAGES AGENTS DISLIKE and AGENCY SCREENERS’ PET PEEVES OF THE NOTORIOUS VARIETY categories on the list at right.)

The sheer repetition of mistakes across manuscripts means that professional readers tend to focus on technical details when scanning the work of a new writer; don’t fall prey to the fallacy that the little details just don’t matter. In practice, the little things I’m talking about in this series matter for a very solid reason: because all professional manuscripts are formatted identically, it’s INCREDIBLY obvious when one isn’t.

This is a really, really good thing to know BEFORE you submit to an agent or editor: even if 99.9% of the format is right, that .1% deviation actually will distract a professional reader from even the most beautiful writing.

And that’s not merely a matter of being obsessive-compulsive (although truth compels me to say that in this line of work, OCD is hardly an occupational drawback; for editing, it’s a positive boon) — as I shall be showing you later on in this series, to someone who reads manuscripts for a living, deviations from standard format might as well be printed in blood-red ink.

So while it may seem tedious, annoying, or just a whole lot of work to go through your submissions with the proverbial fine-toothed comb in order to weed out this kind of distraction.

I hear those of you who have spent years slaving over your craft groaning out there — believe me, I sympathize. For those of you who have not already started composing your first drafts in standard format (which will save you a LOT of time in the long run), I fully realize that many of the tiny-but-pervasive changes I am about to suggest that you make to your manuscript are going to be irksome to implement. Reformatting a manuscript is time-consuming and tedious, and I would be the first to admit that at first, some of these rules can seem arbitrary.

At least on their faces, that is.

Speaking as someone who reads manuscripts for a living, I can let you in on a little secret: quite a few of these restrictions remain beloved of the industry even in the age of electronic submissions because they render a manuscript a heck of a lot easier to edit in hard copy — still the norm, incidentally. As I will show later in this series, a lot of these rules exist for completely practical purposes — designed, for instance, to maximize white space in which the editor may scrawl trenchant comments like, “Wait, wasn’t the protagonist’s sister named Maeve in the last chapter? Why is she Belinda here?”

Again, this is one line of work where a touch of compulsiveness is extremely helpful. Treat this brain pattern with the respect it deserves — and treat your own writing with the respect it deserves by taking the time to present it professionally.

Obviously, competition to land an agent and get published is very intense, but if you’re going to get rejected, wouldn’t you rather it be because an agent or editor legitimately disagreed with your writing choices, instead of because you didn’t follow the rules? Or, as is more often the case, because you weren’t aware of them?

Frankly, it’s bad for writers everywhere that these rules are not more widely known. Okay, so it keeps freelance editors like me in business, but it has created a submission environment where poor formatting is generally considered a warning sign of poor WRITING to come.

By Millicent the agency screener, her cousin Maury the editorial assistant, and their aunt Mehitabel the contest judge, in any case.

And that drives conscientious aspiring writers, the ones who — like you, perhaps — have invested considerable time and sweat in learning something about the trade, completely batty. Because, like so much generalized criticism, the fine folks who take the advice most seriously tend to be the ones who need it least, I know that there are thousands of you out there who stay up nights, compulsively going over their manuscripts for the 147th time, trying to ferret out that one last bit of less-than-professional presentation.

Bless your heart, if you’re one of those. You’re helping raise aspiring writers’ collective reputation within the industry. On behalf of all of us who know enough agents, editors, and contest judges to be just a little tired of hearing them complain about how few writers seem to do their homework, I thank you.

One quick caveat before we get started today: the standard format restrictions I’m listing here are for BOOK submissions, not for short stories, poetry, journalistic articles, academic articles, or indeed any other form of writing. For the guidelines for these, you may — and should — seek elsewhere.

Allow me repeat that, because it’s important: the guidelines in this series are for BOOK manuscripts and proposals, and thus should not be applied to other kinds of writing. Similarly, the standards applicable to magazine articles, short stories, dissertations, etc. should not be applied to book proposals and manuscripts.

Which is a gentle way of saying that the formatting and grammatical choices you see in newspapers will not necessarily work in manuscripts. AP style is different from standard format in several important respects, not the least being that in standard format (as in other formal presentations in the English language), the first letter of the first word after a colon should NOT be capitalized, since technically, it’s not the beginning of a new sentence.

I don’t know who introduced the convention of post-colon capitalization, but believe me, those of us who read the submissions of aspiring book writers for a living have mentally consigned that language subversive to a pit of hell that would make even Dante avert his eyes in horror.

Everyone clear on that? Good, because — are you sitting down, lovers of newspapers? — embracing journalistic conventions like the post-colon capital and writing out only numbers under ten (see below) will just look like mistakes to Millicent and her ilk on the submission page.

And no, there is no court of appeal for such decisions. So if you were planning to cry out, “But that’s the way USA TODAY does it!” save your breath.

Unfortunately, although my aforementioned heart aches for those of you who intended to protest, “But how on earth is an aspiring writer to KNOW that the standards are different?” this is a cry that is going to fall on deaf ears as well.

Which annoys me, frankly. The sad fact is, submitters rejected for purely technical reasons are almost never aware of it. With few exceptions, the rejecters will not even take the time to scrawl, “Take a formatting class!” or “Next time, spell-check!” on the returned manuscript. If a writer is truly talented, they figure, she’ll mend her ways and try again.

Perhaps I’m a bleeding-heart editor, but I’d like to speed up that learning curve. I think that the way-mending might go a TRIFLE faster if the writer knew that the manuscript was broken

It’s not as though the strictures of standard format are state secrets, after all. To recap from yesterday:

(1) All manuscripts should be printed or typed in black ink and double-spaced, with one-inch margins around all edges of the page, on 20-lb or better white paper.

(2) All manuscripts should be printed on ONE side of the page and unbound in any way.

(3) The text should be left-justified, NOT block-justified. By definition, manuscripts should NOT resemble published books in this respect.

(4) The preferred typefaces are 12-point Times, Times New Roman, Courier, or Courier New — unless you’re writing screenplays, in which case you may only use Courier. For book manuscripts, pick one (and ONLY one) and use it consistently throughout your entire submission packet.

Everyone clear on those? PLEASE pipe up with questions, if not. In the meantime, let’s move on.

(5) The ENTIRE manuscript should be in the same font and size. Industry standard is 12-point.

No exceptions. I hate to be the one to break it to you, but there’s a term in the industry for title pages with 24-point fonts, fancy typefaces, and illustrations.

It’s high school book report. Need I say more?

The font rule also applies to your title page, incidentally, where almost everyone gets a little wacky the first time out. No matter how cool your desired typeface looks, or how great the title page looks with 14-point type.

No pictures or symbols here, either, please. Just the facts. (If you don’t know how to format a title page professionally, please see the TITLE PAGE category on the list at right.)

(6) Do NOT use boldface anywhere in the manuscript BUT on the title page — and not even there, necessarily.

Yes, you read that correctly: you may place your title in boldface on the title page, if you like, but that’s it. Nothing else in the manuscript should be bolded. (Unless it’s a section heading in a nonfiction proposal or manuscript — but don’t worry about that for now; I’ll be showing you how to format a section break later on in this series, I promise.)

The no-bolding rule is a throwback to the old typewriter days, where only very fancy machines indeed could darken selected type. Historically, using bold in-text is considered a bit tacky for the same reason that wearing white shoes before Memorial Day is in certain circles: it’s a subtle display of wealth.

You didn’t think all of those white shoes the Victorians wore cleaned themselves, did you? Shiny white shoes equaled scads of busily-polishing staff.

(7) EVERY page in the manuscript should be numbered EXCEPT the title page.

Violating this rule will result in instantaneous rejection virtually everywhere. Number those pages if it’s the last thing you do.

Few non-felonious offenses irk the professional manuscript reader (including yours truly, if I’m honest about it) more than an unnumbered submission — it ranks right up there on their rudeness scale with assault, arson, and beginning a query letter with, “Dear Agent.”

Why? Gravity, my friends, gravity. What goes up tends to come down — and if the object in question happens to be an unbound stack of paper…

Did that seem like an abstract metaphor? Not at all. Picture, if you will, two manuscript-bearing interns colliding in an agency hallway.

You may giggle, but anyone who has ever worked with submissions has first-hand experience of this, as well as what comes next: after the blizzard of flying papers dies down, and the two combatants rehash that old Reese’s Peanut Butter Cup commercial’s dialogue (“You got romance novel in my literary fiction!” “You got literary fiction in my romance novel!”), what needs to happen?

Yup. Some luckless soul has to put all of those pages back in the proper order. Put yourself in Millicent’s moccasins for a moment: just how much more irksome is that task going to be if the pages are not numbered?

Number your pages. Trust me, it is far, far, FAR easier for Millicent to toss the entire thing into the reject pile than to spend the hours required to guess which bite-sized piece of storyline belongs before which.

FYI, the first page of the text proper is page 1 of the text, not the title page, and should be numbered as such. If your opus has an introduction or preface, the first page of THAT is page 1, not the first page of chapter 1.

Why, you ask? Long-time readers, pull out your hymnals: BECAUSE A MANUSCRIPT SHOULD NOT LOOK IDENTICAL TO A PUBLISHED BOOK.

To run over the other most popular choices for pages to mislabel as page 1: manuscripts do not contain tables of contents, so there should be no question of pagination for that. Also, epigraphs — those quotations from other authors’ books so dear to the hearts of writers everywhere — should not appear on their own page in a manuscript, as they sometimes do in published books; if you feel you must include one (considering that 99.9999% of the time, Millicent will just skip over it), include it between the chapter title and text on page 1.

If that last sentence left your head in a whirl, don’t worry — I’ll show you how to format epigraphs properly later in this series. (Yes, including some discussion of that cryptic comment about Millicent. All in the fullness of time, my friends.)

(8) Each page of the manuscript (other than the title page) should have a standard slug line in the header. The page number should appear in the slug line, not anywhere else on the page.

Most writing handbooks and courses tend to be a trifle vague about this particular requirement, so allow me to define the relevant terms: a well-constructed slug line includes the author’s last name, book title, and page number, to deal with that intern-collision problem I mentioned earlier. (The slug line allows the aforementioned luckless individual to tell the romance novel from the literary fiction.) And the header, for those of you who have not yet surrendered to Microsoft Word’s lexicon, is the 1-inch margin at the top of each page.

Including the slug line means that every page of the manuscript has the author’s name on it — a great idea, should you, say, want an agent or editor to be able to contact you after s/he’s fallen in love with it.

The slug line should appear in the upper left-hand margin (although no one will sue you if you put it in the upper right-hand margin, left is the time-honored location) of every page of the text EXCEPT the title page (which should have nothing in the header or footer at all).

Traditionally, the slug line appears all in capital letters, but it’s not strictly necessary. Being something of a traditionalist, the third page of my memoir has a slug line that looks like this:

MINI/A FAMILY DARKLY/3

Since the ONLY place a page number should appear on a page of text is in the slug line, if you are in the habit of placing numbers wacky places like the middle of the footer, do be aware that it does not look strictly professional to, well, professionals. Double-check that your word processing program is not automatically adding extraneous page markers.

Do not, I beg of you, yield like so many aspiring writers to the insidious temptation add little stylistic bells and whistles to the slug line, to tart it up. Page numbers should not have dashes on either side of them, be in italics or bold, or be preceded by the word “page.”

If that news strikes you as a disappointing barrier to your self-expression, remember, professional readers do not regard formatting choices as conveyers of personal style. The point here is not to make your slug line stand out for its innovative style, but for your manuscript’s pages to look exactly like every other professional writer’s.

And yes, I AM going to keep making that point over and over until you are murmuring it in your sleep. Why do you ask?

If you have a subtitle, don’t include it in the slug line — and if you have a very long title, feel free to abbreviate, to keep the slug line from running all the way across the top of the page. The goal here is to identify the manuscript at a glance, not to reproduce the entire book jacket.

Why not? Well, technically, a slug line should be 30 spaces or less, but there’s no need to stress about that in the computer age. A slug, you see, is the old-fashioned printer’s term for a pre-set chunk of, you guessed it, 30 spaces of type.)

Keep it brief. For instance. my agent is currently circulating a novel of mine entitled THE BUDDHA IN THE HOT TUB — 26 characters, counting spaces. Since my last name is quite short, I could get away with putting it all in the slug line, to look like this:

MINI/THE BUDDHA IN THE HOT TUB/1

If, however, my last name were something more complicated, such as Montenegro-Copperfield — 22 characters all by itself, including dash — I might well feel compelled to abbreviate:

MONTENEGRO-COPPERFIELD/BUDDHA/1

Incidentally, should anyone out there come up with a bright idea for a category heading on the archive list for this issue other than slug line — a category that already exists, but is unlikely to be found by anyone not already familiar with the term — I’m open to suggestions. I’ve called it a slug line ever since I first clapped eyes on a professional manuscript (an event that took place so long ago my response to the sight was not, “What’s that at the top of the page, Daddy?” but “Goo!”), so I’m not coming up with a good alternative. Thanks.

(9) The first page of each chapter should begin a third of the way down the page, with the chapter title appearing on the FIRST line of the page, NOT on the line immediately above where the text begins.

That’s twelve single-spaced lines, incidentally. The chapter name (or merely “Chapter One”) may appear on the FIRST line of the first page — not on the last line before the text, as so many writers mistakenly do. The chapter title or number should be centered, and it should NOT be in boldface or underlined.

Don’t panic if you’re having trouble visualizing this — I’ll be giving concrete examples of what the first page of a chapter should look like later in this series.

Why shouldn’t the title appear immediately above the text, as one so often sees? Because that’s where the title of a SHORT STORY lives, not a book’s.

Very frequently, agents, editors and contest judges are presented with improperly-formatted first pages that include the title of the book, “by Author’s Name,” and/or the writer’s contact information in the space above the text. This is classic rookie mistake. To professional eyes, a manuscript that includes any of this information on the first page of the manuscript (other than in the slug line, of course) seems term paper-ish.

So where does all of that necessary contact information go, you ask? Read on.

(10) Contact information for the author belongs on the title page, NOT on page 1.

This is one of the main differences between a short story submission (say, to a literary journal) and a novel submission. To submit a manuscript — or contest entry, for that matter — with this information on page 1 is roughly the equivalent of taking a great big red marker and scrawling, “I don’t know much about the business of publishing,” across it.

Just don’t do it.

“But wait,” I hear some of you out there murmuring, “I need a title page? Since when?”

Funny you should mention that, because…

(11) Every submission should include a title page, even partial manuscripts.

This one seems to come as a surprise to a LOT of aspiring writers. You should ALWAYS include a title page with ANY submission of ANY length, including contest entries and the chapters you send after the agent has fallen in love with your first 50 pages.

Why, you ask? Because it is genuinely unheard-of for a professional manuscript not to have a title page: literally every manuscript that any agent in North America sends to any editor will include one. Yet, astonishingly, 95% of writers submitting to agencies seem to be unaware that including it is industry standard.

On the bright side, this means that if you are industry-savvy enough to include a professionally-formatted title page with your work, your submission automatically looks like a top percentile ranker to professional eyes from the moment it’s pulled out of the envelope. It’s never too early to make a good first impression, right?

If you do not know how to format a proper title page — and yes, Virginia, there IS a special format for it, too — please see the TITLE PAGE category at right. Or wait a few days until I cover it later in this series. It’s entirely up to you.

Before anyone who currently has a submission languishing at an agency begins to panic: omitting a title page is too common a mistake to be an automatic deal-breaker for most Millicents; she’s almost certainly not going to toss out a submission ONLY because it has a properly-formatted title page or none at all. And yes, one does occasionally run into an agent at a conference or one blogging online who says she doesn’t care one way or the other about whether a submission has a title page resting on top at all.

Bully for them for being so open-minded, but as I point out roughly 127,342 times per year in this forum, how can you be sure that the person deciding whether to pass your submission upstairs or reject it ISN’T a stickler for professionalism?

I sense some shoulders sagging at the very notion of all the work it’s going to be to alter your pages before you send them out. Please believe me when I tell you that, as tedious as it is to change these things in your manuscript now, by the time you’re on your third or fourth book, it will be second nature to you.

Why, I’ll bet that the next time you sit down to begin a new writing project, you will automatically format it correctly. Think of all of the time THAT will save you down the line. (Hey, in this business, you learn to take joy in the small victories.)

More importantly, if you embrace these standards, any submissions you might happen to send out in the near future will look like the work of a pro. Again, call me zany, but I would rather see an agent or editor evaluate your book on the basis of your writing and your story, not your formatting knowledge.

I’m funny that way.

Next time, I’m going to finish going through the rules, so we may move on swiftly to concrete examples of what all of this formatting looks like in practice. Start working on those contest entries, everybody, and keep up the good work!

Now that the contest has gotten you thinking about it, let’s revisit how to format a book manuscript properly

star-magnolia

See the nice, pretty star magnolia flowers? Aren’t they soothing to behold? Don’t they help lower the blood pressure of those of you who have been reading this blog for a while, the ones who tensed up at the very notion of going through the rigors of standard format for manuscripts again?

Yes, it’s stressful, enough so that each time I go over it (on average, 2-3 times per year), I ask myself at least thrice why I’m putting myself — and the rest of you — through it. Delving into the nitty-gritty of the logic behind those pesky rules is no fun by anyone’s standards. And every time I have broached the subject formally, those who have heard rumors elsewhere that something has changed leap upon my well-intentioned little gazelles of advice with the ferocity of hungry lions, demanding that I either recant my not at all heretical beliefs or forcibly compel literally every other writing advice-giver in North America to agree to abide by precisely the same rules.

To dispel any illusions up front: neither of those things is going to happen.

Why? Well, in my professional experience, these are the rules: I have sold books adhering to them; my editing clients have sold books using them. So I feel entirely comfortable assuring you that although naturally, some agents out there will harbor their own personal preferences, manuscripts formatted in the manner I am about to describe over the course of this series will look professional to those who handle manuscripts for a living.

So there.

Before I launch into the sundry excellent reasons that an aspiring writer might conceivably want his manuscripts to resemble those produced by, say, every published author currently on the US bestseller lists, allow me to share a small reasons that I have chosen to revisit these strictures now. First, we’ve just finished a series on HOW DO MANUSCRIPTS GET PUBLISHED, ANYWAY? (conveniently grouped together, for those of you who may have missed it, under that title under the archive list at right), a set of posts intended to introduce those absolutely new to trying to get their writing published to the often-counterintuitive world of querying and submission. I think it’s a safe bet to assume that it will come as a surprise to at least some of those neophytes that there IS a standard format for book manuscripts.

Call me zany, but I’d like them to find out what the rules are before they sink too much time and effort into submitting their work, because it’s just a fact that a manuscript that looks professional tends to be taken more seriously at agencies, publishing houses, and even in contests than one that doesn’t, even if the writing is equally good.

The second reason is practical: as I mentioned in the rules for the First Periodic Author! Author! Awards for Expressive Excellenceonly entries in standard format will be considered for awards. Since I’ve committed myself to being draconian on this point, it seemed only fair to run over what standard format means.

(And may I point out that if any of you who have been through several iterations of this standard format series find yourself still unsure if you’re doing it right, entering the contest might be an excellent means of finding out for sure?)

My third reason, and I’m not ashamed to admit it, is that I’m getting ready to go on a spring writing retreat. Why is that relevant, you ask? Well, let me ask you this: which would it take you longer to write 7-12 pages in standard format from scratch, or to punch up an earlier draft of the same length.

I thought so; me, too. I’ll drop in enough new material to keep it interesting for those of you who have been over these concepts before, I promise. However, if I’m a trifle slow in answering questions left in the comments throughout the series to come, I’m sure you’ll understand.

So much for the reasons that relate directly to me or to you. On to the reason that should carry the most weight with everyone concerned: submitting the way professional authors do gives an aspiring writer a competitive advantage in submission.

Why? Because the majority of submissions are not professionally formatted. They either resemble published books (which is not correct for a manuscript submission), short stories (ditto), or just whatever the submitter happens to think looks nice on the page (extrapolate the answer from the previous two).

And that worries me, frankly. I’ve been hearing recently from a lot of closet writers for whom writing a book has always been plan B — and with the economy in its current state, many folks seem to be pulling partially-finished manuscripts out of desk drawers these days. (Well, okay, off their hard disks, but it amounts to the same thing.) It would be a dandy idea for these returning writers to start formatting their manuscripts correctly, so they do not need to revise them again for format down the line.

Which leads me to the third reason that embracing standard format is an exceptionally good strategy right now: because of the aforementioned books coming out of drawers, agencies and small publishing houses are seeing more queries than usual right now. The timing’s a tad unfortunate, since this is also a period where publishing houses have been laying off editors and other staff.

Translation: you know how fierce the competition to get picked up by an agent already was? Well, prepare yourself for it to become even tougher.

While those of you who have been at it awhile are reeling from the implications of that last statement, let me slip a few hard facts under the noses of those who have yet to submit:

(1) There exists a standard format for manuscripts to which US-based agents and editors expect submissions to adhere, regardless of whether those manuscripts are produced by seasoned pros with many book sales under their belts or those brand-new to the biz, and thus

(2) using fancy typefaces, including cover artwork, printing manuscript pages on colored paper, and/or any other deviations from standard format in one’s submission will NOT be regarded as interesting expressions of the author’s individual point of view, but rather as evidence that the author doesn’t know about (1). As a result,

(3) manuscripts submitted in standard format tend to be treated with SUBSTANTIALLY more respect by agency screeners, editorial assistants, contest judges, and pretty much everyone who happens to read unpublished prose for a living. Despite this fact,

(4) one does occasionally hear agents and editors ask for deviations from standard format; one should definitely give them precisely what they ask to see. However, it’s never advisable to generalize what one individual says s/he wants into a brand-new trend sweeping the industry. Nor is it a good idea to ape the formatting choices one sees in a published book, because

(5) professionally-formatted manuscripts do not resemble published books in many important respects, and for many excellent, practical reasons. That being the case, those who screen manuscripts for a living tend to draw unfavorable conclusions about submissions that do aspire to book formatting, much as they do when aspiring writers are not aware that

(6) standard format for book-length manuscripts is NOT business format, either, and just using what you learned about short stories won’t do, either. Nor is it necessarily identical to what your word processor’s grammar checker will ask you to do, or even the AP style one sees in newspapers and magazines. None of these will look correct to an agent or editor who deals with book manuscripts, because the norms there are very specific. This may seem nit-picky and irrelevant to the quality of the writing in question, but think about it:

(7) if a host asks you to a formal dinner, it’s only polite to wear formal attire; a guest who shows up in flip-flops and a Hawaiian shirt is going to stand out like the proverbial sore thumb. (If it’s not clear to you why, review point 2.) Similarly, when placed side-by-side with professional manuscripts, as a successful submission inevitably will, a wackily put-together manuscript will stand out as unprofessional, a phenomenon that all too often leads to

(8) the average manuscript submission getting rejected on page 1. Not always because it deviates from standard format — although the vast majority of submissions do — but because an unprofessionally-formatted manuscript already has one strike against it, and who needs that? Ultimately,

(9) it’s just not worth your while to try to fudge your way out of these standards, since the price of a submission’s annoying a professional reader can be so high. And as I mentioned above, no matter how many times my readers, students, and editing clients ask me if agents, editors, and contest judges are REALLY serious about them, I’m not going to give you permission to ignore any single one of the standard format strictures. No way. Stop asking, already.

Why might knowing all this — and, more importantly, acting upon this knowledge — translate into higher acceptance rates, typically? Well, the aspiring writer who acts upon this information conscientiously is probably producing submissions within the top 5% of what crosses Millicent the agency screener’s desk on any given day.

Yes, really. So if any of the information on the list above came as a surprise to you in any way, it’s incredibly important that you should join me on a tiptoe through the intricacies of standard format.

One final word of preamble, then I shall launch into the meat of the matter (see? I already have retreat on the brain): I implore those of you who have been through this material with me before: don’t just skip these posts on standard format. I see manuscripts all the time by experienced writers that contain standard format violations; heck, they occasionally turn up in the work of published writers, if the complaints their agents and editors make in those bars that are never more than a hundred yards from any writers’ conference in North America are to be believed.

Seriously, all of us could use a review from time to time. Because, you see, I am far from the only professional reader who takes umbrage, when manuscripts deviate from certain time-honored restrictions. Millicent started twitching at the very sight of them before she’d had her job three weeks.

Yes, even if the formatting in question would be perfectly legitimate in other writing environments. (See points 2, 3, 5, and 6, for instance.) And yes, yes, oh, yes, even if the deviation is precisely what some agent, editor, writing guru, or darned fool writing expert like me has suddenly announced to the world is the new norm.

Trust me, Millicent didn’t get that memo.

Think about it: why would she, unless she happens to work for the agent-who-blogs or editor-who-is-trying-to-be-helpful who promulgated the new advice? Indeed, why would anyone who works with manuscripts for a living go out looking to see what folks outside the industry — or, at minimum, outside her agency’s office — are demanding of writers these days, when the basics of standard format have actually changed very little for decades?

Actually, it would be very much against her self-interest to go trolling for such information, because — brace yourselves, those of you going through this logic for the first time — it’s so much easier just to regard submissions that don’t adhere to standard format as inherently unprofessional, and thus (by implication) less likely to contain writing destined to take the publishing world by storm.

To put it bluntly, it would slow her per-submission rejection time.

I hope no one out there fainted, because this is a vital fact for any submitting writer to understand: the folks who read submissions (and queries) in order to decide who gets a break and who doesn’t are in a HURRY. Reportedly, the average agency receives 800-1200 queries per week; that’s a whole lot of reading.

And those are the statistics from when the economy was good, before all of those lapsed writers started dusting off the half-finished manuscripts in their bottom desk drawers and saying, “Hey, this is my Plan B.”

As we saw in our series on how manuscripts get published, in the face of that many pieces of paper to plow through, even the reading of submissions tends to be awfully rushed: the goal becomes to weed out as many as possible as quickly as possible, rather than seeking out gems. Once a professional reader like Millicent has been at it for a while, s/he will usually develop a knack for coming to a conclusion about a piece of writing within the first paragraph or two.

Sometimes even within the first line or two. (For a fairly frightening run-down of the common first-page rejection reasons, you might want to check out the REJECTION ON PAGE 1 category on the list at right.)

What does this trigger-happiness mean for aspiring writers who scoff at standard format, or just don’t know about it? Well, it’s not good: agency screeners, agents, editors, and contest judges tend to regard submissions formatted in any other way as either unpolished (if they’re feeling generous) or unprofessional (if they’re not).

And unfortunately for writers unaware of the rules, a non-standard manuscript is child’s play to spot from the moment a professional reader lays eyes upon it. That can be an extremely serious problem for a submission, because being identified as not professionally formatted renders it FAR more likely to be rejected.

Why? Shout it with me now: agencies and publishing houses get so many submissions that a screener’s PRIMARY goal is to weed out the one she is reading at the moment.

The faster she can do that, the better, to move through that mountain of paper on her desk. So a first page that cries out the moment Millicent lays eyes on it, “This writer is brand-new to the game and will require quite a bit of your boss’ time to coach into being able to produce a manuscript that an agent would be comfortable submitting to an editor!” is a downright gift to her: she can feel completely comfortable rejecting it at the very first typo, cliché, or word choice she doesn’t happen to like..

Heck, she might not even wait to spot any of the above.

That’s not all bad news, however. By logical extension, the more professional your manuscript looks, the more likely it is to be read with interest by a screener in a hurry.

See now why aspiring writers cognizant of points (1) – (9) enjoy a considerable competitive advantage at submission time?

I don’t know about you, but I’m all for anything that helps a good writer’s work get taken more seriously, especially in the current super-tight submission environment, which is more rejection-happy than I’ve ever seen it — and I’ve been listening to writers, agents, and editors complain about the state of the literary market since I was in my cradle. Literally.

Right now, Harry Houdini himself would have extreme difficulty sneaking a non-standard manuscript past an agency screener, even though he undoubtedly has the world’s best platform to write a book on extricating oneself from tight situations. (And if that last quip didn’t make you groan, if not chuckle, it’s time to brush up on your industry-speak.)

So to help give you that competitive edge, here are the rules of standard format — and no, NONE of them are negotiable.

(1) All manuscripts should be printed or typed in black ink and double-spaced, with one-inch margins around all edges of the page, on 20-lb or better white paper.

No exceptions, unless someone in the industry (or a contest’s rules) SPECIFICALLY asks you to do otherwise. And I’m dead serious about using ONLY white paper: ecru paper, no off-white, no Dr. Seuss-type stripes.

Yes, yes, buff or parchment can look very nice, but there’s a strategic reason to use bright white paper: very sharp black-white contrast is strongly preferred by virtually every professional reader out there, probably as a legacy of having read so many dim photocopies over the course of their lifetimes.

The ONLY colored paper that should ever go anywhere near a manuscript is the single sheet that separates one copy of a submission or book proposal from the next, so it is easy for an agent to see where to break the stack. (But you don’t need to know about that until your agent asks you to send 15 copies of your book for submitting to editors. Put it out of your mind for now.)

Nice, clear, dark print is optimal here, so do spring for a new printer cartridge. You’d be amazed (at least, I hope you would) at how poor the printing quality is on some submissions; it’s as though the author dunked in a swiftly-flowing river several times before popping it in the mail. Which is sad, because submissions with poor print quality are almost never read.

Speaking of never, never, ever, eversubmit a dim photocopy; print out an original, every time, You’d be amazed (at least, I hope you would) at how poor the printing quality is on some submissions; it’s as though the author dunked in a swiftly-flowing river several times before popping it in the mail. Oh, you may chuckle at the notion of sending out a grainy photocopy, but believe me, any contest judge has seen many, many entries submitted that way.

(2) All manuscripts should be printed on ONE side of the page and unbound in any way (again, unless you are specifically asked to do otherwise)

Yes, this IS criminally wasteful of paper, especially when you consider the literally millions of pages of submissions that go flying into the agencies and publishing houses every month. Most agencies do not even recycle; as I mentioned last week, the vast majority of agencies did not even consider accepting e-mailed queries at all until the anthrax-in-envelopes scare.

I assure you, if I ran the universe, paper conservation would be the norm, and recycling mandatory. Also, writers would all be granted an extra month a year in which to write, excellent and inexpensive child care while writing, a cedar-lined cabin on the shores of Lake Michigan in which to do it, and a pineapple upside-down cake on Kurt Vonnegut’s birthday. Perhaps some hard candies on Agatha Christie’s birthday as well, in affluent years, and dancing on Mme. de Staël’s.

But since the unhappy reality is that I do NOT run the universe (see disclaimer above), we shall all have to live with the status quo.

Which is to say: the publishing industry is one vast paper-wasting enterprise. Sorry.

Unbound means precisely what it says: no binding of any kind. You’d be surprised at how often writers violate the thou-shalt-not-bind rule, including paper clips, rubber bands, or even binders with their submissions. Since agents always circulate manuscripts without any sort of binding, these doohickies just scream, “I’m unfamiliar with the industry.”

SASE, open wide: here comes a returned manuscript.

The ONLY exception to this rule is a nonfiction book proposal — not the manuscript, just the proposal — which is typically presented UNBOUND in a black folder, the kind with horizontal pockets. (For tips on how a book proposal should be presented, please see the aptly-titled BOOK PROPOSALS category on the list at right.)

Which doesn’t mean that you aren’t perfectly welcome to print double-sided or bind copies for your own purposes; just don’t show your work to the pros that way. As Author! Author!’s very first commenter Dave usually chimes in when I bring this up, if you wish to make double-sided, 3-hole-punched, be-bindered drafts for circulating to your first readers for ease of toting around, be my guest. But NEVER submit in that manner to a professional reader unless s/he has asked you to do so.

(3) The text should be left-justified, NOT block-justified, as published books, e-mails, business letters, and online writing tend to be.

Many fledgling writers find (3) nearly impossible to accept, because it is one of the most visually obvious ways in which a professional manuscript differs from a printed book. They believe, wrongly, that anything that makes their submission look more like what’s on the shelves at Barnes & Noble is inherently professional.

In practice, quite the opposite is true.

Yes, books feature text that runs in straight vertical lines along both side margins, and yes, your word processing program can replicate that practically effortlessly, if you ask it nicely to do so. Bully for it.

But don’t take advantage of that pleasing capacity, I beg you: the straight margin should be the left one; the right should be ragged, as if you had produced the manuscript on a typewriter.

Fear not if you’re having trouble picturing this: I shall be showing you concrete examples later in this series.) For now, you’re just going to have to trust me when I tell you that block-justifying your submission is going to appeal to your garden-variety Millicent about as much as a slap in the face.

Speaking of things I’m going to demonstrate in the days to come, NEVER format a query or cover letter to someone in the industry in business format: indent those paragraphs. (And yes, now that you bring it up, I do intend to show you why. Hold your proverbial horses, already.)

(4) The preferred typefaces are 12-point Times, Times New Roman, Courier, or Courier New; pick one and use it consistently throughout your entire submission packet. Even if you have a strong preference for the lettering in your book when it is published, use one of these typefaces for submission purposes.

Personally, I would never dream of allowing a client of mine to submit a manuscript in anything but Times New Roman, nor would I ever submit any of my work in anything else. It is the standard typeface of the publishing industry, just as Courier is the norm of screenwriting.

A tad silly, you say? Perhaps, but it’s one of the bizarre facts of publishing life that manuscripts in these fonts tend to be taken far more seriously, and with good reason: these are the typefaces upon which the most commonly-used word count estimations are based. (Psst: if you don’t know why you should be estimating the length of your manuscript rather than using actual word count, please see the WORD COUNT category at right.)

To forestall the usual question someone brings up at this point: yes, most published books ARE in typefaces other than Times or Courier, but typeface decisions for published books are made by the publishing house, not the author. Submission time is not the appropriate period for making your preferences known.

Why? Chant it with me now, understanders of point (5) at the top of this post — MANUSCRIPTS AND PUBLISHED BOOKS AREN’T SUPPOSED TO LOOK THE SAME.

If you’re very nice down the line, after a publishing house has acquired your book, they may listen to your suggestions. They might giggle a little, but they might listen. Ditto with the cover and the title, which are — brace yourselves — almost never under the author’s control.

Why? Because these are considered matters of packaging and marketing, not content.

All of which begs the question, of course: why do word processing programs tempt us so many typefaces from which to choose, if we’re not supposed to use them?

Answer: because the people who make word processing programs are not the same people who decide what books get published in North America. Which is why, in case you’re wondering, what Microsoft Word means by word count and what the average agent or editor does are not typically the same thing.

Again, so there.

There are a few agents out there who have their own font preferences (usually Courier, and usually because they also represent screenplays) so do check their websites and/or listings in the standard agency guides. As ever, the golden rule of dealing with an agent you want to represent you is GIVE ‘EM PRECISELY WHAT THEY ASK TO SEE, not what you would like them to see.

Fair warning: if you are a writer who likes to have different voices presented in different typefaces, or who chooses boldface for emphasis, a submission is not a forum where you can express those preferences freely. Yes, one sees this in a published book occasionally, but I assure you, the choice to indulge in these formatting differences was the editor’s, not the author’s.

Sorry. (See my earlier disclaimer about proprietorship of the universe.)

I’m still sensing some skepticism out there on the font issue, but that may be a hangover from reader reactions to previous series on standard format. Almost invariably, around the time that I bring up Rule #4, someone posts a comment informing me huffily that website X advises something different, that this agent said at a conference she doesn’t care what typeface you use, that a certain manual said that standards have changed from the traditional guidelines I set out here, or some other observation presumably intended to make me rend my garments and cry, “Finally, I see the error of my ways! I guess I’ll disregard the fact that I’ve never seen the change you mention actually in use in a professional manuscript and declare it to be the new norm!”

To save you the trouble and sound like a broken record at the same time: it’s not gonna happen.

I have no doubt that all of these comments are indeed pointing out legitimate differences in advice, but it is not my purpose here to police the net for standardization of advice. If you like guidelines you find elsewhere better, by all means follow them.

All I claim for these rules — and it is not an insubstantial claim — is that nothing I advise here will EVER strike an agent or editor as unprofessional. Adhering to them will mean that your writing is going to be judged on your writing, not your formatting.

And that, my friends, is nothing at which to sneeze.

More rules follow next time, of course. In the meantime, keep up the good work!

Nicely stamping your SASE and other agent-pleasing habits of the sanitary author

sanitary-author

I’m not much given to double-takes, but I must admit, I did a lulu when I spotted this sign standing by the side of a two-lane highway in unincorporated Neskowin, Oregon. To the casual observer, Neskowin is a blink-and-you-miss-it collection of buildings, but to the observant tourist, it is fraught with enigma: its population is 170, according to its ostensibly unofficially municipal website — a human density which renders the two golf courses located there, well, surprising. Who is playing golf in such high numbers that a lone course wasn’t deemed sufficient for local needs? Bears? Sea lions? Migratory Scots with an affection for Pacific Rim cuisine?

All of these legitimate wonders pale, however, next to the enigma of the Sanitary Author.

What makes him or her so darned clean, the passing motorist is left pondering, and why is the population of Neskowin so proud of that particular resident’s hygiene habits that the non-city fathers saw fit to erect a sign to commemorate the SA’s immaculate practices? Did s/he win some sort of international award for cleanliness akin to the Nobel prize?

Does the SA reside in remote forest because such cleanly writing practices would not have been feasible within the confines of a large city like New York, Los Angeles, or even charming and nearby Portland? More importantly from the point of view of fellow authors, how does being so sanitary affect the quality of the SA’s writing — and if it has a net positive effect, should we all be beating a path to Oregon, demanding to follow in the SA’s spotless footsteps?

And should we be worried about all of the unsanitary authors running around out there?

Oh, I know what prosaic types out there are likely to tell me: since the period after AUTHOR would tend to indicate an abbreviation, this sign probably only refers to the local sanitary authority, the fine municipal employees who look after water quality and maintaining the local sewer system. So much for impenetrable ambiguity, the literal would doubtless conclude. Just ignore that sasquatch strolling by; there’s nothing to see here.

But look closely at that sign: there’s a period after SANITARY, too. Complete words are seldom abbreviations, I find.

So the mystery continues. On to the business of the day.

(Stop thinking about the great unwashed mass of unsanitary authors currently roaming the face of the earth. No good could come of pondering their filthy ways.)

Hey, remember how I was saying just the other week that quite a number of my ideas for blog posts have resulted from readers’ good questions? Or rather from my inability to answer them briefly enough to prevent the fact that the comments section of this blog is not searchable (from your side, anyway) from annoying the heck out of me?

Case in point: earlier this month, busily submitting reader Rachel asked a question about stamps on the required self-addressed stamped envelope (SASE). Now, I’ve written on this topic quite a bit over the years — so much so that there’s an entire SASE GUIDELINES category on the archive list at the lower right-hand side of this page — so my first instinct was to send her there, or to advise her to do a site search under stamp, and continue on my merry way, confident that yet another writerly problem had been successfully solved.

Then I did a site search under stamp.

Suffice it to say that quite a few posts came up — more, I suspect, than any writer in the first throes of excitement about receiving a request to send materials to an agent would be likely to scan for an answer to this specific question. Also, the absolutely dead-on-target explanation I had in mind turned out to be located in the comments of a post from a couple of years ago…and thus not searchable from a reader’s perspective.

Not precisely user-friendly, in other words.

So while my second instinct was to mutter, “Yes, but all of the basics a submitter would absolutely need to know could be found under the aptly-named HOW TO PUT TOGETHER A SUBMISSION PACKET” (which is in fact true, I realized that this wasn’t the world’s most satisfactory answer. Part of my goal in setting up the category list is to render it as easy as possible for my readers to find precisely the information they are seeking. (Another part, admittedly, is so I can say, “Look, I’ve already written about that — there’s a category on the list at right that addresses your concerns precisely,” and proceed on my aforementioned merry way.)

My solution was — and is — threefold. ( Well, fourfold, if you could my having answered Rachel’s question on the spot.) First, I’ve created a new MAILING REQUESTED MATERIALS category on the list at right, so the next time a question like this comes up, I can smugly point the question-asker there. (Hey, I’ve got to make up for lost time on the merry way.)

Second, I’m going to address Rachel’s (quite good) question right now as its own post, rather than merely in the comments, so anybody else who happens to wonder about it in the months and years to come will have an easier time tracking down the answer. It just goes to show you: asking thoughtful questions not only helps the individual who brings them up, but the entire Author! Author! community.

And third, I’m NOT going to waste any brain space wondering if the Sanitary Author used to refuse to lick his own stamps. Or envelopes. (But how did s/he survive before self-adhesion became the norm?)

Let’s take a gander at what Rachel wanted to know:

I have a question about the SASE that you put in with your materials. I understand it was always better to use stamps so that the agent can just toss it in the outgoing mail bin at the agency. But I was talking to the postal clerks yesterday and they said that post-911 rules are now in effect: any stamped package over 13 ounces has to be brought to the post. I asked to get metered mail instead, and they said it wouldn’t work because it would have that date (yesterday) on it. A dilemma!

I explained my situation to them and the clerks suggested just using a priority stamp, because if a SASE were expected, then stamps are really the only way to go.

Is that how they’re doing it now?

Rachel asks excellent questions, as you may see. Before I launch into lengthy explanation, however, let’s define our terms.

As those of you who successfully made it through either my just-finished HOW DO MANUSCRIPTS GET PUBLISHED? series (posts conveniently gathered under the category of the same name on the archive list on the lower right-hand side of this page, for the reading pleasure of those of you who missed it) or any of my previous series on the ins and outs of submission (HOW TO PUT TOGETHER A SUBMISSION PACKET, for instance) are already aware, all queries and requested materials sent to US-based agents via mail should be accompanied by a SASE.

No exceptions, I’m afraid. Forgetting to include a SASE is an instant-rejection offense at most agencies, and with good reason: if the agent decides to pick up the manuscript, the writer’s having included the expected SASE demonstrates a pleasing ability to follow directions, and if the agent decides to pass, s/he may return rejected pages at the writer’s expense.

Yes, I know: it’s annoying to be underwriting one’s own rejection, but there actually are some benefits for the writer in this arrangement. To name but one: finding out that your submission has in fact been rejected, rather than gnawing your fingernails in perpetual worry for a year or two. (For some other benefits, as well as a brief exposition of the logic behind the SASE, please see my earlier post on how writers have historically ended up footing the bill for two-way postage.)

Contrary to popular opinion, a SASE shouldn’t always take the form of a business-size envelope; it varies according to what was sent in the first place. Because the point of the SASE is to ensure the safe return of whatever a writer sends to an agency, you should always include enough postage (in the form of stamps, not metered) on your SASE that everything you submitted may be popped into it and mailed.

What might that look like in practice, you ask? Well, when sending a query, including a SASE is pretty straightforward: the writer takes a second envelope, writes his own address on it, adds appropriate postage, folds it, and stuffs it — neatly, please, as becomes a Sanitary Author — into the query envelope.

With requested materials, the process is similar, but the packaging is different. If the agent only asks to see 50 pages or a chapter or two, few enough that they could be comfortably placed in a Manila envelope without wrinkling them (the Sanitary Author deplores crumpled pages; so do many agents), all you need to do is take a second Manila envelope, self-address it, affix the same amount of postage you’re going to use to send the whole packet to the agency, fold it, and place it neatly within the submission envelope.

SASE-wrangling becomes a bit trickier if you’ve been asked to send the entire manuscript, because that generally entails using a box. (For a detailed explanation of what types of box should and shouldn’t be used, complete with glamorous photographs of cardboard in its various manifestations, please see this post on the subject.) Obviously, it’s going to be unwieldy to stuff a second box inside the first, so it’s completely acceptable just to include a self-addressed mailing label and postage. (Be sure to mention both in your cover letter, so they won’t get lost on the agency end — and if you’re not sure why you need to include a cover letter at all, please see the COVER LETTERS FOR SUBMISSIONS category at right before you submit.)

Equally obviously (but I’m going to mention it anyway, just in case), the stamps on the SASE need to be US stamps, if the agency is US-based. That requirement means that SASEing is invariably a great deal more challenging — and expensive — for writers in foreign climes querying or submitting to US agencies; the far-flung are not exempt from the SASE expectation, I’m afraid, which can make e-mailed querying a more attractive option.

The good news is that the US Postal Service’s website sells stamps at face value, rather than at the exorbitant mark-up one frequently finds for them abroad . The USPS more than happy to ship ‘em to your doorstep in exotic climes so you may stick ‘em onto your SASE before popping your submission into the mail.

Is everyone clear on the care and feeding of the SASE? Good.

Okay, now that we’re all on the same page, so to speak, let’s get back to the crux of Rachel’s question: has the post-9/11 alteration in post office policy altered what agencies expect to see on a SASE?

The last few years have indeed seen some changes in how agencies handle packages, but actually, most of them date from before 9/11, back to the anthrax scare. Before that, virtually no agency accepted electronic submissions, for instance; they may not pay their Millicents much, but the average agency certainly didn’t want theirs to get sick from opening a poisoned query envelope.

E-mailed queries and submissions don’t carry the risk of that sort of infection (and I think we can all guess how the Sanitary Author would feel about that). They do, however, occasionally contain computer viruses, so few agents will open an attachment unless they have already specifically requested an electronic submission from a writer.

Rachel’s clerk was quite right about heavier packages having to be physically carried into the post office by human being, rather than blithely dropped into a mailbox or dumped in a mailroom — a policy shift that would affect virtually any submitted full manuscript. However, that most emphatically does not mean is that the agent is going to be taking a rejected manuscript to the post office herself. Some luckless agency intern will be toting a whole mess of them there every few days.

Or not; since the USPS changed its regulations in this respect, many agencies have side-stepped the return mail problem by just ceasing to return submitted manuscripts to their writers at all. (Problematic on many levels, including the copyright one; I’ve written about this fairly extensively under the SASE GUIDELINES category.) Interestingly, agencies that operate this way usually still expect submitters to include SASEs.

The moral: unless you are querying or submitting electronically OR an agency specifically says it doesn’t use SASEs, you should always include one.

And always use actually stamps on it, rather than metered postage. Despite the changes I mentioned above, the imperative to use stamps on a SASE has never wavered: the goal here is not convenience in mailing, but the submitter’s paying for the manuscript’s return. Regardless of whether that means tossing it into the nearest mailbox (which would still be possible for most partial manuscripts) or assigning Millicent to do it, stamps have always served the purpose best.

That being said, I must confess that I don’t quite understand the clerk’s recommendation to Rachel to affix Priority Mail postage to the SASE, unless he was either trying to get her to use a Priority Mail envelope as a SASE (not a bad idea, especially if the submission is just a few chapters; they fold nicely into a submission envelope) or simply trying to hawk a more expensive stamp. The distinction between Priority Mail and regular mail is the speed with which it arrives; the ease of mailing is identical.

Which means that buying a more expensive stamp or a cheaper one to affix to the SASE is entirely up to the writer. Like overnighting requested materials vs. sending them regular mail, whether a submitter elects to pay a shipper extra money to convey a manuscript from point A to point B is generally a matter of complete indifference to the agent receiving it, as long as it gets there in one piece.

(“And looking pretty,” adds the Sanitary Author. “None of those pesky wrinkles. And print your manuscript on nice paper while you’re at it.”)

To be blunt about it, the agent has absolutely no reason to care how quickly a rejected manuscript reaches its submitter. All she’s going to care about is whether you’ve included the means to mail it back to you at your expense, not hers.

And that, my friends, is the information that most agencies’ listings in the standard agency guides and websites compress into the terse advice Include SASE. Apparently, somewhere on earth, there lurks a tribe of natural-born queriers who realize from infancy precisely what that means, so it requires no further explanation.

I’ll bet the Sanitary Author is one of that happy breed. For the rest of us, learning how agencies work requires a bit of homework — and the asking of good questions.

So thank you, Rachel, for flagging the issue — and everybody, keep up the good work!

wormdivePS: lovers of fluffy bunnies and winsome chicks should make sure to visit Author! Author this weekend, when we will be visited by a guest blogger I’ve been hoping for a long time would join us here. As some of you may have begun to suspect over the past few days, I’m pretty excited about the prospect.

So how does a book go from manuscript to published volume, anyway? Part X: wait, that’s not what I heard!

imshocked

This series on the basics of publishing has been quite a slog, hasn’t it? First, we debunked a few common myths about getting published (most notably, the one about good writing always finding an agent or publisher relatively quickly), approaching major publishing houses (if the houses you have in mind are located within the United States, you need an agent to do it for you), how agents handle queries and submissions from aspiring writers, and finally, what happens to a manuscript after an agent picks it up.

Given how complex, counter-intuitive, and let’s face it, contrary to the prevailing societal notions of how books get published so much of this has been, it’s no longer just a bit puzzling that folks in the publishing industry just expect aspiring writers to pick up the basics on their own, is it? I, for one, find it genuinely astonishing that anyone who has spent years getting familiar with the process would believe that those new to the biz know anything about it.

Yes, yes, I know: those of you who have been submitting for a nice, long while are shocked, shocked, to hear that the learning curve for those new to the trying-to-get-published game can be pretty steep. But remember, this honestly was news to every currently-published writer at some point.

Hey, it’s complicated stuff.

As I’ve been going through the basics, I’ve been sensing a strange combination of discomfort, disbelief, and outright outrage floating around in that part of the cosmic ether where I choose to imagine my far-flung readership resides. Oh, the discontented have been too nice to kick up much of a protest over my account of these rather grim realities, but since the commenter-to-non-commenting-reader ratio on any blog is quite top-heavy, I’ve gotten good at sensing unspoken confusion. If I had to guess the single sentiment that has been muttered most often by readers of this series, it would be this:

“Hey — that’s not what I heard!”

Hands up, everyone who has thought some permutation of this sentiment, either throughout this series or when getting the skinny from some ostensibly authoritative source like me. In a way, I applaud this reaction — you should be thinking critically about all of the marketing and writing advice you hear. If I haven’t mentioned recently, it’s not a good idea to take any self-described publishing expert as gospel, even if that expert happens to be yours truly.

That can be an awfully tall order; as most of you are probably already aware, there’s a LOT of conflicting advice out there.

Including, incidentally, the information writers pick up at literary conferences. On the conference dais and even during pitch sessions, aspiring writers sometimes hear radically mixed messages. See if any of these scenarios sound at all familiar:

*A writer preparing to attend a conference diligently wades through both the standard agents’ guides and the websites of the agents scheduled to attend the conference. Once she hears those agents speak at the conference, she finds head spinning at how different her dream agent’s speech about what she wanted to represent right now was from her stated preferences in the guide or on her website.

*After waxing poetic behind a podium about how much he loves literature in general and/or a particular genre, an agent or editor brushes off those aspiring writers brave enough to take him at his word and approach him to pitch, giving cold responses ranging from “I don’t handle that sort of book” (spoken in a tone that implied that you should already have known that, whether or not he specified during his speech) to “Gee, that sounds interesting, but my client roster is totally full at the moment” (so why come to a conference to solicit more?)

*The agents at a particular conference say that they are eager to find new clients, yet none of them actually end up signing anyone who pitches to them there. (A more common occurrence than most of us who teach at conferences tend to admit.)

* An agent’s (or editor’s) warm face-to-face response to a writer’s conference pitch is very much at odd with the rather tepid communications during the submission process, a drop in enthusiasm that sometimes extends even past acceptance of a manuscript. “But she loved my idea at the conference!” the writer will protest, tears in her eyes, wondering what she has done wrong. (The probable answer: nothing. The fact is, sometimes a nice conversation at a conference is just a nice conversation at a conference.)

Why am I bringing up these mixed messages here, toward the end of this series on the basic trajectory of publication, other than to validate some writers’ well-justified confusion?

Well, you know how I’ve been yammering for the last couple of weeks about how much easier life is for a writer who has realistic expectations than one who does not? Expecting to hear at least partially conflicting advice from the pros will at least relieve a writer of the substantial stress of suspecting that there’s a secret handshake required to break into print, a trick that may be learned by following every single piece of advice one hears to the letter.

Trust me, that way lies madness. Do your homework, figure out what you’re going to do, and do it. Listen to new input, certainly, but use your acquired knowledge of how the industry does and doesn’t work to weigh how likely any fresh piece of advice is to help you.

I’m also bringing it up to encourage all of you to use caution in evaluating whether to pay to attend writers’ shindigs in the upcoming spring and summer conference season. Many conferences promote their conferences by implying, if not outright stating, that they’re flying in agents and editors who will sign attendees on the spot. However, that’s seldom the norm: many agents pick up only one or two clients a year out of ALL of the conferences they attend.

I tremble to mention this, but there is even an ilk who goes to conferences simply to try to raise authorial awareness of market standards, with no intention of signing any authors. The ones who attend conferences just so they can visit their girlfriends in cities far from New York, or who just want a tax-deductible vacation in the San Juans, are beyond the scope of my discussion here, but I’m sure the karmic record-keepers frown upon them from afar.

The good news is that doing your homework about any conference you are considering attending can help you avoid wasting your time pitching to people who aren’t interested in helping you. For some tips on figuring out how to maximize your chances of ending up at a conference where you will be able to pitch to — or at least hear useful, up-to-the-minute advice from — agents who are genuinely looking to represent books like yours, please see the posts under the CONFERENCE SELECTION category on the list at right.

Nor are mixed messages limited to conferences. See if this one rings a bell:

*An agency states categorically in one of the standard agency guides and/or on its website that it is looking for new authors in a wide array of genres, a list that apparently doesn’t change from year to year? Yet when a writer queries with a book in one of the listed categories, he is crushed by a form letter huffily announcing that the agency NEVER represents that kind of work.

I have personal experience with this one, I’m sorry to report. I once made the mistake of signing with an agent (who shall remain nameless, because I’m nicer than she) who listed herself as representing everything from literary fiction to how-to books, but who in fact concentrated almost exclusively on romance novels and self-help books, two huge markets. I did not learn until the end of our rather tumultuous association that she had signed me not because she admired the novel she was ostensibly pushing for me, but because I had a Ph.D.: she hoped, she told me belatedly, that I would become frustrated at the delays of the literary market and write a self-help book instead.

I know; I was pretty flabbergasted, too.

Why would an agent advertise that he is looking for genres she does not intend to represent? Well, for the same reason that some agents and most editors go to conferences in the first place: just in case the next bestseller is lurking behind the next anxious authorial face or submission envelope. An agent may well represent cookbooks almost exclusively, but if the next DA VINCI CODE falls into his lap, he probably won’t turn it down. He may well reject 99.98% of the submissions in a particular genre (and actually state in his form rejections that he doesn’t represent the genre at all, as an easy out), but in his heart of hearts, he’s hoping lighting will strike.

Hey, a broad advertiser is always a gambler, at some level.

Yes, Virginia, that’s very, very annoying for the writers who believed his blurb in a conference guide or website. (For some tips on how to decipher these, please see the HOW TO READ AN AGENCY LISTING category on the list at right.)

Because the process can seem mean or even arbitrary to those who are new to it, rendering it very tempting to cling to every new piece of information one hears. Giving advice to would-be authors is big business these days; just because a writer pays anywhere from fifty to several hundred dollars to attend a conference or intensive seminar doesn’t necessarily mean that what he will hear there is a single coherent explanation of what to do in order to get his book published.

Don’t expect it. Good seminars and conferences can be extremely informative — as long as you keep your critical faculties active at all times, because you are most assuredly going to be receiving some conflicting information.

Or at least information that sounds contradictory to a writer. Allow me to explain.

The fine folks on the business side of publishing and those of us on the creative side of the business often speak rather different languages. If you’ve learned anything throughout this series, I hope that it was that necessarily, a writer thinks about her writing quite differently than an agent or editor does, and for the best possible reasons: for the writer, it’s self-expression; for the agent or editor, it’s a commodity to be sold.

The result: rampant communication problems between the two sides.

I wish I could refer you to a reliable translation guide between writer-speak and industry-speak, but frankly, I don’t know of one. However, over the years I have gathered an accepted array of truisms that agents and editors tend to spout at eager authors they meet at conferences, in agents’ guides, and on their websites. Although aspiring writers often decide in retrospect that these statements were, at best, inaccurate and/or misleading, these are not lies so much as polite exit lines from conversations, statements of belief, and as often as not, sincere attempts to make struggling aspiring writers feel better about facing the genuinely daunting task of finding representation.

Yet from the writer’s point of view, they might as well be real whoppers.

So here’s my top ten list of confusing statements agents and editors tend to make at conferences. Because I love you people, I have also included a translation for each that makes sense in writer-speak; I suspect some of the translations may surprise you.

Do keep this guide by you the next time you receive a rejection letter or go to a conference, so you can keep score — and your sanity.

10. “There just isn’t a market for this kind of book right now.”
Translation: I don’t want to represent/buy it, for reasons that may well have something to do with what is selling at the moment, but may also relate to my not having the connections to sell this particular kind of book at this juncture. Don’t waste both of our time; move on.

9. “The market’s never been better for writers.”
Translation: I have a very strong preference for representing previously published authors. Since it is now possible for an author to self-publish a blog or write for a website, I don’t think there’s any excuse for a really talented writer not to have a relatively full writing resume. (Note: this attitude is almost never seen in those who have ever written anything themselves.)

8. “I could have sold this 10/20/2 years ago, but now…”
Translation: You’re a good writer (or your pitch was good), but I’m looking for something that more closely resembles the most recent bestseller. I’m not even vaguely interested in anything else right now. Actually, I am pretty miffed at you authors for not paying closer attention to the bestseller lists, because, frankly, you’re wasting my time.

OR:

You’re a good writer, but I started being an agent/editor a long time ago, back when it was easier to sell books. Your work may have a political slant that has gone out of fashion, or it is too long, or it shares some other trait with a book I truly loved that I struggled to sell for a year to no avail. I don’t want to get my heart broken again, so I really wish you would write something else. Have you checked the bestseller list lately?

7. “We gave your work careful consideration.”
Translation: like most submissions, we probably invested less than a minute in reading it — and by we, I really mean an underpaid summer intern who was looking for predetermined grabbers on the first page or in the query letter. Please do not revise and resubmit, because we’re really, really busy.

OR:

If I had actually taken the time to read it, I might have had some constructive comments to make, but I simply haven’t the time. In my heart of hearts, I do feel rather guilty for not having done so; that is why I am making this defensive statement in my form-letter reply.

OR:

Your manuscript made it past the screening eyes of three Millicents, and I stuck within it for the first 20 pages before I got distracted. But I just don’t think that I can sell this right now.

6. “The length of the manuscript doesn’t matter, if the writing quality is high.”
Translation: I don’t want to be the one to tell you this, but a first novel shouldn’t be more than 400 pages for literary or mainstream fiction, 250-350 for anything else. (Anne here, breaking in mid-translation: for the benefit of those of you who just turned pale, you’ll find an explanation under the BOOK LENGTH category at right. Also, these page counts assume standard manuscript format — and if you don’t know what that is, please see the HOW TO FORMAT A MANUSCRIPT category.)

OR:

Frankly, I think you should have taken the time to check how long works in your genre are. However, if you’re a spectacularly talented writer, I would like a peek at your work, because maybe I could work with you to bring it under accepted limits.

OR:

I think the current length standards are really stupid, and I don’t want to give them more credibility by stating them here.

5. “We are interested in all high-quality work, regardless of genre.”
Translation: We actually represent only specific genres, but we are afraid that we will miss out on the next bestseller.

OR:

We are an immense agency, and you really need to figure out who on our staff represents your genre. If I am feeling generous when you pitch to me, I will tell you who that is. I may also pass your query along to the right agent within my agency.

OR:

We are a brand-new agency. We don’t have strong contacts yet, so we’re not sure what we can sell. Please, please send us books.

4. “I am looking for work with strong characters/a strong plot.”
Translation: I am looking for books easy to make into movies.

(I wish I had an alternate translation to offer for that one, but frankly, I’ve never heard this statement used any other way at a conference. Sorry about that. Agents looking for literarily strong plots are usually more specific about what they’re seeking.)

3. “We are always eager to find new talent.”
Translation: we are looking for the next bestseller, not necessarily for someone who can write well. (Yes, I know; this one is genuinely counterintuitive.)

OR:

We honestly are looking for new writers, but that does not mean that we’re going to be willing to represent work that we don’t think we can sell in the current market. Please send us only genuinely marketable work.

2. “We are looking for fresh new approaches.”
Translation: This is a definitional issue. If it is a spin on something already popular or on a well-worn topic, it is fresh; if it is completely original, or does not appeal to NYC or LA states of mind, it is weird.

Yes, really. For an intensive examination of the prevailing logic, please see the FRESHNESS IN MANUSCRIPTS category at right.

OR:

We are looking for young writers, and think older ones are out of touch.

1. “True quality/talent will always find a home.”
Translation: But not necessarily with my agency.

OR:
Because I love good writing, I really want to believe that the market is not discouraging talented writers, but I fear it is. Maybe if I say this often enough, the great unknown writer in the audience will take heart and keep plowing through those rejections until she succeeds.

There are two sentiments, however, that always mean exactly what they say:

“I love your work, and I want to represent it,” and

“I love this book, and I am offering X dollars as an advance for it.”

These, you can take at face value.

Again, I’m bringing all of this up not to depress you, but to prepare those of you new to the agent-seeking process for the earth-shattering notion that you honestly don’t want to work with an agent who isn’t excited about your type of book. In the hurly-burly of a conference or in the frustration of trying to come up with a list of agents to query next, it can be very, very easy to forget that.

Please remember that there are plenty of good agents and editors out there, ones with integrity who genuinely want to help talented writers sell their work. I am passing all of this along in the hope that knowing the tactics of some of the ones who aren’t so wonderful will help you figure out whose opinions are worth taking seriously — and whose should be brushed aside without further ado, so you can continue on your merry way.

Okay, I really do mean it this time: that’s it for the agent-related part of this series. Next, on to small publishing houses and self-publishing.

Keep up the good work!

So how does a book go from manuscript to published volume, anyway? Part IX: things change

As illustration: before:
a-windchime-in-the-snow

And after:
crabtree-blossoms-and-windchime

Four months separate those pictures — either a very short time for such a radical alteration of the environment or an interminable one, depending upon how one looks at it. But whatever your attitude, the fact remains that both the wind chime and its observer feel quite different sensations now than they did then, right?

Bear that in mind for the rest of this post, will you, please? This series has, after all, been all about perspective.

Realistic expectations and the management of resentment
For the last couple of weeks, I’ve been sticking to the basics: an overview of the trajectory a manuscript typically travels from the writer’s hands to ultimately sitting on a shelf at your local bookstore. Since what most aspiring writers have in mind when they say they want to get their books published is publication through great big New York City-based publishing houses — GBNYCBPH for short, although admittedly, not very short — I’ve been concentrating upon that rather difficult route. (Next time, I shall consider some alternate roads.) As we have seen, in order to pursue that path, a writer needs an agent.

Yet as we also saw earlier in this series, that was not always the case: writers used to be able to approach editors at GBNYCBPH directly; until not very long ago, nonfiction writers still could. Instead, writers seeking publication at GBNYCBPH invest months — or, more commonly, years — in attracting the agent who can perform the necessary introduction. So a historically-minded observer could conclude that over time, the road to publication has become significantly longer for the average published author, or at any rate more time-consuming.

Should we writers rend our garments over this? Well, we could, and one can hardly walk into any writers’ conference in North America without tripping over a knot of writers commiserating about it. Certainly, you can’t Google how to get a book published without pulling up an intriguingly intense list of how-to sites and fora where aspiring writers complain about their experiences, sometimes helpfully, sometimes not.

Two things are clear: there’s quite a bit of garment-rending going on, and this process is hard.

Personally, although I am never averse to a little light self-inflicted clothing damage if the situation warranted it, I am inclined to think that most aspiring writers expend too much energy on resentment. Certainly, most take it too personally, given that the GBNYCBPH didn’t suddenly rearrange their submission policies the day before yesterday in order to avoid having to deal with any individual submission they might otherwise have received within the next six months. Using agents as their manuscript screeners, effectively, has been going on for quite some time.

Did I just hear a few dozen cries of “Aha!” out there? Yes, your revelation is quite correct: at one level, an agency is to a major NYC-based publishing house what Millicent the agency screener is to the agent, the gatekeeper who determines which manuscripts will and will not be seen by someone empowered to make a decision about publishing it.

But it’s easy for an aspiring writer in the throes of agent-seeking to forget that, isn’t it? All too often, aspiring writers speak amongst themselves and even think about landing an agent as though that achievement were the Holy Grail of publishing: it’s a monumentally difficult feat to pull off, but once a writer’s made it, the hard work’s over; the sweets of the quest begin.

It’s a pretty thought, but let me ask you something: have you ever heard a writer who already has an agent talk about it this way?

I’m guessing that you haven’t, because seldom are garments rent more drastically than amongst a group of agented writers whose books have not yet been picked up by GBNYCBPH. Why, the agent-seekers out there gasp, aghast? Because typically, signing with an agent doesn’t mean just handing the manuscript over to another party who is going to do all the work; it means taking on a whole host of other obligations, frequently including biting one’s lip and not screaming while absolutely nothing happens with a manuscript for months at a time.

Working with an agent is work. Just not the same work that a writer was doing before.

In other words: things change.

Okay, so what is it like to work with an agent?
The main change most newly-agented writers report is no longer feeling that they have control over what happens to their books. It’s an accurate perception, usually: the agent, not the writer will be the one making decisions about:

*when the manuscript is ready for submission to editors at GBNYCBPH, and, given that the initial answer will almost certainly be no, what revisions need to be made in order to render it so;

*when the market is ripe for this particular submission (hint: not necessarily when the country’s in a serious recession);

*what additional materials should be included in the submission packet, and your timeline for producing them (because yes, Virginia, you will be the one producing marketing materials);

*which editors should see it and in what order;

*how it should be submitted (one at a time, in a mass submission, or something in between);

*how soon to follow up with editors who have been sitting on the submission for a while;

*whether it’s even worth bothering to follow up with certain editors (especially if it’s rumored that they’re about to be laid off);

*whether to pass along the reasons that an editor gave for rejecting the manuscript (not all agents do);

*whether enough editors have given similar excuses that the writer really ought to go back and revise the manuscript before it gets submitted again;

*when a manuscript has been seen by enough to stop submitting it, and

*when to start nagging the writer to write something new, so s/he can market that.

I make no pretense to foretelling the future, but I don’t need to be the Amazing Kreskin to state with 100% certainty that those of you who land agents between the time I post this and two years from now will disagree with those agents on at least one of these points. Probably more. And the vast majority of the time, you will not win that particular debate, because the agent is the one who is going to be doing the submitting.

Oh, you would rather not have known about this until after you signed the contract?

Take another gander at the list above, taking note of just how much the writer actually does under this arrangement: produces the manuscript or proposal, revises it according to the agent’s specifications, writes any additional marketing material (trust me, you’ll be glad that you already have an author bio — and if you don’t, consider taking a weekend now to go through the HOW TO WRITE AN AUTHOR BIO category on the list at right to come up with one), makes any subsequent revisions (editors have been known to ask for some BEFORE they’ll acquire a book)…and all the while, you’re supposed to be working on your next book project.

Why? Because “So, what are you working on now?” is one of the first questions an editor interested in your book will ask — and don’t be surprised if your agent starts asking it about 42 seconds after you deliver the full manuscript of the book that attracted his attention in the first place. A career writer — one who has more than one book in him, as they say — is inherently more valuable to an agent or a publishing house than one who can only think in terms of one book at a time; there’s more for the agent to sell, and once a editor knows she can work with a writer (not a self-evident proposition) whose voice sells well (even less self-evident), she’s going to want to see the next book as soon as humanly possible.

So you might want to start working on it during that seemingly endless period while your agent is shopping your book around — or getting ready to shop your book around. It’s a far, far more productive use of all of that nervous energy than rending your garments. Trust me on this one.

Wait — so what does the agent actually do with my manuscript once s/he deems it ready to go?
Okay, let’s assume that you’ve already made the changes your agent requests, and both you and he have pulled it off in record time: let’s say that he’s taken only three months to give you a list of the changes he wanted, and you’ve been able to make them successfully in another three. (And if that first bit sounds like a long time to you, remember how impatient you were after you submitted your manuscript to the agent? The agent has to read all of his current clients’ work AND all of those new submissions; it can take a long time to get around to any particular manuscript.) What happens next?

Well, it depends upon how the agency operates. Some agencies, like mine, will ask the writer to send them 8-15 clean copies of the entire manuscript for submission; other agencies will simply photocopy the manuscript they have to send it out and deduct the cost of copying from the advance. (Sometimes the per-page fee can be rather steep with this second type of agency; if it is, ask if you can make the copies yourself and mail them.) Some agents will also ask for an electronic copy of the manuscript, for submission in soft copy.

I can feel some of you starting to get excited out there. “Oh, boy, Anne!” a happy few squeal. “This is the part I’ve been waiting for — the agent takes my writing to the editors at the GBNYCBPH!”

Well, probably not right away: agencies tend to run on submission schedules, so as not to overtax the mailroom staff, and in a large agency, it may take a while for a new client’s book to make its way up the queue. Also, not all times of the year are equally good for submission: remember how I mentioned a few days ago that much of the publishing industry goes on vacation between the second week of August and Labor Day? And that it’s virtually impossible to get an editorial committee together between Thanksgiving and the end of the year? Not to mention intervening events that draw editors away from their desks, like the spring-summer writers’ conference season and the Frankfurt Book Fair in the autumn.

In short, you may be in for a wait. Depending upon your relationship with your new agent, you may or may not receive an explanation for any delays.

But let’s say for the sake of argument that your book’s submission date has arrived: your agent has made up a list of editors likely to be interested in it, and either spoken with each editor or communicated by letter or e-mail; the manuscript is thus expected. The agency then sends it out. As I mentioned above, submission strategies differ:

(a) Some agents like to give a manuscript to their top pick for the book and leave it there until the editor in question (or the person in-house to whom the editor passes it; that happens quite a lot) has said yea or nay. Since editors have every bit as much material to read as agents do, this can take months; since most publishing houses employ editorial assistants to screen submissions, it can take a long time for a manuscript to make it up the ladder, as it were. If the answer is no, the agent will send the book out to the next, and the process is repeated elsewhere.

If you’re thinking that it could conceivably take a couple of years for a book to make the rounds of the relevant editors at the GBNYCBPH, congratulations: you’re beginning to understand the inherent slowness of the submission process.

(b) Some agents like to generate competition over a manuscript by sending it out to a whole list of editors at once. Since the editors are aware that other editors are reading it at the same time, the process tends to run a bit faster, but still, the manuscript is going to need to make it past those editorial assistants.

If you’re now thinking that because there are so few major publishers — and the mid-sized presses keep getting gobbled up by larger concerns — an agent who chose strategy (b) could conceivably exhaust a fairly extensive submission list in quite a short time, and thus might give up on the book earlier than an agent who embraced strategy (a), congratulations are again in order. The options honestly aren’t unlimited here.

(c) Some especially impatient agents will send out a client’s work to a short list of editors — say, 3 or 4 — who are especially hot for this kind of material, or with whom the agent already enjoys a close relationship. If none of those 3 or 4 is interested in acquiring it, the agent will lose interest and want to move on to the writer’s next project.

Agents who pride themselves on keeping up with the latest publishing trends, where speed of submission is of the essence, tend to embrace this strategy; unfortunately for some writers, it’s also popular with agents who are looking to break into selling the latest hot book category, regardless of what they have had been selling before. And if the book happens to sell quickly, this strategy can work out well for the client, but otherwise, the writer who signs on for this had better have quite a few other projects up her sleeve.

The problem is, agents who embrace this strategy are seldom very communicative about it with prospective clients. If you’ve been to many writers’ conferences, you’ve probably met a writer or two who has been on the creative end of an agent-client relationship like this; they’ll be the ones rending their garments and wailing about how they didn’t know that the agent who fell in love with their chick lit manuscript had previously sold only how-to books.

Make a point of listening to these people — they have cautionary tales to tell. Part of the reason to attend a writers’ conference is to benefit from other writers’ experience, right?

One of the things they are likely to tell you: short attention spans are a very good reason to ask an agent interested in representing your work if you may have a chat with a couple of his clients before signing the contract. If that seems audacious to you, remember: a savvy writer isn’t looking for just any agent to represent her work; she’s looking for the RIGHT agent.

(d) If a manuscript generates a lot of editorial interest — known as buzz — an agent may choose to bypass the regular submission process altogether and sell the book at auction. This means just what you think it does: a bunch of representatives from GBNYCBPH get together in a room and bid against each other to see who is willing to come up with the largest advance.

I can’t come up with any down side for the writer on this one. Sorry.

Regardless of the strategy an agent selects, if he has gone all the way through his planned submission list without any nibbles from editors, one of four things can happen next. First, the agent can choose to submit the work to small publishing houses; many agents are reluctant to do this, as small publishers can seldom afford to pay significant advances. Second, the agent can choose to shelve the manuscript and move on to the client’s next project, assuming that the first book might sell better in a different market.

Say, in a year or two. Remember, things change.

Third, the agent may ask the writer to perform extensive further revision before sending it out again. Fourth — and this is the one most favored by advocates of strategy (c) — the agent may drop the client from his representation list. It’s not at all unusual for agents fond of this fourth strategy not to notify their clients that they’ve been dropped. The writer simply never hears from them again.

Yes, this last is lousy to live through — but in the long run, a writer is going to be better off with an agent who believes enough in her work to stick with her than one who just thinks of a first book as a one-off that isn’t worth a long try at submission.

I’m mentioning this not to depress you, but so if your agent suddenly stops answering e-mails, you will not torture yourself with useless recriminations. Start querying other agents right away, preferably with your next book. (It can be more difficult to land an agent for a project that has already been shopped around for a while.)

Enough concentration on the worst-case scenario. On to happier topics!

What happens if an editor decides that she wants to acquire my manuscript?
Within a GBNYCBPH, it’s seldom a unilateral decision: an editor would need to be pretty powerful and well-established not to have to check with higher-ups. The vast majority of the time, an editor who falls in love with a book will take it to editorial committee, where every editor will have a favorite book project to pitch. Since we discussed editorial committees earlier in this series, I shan’t recap now; suffice it to say that approval by the committee is not the only prerequisite for acquiring a book.

But let’s assume for the sake of brevity that the editorial committee, marketing department, legal department, and those above the acquiring editor in the food chain have all decided to run with the book. How do they decide how much of an advance to offer?

If you have been paying close attention throughout this series, you should already know: by figuring out how much it would cost to produce the book in the desired format, the cover price, how many books in the initial print run, and what percentage of that first printing they are relatively certain they could sell. Then they calculate what the author’s royalty would be on that number of books — and offer some fraction of that amount as the advance.

All that remains then is for the editor to pick up the phone and convey the offer to the agent representing the book.

What happens next really depends on the submission strategy that’s been used so far. If the agent has been submitting one at a time, she may haggle a little with the editor over particulars, but generally speaking, the offer tends not to change much; the agent will then contact the writer to discuss whether to take it or to keep submitting.

With a multiple-submission strategy, events get a little more exciting at this juncture. If there are other editors still considering the manuscript, the agent will contact them to say there’s an offer on the table and to give them a deadline for submitting offers of their own. It’s often quite a short deadline, as little as a week or two — you wouldn’t believe how much receiving the news that another publisher has made an offer can speed up reading rates. If there are competing offers, bidding will ensue.

If not — or once someone wins the bidding — the agent and the editor will hammer out the terms of the publication contract and produce what is known as a deal memo that lays out the general terms. Among the information the deal memo will specify: the amount of the advance, the date the editor expects delivery of the manuscript (which, for a nonfiction book, can be a year or two after the contract is signed), an approximate word count, the month of intended release, and any other business-related details.

Basically, it’s a dry run for the publication contract. After all of the details are set in stone, the publisher’s legal department will handle that — or, more commonly, they’ll use a boilerplate from a similar book.

What neither the deal memo nor the contract will say is how (or if) the author needs to make changes to the book already seen or proposed. Typically, if the editor wants revisions, she will spell those out in an editorial memo either after the contract is signed (for fiction) or after the author delivers the manuscript (for nonfiction). Until the ink is dry on the contract, though, it’s unlikely that your agent will allow you to sit down and have an unmediated conversation with the editor — which is for your benefit: it’s your agent’s job to make sure that you get paid for your work and that the contract is fulfilled.

Which brings us full-circle, doesn’t it? The publisher has the book, the writer has the contract, the agent has her 15%, and all is right in the literary world. I could tell get into the ins and outs of post-contract life — dealing with a publisher’s marketing department, the various stages a manuscript passes through on its way to the print queue, how publishers work with distributors, how authors are expected to promote their books — but those vary quire a bit more than the earlier steps to publication do. Frankly, I think those are topics for another day, if not another series.

And besides, things are changing so much in the publishing world right now that I’d hate to predict how the author’s experience will be different even a year from now. All any of us can say for certain is that writers will keep writing books, agents will keep representing them, and publishing houses will keep bringing them out. As the author’s responsibilities for the business side of promoting her own work continue to increase — it’s now not at all unusual for a first-time author to foot the bill both for freelance editing and for at least some of the promotion for the released book — how much publishing with a GBNYCBPH will differ from going with a smaller press five or ten years from now remains to be seen.

Conveniently enough, that brings me to our next topic. Next time, I shall talk about some of the other means of getting a book into print: small presses and the various stripes of self-publication.

As always, keep up the good work!

So how does a book go from manuscript to published volume, anyway? Part VII: why a talented writer should not see rejection as the end of the line

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Did you miss me yesterday? I assure you, I had the best of all possible reasons for not posting. Like pretty much every entertainment source released on a daily or near-daily basis, I had planned on running an April Fool’s day-themed post yesterday, complete with a shaggy dog story that would ultimately turn out not to be true. But when I was a good eight paragraphs into writing it, I thought, “Wait a minute — my readers are intelligent people, and intelligent people over the age of 10 expect things they hear and/or read on April 1 not to be true. Is there a reason, therefore, to waste their time — or any more of mine?”

The answer, as it turned out, was a resounding no.

I’m perpetually astonished at the things that are supposed to flabbergast otherwise reasonable adults. That characters on television shows who have been flirting for seven consecutive seasons suddenly end up romantically entangled during episodes aired during sweeps week, for instance: um, who precisely is not going to have seen that coming? Or that any major political initiative is greeted by anything but the unanimous approval of any given legislative body: as nearly as I can tell from the news every night, we’re all supposed to be floored by the fact that politicians disagree with one another from time to time, even when those splits run along precisely the party lines that characterized the last 17 major disagreements. Or that anyone’s cockles wouldn’t be warmed by the magic of Christmas.

Frankly, I like to think that people are a trifle less credulous than that — and more inclined to learn from experience. To paraphrase Abraham Lincoln, I don’t think too much of people who are not wiser today than they were yesterday.

Which is one aspect of how the publishing industry treats writers that I really like: it assumes not only that anyone who can write well enough to deserve to be published is an intelligent human being, but also that a good writer can and will learn the ropes of the business side of publishing. In this era where even news shows operate on the assumption that the average adult has the attention span of a three-year-old — and one who has been stuffing candy into his eager mouth for the last two hours at that — I find agents’ and editors’ presumption of authorial intelligence rather refreshing.

Unfortunately, most aspiring writers see only the negative fallout of this industry-wide assumption; since the pros expect writers to do their own research before trying to get their books published, those brand-new to the biz are often stunned that nobody in the industry just tells them what to do. From a first-time querier’s perspective, it can seem downright counterproductive that agents just expect her to know what a query letter should look like, what information it should contain, and that it shouldn’t just read like a back jacket blurb for the book.

Heck, how is someone who has never met an agented author in person to know not just to pick up the phone and call the agent in question? Magic? Osmosis?

Similarly, agents, editors, and contest judges presume that anyone genuinely serious about her writing will have learned how professional writers format their manuscripts — an interesting presumption, given that many, if not most, aspiring writers are not aware that professional manuscripts are not supposed to resemble published books. (To those of you who just gasped: don’t worry; I shall be going over the differences again quite soon.)

Correct me if I’m wrong, but that’s not information that the average writer is born knowing — which is a real shame, since professionally-formatted manuscripts tend to be taken far more seriously at submission time than those that are not.

Why? Because people who read manuscripts for a living tend to assume that since good writers are intelligent people, the only reason that a manuscript would not be formatted properly is that the submitter did not bother to do his homework.

In other words, from their perspective, a query or submission that does not conform to their expectations of what is publishable (in terms of writing) or marketable (in terms of content or authorial authority) is a sign that the writer just isn’t ready yet to play in the big leagues. That doesn’t necessarily mean that the writer will never produce professional-level work; indeed, folks in the industry tend to assume (and even say at conferences) that they’re confident that if a truly talented writer gets rejected, she will take it as a sign that she needs to improve her presentation. Since the information on how to do that is available — although nowhere near as readily or conveniently as most agents who say this sort of thing seem to think — why wouldn’t someone with a genuine gift invest the time and effort in learning to do it right?

In my experience as a freelance editor and conference presenter, there’s a very straightforward answer to that: because the average querier or submitter, gifted or otherwise, doesn’t have a clear idea of what he’s doing wrong. And since most rejection letters these days contain absolutely no clue as to what caused the agent (or, more commonly, the agent’s screener) to shove the submission back into the SASE — heck, some agencies no longer respond at all if the answer is no — I don’t find it all that surprising that the aspiring writer’s learning curve isn’t always particularly steep.

All of this is why I am bringing up the expectation of intelligent research toward the end of this series on how writers bring their books to publication. Indeed, it’s a large part of the reason that I write this blog: from an outside perspective, it’s just too easy to interpret the sometimes esoteric and confusing rules of querying, pitching, and submission as essentially hostile to aspiring writers.

That’s not really the case. While many of the querying and submission restrictions have indeed been established, as we have discussed, in order to narrow the field of candidates for the very, very few new client slots available at most agencies, the intent behind that weeding-down effort is not to discourage talented-but-inexperienced writers from trying to get their work published. The underlying belief is that an intelligent person’s response to rejection will not be to give up, but to analyze what went wrong, do some research about what can go right, and try, try again.

Yes, what you just thought is correct: the fine folks who toil in agencies and publishing houses don’t expect the writers they reject to disappear permanently, at least not the ones with genuine talent; they believe that the gifted ones will return, this time better equipped for life as a professional writer.

To cite the old publishing industry truism, good writing will always find a home. What the agents and editors who spout this aphorism seldom think to add is: but not necessarily right away. Like learning any other set of job skills, becoming a professional writer can take some time.

Which means, from the business side of the industry’s perspective, writers who give up after just a few rejections — which is the norm, incidentally, not the exception — are those who aren’t seriously interested in making the rather broad leap between a talented person who likes to write and a professional writer in it for the long haul. Trust me, they don’t waste too many tears over the loss of the former.

I don’t see it that way, personally: I see the crushed dreams. But that doesn’t mean that I don’t think that most talented aspiring writers take individual rejections from agents far, far too seriously.

That’s why, in case you were wondering, I didn’t move on to my promised topic du jour, what happens after an agent agrees to represent a manuscript. There will be time enough for that happy contingency tomorrow. Today, I want to concentrate on the importance of keeping faith with your own work.

These days, it seems as though every other aspiring writer I meet has either:

(a) had sent out a single query, got rejected, and never tried again,

(b) had a few queries rejected two years ago, and has been feverishly revising the manuscript ever since, despite the fact that no agent had yet seen it,

(c) had pitched successfully at a conference, but convinced herself that the only reason four agents asked to see her first chapter was because those agents were just saying yes to everybody,

(d) had received a positive response to a query or pitch, then talked himself out of sending the requested materials at all, because his work isn’t good enough,

(e) had sent out the requested pages, but in order to save herself from disappointment, decided in advance that none of the replies will be positive,

(f) had received the first manuscript rejection — and expanded it mentally into a resounding NO! from everyone in the industry, and/or

(g) concluded from conference chatter that no one in the industry is interested in any book that isn’t an obvious bestseller.

In short, each of these writers had decided that his or her fears about what happened were true, rather than doing the research to find out whether the response that fear and hurt dictated was in fact the most reasonable one. Let me address each of these quickly here, to save time:

(a) a single query is not — and cannot — be indicative of how every agent on earth will respond.
A better response: why not try again?

(b) until agents have actually seen the manuscript, there’s no way a writer can know how they will respond to it.
A better response: work on improving the query.

(c) no, the agents and editors WEREN’T asking everyone to send chapters — pitching doesn’t work that way.
A better response: assume that you did something right and send out the requested materials.

(d) how do you know for sure until you send it out?
A better response: learn how to present your work professionally, then submit it.

(e) in my experience, foretelling doom does not soften future misfortune, if it comes — it only serves to stultify present hope.
A better response: hedge your bets by continuing to query other agents while waiting to hear back from the first round.

(f) ANY agent or editor’s opinion of a book is just that, an opinion.
A better response: see (a)

(g) the publishing industry makes MOST of its money on books that are neither bestsellers nor small-run books. Most of the time, the mid-list titles are paying the agency’s mortgage.
A better response: take the time to learn how the industry works, rather than killing your chances entirely by not continuing to try.

None of this is to say that bouncing back from rejection is easy, or that landing an agent is a snap. The road from first idea to publication is long and bumpy, and seems to get bumpier all the time.

As Maya Angelou tells us, “There is no greater agony than bearing an untold story inside of you.”

Yes, it’s emotionally hard work to prep your pages to head out the door to agents and editors; yes, it is hard to wait for replies to your submissions. To give you a foretaste of what’s down the road, it’s also psychically difficult to watch the weeks tick by between when you sign with an agent and when that sterling soul decides that, in her professional opinion, the time is ripe for her to submit your book to editors. And then it’s rough to wait until those editors get around to reading it, just as it is agonizing to hang around, feigning patience, between the time a publisher acquires your book and it appears on the shelves.

I’m not going to lie to you: it’s all incredibly wearing on the nerves.

That being said, if you are thinking about throwing in the towel on your book before you have given the querying and submission processes a thorough test, I’m just not the right person to look to for validation of that decision. Sorry. I’ll give you practical advice on how to query; I’ll hand you tips on how to improve your submission’s chances; I’ll share pointers on the fine art of revision; I’ll answer your questions along the way. I will cheer from the sidelines until I’m blue in the face for your efforts as a writer.

As long as you keep trying.

One of the few industry truisms that is actually true 100% of the time: the only book that has ABSOLUTELY no chance of being published is the one that stays hidden in the bottom drawer of the author’s filing cabinet.

Keep pushing forward; keep sending your work out. Because while it’s time-consuming, expensive, and emotionally wearing, it’s also literally the only way that your book — or any book — comes to publication.

Long-time readers of this blog will groan with recognition, but once again, I feel compelled to remind you that five of the best-selling books of the 20th century were rejected by more than a dozen publishers before they were picked up — and that was back in the days when it was considerably easier to get published. Everybody count down with me now:

Dr. Seuss, AND TO THINK THAT I SAW IT ON MULBERRY STREET (rejected by 23 publishers)

Richard Hooker, M*A*S*H (21)

Thor Heyerdahl, KON-TIKI (20)

Richard Bach, JONATHAN LIVINGSTON SEAGULL (18)

Patrick Dennis, AUNTIE MAME (17)

The lesson to derive here: keep moving forward. Please, please, PLEASE don’t dismiss your book too soon, on the basis of some preconceived notion of what will and will not sell — even if that preconceived notion fell from the ostensibly learned lips of the agent of your dreams.

Concentrate on what you CAN control, not what you can’t. In order to do that effectively, you’re going to need to learn about how the process actually works. The good news is that the writer does have practically absolute control over the technical and cosmetic aspects of the submission.

Yes, I know — for most of us, getting our thoughts, stories, and worldviews out there is the primary goal of writing a book, so concentrating on the details seems comparatively boring. Most of us want to move directly to unfettered self-expression — and then are surprised and frustrated when the resulting book has difficulty finding an agent, getting published, or winning contests.

But this is a bad idea, both professionally and emotionally. Concentrating almost exclusively on the self-expressive capacity of the book, we tend to read rejection as personal, rather than as what it is: an industry insider’s professional assessment of whether she can sell your work within her preexisting sales network. Ask anyone in the biz, and he will tell you: 99% of rejections are technically-based; the rejection usually isn’t of the submitter’s style or worldview, for the simple reason that those are not considerations unless the basic signs of good writing — in the sense of professional writing — are in the submission.

This can be a very empowering realization. As can coming to terms with the fact that while people may be born with writing talent, the ability to present writing professionally is a learned skill.

Once a writer grasps the difference between technically good writing and stylistic good writing and the distinction between a well-written manuscript and a professionally-formatted one, rejections become less a personal insult than a signal that there may be technical problems with how she is presenting her writing. The question turns from, “Why do they hate me?” to “What can I do to make this submission/query read better?”

Yes, yes, I know: emotionally speaking, it’s not much of an improvement, at least in the short term. But at least when the question is framed in the latter manner, there is something the writer can DO about it. I’m a big fan of tackling the doable first, and getting to the impossible later.

Without a doubt, absolutely the best thing you can do to increase your chances is to make sure that your submission is crystal-clear and professionally formatted before you send it out. Out comes the broken record again: pass it under other eyes, preferably those of other writers, people who both know basic good writing when they see it AND have some idea how to fix it.

Longtime readers of this blog, chant with me now: as marvelous as your kith and kin may be as human beings, they are unlikely to give you unbiased feedback — and only unbiased, knowledgeable feedback is going to help hoist your work up over the professional bar.

What else can you control, even a little? Well, you can avoid sending your query or submission during the traditional industry dead times (between the second week of August and Labor Day; between Thanksgiving and New Year’s day), or predictable periods of heavy submission (immediately after New Year’s, right after school gets out for the summer). You don’t want to have your work end up in the “read when we get around to it” pile.

So for heaven’s sake, don’t forget to take a great big marker and write REQUESTED MATERIALS on the outside of your envelope, so your marvelous submission doesn’t get tossed into the unsolicited manuscript pile for a few months. It’s a good idea, too, to mention that these are requested materials in your HUGELY POLITE cover letter that you enclose with the manuscript: “Thank you for asking to see the first three chapters of my novel…”

While I’m being governessy, I might as well add: always, always include a SASE — a stamped, self-addressed envelope – with enough postage (stamps, not metered) for your manuscript’s safe return, and MENTION the SASE in your cover letter. This marks you as a courteous writer who will be easy to work with and a joy to help. If you want to move your reputation up into the “peachy” range, include a business-size SASE as well, to render it a snap to ask you to see the rest of the manuscript. Make it as easy as possible for them to get ahold of you to tell you that they love your book.

And no, green-minded aspiring writers: asking them to recycle your submission if they do not like it is no substitute for an appropriately-sized SASE. Sorry. In the first place — hold on to your hats here, because this is a genuine shocker by local standards — most of the offices in the industry do not even have recycling bins. (I know; it’s appalling, when you think about how much paper they see in a day.) And in the second place, they’ll just think you’re being rude. Sorry again.

One last thing, another golden oldie from my broken-record collection: do not overnight your manuscript; priority mail, or even regular mail, is fine. This is true, even if the agent who has your first chapter calls or e-mails you and asks for the rest of the manuscript immediately. It’s neither appropriate nor necessary to waste your precious resources on overnight shipping. Trust me on this one: you may be the next John Grisham, but honey, it is unlikely that the agent’s office is holding its collective breath, doing nothing until it receives your manuscript. Hurrying on your end will not speed their reaction time.

Another way to keep your momentum going while you wait: since turn-around times tend to be long (a safe bet is to double what the agent tells you; call or e-mail after that, for they may have genuinely lost your manuscript), do not stop sending out queries just because you have an agent looking at your chapters or your book proposal. If an agent turns you down — perish the thought! — you will be much, much happier if you have other options already in motion.

The only circumstance under which you should NOT continue querying is if the agent has asked for an exclusive look at your manuscript — which, incidentally, you are under no obligation to grant. However, politeness generally dictates agreement. If you do agree to an exclusive (here comes another golden oldie), specify for how long. Three weeks is ample. Then, if the agent does not get back to you within the stated time, you will be well within your rights to keep searching while she tries to free enough time from her kids, her spouse, her Rottweiler, etc. to read your submission.

Don’t let the hobgoblins of self-doubt carry you off, my friends. Have faith in your writing — and work hard to learn as much as you can to maximize your book’s chances of success.

Next time, I honestly will talk about what happens if an agent decides to take on a manuscript. Keep the faith, everybody — and keep up the good work!

So how does a book go from manuscript to published volume, anyway? Part IV: what happens after a writer queries or pitches?

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Still hanging in there? I know, I know: there’s a LOT of information in this basic overview series, but if you start to find it overwhelming, just try to concentrate on the big picture, the broad strokes, rather than feverishly attempting to memorize every detail. After all, you can always come back and refresh your memory later.

One of the many charms of the blog format lies in its archives: as long as I am running Author! Author!, these posts aren’t going anywhere. So please feel free to use this series as a general overview, delve into the more specific posts on individual topics (grouped by topic for your perusing convenience on a handy list on the lower right-hand side of this page.)

Even if you are not new to the business side of art, it’s good from time to time to distance yourself from the often-trying process of trying to get your writing published. And if you doubt that, do me a favor: rise from your chair, take two steps away from the monitor, and take a gander at the photograph above.

If you don’t see the rock smiling at you, you may be focusing too much on the small picture.

Last time, I went over the three basic means of bringing your book to an agent’s attention: querying, either by sending a letter via regular mail (the classic method), approaching by sending an e-mail (the newfangled method) or through the agency’s website (the least controlable), and verbal pitching (far and away the most terrifying. Today, I’m going to talk about the various possibilities of response to your query or pitch — which, you may be happy to hear, are relatively limited and very seldom involve anyone being overtly mean.

I heard that chortling, experienced pitchers and queriers; I said overtly mean, not dismissive. There’s a big difference. And call me zany, but I find it hard to believe that the possibility of an agent’s being genuinely rude in response hadn’t occurred at least once to all of us before the first time we queried.

So to those of you who have never queried or pitched before, I reiterate: the probability that an agent will say something nasty to you about your book at the initial contact stage is quite low. S/he may not say what you want him or her to say — which is, of course, “Yes! I would absolutely love to read the book you’ve just queried/pitched!” — but s/he is not going to yell at you. (At least, not if you’re polite in your approach and s/he is professional.) At worst, s/he is going to say “No, thank you.”

And just so you’re prepared, newbies: pretty much every writer who has landed an agent within the last decade heard “No, thank you,” many, many times before hearing, “Yes, of course.” Ditto with virtually every living author who has brought a first book out within the last ten years. (At least the ones who were not already celebrities in another field; celebrities have a much easier time attracting representation. Yes, life is not fair; this is news to you?)

That’s just the way the game works these days. Translation: you should not feel bad if your first query does not elicit a positive response. Honestly, it would be unusual if it did, in the current market.

So if an agent isn’t likely either to go into raptures or to fly into an insult-spewing rage after reading a query letter or hearing a pitch, what is likely to happen? Let’s run through the possibilities.

How can a writer tell whether a query or pitch has been successful?
As we discussed last time, the query letter and pitch share a common goal: not to make the agent stand up and shout, “I don’t need to read this manuscript, by gum! I already know that I want to represent it!” but rather to induce her to ask to see pages of the manuscript. These pages, along with anything else the agent might ask the writer to send (an author bio, for instance, or a synopsis) are known in the trade as requested materials.

So figuring out whether a query or pitch did the trick is actually very simple: if the agent requested materials, it was.

Enjoying this particular brand of success does not mean that a writer has landed an agent, however: it merely means that he’s cleared the first hurdle on the road to representation. Be pleased, certainly, but remember, asking to see your manuscript does not constitute a promise, even if an agent was really, really nice to you during a pitch meeting; it merely means that she is intrigued by your project enough to think that there’s a possibility that she could sell it in the current publishing market. So send what he asks to see, of course, but keep querying other agents, just to hedge your bets.

If the agent decides not to request materials (also known as passing on the book), the query or pitch has been rejected. If so, the writer is almost invariably informed of the fact by a form letter — or, in the case of e-mailed queries, by a boilerplate expression of regret. Because these sentiments are pre-fabricated and used for every rejection, don’t waste your energy trying to read some deeper interpretation into it; it just means no, thanks. (For more on the subject, please see the FORM-LETTER REJECTIONS category on the archive list on the lower right-hand side of this page.)

Whether the response is positive or negative, it will definitely not be ambiguous: if your query has been successful, an agent will tell you so point-blank. It can be a trifle harder to tell with a verbal pitch, since many agents don’t like watching writers’ faces as they’re rejecting them — which is one reason that a writer is slightly more likely to receive a request for materials from a verbal pitch than a written query, by the way — and will try to let them down gently.

But again, there’s only one true test of whether a pitch or query worked: the agent will ask to see manuscript pages.

If you do receive such a request, congratulations! Feel free to rejoice, but do not fall into either the trap I mentioned above, assuming that the agent has already decided to sign you (he hasn’t, at this stage) or the one of assuming that you must print off the requested pages right away and overnight them to New York. Both are extremely common, especially amongst pitchers meeting agents for the first time, and both tend to get those new to submission into trouble.

Take a deep breath. You will be excited, but that’s precisely the reason that it’s a good idea to take at least a week to pull your requested materials packet together. That will give you enough time to calm down enough to make sure that you include everything the agent asked to see.

How to pull together a submission packet is a topic for another day, however — the next day I post here, in fact. Should you find yourself in the enviable position of receiving a request for submissions between now and then, please feel free to avail yourself of the in-depth advice under the HOW TO PUT TOGETHER A SUBMISSION PACKET category on the list at right.

In the meantime, let’s talk about some other possible agently reactions.

What if a writer receives a response other than yes or no — or no response at all?
If you receive a response that says (or implies) that the agency requires writers seeking to be clients to pay for editorial services or evaluation before signing them to contracts, DO NOT SAY YES; instead, check with the agents’ guild, the Association of Authors’ Representatives, or Preditors and Editors to see if the agency is legit. You may also post a question on Absolute Write. (The last has a lot of great resources for writers new to marketing themselves, by the way.)

Why should you worry about whether an agency is on the up-and-up? Well, every year, a lot of aspiring writers fall prey to scams. Again, call me zany, but I would prefer that my readers not be amongst the unlucky many.

The main thing to bear in mind in order to avoid getting taken: not everyone who says he’s an agent is one. Some of the most notorious frauds have some of the most polished and writer friendly websites.

Scams work because in any given year, there literally millions of English-speaking writers looking to land an agent and get published, many of whom don’t really understand how reputable agencies work. Scammers prey upon that ignorance — and they can often get away with it, because in the United States, there are no technical qualifications for becoming an agent. Nor is there any required license.

Yes, really: it’s possible just to hang up a shingle and start taking on clients. Or rather, start asking potential clients to pay them fees, either directly (as in the notorious We don’t work like other agencies, but we require a paid professional evaluation up front dodge; to see a full correspondence between an actual writer and such a business, check out the FEE-CHARGING AGENCIES category at right) or by referring writers to a specific editing service (i.e., one that gives the agency kickbacks), implying that using this service is a prerequisite to representation.

Reputable agents decide whether to represent a manuscript based upon direct readings; they do not require or expect other businesses to do it for them. Nor do they charge their clients up front for services (although some do charge photocopying fees). A legitimate agency makes its money by taking an agreed-upon percentage of the sales of their clients’ work.

If any so-called agent tries to tell you otherwise, back away, quickly, and consult the Association of Authors’ Representatives or Preditors and Editors immediately. (For a step-by-step explanation of how others have successfully handled this situation, run, don’t walk to the FEE-CHARGING AGENCIES category at right.)

Heck, if you’re not sure if you should pay a requested fee, post a question in the comments here. I would much, much rather you did that than got sucked into a scam.

Better yet, check out any agent or agency before you query. It’s not very hard at all: the standard agency guides (like the Writers Digest GUIDE TO LITERARY AGENTS and the Herman Guide, both excellent and updated yearly) and websites like Preditors and Editors make it their business to separate the reputable from the disreputable.

Fortunately, such scams are not very common. Still, it pays to be on your guard.

More common these days is the agency that simply does not respond to a query at all. Agencies that prefer to receive queries online seem more prone to this rather rude practice, I’ve noticed, but over the last couple of years, I’ve been hearing more and more reports from writers whose queries (or even submissions, amazingly) were greeted with silence.

In many instances, it’s actually become a matter of policy: check the agency’s website or listing in one of the standard agency guides to see if they state it openly. (For tips on how to decipher these sources, please see the HOW TO READ AN AGENCY LISTING category on the list at right.)

A complete lack of response on a query letter does not necessarily equal rejection, incidentally, unless the agency’s website or listing in one of the standard agency guides says so directly. Queries do occasionally get lost, for instance. The single most common reason a writer doesn’t hear back, though, is that the agency hasn’t gotten around to reading it yet.

Be patient — and keep querying other agents while you wait.

Seeing a pattern here? There’s a good reason that I always urge writers to continue querying and pitching after an agent has expressed interest: as I mentioned yesterday, it can take weeks or even months to hear back about a query, and an increasing number of agencies now reject queriers through silence. A writer who waits to hear from Agent #1 before querying Agent #2 may waste a great deal of time. Because agents are aware of this, the vast majority simply assume that the writers who approach them are also querying other agents; if they believe otherwise, they will say so on their websites or in their listings in agency guides.

For some guidance on how to expand your querying list so you may keep several queries out at any given time, please see the FINDING AGENTS TO QUERY category on the list at right.

What should a writer do if her query was rejected?
Again, the answer is pretty straightforward: try another agent. Right away, if possible.

What it most emphatically does not mean is that you should give up. Contrary to what virtually every rejected writer believes, rejection does not necessarily mean that the book concept is a poor one; it may just means that the agent doesn’t represent that kind of book, or that she just spent a year attempting to sell a similar book and failed (yes, it happens; landing an agent is no guarantee of publication), or that this book category isn’t selling very well at the moment.

The important thing to bear in mind is that at the query or pitching stage, the book could not possibly have been rejected because the manuscript was poorly written . The query might have been rejected for that reason, naturally, but it’s logically impossible for an agent to pass judgment on a manuscript’s writing quality without reading it.

Makes sense, right?

One piece of industry etiquette you need to bear in mind: once a writer received a formal rejection letter or e-mail, it’s considered rude to query or pitch that book project to the same agent again. (See why it’s so important to proofread your query?) At some agencies, that prohibition extends to all of the member agents; however, this is not always the case. Regardless, unless a rejecting agent actually tells a writer never to approach him again, a writer may always query again with a new book project.

Contrary to an annoyingly pervasive rumor that’s been haunting the conference circuit for years, however, being rejected by one agency has absolutely no effect upon the query’s probability of being rejected by another. There is no national database, for instance, that agents check to see who else has seen or rejected a particular manuscript (a rumor I have heard as recently as two months ago), nor do agencies maintain databases to check whether they have heard from a specific querier before. If you’re going to get caught for re-querying the same agency, it will be because someone at the agency remembers your book project.

You really don’t want to tempt them by sending the same query three months after your last was rejected, though; people who work at agencies tend to have good memories, and an agent who notices that he’s received the same query twice will almost always reject it the second time around, on general principle. In this economy, however, it’s certainly not beyond belief that an agent who feels that he cannot sell a particular book right now may feel quite differently a year or two hence.

I leave the matter of whether to re-query to your conscience, along with the issue of whether it’s kosher to wait a year and send a query letter to an agent who didn’t bother to respond the last time around.

If your query (or manuscript, for that matter) has been rejected, whatever you do, resist the temptation to contact the agent to argue about it, either in writing or by picking up the phone. I can tell you now that it will not convince the agent that his rejection was a mistake; it will merely annoy him, and the last thing your book deserves is for the agent who rejected it to have a great story about an unusually obnoxious writer to tell at cocktail parties.

In answer to what you just thought: yes, they do swap horror stories. Seldom with names attached, but still, you don’t want to be the subject of one.

The no-argument rule is doubly applicable for face-to-face pitching. It’s just not a fight a writer can win. Move on — because, really, the only thing that will genuinely represent a win here is your being signed by another agent.

It’s completely natural to feel anger at being rejected, of course, but bickering with or yelling at (yes, I’ve seen it happen) is not the most constructive way to deal with it. What is, you ask? Sending out another query letter right away. Or four.

Something else that might help you manage your possibly well-justified rage at hearing no: at a good-sized agency — and even many of the small ones — the agent isn’t necessarily the person doing the rejecting. Agencies routinely employ agent-wannabes called agency screeners, folks at the very beginning of their careers, to sift through the huge volume of queries they receive every week. Since even a very successful agent can usually afford to take on only a small handful of new clients in any given year, in essence, the screener’s job is to reject as many queries as possible.

Here at Author! Author!, the prototypical agency screener has a name: Millicent. If you stick around this blog for a while, you’re going to get to know her pretty well.

Typically, agents give their Millicents a list of criteria that a query must meet in order to be eligible for acceptance, including the single most common reason queries get rejected: pitching a type of book that the agent does not represent. There’s absolutely nothing personal about that rejection; it’s just a matter of fit.

Why, you ask? Read on.

Book categories and why they are your friends
As I brought up earlier in this series, no single agent represents every kind of book there is: like editors at publishing houses, they specialize. While this may seem frustrating or confusing to an aspiring writer new to the agent-seeking process, in the long run, it’s actually in the writer’s interest. As we saw a few days ago, agents sell their clients’ work by taking it to editors they know already to be interested in the subject matter or genre — and because they make money only if they can sell their clients’ work, it isn’t to their benefit to show a book to anyone who isn’t likely to publish it.

Rather than relying upon vague impressions about who likes what kind of book or time-consuming descriptions of every single book on offer, everyone in the publishing industry uses specific terms when discussing them. Each type of book has a one- or two-word description known in the publishing industry as a book category.

The people an agent knows at publishing houses who she is positive will be interested in the types of books she sells AND respect her opinion about writing enough to take her calls are known as her connections. The better an agent’s track record of selling a particular type of book, the better and more extensive her connections will be. Similarly, if an agency has a long history of selling a certain type of book, even junior agents there may reasonably be expected to have pretty good connections for it.

Thus the frequent appeal of a large and/or well-established agency over a small or newer one: when the agents enjoy good connections, it’s easier for them to slip a first-time author’s manuscript under the right pair of eyes. Everyone benefits.

However, good connections require agent specialization. The publishing industry is immense and complex; it would be impossible for even the best-established agent to have connections for every conceivable type of book. By concentrating upon just a few kinds of manuscript, then, an agent can concentrate upon his established areas of strength.

What does this mean for the average aspiring writer? Glad you asked.

Writers, too, are specialists, even ones like me who write several different types of book. However broad one’s interests and capacities might be, no one is going to write in every conceivable book category, right? Therefore, it’s in each writer’s interest to have his work represented not by just any old agent, but by one who shares his interests — and, more importantly, who already has the connections to sell his books.

In other words, specialists of a feather should flock together.

Agents are well aware of the substantial benefits of such an arrangement, which is why they are seldom reticent about the kinds of books they want. They will state the book categories they represent right on their websites, in their listings in the standard agency guides, and often in their biographical blurbs in writers’ conference brochures as well. So there’s no mystery to finding out who represents what: it’s usually as easy as a straightforward Google search or opening a book.

Benefiting from knowledge so obtained, however, requires that an aspiring writer be aware of the book category into which his book most comfortably fits. If you’re not sure how to figure this out, you’ll find some guidance in the aptly-named BOOK CATEGORIES archives on the list at right.

Select one that already exists, if you please, rather than just making one up. You should also pick just one, rather than stringing a few together into an unholy hyphenate like Mystery-Women’s Fiction-Western. Generally speaking, aspiring writers agonize far too much over making the right choice: just pick one. Remember, the goal here is not to cover every topic in the book, but rather to give your future agent and editor some indication of who is likely to buy your book and on which shelf at Barnes & Noble a reader might eventually find it.

It’s a technical designation, after all, not a summary.

Do be aware, too, that many categories overlap (fiction, women’s fiction, and literary fiction, for instance, share quite a bit of common ground), so you may not find a perfect fit. That’s fine; as long as you’re close, your future agent will be able to tell you how to categorize it.

If you live in the U.S. or Canada, a good place to start is by tracking down a recently-released paperback or trade paper book similar to yours and examining the back cover. Many publishers will display the book category in one of two places, in the upper-left corner:

sarah-vowells-back-cover-ii

Actually, now that I’ve posted it, I notice that Sarah Vowell’s ASSASSINATION VACATION (a terrific book for anyone interested in political history, by the way; she’s a very funny writer) is listed in two categories: biography and travel. That makes perfect sense, because the book both talks about the lives of various murdered American presidents and follows Ms. Vowell’s journeys to their assassination sites. (Seriously, it’s funny.)

The other common locale for a book category is in the box with the barcode:

jonathan-selwood-back-cover

Okay, so that last photo was a trifle askew. However, since Jonathan Selwood’s THE PINBALL THEORY OF APOCALYPSE (six rows’ worth of passengers on an airplane thought I was having some sort of fit because I was laughing so hard at one point; once I had fended off medical assistance and read the passage in question out loud, the flight attendants came running to find out what was wrong with all of us) partially concerns the aftermath of a major earthquake, that seems rather appropriate.

I’m not sure if the photo will reproduce clearly enough for you to see it, but Mssr. Selwood’s book is designated merely as fiction. Counter-intuitively, this general-sounding moniker refers to something quite specific: novels for adults that do not fit into a genre designation. For all of you whose first thought upon my telling you that you would need to narrow down your complex 400-page book into a one- or at most two-word category choice, this might be a good selection.

It can be rather a pain to decide, admittedly, but once you have determined your book’s category, the hunt for an agent to represent it becomes substantially simpler: you don’t even need to consider approaching an agent who doesn’t represent your category.

Okay, that’s more than enough for one day. Next time, I shall give you a bird’s-eye view of what happens to requested materials after they arrive at an agency. In the meantime, keep up the good work!

Yes, I KNOW that lots and lots of people use run-ons in everyday speech, but Millicent isn’t judging every word that falls out of the guy sitting next to you in the café’s mouth, is she? Anyway, what’s your hurry?

janiece-coverjaniece-hopper-and-dwarfy

Before I launch into our topic du jour, I’ve some delightful news to announce about a member of the Author! Author! community: Janiece Hopper’s CRACKED BAT has won first prize in both the best book from the Pacific West region and the Religion/Spirituality category in the 2008 Reader Views Literary Awards, (receiving an honorable mention) and BEST in the Pacific West Region. It also received an honorable mention in the General Fiction Category. While she was at it, CRACKED BAT also won the Author’s Marketing Experts Award for the Best Regional Book of the Year!

It just goes to show you: clearly, the Muses smile upon those authors generous enough to share their wisdom here with us at Author! Author!, at least at award-granting time.

For those of you who missed Janiece’s two guest posts (one on dealing with that perennial writers’ bugbear, repetitive strain injuries, the other on the ins and outs of self-publishing, here’s a brief synopsis of CRACKED BAT:

Linnea Perrault is the editor of The Edge, a successful community newspaper. Happily married to Dan, Spinning Wheel Bay’s premier coffee roaster and owner of The Mill, she is the mother of an adorable four-year-old daughter who insists upon lugging a fifteen-pound garden dwarf everywhere they go. When Linnea’s wealthy father returns to their hometown to make amends for abandoning her to a cruel stepfather twenty-eight years earlier, she painfully resurrects his old place in her heart. He buys the local baseball team. Before long, fairy tales, Islamic mystics, and a host of cross-cultural avatars come into play as the team is propelled to the top of the league. After a foul pass and an accident at the stadium, Linnea finds herself locked in the stone tower of pain as she realizes how much the man she married is like the father she never knew. Doctors can’t diagnose her debilitating condition, but kind, magical strangers give her a chance to save her soul. Cracked Bat is dedicated to the approximately five million people who have experienced the mystifying and frustrating ailments of myofascial pain syndrome, fibromyalgia, and chronic fatigue.

Congratulations, Janiece, and may there be many more awards in your future!

Okay, let’s get back to the subject at hand. How are you enjoying our recent foray into craft issues and revision tips? Inspiring? Annoying? A little of both? A trifle too theoretical?

Never fear — here at Author! Author!, we never stray very far from marketing issues. As much as I love to talk about writing qua writing, my focus throughout this series is going to remain practical: how to revise your manuscript to minimize its chances of running afoul of screener Millicent’s hyper-critical eyes.

Last time, I began discussing that most overused of words in manuscripts, and. Leaning on this multi-purpose word can lead, I argued, to run-on sentences, dull action sequences, and contracting the bubonic plague.

Well, okay, perhaps not the last. But the results still aren’t pretty, as far as Millicent is concerned.

One result of writerly over-reliance on and is the pervasiveness of that immensely popular sentence structure, X happened and Y happened. A perennial favorite in both submissions and contest entries, it’s appealing because, like stringing together sentences beginning with conjunctions, it artificially creates the impression conversation-like flow. For instance:

I woke up the next morning and poisoned my husband’s cornflakes.

See? It’s chatty, casual, echoing the way your local spouse-poisoner is likely to say it to her next-door neighbor. True, it doesn’t quite match the arid eloquence of Ambrose Bierce’s

Early one June morning in 1872, I murdered my father — an act which made a deep impression on me at the time.

But then, what does?

My point is, in moderation, there’s nothing wrong with X happened and Y happenedsentence structure. In fact, as I mentioned yesterday, it can be very helpful — and downright indispensable in constructing dialogue or a first-person narrative. Why? Because actual English-speaking people incorporate this structure into their speech with great regularity.

In many cases, with monotonous regularity.

Few real-world patterns are as consistently reproduced with fidelity. Sociological movements come and go unsung, slang enters and leaves the language literarily unnoted, but redundant or pause-riddled speech is frequently reproduced mercilessly down to the last spouted cliché. (How ’bout them Red Sox?) And don’t even get me started on the practically court-reporter levels of realism writers tend to lavish on characters who stutter or — how to put this gracefully? — do not cling tenaciously to the rules of grammar when they speak.

In some manuscripts, it seems that if there’s an ain’t uttered within a five-mile radius, the writer is going to risk life and limb to track it down, stun it, and affix it to the page within quotation marks.

There are some pretty good reasons that authors might feel so inclined, of course. Many aspiring writers consciously strive for prose that echoes the kind of conversational rhythms and structures one hears every day, particularly when they are penning first-person or present-tense narratives. “I want it to sound real,” they say with engaging earnestness. “My goal is to hold, as ’twere, the mirror up to nature.”

Unfortunately, from Millicent’s perspective, most of these writers don’t realize just how widespread this particular goal is — or that much real-life conversation would be either deadly dull, logically incoherent, or at minimum not literarily interesting transferred directly to the printed page.

Why? Well, to take the reason most relevant to us today, because real-life speakers repeat both words and sentence structures to an extent that would make even the most patient reader rip her hair out at the roots in frustration.

If you doubt this, here’s a little experiment: sit in a crowded café for two hours, jotting down the conversations around you verbatim. Afterward, go home and type up those conversations as scenes, using ONLY the dialogue that you actually overheard. No cheating: reproduce ALL of it.

If you can complete the second part of that exercise without falling into a profound slumber, you have an unusually high threshold for boredom; perhaps you have a future as an agency screener. Or perhaps you have a great affection for the mundane.

In any case, it’s highly unlikely that you would be able to get the result past Millicent, either as dialogue or as narrative. As I pointed out a few days ago, in professional writing, merely sounding REAL is not enough; a manuscript must also be entertaining.

Yes, Virginia, even if it happens to be literary fiction, if it’s book-length. Slice-of-life pieces can be quite effective IF they are short — but frankly, in my opinion, most of what goes on in the real world doesn’t rise to the standards of literature.

Not of good literature, anyway. Far, far better to apply your unique worldview and scintillating ability with words to create something BETTER than reality, I say.

In that spirit, let’s look at that sentence structure beloved of the real-life speaker, X happened and Y happened and see if we can’t improve upon it, eh?

If this structure is used sparingly, it can work very well indeed — but its advocates seldom seem to be able to restrain themselves. Let’s take a peek at several sentences of this type in a row, to see why it might annoy your garden-variety Millicent at the end of a long, hard day of rejection:

Esmeralda blanched and placed her lily-white hand upon her swiftly-beating heart. Rolando nodded with satisfaction and strode toward her, grinning. She grabbed a poker from next to the fire and glanced around for an escape. He chortled villainously and continued to move closer.

See what I mean? Each of these sentences is in fact grammatically correct, and this structure reads as though it is merely echoing common spoken English. It’s also pretty much the least interesting way to present the two acts in each sentence: the and is, after all, simply replacing the period that could logically separate each of these actions.

By contrast, take a look at how varying the sentence structure and adding the odd gerund livens things up:

Esmeralda blanched, her lily-white hand clutching her swiftly-beating heart. Rolando strode toward her, grinning. She grabbed a poker from next to the fire and glanced around for an escape. He chortled villainously, moving closer every second.

Easier to read, isn’t it? Admittedly, the prose is still pretty purple — or at least flushing lilac — but at least the paragraph is no longer jumping up and down, screaming, “My author knows only one way to structure a sentence!”

Most agents, editors, and contest judges would agree with the paragraph’s assessment of its creator, alas. They tend to have a very low tolerance for over-use of this particular sentence structure.

Seriously. I’ve seen pens poked through manuscripts at the third instance of this kind of sentence within half a page. Screaming has been known to ensue after the sixteenth use within the same space.

If that seems like an over-reaction, consider this: most professional readers go into the job because they like to read. Adore it. Millicent screens manuscripts all day at work, pulls a battered paperback out of her bag on the subway home, and reads herself to sleep at night; her boss totes submissions back and forth on that same subway because he’s so devoted to his job that he does half of his new client consideration at home.

I know that I spend a lot of time on this blog explaining that these are individual people with personal preferences, but I can guarantee that they all share one characteristic: they love the language and the many ways in which it can be used. Consider, for instance, the exceptionally beautiful and oft-cited ending of F. Scott Fitzgerald’s THE GREAT GATSBY:

And as I sat there brooding on the old, unknown world, I thought of Gatsby’s wonder when he first picked out the green light at the end of Daisy’s dock. He had come a long way to this blue lawn, and his dream must have seemed so close that he could hardly fail to grasp it. He did not know that it was already behind him, somewhere back in that vast obscurity beyond the city, where the dark fields of the republic rolled on under the night.

Gatsby believed in the green light, the orgiastic future that year by year recedes before us. It eluded us then, but that’s no matter — tomorrow we will run faster, stretch out our arms farther… And one fine morning–

So we beat on, boats against the current, borne back ceaselessly into the past.

Even before I finished typing this, I could sense hands shooting up all over the ether. “Aha, Anne!” the more literal rule-followers out there point out triumphantly. “He began two sentences with and! And he used the very X happened and Y happened structure you’ve been complaining about for the last two days. So you must be wrong about them both, right?”

No, actually — I selected this passage precisely because he does incorporate them; he also uses the passive voice in one sentence. He does it sparingly, selectively. Look at the horror that might have resulted had he been less variable in his structural choices (I apologize in advance for this, Scott, but it must be done):

And I sat there brooding on the old, unknown world, and I thought of Gatsby’s wonder when he first picked out the green light at the end of Daisy’s dock. He had come a long way to this blue lawn, and his dream must have seemed so close that he could hardly fail to grasp it. He did not know that it was already behind him, and that it was somewhere back in that vast obscurity beyond the city, and it was where the dark fields of the republic rolled on under the night.

Gatsby believed in the green light, and in the orgiastic future that year by year recedes before us. And It eluded us then, but that’s no matter — tomorrow we will run faster and we will stretch out our arms farther… And one fine morning–

So we beat on, boats against the current, borne back ceaselessly into the past.

The moral: even when the writing is very good indeed, structural repetition can be distracting. Take that, writers who believe that they’re too talented for their work ever to require revision.

Where might one start to weed out the ands, you ask? Glance over your pages for sentences in which and appears more than once. Chances are high that such a sentence will be a run-on, in any case:

In avoiding the police, Irene ran down the Metro stairs and out onto the platform and into the nearest train.

This is a classic run-on: too much information crammed into a single sentence, facilitated by those pesky conjunctions.

Some writers, of course, elect to include run-on sentences deliberately in their work, for specific effect: to make the narrator sound less literate, for instance, or more childlike, or to emphasize the length of a list of actions the protagonist has to take to achieve a goal. Or sometimes, the point is to increase the comic value of a scene by the speed with which it is described, as in this excerpt from Stella Gibbons’ classic comedy, COLD COMFORT FARM:

He had told Flora all about his slim, expensive mistress, Lily, who made boring scenes and took up the time and energy which he would much sooner have spent with his wife, but he had to have Lily, because in Beverly Hills, if you did not have a mistress, people thought you were rather queer, and if, on the other hand, you spent all your time with your wife, and were quite firm about it, and said that you liked your wife, and, anyway, why the hell shouldn’t you, the papers came out with repulsive articles headed “Hollywood Czar’s Domestic Bliss,” and you had to supply them with pictures of your wife pouring your morning chocolate and watering the ferns.

So there was no way out of it, Mr. Neck said.

Quite the sentence, eh? (Not the second, silly — the first.)

I’m going to part company with pretty much every other editor in the world for a moment and say that I think that a writer can get away with this sort of run-on every once in a while, under three very strict conditions:

(1) IF it serves a very specific narrative purpose that could not be achieved in any other manner (in this example, to convey the impression that Mr. Neck is in the habit of launching into such diatribes on intimate topics with relative strangers at the drop of the proverbial hat),

(2) IF it achieves that purpose entirely successfully (not a foregone conclusion, by any means), and

(3) If the writer chooses to do this at a crucial point in the manuscript, s/he doesn’t use it elsewhere — or at least reserves the repetition of this choice for those few instances where it will have the greatest effect.

Why minimize it elsewhere? Well, as we have seen above, this device tends to create run-on sentences with and…and…and constructions, technically grammatical no-nos. YOU may be doing it deliberately, but as with any grammatical rule, many writers who do not share your acumen with language include them accidentally.

Let me ask you this: how is a speed-reading agency screener to tell the difference between a literate submitter pushing a grammatical boundary on purpose and some under-read yahoo who simply doesn’t know that run-ons are incorrect?

Usually, by noticing whether the device appears only infrequently, which implies deliberate use, or every few lines, which implies an ingrained writing habit.

I’ve been sensing disgruntled rumblings out there since point #3. “But Anne,” I hear some of you protest, “I read a great deal, and I see published literary fiction authors break this rule all the time. Doesn’t that mean that the language has changed, and people like you who go on and on about the rules of grammar are just fuddy-duddies who will be first up against the wall come the literary revolution?”

Whoa there, disgruntled rumblers — as I believe I may have pointed out before, I invented neither the rules of grammar nor the norms of submission evaluation. If I had, every agency and publishing house would post a clear, well-explained list of standard format restrictions on its website, along with explanations of any personal reading preferences and pet peeves its staff might happen to have. Millicent would be a well-paid, under-worked reader who could spend all the time she wanted with any given submission in order to give it a full and thoughtful reading, and the government would issue delightful little checks to compensate writers for all of the time they must now spend marketing their own work.

Clearly, then, these matters are not under my personal control, so kindly take me off your literary hit lists.

Even in literary fiction, it’s rather dangerous to include grammatically incorrect sentences in a submission — to someone who hasn’t read more of your work than the first few pages of your manuscript, it’s impossible to tell whether you are breaking the normal rules of grammar in order to create a specific effect, or because you just don’t know the rule. If an agency screener concludes that it’s the latter, she’s going to reject the manuscript, almost invariably.

Thus, unless you are getting a valuable effect out of a foray into the ungrammatical, it’s best to save your few opportunities to do so intentionally for when it serves you best. At the very least, make sure that two such sentences NEVER appear back-to-back, to avoid your submission’s coming across as the work of — gasp! — a habitual runner-on.

Sometimes repeated ands work rhythmically, but to an agent or editor, a manuscript that employs X happened and Y happened as its default sentence structure it just starts to read like uncomplicated writing — which makes it less appealing to the pros.

The other common conclusion trained eyes often draw from over-use of this technique smacks of either the narrative’s trying to rush through an otherwise not very interesting series of events. This is not always a fair assessment, of course. But when you do find patches of ands in your text, step back and ask yourself honestly: “Do I really NEED to tell the reader this so tersely — or all within a single sentence? Or, indeed, at all?”

“Perhaps,” (you’re still speaking to yourself here, in case you were wondering) “I could find a way that I could make the telling more interesting by adding more detail? I notice by reading back over the relevant paragraphs that my X happened and Y happened sentences tend to be light on telling specifics.”

My, you’re starting to think like an editor, reader.

Since your revision eye is getting so sophisticated, let’s consider the opposite possibility: in paragraphs where ands abound (or, sacre bleu, sentences!), are you rushing through the action of the scene too quickly for the reader to enjoy it? Are some of those overloaded sentences cramming four or five genuinely exciting actions together — and don’t some of these actions deserve their own sentences?

Or, to put it a bit more bluntly, is the repeated use of and in fact your manuscript’s way of saying COME BACK AND FLESH THIS OUT LATER?

C’mon, admit it — almost every writer has resorted to this device at the end of a long writing day, haven’t we? Or when we have a necessary-but-dull piece of business that we want to gloss over in a hurry?

You thought you were the only one who did this, didn’t you?

Don’t be so hard on yourself — writers do this all the time. When the point is just to get lines down on a page — or to get a storyline down before the inspiration fades — X happened and Y happened and Z happened is arguably the quickest way to do it.

It’s a perfectly acceptable time-saving strategy for a first draft — as long as you remember to go back later and vary the sentence structure. Oh, and to make sure that you’re showing in that passage, not telling.

When we forget to rework these flash-written paragraphs, the results may be a bit grim.

Relying heavily on the and construction tends to flatten the highs and lows of a story: within them, actions come across as parts of a list, rather than as a sequence in which all the parts are important. Which — you guessed it — encourages the reader to gloss over them quickly, under the mistaken impression that these events are being presented in list form because they are necessary to the plot, but none is interesting enough to sustain an entire sentence.

Which is not precisely the response you want your sentences to evoke from an agency screener, right?

When in doubt, revise to minimize the ands. I hate to come down unfairly on any grammatically correct sentence, but the fact is, the X happened and Y happened structure is just not considered very literary in the business. So the automatic assumption if it shows up too much is that the material covered by it is to be read for content, rather than beauty of prose.

To quote Millicent’s real-life dialogue: “Next!”

I would prefer to see your submissions garnering long, luxurious readings, on the whole, not getting knocked out of consideration over technicalities. I’m funny that way.

Wow, this is a lengthy post, even for me, isn’t it? That does it: I’m taking the weekend off, so I can curl up with a good book. Keep up the good work!

Some thoughts on character names, part VII: there’s no need to panic

lake-titicaca

Honestly, there isn’t. Should you feel tension rising within your delicate system over the course of reading this blog post, I invite you to ponder the limpid pool above and calm your frazzled nerves.

The points I’ve been raising throughout this series on character names (and naming) may well have struck some of you as a mite nerve-frazzling. Last time, I went on at some length about the yawn-inducing effect of over-use of major characters’ names in a narrative. As I tried to show, the repetitive force of all those capitals can be somewhat hypnotic, or at any rate distracting from the story itself. It’s worth the novelist’s while, then, to work with the text a little to try to reduce their frequency.

It’s also worth the memoirist’s while, and the creative nonfictionist’s. In fact, it’s likely to behoove pretty much any writer who presents characters in a format other than a list to keep an eye on the percussive repetition of those proper nouns, particularly if the names in question begin with the same first letters or sound similar.

As our friends from last time, Biddy and Libby, may well attest, the reading eye can leap to unwarranted assumptions.

Scarcely had this set of suggestions fallen off my weary fingertips when I sensed a certain amount of disgruntlement in the peanut gallery. Actually, my finely-tuned silent, far-flung reader detector picked up three distinct flavors of chagrin floating around the Author! Author! community, each a fairly common response to being greeted with advice to perform any sort of large-scale surgery on a manuscript. (If there’s a fourth type of stressed-out writer who does not become at least momentarily distraught at the notion of spending the next two months nit-picking his way through the submission he thought would be snapped up by an agent nine months ago, let’s just say I haven’t bumped into him recently on the writers’ conference circuit.)

The first kind is someone I suspect all of you who have spent any time around aspiring writers have met in spades: the oh-it’s-too-much-bother. “But Anne,” I’m quite confident that representatives of this easily-discouraged type exclaimed at yesterday’s suggestion. “Going through my manuscript to check for something as minor as name overuse is going to take WEEKS. I know that you like to set high standards for all of us here in the Author! Author! community, so I suspect you of over-reaching here. Surely, no reasonable agent or editor is going to back off from a good submission for something that minor — I’m just going to hold off and wait until my future agent/editor/reviewers of my bestseller tells me point-blank that over-naming is a problem. In fact, I think I’m going to put off dealing with any revision problem that requires a tool more sophisticated than a simple search-and-replace or spell-check.”

The firm belief that books by new writers get picked up BEFORE they are polished is, while rather charmingly old-fashioned, is one that tends to make those of us who read manuscripts for a living smile sadly and murmur to ourselves, “Oh, this one’s going to have a hard time landing an agent.” Just in case any of you are still harboring illusions on the subject, at this point in literary history — and this was true even before the publishing industry launched into its current let’s-lay-off-a-third-of-our-editors spree — aspiring writers are held 100% responsible for the diagnosis and treatment of their manuscripts’ ills. Millicent the agency screener sees so many technically perfect, beautifully-written submissions that she seldom has qualms about rejecting ones that are close to being so.

Translation: if your manuscript has a slight cough, it’s up to you to provide the cough drops before she sees it.

The trouble is, of course, that the MS with emitting the occasional ladylike “Ahem!” usually received precisely the same prefab rejection letter as the MS infected with an advanced case of whooping cough. As we spent much of January discussing, personalized rejection letters have mostly gone the way of the dodo: we’ve all heard that such creatures once roved the earth, but few of us have ever seen one in person.

The second variety of revision suggestion-induced panic runs to the opposite extreme, plunging aspiring writers into orgies of incessant worry about whether they’ve cleaned up their manuscripts enough prior to submission. Faced with the kind of alarm I raised yesterday, the victim of this type of panic immediately snatches up her editing pens and shouts, “Thanks for telling me, Anne! I’ll clear my schedule for the next three weeks to attend to the matter!”

She is, in a word that I suspect I’m making up on the spot, over-conscientious.

Most of us have probably encountered advanced cases of panic #2: every time a sufferer runs into a new writerly axiom, he rushes to apply it to his work. Adherents of this philosophy would rather spend their time cleaning minute specks of dust off their writing with a toothbrush like an archeologist exhuming the ruins of Troy than run the risk of anything whatsoever being wrong with their work by the time some kind mailman pops it under Millicent’s nose.

In moderation, such devotion to detail is laudable. Over-indulgers, however, can fret themselves into an absolute standstill.

Why? Well, since there’s never any shortage of never-fail writing advice out there, a writer who becomes addicted to dipping his cup into the stream of wisdom too frequently can feel as though he’s trying to drain Lake Titicaca with a teaspoon.

(And yes, in response to what you just thought: the calm water scene above does indeed depict Lake Titicaca — and yes, that was rather a reach to work a mention of it into this post. You think it’s easy to find appropriate images to decorate the blog each day?)

The third type, of course, is the one who exclaims, “Oh, my God — the publishing industry is SO unreasonable! No wonder nothing of value ever gets published! I might as well give up now.” Which is no skin off Millicent’s freckled nose, of course: see my earlier comment about the number of technically perfect manuscripts she sees in any given year, far more than her boss agent could ever hope to sign to representation contracts.

Welcome to the joys of living in a great, big country filled with talented people.

By now, I suspect that I’ve given all three types a common cause upon which they agree absolutely: “Heavens, Anne,” they cry in unison, “if your goal was to depress us into a stupor, you’ve succeeded. Knock off early for the day, will ya?”

Actually, that wasn’t my goal — although, admittedly, it’s one into which I stumble with some frequency whenever I talk here about being realistic about the grim odds that face even an excellent agent-seeking manuscript. My point in bringing up the common stripes of over-reaction to revision suggestions is to encourage all of you to stop yourself from heading toward any of these extremes.

When faced with the prospect of ferreting out and fixing a manuscript megaproblem — something we’re going to be talking about quite a bit in the weeks to come, so brace yourselves — what serves a writer best is to come up with a practical plan of attack. Nothing is better at staving off that feeling of being overwhelmed by complete strangers’ extremely high and sometimes rather arbitrary standards.

Trust me on this one. You’ll have a substantially happier life as a writer if you train yourself not to give in to any of the very natural emotional first reactions.

To give you some practice, let’s talk about a reasonable, effective strategy for diagnosing and treating the problem of over-use of character names.

If you’re in doubt whether you are over-naming, here is a reliable diagnostic test: print up a hard copy of your manuscript, pull out your trusty highlighter pens and mark every time a character’s name appears, one color per character. Highlight up a storm for a chapter or two, then go back and flip through the pages. If a single color appears more than a couple of times on a page, you might want to see where you could trim.

This test will reveal the most about Millicent’s probable reaction if you begin marking on page 1, of course, rather than at some random point within the manuscript. If you can only find time to do a few pages, though, you might not want to start marking there. A good, quick check on your name-usage habits is to highlight a two-person dialogue between major characters.

Why a two-character scene? See if this pattern seems at all familiar:

“I’ve never seen that giant centipede before,” Tyrone lied. “It just crawled into the house, Mom.” 

Angela placed her fists upon her ample hips. “I suppose it opened the back door by itself?”

“It certainly has enough legs to do it,” Tyrone said, examining it. “Or it could have crawled through the keyhole.”

“Next you’ll be telling me that the cat is the one who has been opening the kitchen cabinets,” Angela retorted.

“I’ve seen her do it!” Tyrone insisted.

Angela placed her hand upon his head. “Tyrone, I hate to break it to you, but cats don’t have opposable thumbs. Neither do centipedes. So unless you’re harboring a chimpanzee I don’t know about, I’m going to assume that human hands did all these things.”

The boy cast a nervous glance at his closet door; did Mom know about Archie? “If you say so.”

 

Did you catch the problems here? If you immediately said, “By gum, a skimming reader’s eye might mix up Angela and Archie, since they both start with the letter A, give yourself a gold star for the day. Award yourself three if you also murmured, “This writer is identifying speakers far, far more often than necessary. I wonder if the same pattern persists throughout the manuscript?”

How do we know that this scene doesn’t really require so many tag lines? After the first set of exchanges, there really isn’t any doubt about who is speaking when, is there? So why does the reader need to be reminded so frequently who is who, when the speeches are alternating in a predictable rhythm?

The over-use of tag lines is quite pervasive in submissions, and for good reason: writers often believe that they reduce confusion. But to professional eyes, the author of the example above has apparently invented unnecessary opportunities for repeating her characters’ names. And that’s rather poor marketing strategy at the submission stage because, as I’ve mentioned before, many professional readers consider frequent use of tag lines (he said, she said) as a sign of unpolished writing, so you are going to want to minimize them, anyway.

Be on the lookout, too, for frequent use of relational terms as substitutes for names: her mother, my brother, her boss. Often, writers who lean heavily upon name usage will overuse these, too — and again, physically marking them in the text is generally the best way to bring the perils of frequency home.

To be perfectly frank, until repetitions of these phrases are highlighted in a text, I suspect it’s well-nigh impossible for a non-professional reader to understand fully why this particular type of repetition drives the pros mad. Relationship repetition may seem merely descriptive or innocuous to a casual reader, but it leaves professional readers apoplectic; they read it as the writer’s insecurity about the reader’s caring enough — or not being smart enough — to remember how these people are related.

Speaking of over-reactions: “Criminy,” Millicent has been known to mutter. “Is there a REASON you feel the need to tell me three times per page that Roger is Yvette’s son?”

This may sound funny — “C’mon,” I hear some of you saying, “who is really so insecure about his own intelligence that he worries if a manuscript is calling him dim-witted?” — but I assure you, I’m dead serious about this. As I can tell you from long, hard personal experience, there is nothing like reading a thousand manuscripts in a row for developing literary pet peeves.

Yet in the case of this particular pet peeve, I think Millicent has some justification for feeling that the author is talking down to the reader. Unless you are writing a story that will be published in serial form, as so many of Dickens’ works were, it’s not necessary, and can be downright annoying, to keep referring to a character by her relationship to the protagonist.

Especially when, as often happens, the reader is presented with the relationship from a number of different perspectives. As in:

Brenda looked up at her mother. “Are you sure he’s dead? Couldn’t it be another false alarm?”

Mona cradled her husband’s blue-tinted face in her wrinkled but bejeweled hands. “You’re thinking of my last husband, Martin, the swimmer. Bert’s not capable of holding his breath this long.”

“I didn’t say he was faking it.” Brenda lifted her stepfather’s lifeless arm, dropped it. “I’m just saying that there’s a big difference between comatose and dead.”

“Fine.” Mona kicked her purse at her daughter. “Root through there until you find my compact, and hold the mirror under his nose. If he’s alive, it’ll fog up.”

“For heavens sake!” Millicent will be crying by this point in the manuscript, startling fellow screeners in adjacent cubicles. “If Mona is the mother, OF COURSE Brenda is the daughter! What do you think, I’m an idiot?”

No heckling from the peanut gallery on that last point, please. Millie honestly does have a point here.

Generally speaking, the formal relationship between two characters, particularly if one of those characters is the protagonist, needs to be mentioned to the reader only once in a chapter. If it’s a significant relationship, it may well need to be brought up only once in the book, unless there honestly are issues of mistaken identity involved.

Otherwise, try giving the reminders a bit of a rest.

While you have your marking pens out, it’s not a bad idea to check your submission pages for other instances of phrase repetition as well. I’m not talking about pet phrases here — come on, admit it: every writer has a few phrases and words he likes enough to reuse with some frequency — but overworked nouns and descriptive phrases. Those have a nasty habit of offending the professional eye, too.

You’d be surprised at how much the repetition of even a single verb in two consecutive sentences, for instance, can make a manuscript seem less interesting. Especially — and this is almost impossible to catch when editing on screen, but genuinely irksome to see on a printed page — if the same word or phrase begins or ends two or more sentences in a row.

If you are clever and professional-minded enough to read your manuscript in hard copy and out loud (gee, where have I heard THAT advice before?), it will immediately become clear why: it reads as though the point of the paragraph is to get through the information within it as quickly as possible, rather than to write about it as beautifully as possible.

And in a race run amongst the stylish, my friends, even a couple of lines that fall down on the job can cost you a head start. You’re in this to express yourself marvelously: try to be consistent about it.

And, of course, keep up the good work!

Getting good feedback, part VIa, in which we all learn a few life lessons equally applicable to dating and getting feedback on a manuscript, or, dealing with shadowy figures

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Yesterday, I talked a little bit about that grand old tradition, the writers’ group, a mutual aid society devoted to helping its members refine and improve their writing. While surprisingly few established writers’ groups deal explicitly with the marketing side of being a successful writer — I have never understood, for instance, why so few groups of writers at the querying stage exchange queries and synopses for critique; it seems like a natural — a good writers’ group can be extremely helpful in providing the feedback that every serious writer needs.

As those of you who have been reading this blog for a good, long time may have noticed, I suggest joining a writers’ group every time I revisit the issue of getting useful feedback. Not only does it tend to be more efficient to exchange chapters with many than with just one or two, and not only does one often glean more constructive feedback from writers than from readers who have never tried to cobble a narrative together, but let’s face it, getting involved with even a group that charges for membership (as some run by well-known authors and/or editors do) is probably going to be less expensive than hiring an experienced freelance editor.

On the other hand, a freelance editor will almost certainly be able to give you that feedback considerably faster — and, if s/he’s worth her salt, be able to provide you with greater insight into how agents, editors at publishing houses, and contest judges might respond to your work. While you might eventually accumulate a similar volume of feedback from regular group participation, if you’re meeting only once per month and exchanging only one chapter each time, it could take two or three years to make it through an entire manuscript.

And that’s assuming that the group is small enough that every member receives critique every single time. While we’re engaging in cost/benefit analysis, let’s not forget to count the time and energy a conscientious group member must invest in reading and commenting upon other members’ work.

Because of the substantial and long-term commitment required to run a full manuscript through a writers’ group and potentially rather hefty price tag on professional editing, many aspiring writers turn to a third option: seeking out feedback online, either by seeking out other writers for exchange via a bulletin board, chat room, or website or by taking advantage of one of the many websites that ask writers to post excerpts of their writing online for other readers to critique.

Heck, I have it on pretty good authority that some of my frequent commenters here have ended up swapping manuscripts. After all, they already know that they have something in common, right?

As marvelous as these online exchange opportunities can be for writers, especially ones who are geographically isolated enough to render joining an in-person writers’ group impracticable, I wanted to pause in the middle of this series on feedback to address some concerns about the dangers that can result from all of that electronic manuscript exchange. Writers new to this form of community often do not prepare themselves for the possibility that the nifty writer they’ve never met face-to-face but who sounds like a perfect critique partner might not be, well, completely on the up-and-up.

Oh, and happy Friday the 13th.

To put it another way that makes me sound much more like your mother: just as not every online dater is completely honest about his or her intentions, willingness to commit, height, weight, level of baldness, or marital status, not every writer participating in online communities is representing her- or himself accurately. And it’s equally hard in both venues to weed out the boasters from the hard workers.

How might an inability to tell one from the other harm an honest feedback-seeking writer? Well, in a lot of ways, unfortunately, ranging from investing hours and hours in providing critique for an exchange partner who never bothers to reciprocate to getting one’s writing actually stolen.

So for the next few days, we’re going to veer off my pre-set path of feedback-seeking to talk about what the risks are and how a savvy writer can minimize them.

One vital disclaimer before I begin: I am NOT an attorney, much less one who specializes in intellectual property law. So it would be a GRAVE MISTAKE to take what I say here as the only word on the subject, or indeed to come to me if you believe that your writing has been stolen. (And if you did, I would send you straight to my lawyer, so why not skip a step?)

However, I’ve noticed that most of the time, writers curious about this seem to be asking questions not because they fear that their intellectual property has been lifted or that they’ve violated someone else’s rights, but because they’ve heard vague rumors to the effect that every so often, an unpublished writer’s work has gotten stolen. And those pervasive rumors I can legitimately address.

To set your minds at ease: yes, writing does occasionally get stolen — but it’s exceedingly rare, and it usually doesn’t happen in the way that most hearers of the rumor fear.

Let me introduce Sharon (not her real name, obviously), a writer who approached me a few years ago. I had the impression that she hadn’t been writing very long, but I wasn’t positive, as she was someone I barely knew — the on-again, off-again girlfriend of the brother of a friend of mine, which is as fine a definition of a casual acquaintance as I’ve ever heard. And yet she called me one day, full of questions about how to market her writing.

(A practice that I have historically tended to discourage in aspiring writers with whom I do not already enjoy some sort of professional relationship, incidentally, since effectively, it’s a consultant-client situation, and I do after all donate masses of general information to the writing community here on this blog. I understand the urge to chat with an experienced author and editor about the specifics of one’s book, however. Due to a precipitous rise in requests of this nature in recent months, I shall be unveiling a new venue for one-on-one consultation within a few weeks. So get those manuscript-specific questions ready and watch this space.)

Sharon had written a short piece — an essay, really — that she thought was marketable and had, through sheer persistence and the rare strategy of actually LISTENING to the advice she had been given by published writers of her acquaintance, gotten Ron, the publisher of a small press, to agree to take a preliminary look at it. Would she e-mail it to him with all possible dispatch, please?

In mid-celebration for this quite significant coup, she experienced a qualm: what if this guy stole her ideas, or her entire work? She knew him only through an exchange of e-mails, after all, and until she had started trolling the Internet for small presses, she had never even heard of him or his publications.

So wasn’t she in fact taking a rather large risk in sending an electronic copy of the only thing she’d ever written to a complete stranger?

Once the idea had taken hold in her brain, being a writer, she naturally embellished upon it in the dead of night: if it came down to Ron’s word against hers, who would believe {her}? And how could she ever prove that she had come up with the idea first?

When she shared her fears, however, half of her friends laughed at her, saying that she was being paranoid and unreasonable. The other half told her, in all seriousness, that she should go ahead and register the copyright for what she had written before she e-mailed it to Ron. At the very least, they advised, she should tart up her pages by adding the copyright symbol (©) on each and every one. Whereupon the first set of friends laughed even harder and told her that nothing looks more unprofessional to folks in the publishing industry than the liberal application of that pesky ©.

Understandably confused, Sharon did something very sensible: she tracked down the closest professional author and asked her what to do.

(As Gore Vidal is fond of saying, there is no earthly problem that could not be solved if only everyone would do exactly as I advise. I trust all of you will cling to that inspiring little axiom until your dying breath.)

The problem was, each set of Sharon’s friends was partially right: the vast majority of reputable publishing houses would never dream of stealing her material, and yet, as in any other business, there are always a few cads. At most writers’ conferences, you will hear speakers scoff at the possibility, but anyone who has been in the writing and editing biz for any length of time knows at least one good writer with a horror story.

Better safe than sorry, as our great-grandmothers used to stitch painstakingly onto samplers. (Actually, my great-grandmother was an opera diva who apparently regarded needlework as a serious waste of the time she could be spending being flamboyant, but I’m told that other people’s great-grandmothers embroidered such things.)

In the United States, though, outright theft of a book, or even an essay or short story, is quite rare. To wave the flag for a moment, we have the strongest copyright laws in the world, and what’s more, a writer on our turf AUTOMATICALLY owns the copyright to his own work as soon as he produces it. (Seriously; go ask a lawyer.)

So when writers talk about copyrighting a book, they’re generally not talking about obtaining the right in the first place, but rather registering it with the U.S. Copyright Office.

Which means that the friends who advised Sharon not to mar her footer with © 2008 Sharon were also partially correct: the writer owns the copyright; if Ron planned to steal her essay and she hadn’t actually registered the copyright on it, the symbol alone wasn’t going to provide much protection. In fact, her friends were passing along the prevailing wisdom she would have heard had she asked the same question at your garden-variety writers’ conference: presenters often tell aspiring writers not to use the © bug on their manuscripts when they submit them; it’s redundant.

How so? Well, everyone in the publishing industry is already aware that the author owns the copyright to her own writing — including, presumably, Ron. If the author didn’t own the copyright, a publisher wouldn’t have to sign a contract with her in order to publish it, right?

In theory, then, writers are protected from pretty much the instant that their fingers hit the keyboard. So was Sharon’s other set of advisors merely ill-informed?

Unfortunately, no: in practice, a couple of problems can arise. Rights, as Thomas Hobbes informed us so long ago, are the ability to enforce them.

In the first place, owning the rights to what you write inherently and proving that you are the original author are two different things — sometimes radically different. Occasionally, some enterprising soul will latch on to another writer’s unpublished work and claim that he wrote it first, or co-writers will squabble over who gets custody of already-written work in a partnership break-up. Or, as in the situation I raised at the beginning of this post, an aspiring writer who has trustingly e-mailed his first two chapters to that nice writer he met on a bulletin board walks into a bookstore one day and finds a book that opens just like his.

Or — and this is substantially more common, especially in academic writing — the writer is dutifully reading her former exchange partner’s published work when her hair stands on end because that paragraph on the page in front of her is one that she wrote. With a shock, it suddenly occurs to her that since they exchanged work electronically, all her dishonest ex-friend would have had to do was copy her words and paste them into another manuscript.

In each case, the inevitable result is an unseemly struggle to determine who coughed up any given page of text first — or an aspiring writer who spends the next ten years walking around grumbling to anyone who will listen about how that rat of a published writer stole her work.

Second — and you might want to be sitting down for this one, as it comes as rather a shock to a lot of writers — technically, you can’t copyright an idea; you can merely copyright the PRESENTATION of it. Which means, in practice, that it is not possible to claim ownership of your storyline, but only how you chose to write it.

Aren’t you glad I told you to sit down first?

Learning about this second condition tends to obviate a good 85% of the concerns aspiring writers express about having their work stolen. Most of the time, writers are worried that someone will steal their STORIES, not the actual writing — and I’m not going to lie to you; one doesn’t have to attend many writers’ conference before one has heard a dozen stories about the trusted feedback-giver who later came out with a suspiciously similar book.

There’s not a heck of a lot a writer can do about that, alas, except to spread the story around. So the next time you hear such a tale of woe at a conference, do remember to make sympathetic noises.

But by the same token, unless the lifted plotline becomes a major bestseller, there’s really no reason that you shouldn’t push ahead with your version. Fiction is virtually never sold on the storyline alone, anyway; plotlines and NF arguments are almost never 100% unique.

As no one knows better than a writer, however, presentation — particularly GOOD presentation — generally IS unique. As industry insiders are so fond of telling writers, it all depends upon the writing.

This is why, as some of you inveterate conference-goers may have noticed, when agents, editors, and published writers are presented with a question about book theft, they tend to respond as though the question itself were a sign of an over-large ego in the asker. Just how revolutionary would an aspiring writer’s style have to be, the logic goes, for an agent or editor to WANT to steal it?

Which perhaps leaves the wondering writer reluctant to submit his long thought-out plotline and terrific premise to a publisher, lest it be handed to a better-known writer, but doesn’t really address his concern. Once again, we have a failure to communicate.

Do I see some hands in the air out there? “But Anne,” I hear some of you protesting, and rightly so, “between the time I submit a manuscript to an agency and the time a book is published and thus equipped with a nice, clear copyright page stating precisely who owns the writing between those covers, it passes through quite a few hands. I may not even know who will end up reading it. Shouldn’t I worry about some of them deciding to make off with my actual pages and passing them off as their own?”

Having some doubts about Millicent’s integrity, are we?

Well, it’s a reasonable enough concern: some of those hands will inevitably belong to people you do not know very well. Agency screeners like Millicent, for instance. Agents. Editorial assistants. Editors. Mail room clerks. The people in the publishing house’s marketing department.

And anyone to whom you give your manuscript as a first reader. Guess which paragraph contains the most likely thief of prose?

If you said the latter, give yourself a big, fat gold star for the day; I’ll be discussing casual exchanges in tomorrow’s post. But let’s think for a moment about why manuscripts sent to agencies and publishing houses very, very rarely turn up with anyone other than the author’s name on the title page.

An exceedingly straightforward reason springs to mind: agencies and publishing houses make their livings by selling work by writers. In-house theft wouldn’t have to happen awfully often before writers would stop sending submissions, right? So sheer self-interest would tend to discourage it.

But I’m not going to lie to you: at a less-than-reputable house or agency, it could happen. And occasionally does, especially to NF book proposals. Any guesses why?

If you immediately answered, “Because you can’t copyright an idea, only the presentation of it,” give yourself another gold star. While the copyright of the proposal materials and any sample chapter(s) undoubtedly belongs to the person who wrote them, it’s not unheard-of another writer to snatch the proposal, rewrite it minimally, and submit it as his own work.

I know: chilling.

The single best thing you can do to protect yourself is to deal with reputable agents, editors, and publishing houses. Not only are well-established folks less likely to engage in dubious practices in the first place (this is, after all, a biz that relies heavily upon reputation), but there’s often a better-established chain of accountability if something goes wrong. As I MAY have mentioned before on this blog, it behooves a writer to do his homework.

And at the risk of sounding like your mother again, let me remind you: not every organization with the wherewithal to throw up a website is equally credible.

Actually, it’s not a bad idea to check anyone in the industry with whom you’re planning to do business on Preditors and Editors; if you have doubts about an individual agent, agency, or publishing house, check agents out with the AAR (Association of Authors’ Representatives). These are also good places to report any professional conduct that seems questionable to you; P&E is especially good about following up on writers’ complaints.

I always advise doing a basic credibility check before sending ANY part of your manuscript via e-mail — which clearly includes anyone to whom you might be considering trading manuscripts for critique. As I’ve mentioned several times before here, after you send out an e-mailed attachment (or any e-mail, for that matter), you have absolutely NO way of controlling, or even knowing, where it will end up.

Think about it: part of the charm of electronic communication is ease of forwarding, right? Yet another reason that I’m not crazy about e-mailed submissions. (The other reason, if you must know, is that it’s far, far quicker for Millicent to reject an electronic submission than a physical manuscript. Since rejecting the former requires the push of a single button and rejecting the latter involves stuffing pages into an envelope, which would you guess renders it more tempting not to read much before deciding?)

While it’s highly unlikely that the chapter you e-mail to an agent — or that person you just met on an Internet chat room — will end up on a printing press in Belize or Outer Mongolia, it’s not entirely unprecedented for entire e-mailed manuscripts to wander to some fairly surprising places. Yes, the same thing COULD conceivably happen with a hard copy, too, but as with Millicent’s rejection, it would require more effort on the sender’s part.

Which, believe it or not, is part of the function of the SASE: to maximize the probability that your manuscript will come back to you, rather than being carted off by goodness knows whom to parts unknown.

Stop laughing — it’s true. When you send requested materials off to an agency or publishing house, you and they both are operating on the tacit assumption that they will not reproduce your work without your permission, right? The mere fact that you give them a physical copy of your work doesn’t mean that you intent to authorize them to show it to anyone else until you sign a contract that explicitly grants them the right to do so, right?

When you include a SASE with your submission packet, you are implicitly asserting your right to control where your work is sent next. It conveys your expectation that if they reject it, they will mail it back to you, rather than forwarding it to the kind of pirate press that is currently cranking out the 8th, 9th, and 10th installments in the Harry Potter series.

The key word to remember here is control. Until you have signed a contract with a reputable agent or publishing house (or are selling copies that you published yourself), you will want to know with absolute certainty where every extant copy of your manuscript is at all times.

If that last sentence gave you even a twinge of compunction about work already written and sent upon its merry way: honey, we need to speak further, and pronto. However, that conversation, along with steps you can take to prove when you wrote a particular piece, is best left until next time.

In the meantime, don’t worry; keeping a watchful eye your work isn’t all that difficult, and it certainly doesn’t require living in a state of perpetual paranoia. Just a bit of advance thought and care.

You didn’t think that your manuscript would have an easier time dating than you would, did you? Happy Friday the 13th, everybody, and keep up the good work!

Getting good feedback, part VI: sometimes, help comes from unlikely sources

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Throughout this series, I have been examining various possibilities for finding non-professional (read: unpaid) feedback for your book before you send it out to agents and editors. The timing is not entirely accidental, of course: I don’t know if you’ve been following any of the publishing industry’s trade papers — and right now, I would hardly blame any writer who chooses to avert her eyes from them — but to summarize clumsily, both US and world book sales have been scaring folks for a few months now. Necessarily, this fear has affected how willing editorial committees are to take chances on first-time authors, which in turn constrains how much freedom editors have to do so (in case it’s news to anyone, acquiring a book is seldom a unilateral decision), and thus limits what agents can hope to sell to editors.

In other words, if you REALLY want to depress yourself, do a bit of research on how many debut novels the top agencies have sold within the past 6 months. Agents who have sold more than one are generally considered to be doing pretty well.

I’m bringing this up not to depress those of you with first novels in hand into a stupor — although I could easily see where the news might produce that effect — but to point out a potentially sanity-saving insight for those of you currently in the throes of agent-seeking. While it’s tempting for queriers to blame agents for being overly picky, any given agent you might be considering querying did not create the current economic crisis. (I do know one in particular whom I would love to blame for the recession, global warming, and the heartbreak of athlete’s foot, but logic forbids it, unfortunately.) While it might feel good in the short run to rage at them, it’s not fair, strictly speaking.

And I’m not just saying that because I occasionally hear from agents and editors who read this blog. I’m saying it because investing energy in resenting them for being highly selective is rather like blaming the baseball that suddenly whacked you in the head while you were walking by the Little League field, rather than the pitcher whose arm went awry.

You get hit in the head either way, of course, but at least your perception of where the ball came from can be accurate.

Let’s face it, even in good times for booksellers, aspiring writers do have a nasty habit of holding the agenting world responsible for how difficult it is to sell a first book. Mostly, this is because the agent is the first line of defense to be breached whilst storming the castle of publication, the guard dog to bribe with a nice bit of steak in order to slip inside, where the treasure is. Since agents do tend to be alarmist in how they speak to writers about market trends (with many, the only two adjectives available to describe a manuscript are marketable and unmarketable, sometimes used for precisely the same book), that guard dog’s barking has gotten pretty loud lately. Due to the rise of form-letter rejections –and e-mail responses made up solely of generic industry-speak that are effectively the same thing — the bark of rejection has come to be identical for both good submissions and bad, so it’s extremely difficult for the knight attempting to storm that castle to get a sense of the progress he’s making, or even to be sure that he is making progress.

Small wonder, then, that so many aspiring writers come over time to regard agents not so much as guard dogs as dragons, breathing fire across the moat to discourage all comers. The important thing to remember is that the barking is aimed at all comers, not just at you.

I know, I know — it doesn’t feel that way when you receive a rejection letter, but right now, I don’t think even the most viciously snarling gate-guarder would argue that there aren’t perfectly wonderful books getting rejected at the moment because of the economy. Or that — and you might want to brace yourself, because the next revelation is a lulu — Millicent the agency screener hasn’t been told to crank up her already sky-high standards lately.

I told you to brace yourself. Maybe next time, you’ll listen.

What does all this mean for those of you who are querying and submitting? Well, in the first place, an agent who rejects a book concept today (“It’s unmarketable!”) may well feel quite differently six months or a year from now (“It’s marketable!”). While it runs counter to industry etiquette to resubmit a manuscript that an agent has already rejected — unless the agent actually asked you to revise and resubmit — waiting a year and querying again actually isn’t a terrible idea. Market demands change all the time.

Oh, if the same Millicent is on duty and she happens to have a very retentive memory, she might tell you it’s a bad idea, but frankly, there’s a lot of turnover in her line of work. I wouldn’t advise sending repeat queries every couple of months, of course, but neither would I say that the common wisdom that a writer should query a particular agent only once ever is practicable in the current environment. Wait a year and try again.

In response to those of you who just groaned audibly: in the current agent-seeking market, a year isn’t all that long anymore. Excellent books now routinely take years to find the right fit.

What all of this most emphatically DOESN’T mean is that talented aspiring writers should write off trying entirely, or that agents aren’t still trolling for that next surprise bestseller. (They’re as tired of reading books about teenage girls’ crushes on vampires as anyone, you know.) You shouldn’t, and they are. But for the sake of your own health and happiness in these grim economic times, please, I beg you, try not to take rejection as a referendum on the quality of your writing.

Unless, of course, it is. But if you’ve just spent the last three months revising your little heart out, yet are still receiving rejections, how on earth are you going to tell?

In order to find out if the writing is the problem the age of the form rejection, an aspiring writer is almost certainly going to have to elicit feedback from readers other than the agents to whom he’s submitting. Furthermore, since Millicent has indeed ratcheted up her standards so as not to overwhelm her boss with far more well-written books than they could possibly sell right now, there has never been a better time in writerly history to run your submission past other eyes first.

Consider investing some serious energy in finding a good first reader for your manuscript. Better still, try pulling together a team of first readers capable of catching a lot of different kinds of problems AND identifying your book’s strengths.

As I mentioned last time, I’m not just talking about crackerjack fellow writers here. I’m also referring to readers in your target demographic.

Phew — it was a long road, but I finally managed to drive the buggy back to where I deposited you at the end of yesterday’s ride.

Not to knock writers’ groups, of course: if the mix is right, they can be marvelous sources of trenchant feedback. But every group is different, and often, groups are organized on the basis of friendship or general affinity, rather than shared genre or level of writing experience — or, as many hard-working group veterans know to their cost, familiarity with standard manuscript format and/or the rules governing the use of the English language.

Heck, many’s the group whose members actually have no more in common than living in the same geographical area and a history of their work getting rejected from time to time.

All of these factors are worth considering because — will you heed me this time if I once again ask you to brace yourself? — not every talented writer is the best choice to offer critique on a particular book, any more than any given agent or editor would be the right fit for it.

Does that strike some of you as counter-intuitive? Believe me, it isn’t: what your manuscript needs is not just a good reader or someone who knows how a manuscript should be put together — although both are excellent traits in first reader — nor merely someone who can place the work fairly accurately on the publishable-to-heavens-NO! continuum. Ideally, what you should seek is a specialist who can diagnose your book’s problems and prescribe workable solutions.

Which means, alas, that even a critique group made up of the most brilliant, cutting-edge, eagle-eyed writers won’t necessarily yield the best feedback for your work. After all, just because a writer is intelligent and knows a lot about craft doesn’t necessarily mean that he’s familiar with the specific likes and dislikes of a target demographic other than his own, or that a great nonfiction writer would necessarily be able to pinpoint the problems in a novel.

And trust me on this one: the lone memoirist in even the best group of novelists is going to end up unhappy — and, if she’s a conscientious advice-taker, probably spending far more time revising commented-upon work than moving on to chapters new. As I believe I’ve mentioned 723 times before in this forum, the desirata of what constitutes a good book can vary quite widely from category to category.

You’re also going to get better feedback from any group — don’t just brace yourself this time; sit down and take a few deep breaths before reading on — if you invest at least the first couple of sessions setting firm ground rules for how to exchange feedback.

Admittedly, whenever any two writers are exchanging manuscripts for critique, lack of agreement upon what is and isn’t fair game for examination can lead to trouble, but in a group, advance discussion of goals is absolutely imperative. If the mix of philosophies is not right — if, for instance, various members are writing in genres with wildly disparate conventions, such as literary fiction and mystery — or if members have different ideas about how much feedback is appropriate, being a member can be more frustrating than empowering.

I could give you literally hundreds of specific examples, but I don’t want to tell tales out of school. Suffice it to say that as an editor, I constantly get queries from potential clients whose creative NF is being ripped apart by the novelists in their critique groups, whose mysteries are being dismissed as characterization-light by literary fiction writers, whose romances aimed at the under-20 set are garnering frowns from the over-60s.

Considering how widely book categories and reading tastes can vary — gee, where have I heard that before? — this outcome should perhaps not surprise us much, even when the literary market is not particularly tight. But in times like these, where fear of the future is reflected in practically every eye, basic disagreements are more likely to flare into outright argument.

In the early stages of the writing process, when you are concentrating on story and structure, intra-group differences may have a minimal impact upon you, but if I had a dime for every memoirist who was told by advocates of tight first-person fiction to scrap any effort at objectivity, or women’s fiction writers told by thriller writers to add more sex and violence to the book, I would own my own publishing house.

Where I would publish all of your work, naturally. Perhaps I should start soliciting those dimes.

Writers’ groups can also become a bit stale over time, as members become inured to one another’s literary foibles and quirks. Resentment over past advice not taken can certainly add up as the months go by (for a really good example of this, please see the comments on an earlier post on this topic), and it’s not uncommon for heavy commenters and light commenters to mutter under their breath at one another’s habits.

Not to mention how easy it is to find oneself starting self-edit at the conception stage to cater to the tastes of one’s writer’s group. Many a good writer’s voice has become indelibly imprinted with the personal preferences of her critique group — sometimes a positive thing, of course, but there’s a reason that industry insiders use MFA story and workshopped to death as criticisms; writing by committee tends to produce bland manuscripts.

No wonder some pros advise changing critique groups often, or joining more than one. Or at least not spending months or even years workshopping the same chapter or short story until absolutely no one in the critique group can produce a single objection to it before moving on to Chapter 2 or the next short story.

Am I suggesting any of those things? Well, I might, if I thought you had more time on your hands. But frankly, most of the aspiring writers I know would have considered themselves lucky to be able to grab two consecutive hours for revision during the recent holiday season. Adding yet another time commitment (and if you hold up your end, a writers’ group can be a very serious one) may not be possible for everyone.

So I’m going to streamline my advice a bit. If you are a member of a writers’ group, and you feel that you have not been getting overly useful feedback on your work, you might want to consider whether its members actually are in your target demographic — and if they are not, either switching groups or adding a few outside readers to your feedback team.

As when you are considering any potential first reader, set aside for the moment whether you like the people in your group, or whether you respect them, or whether they have already published books outside your field. Look very carefully at their respective backgrounds and ask yourself: are these the kind of people I expect to buy my book? If they did not know me, would they buy it at all?

If the answer to either is no, go out and find some people who are and will, pronto.

Where should you start looking, you ask? Well, last time, I brought up the notion of approaching readers in your book’s target demographic who might NOT currently be die-hard book-buyers: a third-grade classroom’s worth of potential readers for a children’s book, for instance, or followers of a sport featured prominently in your novel.

This advice may have seemed a tad counter-intuitive: in an earlier post, I had advised getting feedback from inveterate readers of your chosen genre or field, who would already be familiar with the conventions, limitations, and joys possible in books like yours. All of which, of course, can be highly useful background for a critiquer.

Yet it’s also worth considering adding at least one first reader who isn’t a hard-core reader to your team as well. Getting feedback from those who do not read voraciously, yet are familiar with the book’s subject matter, can sometimes give a writer great insight unavailable from any other source.

Why? Well, let me ask you: given the choice between a reader predisposed toward a subject and one who isn’t, which is more likely to get into a book about it deeply enough to give good feedback? Perhaps more to the point, which is more likely to take time out of her busy schedule to do you the favor of giving your book a close read, gratis?

If that didn’t convince you, there’s always the sordid materialist argument: in time, if all goes well, some lucky book peddler is going to be trying to convince people to buy your book — and not every potential buyer is going to be someone who reads 27 books per year. So it’s worth asking yourself: other than my book’s obvious literary value, why might someone who habitually buys only one book a year spring for mine?

And, perhaps even more revealing: what about my book’s premise might lead someone who does haunt bookstores to buy it as a present for someone else?

The more detailed your answers to these questions can be, the more your future agent and editor will like you. Trust me on this one; first-time authors who are really up on their books’ selling points are unfortunately quite rare. Even, surprisingly, first-time nonfiction book proposers — a bit troubling, since a book proposal invariably includes a competitive market analysis, the primary point of which is to show potential agents and editors how the proposer’s book is different and better than what’s already out there. (Is it getting to be time for me to run over the basics of writing a NF proposal again, by the way? If you think so, please leave a comment and let me know.)

In the shorter term, figuring out your book’s selling points can strengthen your querying and pitching attempts considerably. If you can make a case that your book is ideally suited to address the under-served needs of your target demographic — in essence, that it provides those readers with something no recently-released book aimed at them delivers — that’s a marvelous selling point.

Feedback from folks actually in the demographic will, obviously, provide you with tips on how to achieve that admirable goal.

Stop rolling your eyes, fiction writers: these days, nonfiction writers are not the only ones expected to be able to say who is likely to read their books and why. Gone are the days when a writer could get away with a shrug and a dismissive, “Anyone interested in serious literature, I suppose.”

How might this search play out in practice, you ask? Let’s say you’ve written a lifestyle book for former high school athletes who no longer exercise — a rather large slice of the population, or so I would surmise from the fact that at my last high school reunion, a good two-thirds of my former female classmates seemed to be married to men who answered this description. Three of your five chapters are filled with recipes for fiber-filled bran muffins, salads, and trail mix.

Where would you turn for first readers?

Naturally, because you paid attention to an earlier post in this series, you would want to include among your first readers someone familiar with cookbooks, as well as someone who reads a lot of exercise books, right? They would represent the parts of your target market that already buy books like yours.

It would also be well worth your while to seek out jocks from your old high school who have never opened either a cookbook or exercise book before, because they are the underserved part of your target market. In theory, if you can tailor your book’s advice so it makes abundant sense for your old volleyball buddy, you’ll know you have a good shot at writing for people like her.

Hey, you might as well get SOME use from all of those nagging messages Classmates.com keeps sending you about getting back in touch with old playmates, right?

Which leads me to my next tip: seek out an array of different readers to meet your book’s individual needs, rather than trying to track down a single first reader who can address all of them.

Admittedly, assembling such a team is going to require more effort on your part; few writers have the luxury of having an array of first readers easily at our disposal — although, again, if you join a well-constructed writers’ group, you will in fact have gained precisely that. In the absence of such a preassembled group, though, you can still cobble together the equivalent, if you think long and hard about what individual aspects of your book could use examination.

Once you’ve identified these needs, you can ask each of your chosen readers to read very explicitly with an eye to her own area of expertise, so to speak.

In the lifestyle book example above, it was easy to see how readers from different backgrounds could each serve the book: the cookbook reader could evaluate the recipes, the former athlete could comment on the ease of the exercises, and so forth. With fiction, however, the book’s various needs may be harder to define. In a pinch, you can always fall back on finding a reader in the same demographic as your protagonist, or even a particular character.

Don’t laugh — specialized readers can be a positive boon to a writer seeking verisimilitude. If a major character is an accountant, try asking an accountant to read the book for professional accuracy. I know many teenagers who get a HUGE kick out of critiquing adult writers’ impressions of what teenage characters are like. And so forth.

Even if you are writing about vampires or fantasy creatures, chances are that some regular Joes turn up in your stories from time to time. If only as soon-to-be-sucked-dry victims.

Naturally, another writer will probably give you more feedback on craft than the sculptor you asked to give his opinion on the use of clay in the book, but what’s wrong with that? You’re assembling a team of specialists, not looking for an all-wise, all-knowing single critiquer.

Is that all I have to say on the subject? Do cats like to help out with the housework?

Until next time, keep up the good work!

Getting good feedback, part II: why “Guess what, Grandma — I’ve written a book!” might not be the best strategy for eliciting usable feedback

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Last time, I waxed long, if not precisely poetic, on the desirability of getting some trustworthy soul to read your work IN ITS ENTIRETY before you send it out to an agent, editor, or contest. Trustworthy, in this case, means objective as well as truthful, well-read in your book’s genre yet not inflexibly wedded to its conventions. Kind is a plus, but not actually necessary to the task.

In other words, not the kind of reader that you’re likely to find through the simple expedient of asking everyone at work who happens to think your impression of Groucho Marx is funny. It can be tough to find a good first reader, but from a professional perspective, it’s imperative, even for the most gifted self-editor.

Why, you ask? Because even the most coldly rational of us cannot read our own manuscripts the way another human being would, especially after repeated readings. There’s no way that a writer can truly assess beyond a shadow of a doubt whether her protagonist is genuinely likable, for instance, or if that plot twist is actually surprising. It’s just too easy for the writer’s mind to fill in the logical gaps that might confuse an independent reader, as well as to gloss over grammatical or spelling problems because it looks right to me!

And don’t even get me started on how difficult it is for a writer to judge plausibility in her own work. While even a prescient independent reader will seldom greet an unlikely plot twist with, “Oh, I’ll buy that, because if this doesn’t happen now, the denouement the author wants will be impossible,” authors are all too prone to tell themselves, “Why does that happen? Because the plot requires it!”

Memoirs present especially difficult self-editing problems. Having written both my own memoir and somebody else’s (long story), as well as having edited many, I can say with absolute authority that there’s nothing stranger than having someone else edit your life story — even when it’s done with sensitivity and tact, it feels as though the editor is critiquing one’s life — but for a memoir to work on the page, it needs to be dramatically satisfying, as well as true and interesting. Even when a writer pulls off the difficult tightrope act of being simultaneously intimately in touch with her own memories and objective enough to write about them well, standing outside oneself completely enough to perceive one’s own memoir’s protagonist purely as a character is well-nigh impossible.

Ditto with true stories told as fiction, or real-life characters imported into novels. At the writing stage, having a life experience upon which to base an account can be a considerable advantage, permitting richness of observation and detail. Throughout the revision process, however, the very intensity of that recollection tends to lead the self-editing writer to assume that everything he recalls mentally actually ended up on the page.

But the problem of objective distance not the only reason that feedback’s so useful to a writer who genuinely wishes to improve his work. As counter-intuitive as it may seem, it’s essential from an emotional perspective as well.

Is that widespread guffawing I hear out there a response to something I said? “Yeah, right, Anne,” guffawers everywhere chortle. “It took me years to work up the nerve to start querying, much less to submit my manuscript. While I have queries out or materials circulating, I have minor panic attacks every time the phone rings, lest it be an agent offering to represent my work; when I’m gearing up to pitch, I have nightmares about agents and editors bursting into mocking laughter at the second line. So how precisely will handing around my manuscript render me less anxious?”

Well, think about it: what are you doing when you send out virgin material to a total stranger who, after all, has the institutional ability to change your life by bringing your book to publication? It raises the stakes of that first reader’s reaction to stroke-inducing levels. Basically, it’s the equivalent of bypassing everyone you know in getting an opinion on your fancy new hairdo and going straight to the head of a modeling agency.

Maybe not the best FIRST choice, in terms of bolstering your self-esteem.

As I have pointed out several times this fall, amongst professional writers, agents, and editors, feedback tends to be honest to the point of brutality; professionals have no reason to pull their punches. If a publishing professional does take the time to critique your work — a compliment that has become rarer and rarer for submissions, as we discussed earlier this week — the criticism comes absolutely unvarnished.

Even when rejection is tactful, naturally, with the stakes so high for the author, any negative criticism feels like being whacked on the head with a great big rock.

I’m trying to save you some headaches here. Far too few aspiring writers get honestly objective feedback on their work before they send it out — which is why, as my long-term readers already know, I like to run a series on feedback-acquisition once a year or so.

Oh, they may be getting some feedback — although I think we have all met the aspiring writer who scribbles away in private, not telling even her nearest and dearest about her project in anticipation of the great day when she can bounce into her living room with a published copy like Jo March and reveal herself to her astonished kith and kin as a published author — but it’s probably not feedback that actually helps them revise the book.

How do I know this? First, from taking the novel approach of asking many, many aspiring writers how they solicit feedback, and second, from long experience listening to writers at every stage of their writing careers, from just having started a novel to the short list for the National Book Award, complain about how little actual information they have gotten from the first folks to whom they handed their manuscripts.

Most of the time, there’s a pretty clear reason for this: as I deplored at length last time, the overwhelming majority of aspiring writers show their pages only to relatives or friends, whether or not these otherwise worthy souls have any experience whatsoever giving the kind of feedback good writers need. Even when these would-be helpful folks do have relevant reading or writing experience, the prospect of having to walk the thin line between being truthful enough to provide useful critique and crushing a loved one’s fragile ego can be awfully darned intimidating.

Save your supporters for support. What you need from a first reader is well-informed, practical advice based upon a thorough understanding of your target market.

Translation: it shouldn’t come from people who already love you.

Or hate you, for that matter. One of the miracles of both love and hate is the emotion’s ability to jaundice the eye of the beholder.

No matter how supportive, kind, literate, critical, eagle-eyed, or brutally honest your parents may be — and I’m sure that they’re sterling souls — their history with you renders them not the best sources of feedback. The same principle applies to your siblings, your children, your best friend since you were three, your best work buddy, the person upon whose shoulder you last wept, and anyone who has ever occupied your bed while you were in it for any length of time for any purpose other than engaging in profound, contact-free slumber since you hit puberty.

ESPECIALLY anyone who has ever occupied your bed . Even on a very casual basis.

And yes, in answer to the question hanging on the tips of so many tongues out there, that includes other writers. Being horizontal with a first reader can have the same effect on truthfulness as tears on mascara: things get murky, and lines previously well-drawn begin to blur.

Which is not to say that pursuing rich, full emotional relationships with fellow writers is a bad idea. It can be immensely fulfilling — as long as everyone concerned has a clear understanding of when support is called for, and when no-holds-barred critique. You might want to reserve at least a small handful here’s no rule that dictates that when two or more writers get together, they must perforce exchange manuscripts.

(Psst: it’s also not a bad idea to talk about who has first dibs on milking shared experiences for material. As I can tell you from personal experience, there are easier things than waking up one morning to find a baby picture of oneself on the cover of a friend’s book: ask first.)

You don’t actually need to hide your writing from your nearest and dearest, of course — just don’t use them as your only first readers, or at any rate the ones you rely upon for determining what, if anything, you need to revise. It’s perfectly acceptable, for instance, to hand the first two chapters of your magnum opus to your boyfriend, kiss him on the cheek (or any other body part you two might happen to favor; it’s none of my business), and say, “Honey, I want you to come up with three things you LOVE about this. Feel free to come up with more, but don’t worry about telling me what’s wrong with it — I have other first readers for that.”

This strategy works with pretty much anyone emotionally attached to you who expresses a desire to read your as-yet-unpublished book, by the way — but it works best when that last part is actually true.

Lining up a couple of reliable first readers does require more effort than simply using whomever’s around, but it truly is worth your while. If you haven’t shown your writing to another trustworthy soul — be it through sharing it with a writers’ group, workshopping it, having it edited professionally, or asking a great reader whom you know will tell you the absolute truth — you haven’t gotten an adequate level of objective feedback.

I know, I know: it seems as though I’m harping on this point. However, I can’t even begin to calculate how often I meet aspiring writers who have sent out what they thought was beautifully-polished work to an agent without having run it by anyone else — only to be devastated to realize that the manuscript contained some very basic mistake that objective eyes would have caught easily.

Trust me, wailing, “But my husband/wife/second cousin just loved it!” will not help you at that juncture.

If you belong to a writers’ group, you already have a built-in problem-catching system in place — or you do if you belong to a GOOD writers’ group. If you have been hanging with other writers too polite to tell you about logical holes in your text, grammatical problems, or the fact that your protagonist’s sister was names Myrna for the first hundred pages and Myra thereafter, it really would behoove you to have a few more critical eyes look over your work before you send it out.

But even as I write this, I know there are some ultra-shy or ultra-independent Jo March types out there who prefer to write in absolute solitude — then cast their work upon the world, to make its way as best it can on its own merits. No matter what I say, I know you hardy individualists would rather be drawn and quartered than to join a writers’ group, wouldn’t you? You are going to persist in deciding that you, and only you, are the best judge of when your work is finished.

And maybe you are right; not having read your manuscript, I can’t say for sure. It’s certainly not completely out of the question for a writer to be a good judge of her own work — he can, if he has a well-trained eye, is not prone to coddling himself, and sufficient time to gain perspective on it.

That last condition is the rub, isn’t it? In our eagerness to land an agent and get into print, who has time to let a text marinade for a month or six?

Ray Bradbury, I’m told, used to lock each of his manuscripts up in a desk drawer for one full year before taking them out for revision. After that long, and after working on so many projects in between (our Mr. B. has always been rather prolific), he could come back to it with a relatively unbiased eye.

Relatively unbiased is the operative term here, as complete objectivity about one’s own work is not possible — or even, I would argue, a desirable thing were it practically achievable. Someone, after all, needs to be able to make the final determination about whether a paragraph that every first reader said should go should remain in the text.

Ooh, that hit a sore spot for some of you, didn’t it? I’m not too surprised; since writers love words so much more than other people, we probably shouldn’t be astonished — as agents and editors sometimes seem to be — when we exhibit deep infatuation with some particular sentence, paragraph, chapter, etc. that evidently holds few charms for anyone else. Or, frankly, that might not entrance even the person who wrote it five months hence.

Love’s like that: when we fall, we fall hard. Then we wake up one day and think, “Hey, what was I thinking?” One of the great gifts of seeing one’s exes from time to time is to remind ourselves how much our tastes change over time.

No offense to my college boyfriends. I assume the feeling’s mutual.

I would be the last person to trot out that tired old axiom about killing your darlings — hands up, everyone who has attended a writers’ workshop and seen a promising piece that needed work darling-chopped into a piece of consistent mediocrity. CONSIDERING killing your pet phrases is often good advice, but for a writer with talent, the writer’s pet phrases are often genuinely the best part of the work.

Take that, Dorothy Parker!

However — and this is a lulu of a however, I warn you – until you get an objective opinion, you cannot know for sure whether those darlings deserve to live…or, indeed, how good your own eye is.

That being the case, isn’t it just a trifle masochistic to use your big shot at catching an agent’s attention as your litmus test for whether you are right about your own editing skills? Even if you find only one person whom you can trust to tell you the absolute truth, your writing will benefit from your bravery if you ask for honestly locally first.

“But Anne,” I hear some of you wailing, “where would I FIND such estimable souls to ask? And how can I figure out who is too fond of me to be objective?”

Excellent questions, oh heartfelt wailers — fine enough that they deserve a post of their very own. Tune in next time.

As always, keep up the good work!

The dreaded form-letter rejection, Part II: where never was heard a discouraging word…or one that would tell a writer how to improve her manuscript

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Throughout my recent series on all of the many, many reasons that agents and their screeners reject submissions based upon the first page alone — no matter how many times you hear that particular descriptor, it’s still disturbing, isn’t it? — I have caught myself thinking over and over again how much better it would be for everyone concerned if those doing the rejecting took the ten seconds required to scrawl a reason on a form rejection before stuffing a manuscript back into a SASE.

This does happen, on occasion: I’ve seen fairly detailed rejection excuses hand-written on the query letter itself, or with the cover letter for the submission. Yet the vast majority of the time, even submissions that only missed being picked up by a hair will be greeted with that pet peeve of writers everywhere, the form letter rejection.

You know what I’m talking about, right? They tend to look a little something like this:

Dear author: 

Thank you for submitting your work to us. Unfortunately, it does not meet our needs at this time. Best of luck placing it elsewhere.

 

The intended-to-be-gentle dissuasive platitudes vary a bit from agency to agency: sometimes, it doesn’t meet our needs gives way to I just didn’t fall sufficiently in love with it or the market it just too tight right now to permit my taking on every worthwhile project. But it’s still the canned version, photocopied by the thousands to be stuffed into SASEs or copy-and-pasted into rejecting e-mails in lieu of a substantive explanation for why the agent chose to pass on any particular submission.

Or any particular query, for that matter.

This was not always the case, you know: until 10-15 years ago (depending upon the agency in question), well-written, polished manuscripts prompted but few form-letter rejections; they used to be reserved for submission far enough below professional standard that…well, let’s just say that they were rejected on page one, and not merely because the Millicent of yesteryear had to get through 70 other requested manuscripts by Tuesday. Form-letter rejection in these cases meant that in the rejecter’s opinion, there simply wasn’t anything a professional reader could say that wouldn’t hurt the writer’s feelings terribly.

Thus the platitudes. Believe it or not, they have historically been meant to be kind.

Yes, seriously; rejection needn’t be mean. Why crush someone’s dream by saying bluntly, Look, you obviously have no idea what a manuscript should look like, could use about two years’ worth of remedial grammar courses, and haven’t even a passing acquaintance with any of the muses affiliated with the art of writing, when one could simply write, This isn’t for me?

The other submissions, the ones that were well-written but genuinely not right for the agency, or that were close but no cigar, tended to be rewarded with a letter explaining why. Admittedly, these helpful hints were usually couched in the usual platitudes, producing odd hybrids along the lines of Sorry, this doesn’t meet our needs at this time, but you have a nice voice and I could have sold this ten years ago, but not in the current market. However, if you cut the length by half, you might have something quite marketable here.

These small bits of encouragement-in-passing from a busy professional were intended to buoy the aspiring writer’s spirit as she continued to refine her craft, to give her a glimpse of the light at the end of the tunnel. Moving from the form rejection stage of one’s career to the personalized response used to be a definite step toward success.

Remember what I was saying the other day about how radically the market has changed? So has the tradition of agents providing heartening you-keep-at-it-kiddo feedback as a matter of course.

In not entirely unrelated news, so has the volume of queries and submissions the average agency receives. Feeling more rushed, taking the time for the courtesy of a useful reply to the near-misses has become an optional bit of politeness, rather than the industry standard. With each passing year, rejections with content seem to get rarer and rarer, even for

Heck, it’s gotten downright common for agents not to respond to submissions at all, particularly for electronic submissions. Many’s the agency website that tells potential submitters, in effect, don’t call us; we’ll call you.

Even when the agency does take the time to send out a personalized missive to the writer, explaining that they have chosen to pass on the manuscript, the letter seldom contains a much better indication of the actual reason that Millicent the agency screener decided to slide it into the rejection pile than the dreaded photocopied form letter.

Sort of stymies the learning curve, doesn’t it?

Effectively, this means that a requested submission may not engender more of a response than the average query letter. It’s not even all that uncommon for a particularly busy agency to use exactly the same form letter for both — and it is positively common for an agent who enthused over a pitch at a conference to send precisely the same form rejection to the writer over whom she gushed as to a writer to whom her invitation to submit was at best lukewarm.

Half of you just stopped breathing, didn’t you? Take a few nice, deep breaths until that light-headed feeling passes.

If you’ve been brave enough to send your work out on a regular basis — and hurrah for you if you have — I’m sure you have received at least one of these prefabricated responses, but you may not have realized at first that they were form letters. Yet over time, you may have started to notice that they all tended to run something like this:

Dear {insert your name here}: 

Thank you for submitting your work to us. Unfortunately, I do not feel confident I can sell it at this time. Best of luck in your future writing career.

 

Even though you may later have realized that this response was clearly mass-produced, and thus could not possibly have been a heartfelt piece of reader feedback, getting it probably made you feel every bit as lousy as if it had been a personal response, didn’t it? Let me guess: you wavered between disbelief (“How could this happen to me? I slaved over that submission for months!”) to fury (“Did the agent even read it?”) to despair (“It must have been so bad that the agent couldn’t bear to comment upon it.”)

But you kept your fluctuations to yourself, brave little trooper that you are, picked yourself up, and sent out another query immediately.

At least, I hope you did. Or perhaps you reworked the entire manuscript before you sent it out again. Or became too discouraged to send it out again at all, like our hero yesterday.

What you probably didn’t do, unfortunately, is grab the form letter and go running to your writing buddies, to see if they had ever been brushed off in a similarly generic manner. And why not? Because there is a pervasive myth within the writing community that only poor writers get form letter rejections — which renders owning up to receiving one embarrassing.

One guess where THAT belief springs from; as with so much of the so-called insider information bruited about out there, it’s seriously out of date.

The aspiring writers’ grapevine is not entirely to blame for this, you know; although it pains me to say it, those who speak on the subject at conferences, classes, and even publications aimed at them are not always in touch with current realities. That, or they’re just trying to be nice.

Or — you might want to take another deep breath in anticipation of this one — they simply might have been giving the same talk at conferences, etc. since time immemorial. Just as college professors have been known to give the same lecture for decades on end, on the assumption that the audience will be different each time, it’s not at all uncommon for agents, editors, and other conference speakers to give the same talk this month as they did a decade ago.

Which is why, in case those of you who have been to a few conferences have been wondering, you may have heard at least one agent assert the old truism that good writers don’t get form letter rejections; they get personalized rejections, thoughtful, in-depth analyses about what needs to change in the work before it is market-ready. In their account, the personalized rejection (known amongst my writing clique as “the rave rejection”) is still a sort of twisted compliment, a reason to hope, a sign from an often-intimidating industry that a writer is doing something right.

As recently as a couple of months ago, I heard a fairly prominent agent (who has asked that I do not divulge his identity here) spout this dogma: if you send out ten rejection letters, he told his mystified and already-discouraged audience, and get only form responses, there must be something wrong with your submission. Probably, he opined, the problem lies in the writing, not the presentation, but then, he is an agent who likes to receive the first five pages of the book along with the query –so he can put them through exactly the scrutiny we’ve been discussing in the Idol series. If your work were truly good, he said, some agent would have asked to see the book, or at the very least, a few of those rejections would have been personalized.

I wouldn’t have believed it myself if I hadn’t heard him give precisely the same speech at several other conferences. I believe the first time was twelve years ago.

To be fair to him, I doubt he means to be discouraging. I’m sure that this patter lets him sleep at night; perhaps he honestly does take the time to write personalized, helpful rejections to promising writers. If he does, however, he is out of step with the industry, which now routinely rejects both very good and very bad queries and submissions with a single boilerplate letter.

Yet in the prevailing view, echoed by this agent, the form letter rejection is reserved for those benighted souls who haven’t the vaguest idea what they are doing. It is never, we are assured, sent to a writer with talent and a firm handle on craft. It is, these agents are fond of telling captive audiences at writers’ conferences — who are, after all, there to be told what they are doing wrong — the industry’s way of telling the author to go out and get some serious help, pronto.

At the risk of seeming negative, poppycock.

If you had gone crying to your friends about your first form letter rejection, you would have found that every good writer you know has received scads of them. Including, incidentally, yours truly — and pretty much every other currently agented writer out there.

Rejections are just a fact of the business. As the fine folks at Mary Kay like to say, if you’re not hearing no frequently, you probably aren’t asking very often.

Did that make those of you who have been querying for a while feel just the teeniest bit better? Here’s another tidbit that might help boost your morale: statistically speaking, form letter rejections have been the norm since the advent of the photocopying machine. They are used in order to save the rejecting agent or editor time — period.

Form letters save time precisely because they require so little energy to use — and that’s important, because in recent years, the sheer volume of queries the average agency receives has risen astronomically. In an agency that received fifty or a hundred queries per week (as was common twenty years ago), it would actually be possible for some kind soul to write a personal message back to every aspiring writer.

In an agency that receives a couple of hundred queries per day, as the big agencies do, it would require a full-time employee just to tear open the query letters, sort them into possibles and impossibles, and send out one preprinted form letter to the folks in Stack A and another to the folks in Stack B. And that’s assuming dealing with the incoming queries is all that particular employee has to do that day.

Thus the rise of the Millicent.

I know a lot of you were English majors — there are always some in any crowd of writers; my high school calculus teacher used to call me Liberal Arts Annie — let’s consider the math for a second. Presumably, any query or submission that does not meet agency criteria would automatically go into Stack B, the rejection pile, unread.

Always, there are a whole lot of these: if you’ve been to more than one writers’ conference, I’m sure you have heard at least one agent’s tirade about how writers often don’t read the write-ups in the agent listings closely enough to send EXACTLY what the agency prefers in its submissions; it seems to be a rather wide-spread pet peeve.

Also going straight to Stack B would be any query letter that was obviously poorly written, or pitched a genre that the agency did not represent, or, to reproduce another pet peeve that one hears agents complaining of at conferences, begins “Dear Sir/Madam,” rather than being addressed to a specific name. (And yes, even agents who routinely send out “Dear Author” form rejections object to being addressed impersonally. I’ve never met one yet who seems to find that at all ironic.) All of these, then, would be returned in the accompanying SASE with the standard Stack B rejection letter, which probably resembles the one above.

But your work is better than that: you’ve written a good query letter; you’ve submitted only what they asked to see, and you did your homework about the agency. So how might your submission have ended up in Stack B as a form-letter receiver?

I’ve said this before, and I’ll say it again: there are several possibilities that may well have nothing to do with the quality of your query. You may have addressed an agent who is no longer with the firm, for instance, or sent a submission in a category they no longer represent. Agents move around so much that it is very possible that the particular agent you have targeted will have moved on since the guide you used for research went to press. Or the agency may have listed more types of book than it actually represents — very small agencies are particularly prone to this, as they do not want to miss out on the next bestseller by listing too-narrow foci in the agency books. Annoying, yes, but not unheard-of — and there is no way you could have known about it before you sent off your query.

See why you might not want to get overly upset at the sight of a form rejection? The reason Millicent tucked into your SASE may have had virtually nothing to do with the actual content of your query.

The same holds true for submissions: what an agency was seeking three months ago at a conference may not be what it is seeking now. Think about those poor souls who were marketing memoirs when the A MILLION LITTLE PIECES scandal broke — over the course of a few days, memoirs went from hot to dangerous, in the industry’s collective mind. And I absolutely guarantee you that none of those submitters received a rejection that read, “Gee, we’re sorry, but we decided not to read your submission at all, because the market has just turned memoir-shy. Try again in a year or two.”

No, that would have been too time-consuming.

So when all of those submitters opened their mailboxes and read, “Dear author: Thank you for submitting your work to us. Unfortunately, it does not meet our needs at this time,” naturally, 99% of them thought the problem was with their work, not with the market. Woe and self-flagellation was the inevitable result.

What is my point in bringing all of this up at a time of year when many of you may be breathlessly waiting to hear back about queries and/or submissions? Just this: your writing life will be significantly happier if you avoid the temptation of taking every rejection as if it were a well thought-out professional deliberation upon your future as a writer.

As hard as it may be, try not to read too much into it. Accept what the form letter actually says — that your work, for whatever reason, does not meet their needs at this time — and query another agent RIGHT AWAY.

As in before you expend a day — or a week, or a month — of your precious writing time seething about it. And before the evil little hobgoblins of self-doubt have a chance to whisper in your ear that the only reason you could possibly have received a form rejection is that your work is lousy.

It’s not the only conceivable reason — in fact, it’s not even the most likely reason.

A form-letter rejection is not, in fact, useful criticism of your work at all. How could it possibly be, when Millicent is sending out the same platitudes to everyone? Like everything else that’s prefab, they all come out of the same mold.

But your manuscript didn’t. Don’t let a generic rejection letter convince you otherwise.

That’s not to say that it’s not worth investing some time examining why your queries or submissions have been getting rejected — you should, and we’ve just spent nearly a month going over some of the more common reasons. But even after that recent long, long series on submission red flags, bear in mind that it’s entirely possible that any given rejection might not have been the result of anything you could have foreseen, much less revised out.

Sometimes, an agent honestly isn’t the right fit for a manuscript, and it doesn’t fit his needs at this time.

So how is a receiver of form letters to learn how and where to tweak her manuscript in order to move on to the next stage? One of the best ways is through seeking out feedback independently of the querying and submission processes. Next time, I’m going to start talking about how to go about doing just that.

Keep up the good work!

A few thoughts on getting good feedback, or, why Millicent should not be the first unbiased human being who sees your manuscript

3d-audience

I have quite a bit of material to cover today, but before I launch into what you will be delighted to hear is a brand-new series that has nothing whatsoever to do with red flags on the first pages of manuscripts (well, not much to do with them, anyway), I wanted to take a moment to direct the attention of those of you who don’t habitually read the comments on recent posts (a VERY worthwhile endeavor, often, since readers ask such terrific questions) back to last Tuesday’s post. As those of you with retentive memories will no doubt recall, I raised as a cautionary exemplar of the perils of giving up too easily a character in the soon-to-be-released Canadian indie film ONE WEEK, a gloomy fellow who, according to the rather intrusive voice-over narration, had abandoned his submission process just before he would have reached precisely the right editor at HarperCollins, despite the fact that this fine publishing house, like all of the US majors, does not accept unagented submissions.

I’m delighted to report that a generous soul at HarperCollins caught my ramblings on the subject and wrote in to report that HC has recently established Authonomy, a site that encourages aspiring writers to post excerpts of their work for peer review, essentially. Those that receive the best reviews have a shot passing under the eyes of precisely the kind of editors the hero in ONE WEEK failed to have the tenacity to reach.

What’s the difference, you may well be wondering, between Authonomy and similar sites? You’re going to want to read what the HC denizen has to say on the subject.

No, you’re going to have to go see for yourselves. Shoo.

I have to say, I’m a big fan of writers reviewing one another’s work — and not only, as is often the case on the web, when there’s a competition at stake. Writers often, as John Irving is fond of pointing out, to have strong and sometimes indefensible tastes (hey, he said it; I didn’t), but they tend to read more carefully than other readers. They’re also — and this is vitally important, if one is handing around manuscripts prior to submission — are far, far more likely to catch the kind of errors that might send Millicent the agency screener into a tizzy.

I told you that the series to come had a little something to do with those pesky red flags. If you’re in the throes of querying, now is a terrific time to be seeking out sharp-eyed first readers to help ferret out manuscript problems before you slip those pages under Millicent’s notoriously gaffe-sensitive retinas.

I heard that giant collective guffaw from my long-term readers. “When precisely,” you are no doubt asking yourselves, “does Anne think it ISN’T a good time to scan a manuscript for faults that might annoy Millicent? Or, at the very least, to scan it for common mistakes and deviations from standard format?”

Okay, you’ve got me there. I preach that particular gospel quite a bit here, and with good reason: it is absolutely vital to clear your manuscript (and query letter, and synopsis) of spelling and grammatical errors, pronto. Or at least before you send it out, whether to the pitiless scrutiny of an agency, the criticism of a literary contest, the daunting prospect of self-publication, or even a solid peer review.

Why? Because in any of these fora, the author is generally held responsible for mistakes. You’ll want to minimize them.

If you’re submitting your work to an agent, this is absolutely basic to success. Since agency screeners tend to stop reading after just a couple of spelling or grammatical errors, giving a book an honest shot at getting picked up means taking the time to create clean copy. This is not a business where good enough is in fact good enough; technical perfection is expected.

I’ve said it before, and I shall no doubt say it again: it’s worth your time to rework your manuscript until it fairly shines.

And I’m not just talking about just running your pages through a standard spell-check, either — although you’d be astonished, I hope, at just how few submitters apparently take even that minimal precaution. Spell check, by all means, but there is no substitute for the good ol’ human eye running down a PRINTED page of text for catching errors.

I’m going to make that admonition even stronger: because technical perfection is so important, I implore you, DO NOT rely upon your word processing program’s spelling and grammar checker as your only source of proofreading. As any professional editor will tell you, they tend to be rife with technical errors — mine, for instance, regularly tells me to use the wrong form of there, their, and they’re — and it’s far too easy for a slip of the mouse to convince your dictionary to accept caseless when you mean ceaseless.

I can already see my long-time readers getting out their hymnals to sing along, so let’s go ahead and sing it together: NEVER submit a manuscript without first reading it IN ITS ENTIRETY, IN HARD COPY, and OUT LOUD.

Why not proof on your computer monitor? Because, as those editors to whom I referred above will happily tell you, the screen is not the best place to proofread, even if you read every syllable aloud (which I recommend, particularly for novels that contain quite a bit of dialogue). It’s just too likely that the eyes and the brain will blur momentarily in the editing process, sliding past an error unseen.

Yes, even if you have a simply immense computer screen — this is an instance where size truly doesn’t matter. (And the masses rejoice!)

I know whereat I speak here. Since I edit professionally, I have a monitor that could easily balance a small litter of puppies on it, but I ALWAYS use hard copy for a final edit, both for my work and for my clients’. As my downstairs neighbor would, I’m sure, be overjoyed to tell you, if a deadline is close, I’m going to be sitting in my library, reading the relevant manuscript in its entirety, in hard copy, out loud.

I’m funny that way. You should be, too.

After you have proofed and poked the slower movements of your text, I STRONGLY urge you to have at least one third party reader take a gander at it. At the risk of sounding like the proverbial broken record, it is NOT the best idea in the world to be the only eyes who see your work before it lands on an agent’s or editor’s desk. (Or the press, if you are intending to self-publish.)

Gaining some outside perspective, via a trustworthy first reader, has many benefits. Most notably, as I intimated above, good pre-submission feedback can enable you to weed out the rookie mistakes that tend to result in our old pal Millicent the screener’s choking on her coffee and reaching for the form rejection letter. Like, for instance, misspelling your own name or address on the title page.

Stop laughing — it happens more than you might think. Writers are often in a tearing hurry to pop those requested materials into the mail.

Other than the simple fact that other eyes are more likely to catch mistakes than you are the 147th time you read a text, there is another reason that you should run your work by another human being before you submit them. I tremble to report this, but it is very, very common for writers to send off the first chapter or three of their novels WITHOUT EVER HAVING ANYONE ELSE READ THEM.

The result, of course, is that the agent’s feedback is the first time many writers EVER get an outside opinion of their work.

Was that vast collective ulp! the sound of those of you familiar with the gist of my last two posts choking on your herbal tea? What you just thought is precisely correct: due to the pervasiveness of the form-letter rejection, feedback on submissions is usually either minimal or non-existent.

Or so generic that it could apply to any manuscript Millicent saw — remember, just because a rejection letter or e-mail is personalized with your name doesn’t necessarily mean that it was written freshly in response to reading your book. Stock phrases like I just didn’t fall in love with it, this is a tough market for fiction, and it doesn’t meet our needs at this time have graced rejection letters for many years; they’re not intended to serve as meaningful feedback, but as a polite negative.

It does not, in short, tend to be feedback that’s likely to help a writer improve her work before the next round of submissions. Your writing deserves feedback with content you can use.

Now, there are a lot of places you can receive such feedback. You can ask a professional freelance editor, as I mentioned back in December (for tips on finding one that’s a good fit for you, please see the aptly-named HOW DO I FIND A FREELANCE EDITOR? category on the list at right); you can join a critique group; you can exchange pages with another writer, preferably one who writes in your book category. No one method is right for everybody, so you may need to experiment a little before figuring out how you most like to receive feedback.

But remember back at Thanksgiving, when I was preparing you for that inevitable moment when some well-meaning co-celebrant leans over to ask, “So, dear, how’s your writing coming? Published anything yet?” No matter how sincerely this person asks to read your work, no matter how flattering her request may be, no matter how much she swears that she would love nothing better than to read it and tell you what she thinks — if this person is a close friend, lover, would-be or ex lover, or — sacre bleu! — a family member,

DO NOT, UNDER ANY CIRCUMSTANCES, MAKE THIS PERSON THE FIRST READER OF YOUR BOOK.

Long-term readers, chant it along with me now: the input of your best friend, your mother, your siblings, and/or your lover(s), however charming it may be, is unlikely to yield the kind of concrete, tangible feedback every writer needs. No offense to your kith and kin, but it’s true. Ties of affection do not necessarily good readers make.

Far be it from me to suggest that anyone who cares about you might be sweet and generous enough to tell a few white lies to spare your feelings, but frankly, it happens. Be grateful that you have such supportive folks in your life. Cherish them; appreciate them; cling to them with the tenacity of an unusually insecure leech.

But DO NOT, UNDER ANY CIRCUMSTANCES, MAKE THESE PEOPLE THE FIRST READERS OF YOUR BOOK.

Get other first readers for your manuscripts, because a first reader who does not have the objectivity — or, often, the reading experience in your genre — to tell you the truth about your manuscript is simply not useful for a writer.

The closer the emotional tie, the lower the objectivity — and no, smart people who read a lot are not exempt from this rule. Even if your father runs a major publishing house for a living, your sister is a high-flying agent, and your lover reviews major novelists regularly for THE WASHINGTON POST, they are unlikely to have the perspective necessary to give you objective feedback.

Why? Because they like you.

Don’t fault them for that. It’s their job to make you feel better about yourself — or to make you feel worse about yourself, depending upon your taste in relationships and familial patterns.

So when your Aunt Ermintrude says she’d just LOVE your manuscript (and trust me, at some point, she will; everyone likes the idea of getting a free advance peek at the next big bestseller), I give you my full permission to use me as your excuse for saying no.

Do it politely, of course, as if you were acting upon medical orders. “I’m sorry, but I’ve been advised by Dr. Mini that until I find an agent, I need to limit myself to objective readers,” or “I’d love to, Aunt Ermintrude, but I have a writing group for feedback — what I need you for is support!” tends to go over MUCH better than, “What, are you just trying to get out of buying a copy of the book?”

No one likes getting called on that. Trust me on that one; I’m a doctor, after all.

And, let’s face it, when you do have a book coming out, you DO want your Aunt Ermintrude to buy it — and to talk all of her friends into buying it. If you think that professional writers don’t cadge on their relatives this way, think again: most of the pros I know keep mailing lists of everyone who has ever cut their hair, cleaned their teeth, listened to their son’s book reports, etc., to send a postcard the instant a new book of theirs comes out.

Oh, before I forget, here’s a bit of advice for those of you who already have agents and/or publishing contracts: break yourself of the habit NOW of promising free copies of your future books to your kith and kin. Since authors now receive so few copies – and are often expected to use those for promotion — it’s really, really common for the writer to end up having to BUY those promised freebies to distribute.

Yes, you read that correctly. Picture everyone who has ever said to you, “Oh, you’ll have to send me a copy when it comes out,” and do the math.

Promise to sign it for them instead. Get Aunt Ermintrude — and everyone else who loves you — used to the idea that supporting you means being willing to shell out hard cash for your book. Let them know that it’s one of the ways you would prefer to receive affection.

But DO NOT, UNDER ANY CIRCUMSTANCES, MAKE ANY OF THESE PEOPLE THE FIRST READER OF YOUR BOOK.

Is any of this sinking in? Okay, here’s a pop quiz: it’s Valentine’s Day, and you find yourself wrapped in the arms of some charming, well-meaning soul who whispers those words that make the average aspiring writer melt like butter, “I’d LOVE to read your book.”

You know what your response will be, right? Right?

Hey, stop fantasizing about meeting a gorgeous stranger who wants to read your book and concentrate. Trust me, it will be better for both your book and your relationships with your loved ones if you thank him/her/them profusely — and say no.

Ditto with loved ones of every description.

As those of you who have been reading this blog for a while are already aware, I definitely practice what I preach in this respect. My mother is one of the best editors I’ve ever met, an eagle eye with 60 years of manuscript-wrangling experience (yes, really). Naturally, she is eager to read my work, but we’ve both been in this business long enough to know that giving birth to a writer pretty much automatically disqualifies a reader from being particularly objective about that writer’s work.

So yes, in answer to that loudly unspoken question, I do know precisely how hard it is to say, “I love you, but I don’t want feedback from you.”

I can feel that some of you still aren’t convinced. Perhaps you have kith and kin who just adore giving their unvarnished opinions to you, ostensibly for your own good. “Is it really worth worrying,” I hear voices out there saying, “The cousin who told me I looked stupid in my prom dress will be afraid to tell me that Chapter Three doesn’t work? Since Grams has no problem telling me that she hates my husband, why should she hesitate to rip my novel to shreds, if it needs it?”

This is the other primary reason not to ask your loved ones for feedback, even if they are noted for their blithe indifference to any pain their truth-telling might cause to others: if you care about the advice-giver, it’s hard NOT to be emotionally involved in the response.

Ponder that for a moment, and you’ll see that it’s true. If your favorite brother critiques your book, rightly or wrongly, it’s probably going to hurt more than if a member of your writing group gives precisely the same advice. And by the same token, the emotional baggage of the relationship, even if it is neatly packed and generally non-obtrusive, may make it harder to hear the advice qua advice.

Also — and I hesitate to bring this up, because, again, I’m sure your kith and kin are marvelous human beings to a man — but all too often, critique by loved ones often runs in the other direction, particularly if you happen to be loved by the type the psychologists used to call passive-aggressive.

I have had many, many editing clients come to me in tears because their significant others have pounced on the first typo of the manuscript as evidence that the writer should never have put pen to paper at all. Long-repressed sibling rivalries often jump for joy when they see a nice, juicy manuscript to sink their teeth into, and are you quite sure that your best friend ever forgave you for the time that your 4th-grade soccer team beat hers?

What you need is feedback on your BOOK, not on your relationships. Or, at least, that’s what you need in order to improve your book. (The state of your relationships is, of course, up to you.)

Which is why (cover your ears, because I’m about to start shouting again) YOU SHOULD NOT, UNDER ANY CIRCUMSTANCES, MAKE ANY OF THESE PEOPLE THE FIRST READER OF YOUR BOOK.

Often, too, when you’re dealing with people unused to giving feedback, being overly-judgmental is not even a reflection of their opinions of your book: in many cases, being vicious is what people think giving feedback means. (And if you doubt this, take a gander at the first efforts of most movie reviewers, who evidently believe that the title critic means that they should never, under any circumstances, say anything positive about a movie that might, say, induce a reader to go and see it.)

I’m not saying not to show your work to your kith and kin — if it makes you happy, do. But even if your Aunt Mary won a Pulitzer in criticism last year, you probably should not rely solely upon her critique of your manuscript.

Yes, I know: finding good first readers is a whole lot of work, especially if you live in a small town in what is generally described as the middle of nowhere. But, at the risk of wearing out the record, if you are going to be called on a mistake, it is FAR better to be a little embarrassed by a good first reader than rejected by a hyper-critical agent, editor, or contest judge.

That way, you can fix the mistakes when the stakes are low – and, frankly, you’re far more likely to get usable feedback. If you are one of the many too shy or too busy to show your work to others, yet are willing to send it out to be evaluated by grumpy literary assistants hyped up on seven lattes before lunch, consider carefully whether you really want your first reader to be someone who does not have either the time or the inclination to give you tangible feedback.

Because, really, will We’re sorry, but your manuscript does not meet our needs at this time tell you whether that orgy scene in Chapter 8 is the problem, or if it’s your constant use of the phrase, “Wha–?”

Trust me, you need first readers who will tell you PRECISELY that.

Next time, I shall talk about strategies for getting the kind of good, solid feedback you need without treating your first readers like mere service-providers. (Hey, if you want to do this without engendering social obligations, you really should be working with a paid professional freelancer, rather than your friends.)

Until then, keep up the good work!