Becoming a good acceptor of feedback: looking both ways before you cross the street

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Throughout this week, I have been talking about strategies to help a writer accept written feedback — you know, the kind that editors scrawl in margins after they have acquired your manuscript — with aplomb, professionalism, and a minimum of self-destructive blood-letting. Or at the very least to discourage writers from applying the leeches of self-torture to themselves with too liberal a hand.

Yes, I’m perfectly aware that’s a disturbing image. After one has spent years holding writers’ hands through crises of literary faith, one’s standards of disturbing rise considerably. And it’s not as though I posted a photo of a leech, right?

While having one’s baby subjected to ruthless examination in the name of improving it is undoubtedly a rather traumatic experience (many authors never really get used to it), developing good listening, consideration, and response skills can render the process substantially less painful.

Experience, of course, is how most professional writers become acclimated to dealing with the take-no-prisoners clarity of professional critique. However, as I’ve been arguing for the past couple of weeks, a writer’s usually better off not waiting until after selling that first book or even signing an agency contract before beginning the toughening-up process.

Today’s paradoxical truism-of-the-trade: the more sensitive a talented writer is to critique, the earlier in her writing life she should start to seek it out.

Before I launch into elaboration upon that rather cryptic statement, let’s revisit the strategies we’ve discussed so far:

1. Don’t argue about the feedback with the feedback-giver.

2. Read, reread — and get a second opinion.

3. Don’t decide right away how you’re going to handle the critique — or how you’re going to apply its suggestions to your work.

4. Remember that you and the critiquer are on the same side. Even when it doesn’t feel like it.

Give a shout if any of those are still puzzling you, please. In the absence of anguished bellowing from my readership, I’m going to move on.

5. Don’t use an industry professional as the first reader of your manuscript. Get other feedback first.

Seems like a strange thing for a freelance editor to say, doesn’t it? Yet the more time I put in as a book doctor, the more I’m convinced that this is a good idea.

The vast majority of aspiring writers do not agree with me, however — or so I surmise from the astonishing high percentage of manuscripts that are apparently blithely sent off to agents and editors without any human eyes save those belonging to the writer having scanned them.

Heck, in submissions with many typos, a professional reader is sometimes tempted to wonder if even the {writer’s eyes} wandered over it between the moments of composition and submission.

It’s appealing on a fantasy level, isn’t it? A writer works in secret for years on end, polishing a manuscript to the nth degree of perfection whilst his obtuse coworkers, ungrateful friends, and/or monstrous family meander through their lives, unaware that they are under the merciless scrutiny of an author extraordinaire.

The writer sends off queries and submission in secret, mentioning his ambition to no one (because, naturally, NO ONE UNDERSTANDS HIM) until the happy day when he can burst into his workplace/favorite bar/dysfunctional home, book contract in hand, and announce, “Hey, bozos, you’ve underestimated me for all these years!”

Whereupon everyone who has ever been mean to him promptly shouts, “Touché, Frederick. Guess I’ve been wrong about you all along. Let me spend the rest of our collective lives making it up to you.”

I hate to be the one to break it to you, but I’ve sold two books and published many shorter pieces without inducing any ex-friends, ex-lovers, and enemies (to lift a line from the great Joe Jackson) to tumble out of the woodwork and apologize for their general schmuckery.

Try as I might, I have never been able to negotiate that particular stipulation into my publishing contracts.

In practice, not showing one’s work to people one knows prior to submission to judgmental total strangers such as agents and editors generally results in bad news for the writer, even when the response is good, by professional standards: if the manuscript is rejected, the writer doesn’t have a context in which to understand why, and if it is accepted, the writer suddenly finds herself on the receiving end of a whole lot of quite blunt professional feedback.

Hard to wrap your brain around, isn’t it? In this biz, it’s the really good work that’s singled out for critique.

Elementary school certainly did nothing to prepare any of us for that eventuality.

To tell you the truth, I’ve always thought that the no-win situation faced by writers who eschew pre-submission feedback was a pretty disproportionate punishment for being shy — the most popular reason for not hitting up all and sundry for manuscript evaluation. After all, few, if any, agencies post advice on their websites about the desirability of seeking out non-threatening first readers. How on earth is the writer new to the biz supposed to find out?

In a word: experience.

Personally, I suspect a whole lot of human misery could be avoided if those of us farther along in the process sat aspiring writers down and leveled with them — on a blog, for instance. In that spirit, I’m going to share just a scant handful of the bushel of very, very good reasons NOT to make a pro your first reader:

a) It doesn’t give the writer a chance to learn about unspotted writing or formatting problems before an agent or editor sees it.

b) Since form-letter rejections are now the norm, submission only to agencies is unlikely to yield feedback that will enable the writer to improve subsequent drafts of the manuscript.

c) It encourages the writer to begin to regard professional acceptance as the single standard of quality, ignoring the fact that the literary market is notoriously mercurial, seeking out very different kinds of books at different times.

This is not a complete list, of course — I brought this up at greater length and in exhaustive detail a few months back, in my GETTING GOOD FEEDBACK series (see category at right, if you missed it). My goodness, though, those three are enough, aren’t they?

“But Anne,” I hear some of you call out, and not unreasonably, “why tell us this in the context of a discussion about taking written feedback well?”

Prompt jumping on that cue, faceless chimers-in; your check is in the mail. For yet another reason plucked from the aforementioned bushel:

(d) When the writer receives her first professional feedback, she’s too likely to treat every syllable of it as Gospel. Even if that feedback is merely a form-letter response to a query letter.

The most common result: the writer feels crushed.

That’s because she’s set herself up. Deciding in advance that any single sentient being — be it agent, editor, best friend, mother, or Creature from the Black Lagoon — is going to be the sole arbiter of whether her work is any good places far, far too much power in that person’s hands. It can elevate what is in fact a personal opinion (which any rejection is, ultimately) into a final referendum upon whether the submitter should be writing at all.

If the writer-designated deity du jour happens to be the editor handling the manuscript or the editor who acquires it, the results can be even more ego-devastating. Suddenly, the affirmation of talent implied in the agency or publication contract seems to fade in the face of the first critique the manuscript has ever faced.

In that moment, how prepared would you expect that author to be to listen critically to feedback? Or to evaluate its usefulness?

Uh-huh. And yet that author would never DREAM of crossing a busy street without first checking both ways to see if there are any vehicles about to barrel down upon her.

Don’t get caught in that trap, I implore you. Get enough pre-submission feedback to have some sense of your manuscript’s strengths and weaknesses before you submit it to the tender mercies of the pros.

Whew, that was a dense one, wasn’t it? Don’t worry; I’ll select tomorrow’s with an eye to making it easier to swallow. And if you’re very good indeed, on Sunday, I’ll give you a special reward for virtue in working through this difficult series.

No, no hints: it’s a surprise, I tell you, a lulu. In the meantime, keep up the good work!

(PS: the original of today’s image appears courtesy of the fine folks at FreeFoto.com.)

Becoming a good acceptor of feedback: hello? Hel-lo?

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Sometimes, the universe just rushes to provide material for this blog. Who am I to stop the flow?

After yesterday’s impassioned (but unillustrated by examples) argument against giving in to the urge to argue with someone who has just given you a slew of written feedback on your manuscript, I received a telemarketing call from PRECISELY the type of knee-jerk disputer I’d been talking about, the sort who acts as though a kindly-put no is tantamount to a yes.

Or, at the very least, that it’s an indicator that the person saying no couldn’t possibly be qualified to express an opinion on the subject.

To add SOME enjoyment to what was actually rather an unpleasant exchange, I’ve spiced up the dialogue a little — because, as long-time readers of this blog know, dialogue lifted directly from real life tends to come across as deadly dull, vague, and prolix on the page. I’ve also changed various names, to protect the guilty. (They already know who they are, after all.)

(Phone rings upstage left. Seated at her desk deleting the day’s crop of 250 spam would-be comments on her blog, ANNE tries to ignore it. As it keeps ringing insistently, she trips over three cats, several stacks of unbound manuscripts waiting to be read, and a small mountain of as-yet-to-be-recycled junk mail to answer it.)

ANNE (breathlessly): Hello?

BOB (in the tone one typically uses for chats amongst intimate friends): Hi. Is George there?

ANNE: No, I’m afraid he’s at work. May I take a message?

BOB: You must be his wife.

ANNE (considering then discounting the possibility that this is an old friend of George’s who has somehow missed all news of him over the past 14 years): I mustn’t, actually.

BOB (talking over her): I’ve got a great deal on heating vents for the two of you. Why don’t I swing by and…

ANNE: Why are you talking in such a familiar tone, when it’s perfectly obvious this is a telemarketing call? Please take us off your…

BOB (feigning surprise marginally well): But you’re on my list.

ANNE: The only list we’re on is the National Do Not Call Registry.

BOB: That’s impossible.

ANNE: I can report your company for calling us.

BOB: We vet our lists against theirs. Your husband must have…

ANNE: Are you seriously suggesting that George snuck behind my back and removed our number from the National Do Not Call Registry?

BOB: He might have called us for information about heating vents.

ANNE: I can assure you that he’s not interested. Nor am I. Go away.

BOB: I’ll call back later; he might get mad if we take him off our list.

ANNE: Break up many relationships with that line?

BOB (evidently taking this as encouragement): If you’ll just let me send him some information…

PHONE: Click. Buzz.

(Curtain.)

Some of you recognize Bob in his writerly form from conferences, critique groups, and pretty much everywhere else writers gather, right? He’s easy to spot in the wild: his constant cry is, “Oh, they just don’t understand my work.” It’s invariably the same excuse, whether they refers to other group members, agents who have rejected him, or editors who spurn his agent’s advances.

Rather than, say, “Oh, maybe I should check my work for typos or continuity problems before showing it to other people” or “You know, my agent may have a point there.”

As I mentioned yesterday, unfortunately for the collective reputation of writers everywhere, the Bobs of the literary world are also the ones who respond to form rejection letters with phone calls and e-mails to agents, explaining PRECISELY why the agency was wrong to reject their work.

Which, in case you’re pondering adopting it as a means of winning friends, influencing people, and/or selling heating vents, has never, ever worked. Unless, of course, Bob’s true goal is to give the target of the argument yet another anecdote about someone who just wouldn’t take no for an answer.

In which case, I must say he’s succeeding brilliantly.

Yes, an aspiring writer DOES need to be persistent — but in a strategic manner, in ways that don’t result in slamming doors through which a writer might want to slip someday.

Remember, when a writer approaches an agent or editor, she’s not merely offering a book — she’s offering herself as the author of it. Since it’s practically unheard-of for a manuscript to undergo NO revisions between first submission to final publication, both agents and editors are going to expect an author — ANY author, even Bob — to be able to incorporate their feedback quickly, creatively, and with a minimum of drama.

In that spirit, let’s recap yesterday’s first couple of suggestions on how to respond to written feedback gracefully:

1. Don’t argue

2. Read, reread — and get a second opinion.

Got those firmly ensconced in your brain, because you are better, more talented, and smarter in every way than Bob? Good. Let’s move on.

3. Don’t decide right away how you’re going to handle the critique — or how you’re going to apply its suggestions to your work.

In a way, this is the first cousin to #2: as I argued yesterday, the first flush of shocked emotion is not particularly conducive to long-term planning. All too often, normally perfectly reasonable writers will overreact in the heat of the moment, lashing back at the critiquer. (Which, as we have seen throughout this series, can have some pretty unpleasant consequences for everyone concerned.)

Others will rush to embrace the opposite extreme, deciding in a flash that such a barrage of feedback must mean that the book is not salvageable. Into the trash it goes, if not actually out the window.

Neither course is likely to do either your writing career or the manuscript any good. In the cooler light of subsequent reflection, it’s a heck of a lot easier to see that.

I know, I know — when the adrenaline is flowing fast, every fiber of your being wants to spring into action right away. But revision is a painstaking process; you’re going to need a carefully thought-out plan. That’s going to take some time and mature reflection to produce.

Give yourself permission to stew for a while — privately, where no one even vaguely affiliated with the publication of your book can see or hear you. Get all of that resentment out of your system. Journal. Join a kickboxing class. Frighten the pigeons in the nearest park with your guttural roars.

THEN, when your blood pressure is once again low and your hopes high, go back to the project. You may be surprised at just how much more reasonable that page of critique has become in the interim.

4. Remember that you and the critiquer are on the same side.

Hoo boy, do a lot of writers seem to find this hard to remember immediately after receiving feedback! To hear ‘em talk about (or heaven help us, to) the folks who wrote up that editorial memo, agent’s critique, freelance editorial report, etc., you’d think that expressing opinions about how to improve a manuscript and/or render it more marketable was an act of outright aggression.

But think about it: these people aren’t the enemy; it just feels that way in the moment. In fact, in the vast majority of instances, they’re trying to HELP the writer.

Okay, to the Bobs of this world, it can feel like a sneak attack by an enemy pretty much all the time, as well as for the hypersensitive. To the fellow who won’t hear no, anything but an instantaneous and unqualified YES represents a barrier to be overcome through persistence; for those who have trouble differentiating between their egos and their manuscripts — a very, very common conflation — every rejection, however minor, feels like a referendum upon their very worth as human beings.

I want to talk to the vast majority of writers who fall into neither camp — or who at least pay only short visits to either extreme.

Listen: professional readers are trained not to mince words — as those of you who have queried or submitted may have noticed, rejection letters are TERSE, typically. So is most professional feedback — so much so, in fact, that agents and editors tend not to give any feedback at all unless they think the submission is pretty good.

So when a pro takes the time and trouble to give substantive feedback on a manuscript, as opposed to a form-letter rejection, it’s almost always in the hope of assisting its writer to improve it. That’s almost always the ostensible goal of critique groups as well, and even of those generous first readers who take the time to read your works-in-progress.

When a writer responds to such efforts as though any desire to change the book must stem from an unadmitted and nefarious source — jealousy of talent is a popular choice in such accusations, as is lack of familiarity with what makes literature readable and just plain shallowness — the kindly-motivated feedback-giver feels burned.

Unfortunately for us all, it typically doesn’t take all that many outraged reactions before a feedback-giver starts to feel that it’s not worth it. Why expend the energy, she thinks, to try to help someone who blames the messenger?

Multiply that burned feeling by tens of thousands, and you can start to understand why most agencies choose not to give individualized feedback in rejection letters.

I can hear the better-behaved among you getting restless. “But Anne,” these models of propriety cry, “I am nothing but restrained in my dealings with professional readers. I treat them with respect: I approach them as they wish to be approached, wait patiently for them to read my work, and don’t lash out at them when they reject me. So why treat ME as though I’m as volatile as folks you’ve described?”

Good point, angelic ones. One simple reason: time.

Yes, it would be dandy if they could respond to each and every query as if no angry writer had ever sent them a flame-mail response to a rejection letter. But — and I think it’s been a while since I’ve pointed this out — the average agency receives upwards of 800 queries a week. Plowing through them all is very time-consuming…and form rejection letters save valuable minutes in fresh composition.

Open SASE, slip in pre-prepared photocopy, and whoosh — the response is on its way back to the writer.

In a way, obviously pre-packaged form rejections are kinder to writers than the same boilerplate pasted into return e-mails — since rejections tend to be so short, it’s tempting for the writer to conclude that those words AREN’T what that particular agency sends to everyone. It almost always is — why, from an agency screener’s point of view, should they expend the time personalizing each? — but every agent in the biz has received flame-mail from outraged Bobs who want to know EXACTLY how that generic critique applies to THEIR queries or submissions.

Which brings me to to the reason OTHER than time-savings that agencies are so fond of form-letter rejections. As annoying as those blandly identical form letters are to their recipients, the very fact that they are generic means — or so the logic goes — that they are less likely to provoke an angry response than a letter geared more to actual problems in the query or submission.

Okay, they’re less likely to provoke an angry response that makes it all the way back to the agency. As most of us know from personal experience, they cause plenty of storms in writers’ living rooms across the world.

Which sets up something of a vicious circle, doesn’t it? A few hotheaded writers excoriate their rejecters, causing the denizens of agencies to fear writerly backlash — so they produce maddening generic rejections that, over time, have led many aspiring writers to conclude that the industry is hostile to new talent. Every so often, some frustrated soul just can’t take it anymore — and shoots off a missive that confirms every fear the agency workers had about writerly response to rejection.

Let’s agree here and now that we here at Author! Author! are going to do our part to try to stop that unproductive and soul-curdling cycle. Let’s commit to being the writers that agents dream about representing, the ones who can and do take feedback professionally, incorporate it well, and use critique to make our manuscripts into the best books they can possibly be.

A bit ambitious, true. But someone’s got to start the counter-movement.

Whew, that was a lot of advice to absorb in one sitting, wasn’t it? Rest assured, it’s not my final word on the subject — we’ve barely scratched the surface of techniques for handling feedback. If today’s array doesn’t work for you, relax: one of the subsequent suggestions probably will.

Keep up the good work!

The guessing game resumes

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Did you enjoy yesterday’s little guessing game? For those of you tuning in while this show is in progress, last time, I invited readers to consider an array of fairly common writerly dilemmas — well, okay, three of five; the rest will come today. Rather than concentrating upon each as its own problem, as is my wont with exemplars, I challenged you all to try to identify the underlying thread that connected all of them.

Why would I take up your valuable time with such an exercise, especially stretched over two days of posts? A couple of reasons, of the fine variety. First, as I mentioned last time, the phenomenon that runs through each of these scenarios is not only typically a stumbling block to revision, but also very, very common in general. I see it constantly posing problems for writers at every level of the biz.

By clearing it out of the way, so to speak, before I launch into my series on manuscript megaproblems and agents’ pet peeves, any necessary changes should be easier for you to implement.

Second, and perhaps more importantly, being a working artist means having to wrestle with issues like this on a daily basis. The better a diagnostician you are, the more easily you will be able to root out writerly conflicts at their cores, rather then writhing for years under their influence while treating only their symptoms.

Also, the examples are kind of amusing, aren’t they?

Let’s move on to #4. Remember, the name of the game here is guess what issue underlies all of these case studies — and bear in mind that in none of these cases is the basic problem the only issue.

Cryptic scenario 4: over the last two months, Harriet’s sent out six queries for her mainstream novel, THE MICHELANGELO QUOTE THAT CARRIES A FAIRLY OBVIOUS HIDDEN MEANING THAT NO ONE HAS PICKED UP UPON FOR THE LAST 500 YEARS, yet no agent seems interested — even though she lucidly points out in her query letter that the book is very much in the tradition of a recent megaseller, and should appeal to the same audience.

Clearly, she concludes, the market isn’t looking for anything good or original these days.

But Harriet’s a hearty soul, so she sends out three more queries. No nibbles — and that astonishes her, because her husband said it was the best book he’d ever read, her mother raved over it, and her best friend at work handed the manuscript back to her after only three short days, saying, “It was great. I couldn’t put it down.”

Demoralized, Harriet stops querying, instead channeling her energies into letting everyone around her know how frustrated she is. (Her therapist says that this is good for her.)

She’s so at it that at holiday time, Idabel, assigned by the fickle finger of fate to be her Furtive Non-Denominational Gift-Giver in the office pool, takes the hint and buys her a subscription to a well-respected magazine for aspiring writers, PENNERS’ PROCESSING, as well as a copy of the most recent WRITERS’ MARKET and one of the standard agency guides. Idabel is an aspiring writer herself, you see; her gift even includes a box of Manila envelopes topped with a Post-It note reading, “Use them!”

Around the Fourth of July, Harriet gets around to reading one of these helpful publications. Ten pages in, one of the agents interviewed mentions that he likes it when queriers include the information that they are members of an established writers’ group. He regards it as a sign that the writer in question has done her homework about how the business works. “Of course,” he adds, “the writing has to speak for itself, and it has to be original. I mean, if I get one more query for one more carbon copy of THE DA VINCI CODE, I’ll…”

The proverbial light bulb suddenly appears over Harriet’s head. “No wonder they haven’t been asking to see my book,” she muses. “I didn’t have an important professional credential.”

Amazingly, though, the Yellow Pages doesn’t seem to have any listings for either writers’ group, critique group, or professional writers’ credentials. After a couple of weeks of searching, she has the bright idea of turning to a more experienced writer for guidance.

“My group’s full,” Idabel hedges after hearing a full account of Harriet’s efforts, “but why don’t you check with our local writers’ association?”

After tracking down several false leads, Harriet is thrilled to be asked to join a group that has just lost a member. Staggering into the first meeting pushing a wheelbarrow stuffed with bound, 1200-page manuscripts, she is surprised to learn that in this group, members exchange only individual chapters in advance, then meet to discuss them; she had always assumed that writers read their work out loud in every critique group on the planet.

Still, she has copies of her first chapter with her, if she doesn’t mind doing some ripping, so she hands them out to everybody. When the others e-mail her their chapters (along with synopses, since she has joined at a point where many of them are mid-book), she reads them diligently. She thinks hard about what she wants to say at the next meeting; since they’ll be praising hers, she doesn’t want to be caught with nothing nice to say.

But at the second meeting, Harriet is astonished at how many specific criticisms people are giving one another. By comparison, her murmurs of, “This character was really likeable, for a sociopath; I wanted him to win,” “I was really rooting for the couple to get together after their cars collided,” and “Did Tanya really have to die after being run over by that bulldozer? It makes it less of a feel-good book, doesn’t it?” don’t seem to be treated with the seriousness they deserve.

When the group gets to her manuscript, the river of critique seems to intensify into a flood. She tries to keep smiling and taking notes, because that’s what the earlier victims had done, but it feels as if these people are ripping the flesh from her very bones. Although most of them preface their comments with a few (forced?) bits of kindness — along the lines of, “Your albino character was so convincingly…pale,” and “It’s interesting to describe a protagonist as Tom Hanks-like” — it’s clear that they positively hated literally every sentence in her chapter.

Or so she surmises, from the fact that they keep harping at her about her margins and her 14-point typeface. If they’d actually understood her chapter, would they have been concentrating on such trivialities? Or — and here poor Harriet’s heart hits her shoes — was her writing really so bad that they can’t talk about her plot at all?

She manages to keep her dignity until after the meeting breaks up, but she slips out without saying goodbye to anyone. Once home, she throws her notes into the trash, along with the manuscripts to read for the next meeting. She never goes back to the group again.

Wow, that was a sad one, wasn’t it? Is the problem becoming clearer now? Here’s the next example:

Cryptic scenario 5: Johannes is an Internet junkie; both in spare moments at work and every evening, he’s always surfing, always learning something new. He’s been working on a daring novel, AYN RAND LIVING IN PLATO’S CAVE IN A MACHIAVELLIAN WORLD, written in the present tense, the second person plural, and with semicolons decorating every other sentence.

So naturally, he’s been hanging out on writers’ forums. Having heard (well, seen) so many aspiring writers talk about their submission experiences, he feels well prepared to start the process himself. He does a Google search under “New York agencies,” and after a few false leads that produce terse replies demanding a head shot, he manages to narrow his list down to 50 or so.

Yet once he starts e-mailing out copies of his manuscript to agents and publishers, they seem to disappear into the ether. Why isn’t he hearing back? Are these people just going to steal his book and market it as their own?

Fortunately, Johannes now has online friends to ask this type of question — or rather, he has places where he can vent to the extent that other aspiring writers might figure out what his problem was. Much to his astonishment, his longtime sparring partner, Flam R. Høthead informs him that he should not have been sending out unrequested materials — he’d gotten a bit confused, since some people on the forums seemed to be mailing entire manuscripts — but instead should have been sending out something called a query letter first.

Johannes is furious. Why the heck hadn’t anyone told him this before?

So he composes the best, brashest, most self-promoting query letter he can imagine. Dear Agent, he e-mails, brace yourself for the greatest literary experience since MOBY DICK! Do yourself a favor and take a look at my novel — you’ll regret it if you don’t. It’s the next bestseller, and you wouldn’t want to be left with egg all over your face at Pulitzer Prize time, would you?

Yet amazingly, it only generates responses that seem oddly impersonal. What the heck do they mean, the book doesn’t serve their needs at this time and the novel market is tight right now? Obviously, his novel is too out there for the agents to appreciate.

He posts accordingly.

Another forum member, Bitr G. Nyess, explains to him the concept of a form letter rejection. Johannes spends the next month railing on three forums about the gross unfairness of the practice, a rant in which many, many frustrated aspiring writers are more than happy to join him.

Soon, his thread on his favorite forum is as howl-filled as a production of King Lear, but this doesn’t really seem to be getting him published. He notices that certain online sources keep being recommended by other forum readers in other contexts, so he traipses off to see what these so-called experts are suggesting.

Criminy, what drivel he finds! Everywhere he turns, he finds himself blamed for how he’s been abused. One sourpuss keeps telling her readers how awful their query letters are; another keeps yammering about something called craft; a guy who works at an agency keeps telling readers that it’s his job to reject as many of them as possible, and there’s even some insane chick who claims that all manuscripts are supposed to LOOK alike. And amazingly, when Johannes posts comments on these websites, pointing out that

(a) they’re contracting one another, so how on earth is a writer supposed to find out what to do?
(b) what they’re suggesting would take WEEKS of work to follow, and
(c) would they be interested in taking a look at his manuscript and passing it along to their friends in the industry?

they don’t seem to regard these points as fatal flaws. Or even points requiring response.

Instead, other commenters on these forums give him even more of the same kind of advice. They seem to expect him to change his book! Haven’t they ever heard of integrity? Of artistic vision?

Back on his writers’ forums, though, he is able to find many people to seem to share his outrage, though, and his threads on various forums lengthen well-nigh into infinity.

After a while, it occurs to him that he’s expending so much energy venting that he’s not writing much at all anymore. He stops posting so much, tosses his manuscript into a drawer, and starts a new book, UNRECOGNIZED GENIUS. Maybe the literary world will have matured enough by the time he’s done to be ready for THIS one.

Okay, campers: I know that there’s a lot going on here, but what’s the shared problem common to all 5? (Hint: each of these writers did quite a few things right AND wrong.)

Still stymied? I’m going to give you one final example, showing the problem in its baldest form — and incidentally the one that agents, editors, and freelance editors like myself see most often.

Cryptic scenario 6: Kimberley has just spent several years completing a novel, YOUR EYES ARE LIKE LIMPID POOLS. Justifiably pleased with herself and knowledgeable about how submission works, she sends off a flotilla of queries. Because she writes well and has done her homework, several of her queries prompt requests to see the first 50 pages.

When all of these attempts result in rejection, Kimberley is hurt and flabbergasted. For weeks, she pores over her rejection letters: what on earth does I just didn’t fall in love with the characters mean? If her book doesn’t meet our needs at this time and this is a book I probably could have sold ten years ago, are they asking her to resubmit or go away? If the former, how soon?

No matter how much she obsesses over the various possibilities, however, she can’t figure out why the book was rejected. She looks into freelance editing, but the sample edit of her first five pages came back so full of nit-picks, esoteric editing-speak like run-on and prettily written, but which one of these is the protagonist?, and cryptic statements about appealing to a target market that she realizes that the editor isn’t at all in tune with what she’s trying to do.

Besides, freelance editing is expensive. Instead, Kimberly seeks out a writers’ group filled with intelligent, creative people apparently genuinely interested in helping one another refine their work for publication. They seem excited about her project and eager to read it. (Unlike that stupid editor, who obviously wouldn’t know great literature if it bit her.)

By now, you can see this coming, can’t you? Follow the bouncing ball and sing along, people.

At the first meeting, one of the members, Linda, points out that Kimberley’s book category as listed on the title page seems a bit over-broad: romance-thriller-horror for the mainstream women’s market is not, Linda intimates, a category generally recognized by the industry. Glibly, Kimberley explains at great length why this designation is absolutely necessary: her novel stretches the parameters of boring commercial fiction.

When Linda objects that each of the named categories has a rather different expectations about vocabulary, storytelling, and voice, Kimberley takes pity on her literary ignorance and goes over, point by point and in exhaustive detail, all the ways that her book resembles THE SHINING, SOPHIE’S CHOICE, RAISE THE TITANTIC, TITANIC (yes, dear, the movie), THE VAMPIRE LESTAT, and BRIDGET JONES’ DIARY. Clearly, then, her book has an audience out there — and what’s Linda’s agenda that she would suggest otherwise?

Since Linda and the rest of the group eventually stop registering objections, Kimberley figures that she’s convinced them. She continues sending out manuscripts featuring this hyphenate category on the title page.

At the next meeting, Linda does not appear, but Martha, another member, mentions that Kimberley’s opening is a bit slow — in fact, the narrative doesn’t really warm up until page 10 or so. “Given how quickly agency screeners tend to make up their minds,” Martha says, edging her chair away from Kimberley’s increasingly frightening visage, “is it possible that this might be placing your work at a disadvantage?”

Although Kimberley is furious at the implication, she takes the time to explain patiently to Martha and the absurd group members who seem to agree with her that anyone even remotely familiar with Joseph Campbell’s concept of a heroic journey — you know, the one that they used to put together the plots for STAR WARS? — should know that the first stage is to present normal life. Of course, that normal life isn’t going to be as exciting as the challenge of the plot itself, but how can the reader possibly appreciate the drama of Chapter 2′s escalation without the mundane for contrast?

“Besides,” she adds huffily, “haven’t you people ever heard of symbolism? Each of those five scoops of coffee I describe in detail as the barista — who never appears again in the book, so I don’t know why how you could possibly see this as a distraction, Martha — pours them one by one into the espresso machine represents — I can’t believe that I actually have to explain this to you — a different stage of a woman’s life. Trust me, it’ll all be clear by the end of Chapter 15.”

Kimberley makes her case well — so well, in fact, that within a scant ten minutes, Martha and everyone else in the group have gone completely silent. Satisfied that she has won her point, Kimberley doesn’t revisit Chapter 1.

In fact, in the meetings that follow, she defends her book so well that eventually, the other members evidently come to realize that it doesn’t need additional revision at all. Or so Kimberley concludes from the fact that they stop bringing up any but the most picayune, sentence-level quibbles. She soon puts those to rest.

These days, her manuscript still attracts requests from agents occasionally, but for some reason, it has not yet been picked up. Clearly, the industry is not ready for literature of this caliber.

Is the pattern clear now? Has Kimberley laid it all out for you, or do you need to spend a year in her writing group to catch on to the problem? I’ll bet you a nickel that the group has vacancies.

Like Alcibiades, Dahlia, Griffin, Harriet, and Johannes, Kimberley has never learned to take constructive criticism constructively — or to tell the vital difference between good and bad feedback, or even to differentiate between well-meant manuscript and career advice and personal attack. Not all of the feedback our exemplars received was genuinely useful, or even necessarily correct — but these writers’ responses to it virtually guaranteed that none of it would prove helpful.

And that’s a serious problem for all six, although the symptoms were different in each case. Professional critique pulls no punches; working authors are expected to be able to listen respectfully to constructive feedback, sift through it to determine what would be best for the book, and apply it sensibly to the manuscript in question.

The earlier in a writing career one can learn this valuable set of skills, the better — and the less likely one is to get hurt by the process. For the next week or so, we’re going to be talking about how to avoid the grisly fates of the Exemplar Six.

I don’t promise that it will be fun, but trust me, once you’re working with your dream agent and editor, you will bless the week that I brought this up. Keep up the good work!

Picking the right literary contest for you, part VI: got the time tick tick ticking in my head

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In case you’re joining us mid-series, for the past few posts, I’ve been discussing criteria a sensible writer might use in determining which contests make the most sense to enter and which to eschew. Today, I am going to talk about something rarely discussed, even amongst writers who routinely enter literary contests: the widely differing time commitments necessary to meet contest criteria.

That knowing chuckle you just heard echoing through the ether was the concurrence of every literary contest winner, placer, shower, and finalist who has every walked the planet.

How do I know that they’re the chucklers? Because — wait for it — the folks who put in the extra time tend to be the ones who place best.

But really, it’s hard to find a contest whose rules DON’T require the investment of quite a bit of time over and above the actual writing. In fact, it often comes as something of a shock to those new to entering contests just how time-consuming many of them are.

Do I hear some unrealized wails out there from those of you who are considering entering your first contest? “But Anne,” some of you protest, and who could blame you? “I don’t understand. I’m not planning to enter a contest that requires me to write fresh material for it — I’m entering my novel/memoir/poem that I finished writing a year ago. To enter it into a contest, I just need to print it out, fill out a form, write a check, and find a mailbox, right?”

Oh, my sweet, dear innocents. To put it as gently as possible: no.

Unfortunately, there are few contests out there, especially for longer works, that simply require entrants to print up an already-existing piece, slide it into an envelope, write a check for the entry fee, and slap a stamp upon it.

How few, you ask? Well, off the top of my head, thinking back over the last dozen years or so, I would estimate that the grand total would be roughly…none.

At minimum, any blind-judged contest is going to require that you prepare a special rendition of your manuscript devoid of your usual slug line — because your slug line, of course, includes your name.

Translation: you can’t just photocopy or print your current MS and mail it to a contest. And anything beyond that is, alas, time-consuming.

I hate to tell those of you who write nonfiction this, but any blind-judged contest will require that you remove every reference to your name from the entry. In a novel, that may merely involve revising the slug line, but in a nonfiction piece about, say, your family, it may require coming up with fresh names for practically every character.

Yes, I’ve done it — my big contest win was, after all, for a memoir. And because I love you people, I’m not going to tell you just how long that took. I wouldn’t want to give you nightmares.

Why do I keep harping on the importance of valuing your time, in the face of a publishing industry which, to put it very gently indeed, doesn’t?

Precisely because the industry doesn’t. While dealing with agents who take three months to respond to queries, and editors who take a year to pass judgment on a submission, if you don’t treat your time as a precious commodity, it’s all too easy to conclude that the industry is right: writers’ time is as vast as the sea, and as easily replenished as a tidal pool adjacent to a beach.

I don’t think so.

I measure time by the standards of a professional writer: every waking minute spent away from my current writing project, or from editing my clients’ writing projects, is expensive. More expensive, I think, than the equivalent minutes in the average agent or editor’s quotidian lives, because they are not typically creating new beauty and truth in every spare nanosecond they can steal. What writers do is important, not only to the writers themselves, but to humanity.

So there.

I tend to doubt that what I’m going to say next will cause any of my long-term readers to fall over with surprise, but here is my credo, in case any of you missed it: since we writers control so little else along our paths to publication, I’m a great advocate of controlling what we can.

So let’s spend today’s post looking at how a contest-entering writer can make most efficient use of her time.

The time criterion (see earlier posts in this series for other criteria) is perhaps the most important factor to consider in evaluating a contest — other than whether your writing is ready to face competition, of course. Unlike the other criteria, which mostly focused upon the contest itself, this consideration is about you and your resources.

Parenthetically – because I am, as my long-time readers are already aware, constitutionally incapable of not following an interesting line of thought when it comes up — isn’t it amazing, given how much uncompensated time we all invest into our art, just how often time has been coming up in this blog as the single most common decision-making determinant? Such as:

* Your queries need to be pithy from the get-go because agency screeners only spend seconds upon each.

* You should send out simultaneous queries because your time is too valuable to expend the extra years single-shot querying can take.

* Agents don’t give rejection reasons because they don’t have the time to give substantive feedback to everyone. (I like to call this the Did You Bring Enough Gum for the Whole Class? defense.)

* Your submission (and contest entry) needs to elicit a “Wow!” for the writing and a “Whoa!” for the pacing on page 1 — or at the very latest, by page 5 — in order to cajole a professional reader into continue past the opening of the pages they requested you send.

* Although your story may legitimately take 600 pages to tell, agents and editors start to get nervous when a first novel rises above the 400-page mark — or 100,000 words, to use industry-speak. Even less, in some genres.

Need I go on?

Given that pattern, the advice I’m about to give next will probably come as a shock to no one: before you invest ANY time in prepping the entry, look very carefully at the requirements of any contest you are considering entering and ask yourself, “Is this honestly going to be worth my time?”

Pretty much every contest requires the entrant to fill out an entry form — which can range from requests for ultra-simple contact information to outright demands that you answer actual essay questions. (Applications for fellowships and residencies virtually always include essay questions, FYI.) And yes, Virginia, misreading or skipping even one of these questions on the entry form generally results in disqualification.

Or, at any rate, in an entry’s being tossed out of finalist consideration — which, from the entrant’s point of view at least, amounts to very much the same thing.

I wanted to state this explicitly, because last year, a number of entrants in feedback-giving contests sent me excerpts (or even, in a couple of cases, the entirety) of their judges’ critique, saying accusingly, “See? I didn’t follow your guidelines, and I wasn’t disqualified.”

Without exception, however, these independent-minded souls did not win, either.

Even if an entry does explicitly violate contest rules, it is highly unusual for the contest organizers to tell the entrant about it; most of the time, the entry is just quietly removed from next-round consideration. Which is unfortunate, in a way, because those entrants who violate the rules (often inadvertently) are thus prevented from learning from their mistakes.

But trust me, contest judges are REQUIRED not to give high marks to entries that violate the rules. Which means that if you don’t have the time to read, re-read, and read them again, modifying your pages accordingly, it’s probably not worth your time to enter the contest.

“But Anne,” I hear some of you cry, “you said only a few paragraphs ago that every contest will have some rules to follow. How can I tell if what any given contest is asking of me is de trop?

Good question, disembodied voices. One- or at most two-page application form is ample for a literary contest; a three- or four-page application is fair for a fellowship or residency.

Anything more than that, and you should start to wonder what they’re doing with all of this information.

A contest that gives out monetary awards will need your Social Security number eventually, for tax purposes (yes, contest winnings are taxable), for instance, but they really need this information only for the winners. I would balk about giving it up front.

I have also seen contest entry forms that ask writers to list character references, especially those contests aimed at writers still in school. It’s an odd request, isn’t it, given that the history of our art form is riddled with notorious rakes, ne’er-do-wells, and other social undesirables who happened to write like angels? Some awfully good poetry and prose has been written in jail cells over the centuries, after all.

Personally, I don’t believe that a contest should throw out the work of a William Makepeace Thackeray or an H.G. Wells because they kept mistresses…or to toss Oscar Wilde’s because he didn’t. Or, for that matter, close its entry rolls to a shy kid whose high school English teacher doesn’t happen to like her.

In practice, reference requests are seldom followed up upon, and even less frequently used to disqualify entries before they are read, but they are occasionally used as tie-breakers. A good literary contest is not going to refuse to read Percy Bysshe Shelley’s entry because of that bottle of laudanum he was fond of carrying in his pocket, or disqualify Emily Dickinson’s poetry submission because her neighbors noticed that she didn’t much like to go outside.

No, they’d wait until the finalist round to do that. (Just kidding. Probably.)

I have questioned contest organizers why they ask for references, and they claim they do it solely so they can rule out people whose wins might embarrass the organization giving the award — basically, so they do not wake up one day and read in the newspaper that they gave their highest accolade to Ted Bundy.

So they might well gently shove aside an entry whose return address was a state or federal prison, to minimize the possibility of handing their top honor to someone wearing manacles and accompanied by a guard.

Call me zany, but personally, I would prefer to see potential and former felons turn their entries to the gentle arts of the sonnet or the essay over other, less socially-useful pursuits like murdering people with axes, embezzlement, or arson of public buildings, but evidently, not every contest organizer agrees with me. Again, I’m not sure that they have an ethical right to limit literature this way, but as I believe I have made clear in the past, I do not run the universe.

The moral: if you don’t have friends as disreputable as you are to vouch for you in a reference-requiring contest, you need to get out more — or at least graduate from high school. Join a writers’ group; we write tremendous references for one another.

I must admit, though, that my suspicious nature rears its paranoid head whenever I see requests for references; back in my contest-entry days, I tended to avoid these contests. If an entrant lists one of the contest judges as a reference, is the entry handled differently? If I can list a famous name as a reference, are my chances of winning better?

Only the conference organizers know for sure.

Contest entry forms frequently ask you to list your writing credentials, which I find bizarre in contests where the judging is supposed to be blind. Again, perhaps I am suspicious, but I always wonder if entries from authors with previous contest wins or publication credentials go into a different pile than the rest. They shouldn’t, if the judging is genuinely blind.

But to quote the late great Fats Waller, “One never knows, do one?”

I’m not saying that you should rule out contests that make such requests — but I do think that the more personal information the organization asks for, the more careful your background check on the contest should be.

When I see a request for references, for instance, I automatically look to see if the listed judges and/or their students have won previous competitions. A lot of the requesters are indeed on the up-and-up, but there is no surer waste of an honest writer’s time, talent, and resources than entering a rigged contest — or one with a demonstrable bias.

But do not despair, dear readers: there are plenty of literary contests — and fellowships, too — out there that are absolutely beyond reproach. By keeping your eye out for warning signs before you sink your valuable time into filling out extensive applications, you will be keeping your work — and your entry fees — out of the hands of the greedy.

And hey, any of you out there who may be considering committing a felony in the days to come: take my advice, and take up short story writing instead. I assure you, everyone will be happier in the long run.

There! That’s another day of crime prevented; my work here is done.

Before you realize that you’ve never seen me and Superman together, I’m signing off. Keep up the good work!

(PS: The image at the top of this post appears courtesy of the fine folks as FreeFoto.com.)

Picking the right literary contest for you, part V: just walk on by

For reasons best known to himself, my SO has taken to playing the music of Dionne Warwick, she of the Psychic Friends Network, repetitively in our shared abode this evening. It’s not that I have anything against Ms. Warwick’s oeuvre, but the music of Burt Bacharach has always made me just a trifle, well, sleepy. It’s a tad hypnotic.

Which is perhaps why I suddenly feel compelled to share this with you:

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The way to San Jose.

That established (phew!), let’s get back to the topic du semaine: maximizing your contest entry dollar. Ideally, I’d like to convince you to look upon each potential contest entry as not merely a fresh roll of the dice to try to win the jackpot of recognition (and, the common writerly fantasy goes, an agent and major book deal immediately thereafter), but as an exercise to learn how to improve your writing.

There are basketfuls of good reasons to enter contests in general — or, to be precise, to win them: the undoubted ECQLC (eye-catching query letter candy), the writing résumé boost, the opportunities to promote yourself to conference-attending agents, to name but a few.

As I’ve been pointing out for the last few days, however, not all contests are created equal. Entering some will help you more than entering others, so it is very much to your advantage to choose your contests wisely.

This is particularly true for novelists and nonfiction writers who enter contests; poets, essayists, and short story writers have exponentially more contest venues, and entry fees tend to be correspondingly lower.

Proof: if you write in any of these shorter formats, you have only to open any issue of Poets & Writers to find dozens of contests just crying out for your work — contests that often include publication as part of the prize. So just a couple of wins in these categories, even in tiny contests, can add up to a serious upgrade in query letter decoration.

On the down side, the greater scope of opportunity renders these contest wins less valuable in the eyes of agents and editors than winning for a longer piece. In general, in fact, the adulation tends to be substantially greater for winners of categories rewarding entire books.

Which is kind of ironic, as there are comparatively few contests devoted to unpublished book-length manuscripts — and with very few exceptions, the ones that exist ask entrants to submit only a tiny fraction of the book being judged.

On average, 15-25 pages, inclusive of synopsis. And contest judges tend not to reward entries with super-short synopses, either.

A cynic might conclude from this that what these contests are actually rewarding is the ability to write a stellar first chapter and synopsis, rather than the talent to maintain interest in a story or argument for an entire book.

A purist might huff that while there are plenty of people who can write a pretty opening, these contests owe it to the literary world to guard readers from mid-book slump.

A pragmatist, on the other hand, would just look at this phenomenon and say, “Where on earth would they find volunteers to read 700 book-length entries?”

The fact is, the vast majority of contests ask for short pieces, for the simple reason that it requires much, much less effort on the sponsoring organization’s part to process them. The result, as those of you who have gone contest-searching have probably already noticed, is that book-length writers have many fewer contest fora at their disposal.

Causing novelists the world over to cry: what’s it all about, Alfie?

Don’t feel too sorry for them, poets, essayists, and short story writers — writers of book-length pieces enjoy the considerable comparative advantage of being paid astronomically more for their work than writers of shorter pieces. You’d have to place a tremendous number of poems in paying venues to make ends meet without a day job, after all.

If you want to pity them, base it on the fact that the contest universe is hugely biased toward producers of shorter pieces, making it significantly harder for novelists and such to chalk up a contest win at all.

If you write in the longer formats, yet are comfortable in the shorter, you might want to consider polishing a single short story, poem, or essay to a high luster and sending it on the contest circuit, to try to rake in a win you can add to your credentials list. Trust me, in ten years, no one is going to hold it against you that the credential you used to catch an agent’s attention was for a gorgeously terse poem, while the book you were pitching at the time was a three-volume work of science fiction.

It may not make as stunning an ECQLC impression as a win for an entire book, but hey, those of us with small rubies look good in our jewelry, too.

There is an unfortunately pervasive rumor on the writers’ conference circuit that every agency screener in the land has been instructed to toss ANY book-pushing query letter that contains reference to poetry — however slight, and even if it refers to a major contest win — directly into the trash.

This is not true, and as nearly as I can tell, has never been widely true: it’s an exaggerated way of saying that poetry contest wins are not an automatic entrée into the publishing world. Which makes some sense, actually: being able to write a good poem does not necessarily translate into being able to write a good book.

Personally, I feel that the short story and the novel are also quite different art forms, as different as painting in oils and sketching in charcoal. Witness the number of writers who publish several short stories in venues like THE NEW YORKER, and publish them in collections, only to find after they have signed a novel contract that they don’t have a novel in them.

Why? Well, often, good short pieces are about the surprise of instant revelation; novels (and book-length memoirs, and nonfiction books) are about character and argument development.

I know a lot of writers disagree with me on this subject, though — including, I should mention, virtually everyone who has ever taught or been a student in an M.F.A. program — so you should feel free to ignore my opinion entirely on this point. Try your hand in more than one format, if you like so you may enter lots of different contests.

However, if shorter work is not your forté, it probably is not worth the expenditure of energy and angst to stop writing on your longer work in order to pull something short together for a contest.

But no matter where you fall on the length spectrum, adhere to the following little axiom with the tenacity of a starving leech: make sure that every page you enter in a contest represents your best writing.

Not just writing that’s pretty good, or prose that you think might catch an agent’s eye. Or the first 20 pages of a novel that starts to sing by page 62.

If the writing you’re planning to submit doesn’t bring a tear to your eye, cover you in goosebumps, and make you murmur fervent gratitude to the deity of your choice that you were privileged to write it, it does not belong in an entry.

Seriously — you’d be amazed at how many entries judges see that consist of perfectly adequate prose, but not writing that jumps off the page. If there isn’t an arresting image, great twist, or lovely sentence on page 1, even for a book-length entry, it’s probably not going to end up in the finalist pile.

I was going to insert a joke here about looking at your potential entry and crying, I know I’ll never love this way again, but really, do you need that kind of reference rattling around in your brainpan?

There’s another criterion you might want to consider in deciding whether it’s in your best interest to enter a particular piece of writing in a contest: how closely does it conform to the demands of the current literary market?

Artistically, that may seem like a secondary consideration, but in practice — and I’m letting you in on a literary judge secret here, because that’s what friends are for — most of the time, at least initially, contest judges are not so much judging the quality of the writing in an entry as assessing its marketability.

And THEN they worry about the writing.

Yes, you read that correctly. A great idea with huge market potential, presented in a clear and professional manner, will often edge out a beautifully-written piece aimed at a tiny market niche.

I know; I was disappointed when I first learned that, too. Wow, I thought, I’ll never fall in love again.

Naturally, marketability is not the primary orientation of every contest that accepts book-length work (or portions thereof), but it weighs heavily in the scoring more often than not. There’s a pretty good reason for that, too: it’s not unusual for the final judges of a contest to be the exact same agents and editors who appear at the attached conference.

And if there is anything that THEY’re looking for, it’s marketability. Great writing is always a plus, but to win a contest, it isn’t always enough.

Knowing this BEFORE you enter a contest can save you a LOT of grief — and a lot of wasted entry fees. If your work is not particularly mainstream, select contests that cater to your niche, rather than hoping your work will fly in a more general category.

Alternatively, if your work is an absolute dead-on fit for its genre, you might not want to waste your time, energy, and resources on a contest that has traditionally rewarded very literary writing.

If you are unsure where your work falls on the spectrum, select a contest where the judges give written feedback on entries — it’s some of the least sentimental, least punch-pulling marketing advice you will ever receive. Believe me, if you’ve mislabeled your work, they’re going to let you know about it.

If you approach a feedback-generating contest in that spirit, you can learn a great deal — especially if you are new to querying and aren’t sure why your work keeps getting rejected.

Which brings me, at long last (phew again!), to the final question to ask yourself before entering a contest: does it offer advantages for non-winning entrants?

I hate to be the one to break it to you, but almost no one wins the first contest she enters.

Why? Well, most contest entrants experience a fairly sharp learning curve, for reasons I shall be covering later in this series; there are many, many simple mistakes that can, if not actually disqualify inexperienced entrants outright, at least minimize the probability of their making the finals.

Yes, even in otherwise well-written entries. And that’s over and above problems any given entry might encounter by not being written in the contest’s preferred style.

“Huh?” I hear those new to the game cry.

Even if your entry is a monument of precision and contest-rule adhesion, you may have to enter a few times to learn the rhythms and preferences of a particular contest before you win. I wish this weren’t the case; life would be easier for virtually every contest entrant on the planet if stylistic preferences were simply expressed openly, rather than the usual contest rhetoric about rewarding the best new writing out there.

Best is subjective, after all.

Yet it’s rare to the point of jaw-dropping for a contest to state up front in its rules, look, you may be a brilliant writer destined to wow millions, but if you don’t use adverbs exactly the way Annie Proulx does, don’t bother entering. Or we’re POV Nazis; sending us anything with multiple perspectives will only end in tears. Or even in case you haven’t noticed, we have never given a major award to a writer who wasn’t already a member of our organization. Other people’s entry fees may be regarded as a donation to our group; thanks very much.

I say a little prayer for you nightly, in the hope that this will change.

For these reasons, it is very much in your interest to make your first contest entries ones that will help teach you something even if you don’t land in the winners’ circle.

For instance, if you are new to the game, it is a better use of your contest-entering buck to go for contests that recognize semi-finalists, as well as finalists. That way, you maximize your probability of garnering ECQLC boasting rights from those entries.

Contests that offer significant feedback to contest entrants are very, very useful when you are first starting out, too, as you may use them to learn how to polish up future entries. In contests for novel-length work that don’t provide feedback, an entrant would need to engage in serious bribery to obtain that type of information.

To sum up: there is a whole range of benefits that can accrue from contest entry beyond winning the grand prize. By selecting the contests that meet your current needs, rather than entering blindly or with an all-or-nothing attitude, you can greatly increase the probability that entering will do you good.

And, of course, you might win! But will you still love me tomorrow?

Keep up the good work!

A few words on feedback, part IX: this above all things, to thy own self be true, or, would it kill you to ask for what you want?

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For those of you joining us late in this series, I’ve been talking recently how to get the most from non-professional feedback — which, let’s face it, is the vast majority of the substantive feedback aspiring writers get these days. While there are undoubtedly some agents and certainly many editors who give good editorial feedback to writers AFTER those contracts are signed, the agent or editor who gives concrete feedback to a rejected manuscript is rapidly growing as extinct as a bespectacled dodo speaking Latin and writing in cuneiform on the walls of a pyramid.

As, no doubt, those of you who have queried are already aware. The same practice often comes as a shock to those new to being asked to submit all or part of a manuscript, however.

Due to the sheer volume of submissions, it’s not even vaguely uncommon for a writer to receive the manuscript with no more indication of why than a polite Sorry, but I didn’t fall in love with this. Sad, but true, alas — and thus it’s not the most efficient use of your energies to resent an obviously form rejection when it is sent to you.

How do I know that some of you out there have been wasting your precious life force on trying to read deeper meaning into old chestnuts like It doesn’t meet our needs at this time or I don’t feel I can sell this in the current tight market?

Call me psychic. Or just experienced in the many ways that good writers can come up with to beat themselves up.

But how on earth is a writer to know what needs to be changed before a book looks yummy to the folks in the industry?

You could, of course, always pay a freelance editor to run through your work with a fine-toothed hacksaw, but most aspiring writers are reluctant to shell out the dosh for this service. After all, pretty much everyone who has had the self-discipline to write an entire book did so while living on the hope of other people paying to read it; to most writers, the prospect of paying a reader to struggle through their prose is pretty distasteful.

Come on, ‘fess up.

And even though I make a hefty chunk of my living being paid to do precisely that, I’m going to be honest with you here: most editors at major publishing houses, when asked at conferences if getting professional help is necessary, will get downright huffy at the notion. Good writers, they will tell you, need no such editorial help.

This sounds very noble, doesn’t it?

Until the 50th time you hear this exchange, when it dawns upon you that perhaps at least some of these editors hear the question not so much as a call to voice their opinions on the tenacity of talent as a critique of their ilk’s propensity to perform line editing. (A word to wise conference-goers: quite a few editors get cranky at the mention of the fact that they do a whole lot of things other than edit these days. Don’t bring it up.)

But think about it: in order for the contention that good writers do not need editorial assistance to be true, a good writer would have to be someone who never makes grammatical or spelling mistakes, is intimately familiar with the strictures of standard format, has a metronome implanted in her brain so that pacing is always absolutely even, has never written a bad sentence, plots like a horror film director…in short, such a writer would have to have an internal editor running around her psyche powerful enough to run Random House by telepathy.

That’s not a good writer; that’s a muse with her own editorial staff. For those of us who have not yet had Toni Morrison surgically implanted in our brains, blue pencil in microscopic hand, an extra pair of eyes can be very helpful.

However, if you are not getting feedback from someone who is being paid to do it (i.e., an agent, editor, writing teacher, or freelance editor), or members of a writing group with experience working on your type of book, or a writer in your chosen genre — which is to say, if you are like 99% of feedback-seekers in North America — then you are almost certainly going to be seeking feedback from first readers who have no previous experience in manuscript critique.

Which means that it’s not a particularly wise idea to make the first-time critiquer guess what kinds of problems to look for or how to point them out when he does. When the writer does not set out ground rules to guide inexperienced first readers, trouble often ensues.

All of which is a long-winded way of introducing the single best thing you can do to head off problems before they start: giving your first readers WRITTEN directions for how to give you feedback.

Ideally, these directions will include a list of specific questions you would like answered about the reading experience. Providing a brief list of written questions may seem a bit pushy at first, but believe me, if your reader finds herself floundering for something to say, she will be immensely grateful that you gave her some advance guidance.

And you, in turn, are far more likely to receive the kind of feedback most helpful to you than if you remain politely mum. Bringing your expectations into sync will substantially raise the probability of the exchange being positive for everyone concerned.

Coming up with specific questions will also force you to figure out what you in fact do want from your first readers. You may discover, for instance, that you actually do {not} want feedback; maybe you want support instead. Maybe you want recognition from your kith and kin that you have completed a project as major as a book.

Stop sniggering. This isn’t as uncommon as you might think; freelance editors see it all the time. It’s a perfectly reasonable thing to want.

As desires go, it’s a pretty harmless one — unless the writer is not up front about it. Why? Well, if the writer was seeking praise, and the reader thought he was looking for constructive criticism, both parties will end up unhappy.

If you feel this way, it is important to recognize it before you hear ANY feedback from your first readers. This will require you, of course, to be honest with yourself about what you really want and set realistic goals.

Hint: “I want for Daddy to say for the first time in my life that he’s proud of me” might not be the best reason to hand dear old Dad your manuscript. But “I want the experience of my work being read closely by someone I know is not going to say anything harsh afterward” is every bit as praiseworthy a goal as “I want someone to tell me how to make this book marketable.”

The trick lies in figuring out precisely what you want, finding a person who can deliver it, and asking directly to receive it.

And if that sounds like Miss Lonelyhearts advice to you, there’s an excellent reason: everyone is looking for something slightly different, so the more straightforwardly you can describe your desired outcome, the more likely you are to get what you really want.

There’s no need to produce a questionnaire the length of the unabridged Arabian Nights, of course, but do try to come up with at least three or four specific questions you would like answered. Ideally, they should not be yes-or-no questions; try to go for ones that might elicit an essay response that will provide you with clues about where to start the revision. Perhaps something along the lines of:

Did you find my main character sympathetic? Would you please note any point where you found yourself disliking or distrusting her/him/it?

Was there anyplace you found your attention wandering? If so, where?

Was it easy to keep the characters/chronology/list of who killed whose brother straight? Were any two characters too much alike?

Would you mind placing a Post-It™ note in the text every time you stopped reading for any reason, so I can recheck those sections for excitement level?

Would you mind keeping a list of plot twists that genuinely caught you by surprise? Would you also note any of plot twists that reminded you of another book or movie?

Remember, the feedback is for YOU, not for anyone else. Customize your request as much as possible. And if you are feeling insecure, it is completely okay to say:

Look, this is my baby, and I’m nervous about it. Yes, I would love it if you flagged all of the typos you saw, but what I think would help me most is if you told me what is GOOD about my book.

I cannot emphasize too much that it is PERFECTLY legitimate to decide that you actually do not want dead-honest critique, IF you tell your first readers that in advance. If upon mature reflection you realize that you want to show your work to your kith and kin in order to gain gentle feedback in a supportive environment (rather than in a cut-throat professional forum, where your feelings will not be spared at all), that’s a laudable goal — as long as neither you nor your first readers EXPECT you to derive specific, informative revision feedback from the experience.

“Don’t worry about proofreading, Sis,” you can say. “I have other readers who can give me technical feedback. Just enjoy.”

If you want to be a professional writer, however, you will eventually need to harden yourself to feedback; the rather commonly-held notion that really GOOD writing never gets criticized is a great big myth. Not only does professional writing routinely get ripped apart and sewn back together (ask anyone who has ever written a newspaper article), but even amongst excellent editors and publishing higher-ups, there will always be honest differences of opinion about how a book should unfold.

So the sooner you can get accustomed to taking critique in a constructive spirit, the better.

And the happier you will be on that dark day when an editor who has already purchased your manuscript says, “You know, I don’t like your villain. Take him out, and have the revision to me by the end of next week,” or “You know, I think your characters’ ethnicity is a distraction. Instead of Chinese-Americans from San Francisco, could they be Irish-Americans from Boston?” or “Oh, your protagonist’s lesbian sister? Change her to a Republican brother.”

You think these examples are jokes? Would you like me to introduce you to the writers who heard them first-hand? Would you like me to point out the published books where taking this type of advice apparently made the book more commercially successful?

“But Anne,” I hear some of you say, “didn’t you say earlier in this post that I can set up critique so I do not have to hear really draconian editorial advice? How will telling my first readers that I want them to reassure me first and foremost prepare me for dealing with professional-level feedback?”

Good question, anonymous voices: chances are, it won’t. But one doesn’t learn to ski by climbing the highest, most dangerous mountain within a three-state radius, strapping on skis for the first time, and flinging oneself downhill blindly, either.

Here’s a radical idea: use your first readers as a means of learning how you do and do not like to hear feedback, not merely as a device to elicit feedback applicable to the book in question.

In other words, try using it as an opportunity to get to know yourself better as a writer. Yes, a professional author does need to develop a pretty thick skin, but just as telling a first-time first reader, “You know, I would really prefer it if you left the pacing issues to me, and just concentrated on the plot for now,” will give you feedback in a form that’s easier for you to use, so will telling your future agent and editor, “You know, I’ve learned from experience that I work better with feedback if I hear the general points first, rather than being overwhelmed with specifics. Would you mind giving me your feedback that way?”

Self-knowledge is always a good thing, my friends. And why do we show our work to first readers if NOT to get to know ourselves better as writers?

Next time, I shall wrap up this little series on getting good feedback with a bit more discussion of how to ask for what you want. In the meantime, it’s a brand-new year: why not celebrate by backing up your writing onto a Greatest Hits of 2007 disk? Or at least back it up to your iPod?

Oh, and keep up the good work!

(PS: the photograph above — it’s an overloaded bookshelf, in case I got carried away in playing with it — appears courtesy of the fine folks at FreeFoto.com.)

A few words on feedback, part VI: combing out the snarls

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This past autumn, when I was couch-bound with mono, my SO decided that it would be a good time to adopt a new cat, as reclining while slowly petting a nervous animal was about as much exercise as I could muster. Because we like pets with a past, he trolled the local animal shelter for a kitty down on his luck, bringing home the largest, filthiest feline I had ever seen: matted fur, crusted eyes, snaggle-toothed. (I believe he was orange, but it was a month before we were sure.) In time, the kitty calmed down and began cleaning himself again, an activity he’d apparently abandoned while incarcerated. Gradually, as he wore away more and more of his layers of grime with his tongue and I with my brush, he became shiny, even fluffy.

A few weeks ago, he looked up at me while I was brushing him, and I realized that he had very pretty eyes. It had merely taken months of care and security before he could show them off.

Being me, I instantly thought of what a good parallel that was for editing a manuscript.

Trust me, freelance editors see some pretty mangy manuscripts: the trick is often to see potential under the matted fur, because much of the time, the problem isn’t a lack of talent or inventiveness, but of structure. Or of a writer’s not having completely found his voice yet — it’s exceedingly rare to discover it in the first draft of one’s first book. Or even simply not knowing how a manuscript should be formatted.

In days gone by, agents and even editors at major publishing houses had the time to take a comb to a manuscript that showed promise, to groom it for the big show. Now, unfortunately, writers are expected to make their work camera-ready unassisted by the pros.

And that’s where a good feedback-giver is can be a real boon. Slowly, gradually, and often much to the writer’s chagrin, it’s possible to comb out the snarls, to reshape the beast into something closer to the carefully-groomed animal an agent or publishing house would expect to see. And every so often, editor and writer alike are stunned when something of startling beauty emerges.

I’m bringing this up today because just as it’s hard to see (without special mirrors, at least) the back of one’s own head to check for wayward tangles, a writer can’t always see the snarls remaining in a manuscript she has been polishing for a while. A kind outsider with a good comb can help reveal the beauty underneath the problem, but to do so takes courage: one runs the risk of being scratched.

A careless outside observer with a heavy touch and a lousy comb, however, is just going to send the writer scurrying under the nearest couch, yowling.

Funny how this analogy sprang to mind again as soon as I began writing about first readers who hang onto manuscripts forever, isn’t it? From the poor writer’s perspective, these sorts offer the prospect of a good, thoughtful book combing, but leave the manuscript out in the rain to tangle still more.

Some of you know what I’m talking about, right? Yesterday, when I was discussing the desirability of setting time limits for your first readers, I’m quite sure I heard some chuckles of recognition out there.

But I also have been sensing some puzzled silence from those of you who have never solicited non-professional feedback outside a writing group. “Why is she setting up so many restrictions on who would make a first reader?” I’ve heard some of you muttering over well-bitten fingernails. “Why is she advising building as many fail-safes into the exchange as one might expect in your garden-variety nuclear test facility?”

In a word: experience.

As I keep pointing out throughout this series, for a non-writer — or for a not-very experienced-writer, even — being handed a manuscript and asked for feedback can be awfully intimidating. Yet in a publishing environment where agents and editors simply do not have the time to give in-depth (or often even single-line) responses to queries, writers hit up their friends.

Friends who all too often are too polite to say no or, heaven help us, think that giving feedback on a manuscript-in-progress is a jaunty, light-hearted, casual affair, as simple and easy as reading a book on a beach. To be fair, writers proud of their own work and expecting people to plop down good money in bookstores for it frequently share this assumption.

A sharp learning curve awaits both parties. At least the writer is aware that some commentary over and above, “Gee, I liked it,” is expected.

Imagine the reader’s surprise when she starts reading, though, spots problems — and realizes that the writer might genuinely have expected her not to be a passive consumer of prose, but an active participant in the creative process. Imagine her surprise when she asked not just to identify what she dislikes about the book, but also to come up with suggestions about what she’d like better.

Imagine her surprise, in short, when she learns that it’s actual work. (Hey, there’s a reason I get paid for doing it.)

Writers tend to complain about the feedback they get from kind souls decent enough to donate their time to feedback, but let’s pause for a moment and think about the position of a friend impressed into first reader duty. Chances are, this friend (I’ll call her Gladys because it looks good in print) committed herself to reading the manuscript without quite realizing the gravity of the offer — or perhaps not even that she’d made a promise at all.

Okay, I hate to be the one to break it to you, but to spare you some chagrin: from a non-writer’s POV, “Oh, I’d love to read your work sometime” is generally NOT an actual invitation to share a manuscript.

Honest — for most people, it’s just a polite thing to say in response to the news that an acquaintance is a writer. Among ordinary mortals, a conversational “I can’t wait to read it!” may most safely be translated as “I’m trying to be supportive of you,” “I’m looking forward to your being famous, so I can say I knew you when,” and/or “I have no idea what I should say to an aspiring writer,” rather than as, “I am willing to donate hours and hours of my time to helping you succeed.”

Not everyone who likes to pet a passing kitty is willing to get busy working out the tangles in his coat, if you catch my drift.

This is why, in case you were wondering, the Gladyses of the world (Gladioli?) are so often nonplused when a writer to whom they have expressed such overtly welcoming sentiments actually shows up on their doorsteps, manuscript in hand.

Poor Gladys was just trying to be nice. For the sake of Gladys and every kind soul like her, please consider adhering to my next tip:

Make sure IN ADVANCE that your first readers fully understand what you expect them to do — and that no matter how gifted a writer you may be, reading to give feedback necessarily involves significantly more effort than merely reading a book.

Do I hear members of good critique groups shouting, “Amen!” out there in the ether?

As those of us who have been in the position of feedback-giver can attest, it’s not enough just to be able to spot the problems in the text — the additional challenge is to be able to phrase the requisite critique gently enough that it will not hurt to comb out those snarls, yet forcefully enough for the writer to understand why it’s a good idea.

In other words, it’s a hard enough challenge for those who already know our way around a manuscript. Imagine how scary the prospect would be for someone who didn’t. In my experience, 99% of casual offerers have absolutely no idea what to do with a manuscript when it is handed to them.

In fact, Gladys is generally dismayed when someone takes her up on her request. Like most people, dear Gladys did not have a very good time in school, and you have just handed her a major reading comprehension assignment; in a flash, you have become her hated 8th-grade English teacher, the one who used to throw his keys at kids who walked in late.

Don’t worry; the school district forced him into early retirement.

It’s not that Gladys doesn’t WANT to help, though. But in her sinking heart, she is afraid of the book report she is going to have to give at the end of the process.

So what does Gladys do? Typically, she doesn’t read the book at all. Or she launches eagerly into it, reading perhaps ten or fifteen pages, then gets sidetracked by the phone ringing or piled-up laundry or the need to go to work.

And that, my friends, is where the problems begin, from the writer’s perspective. Remember, our Gladys isn’t a writer, so she does not have much experience in wresting precious minutes of concentration time out of a busy day. So she sets it aside, in anticipation of the day when she can devote unbroken time to it.

Unfortunately for writers everywhere, very few people lead lives so calm that a week of nothing to do suddenly opens up for their lowest-priority projects.

However good her intentions may have been at first, somehow the book does fall to her lowest priority — and, like the writer who keeps telling himself that he can only work if he has an entire day (or week or month) free, our well-meaning Gladys wakes up in six months astonished to find that she hasn’t made significant inroads on her task.

Hands up, everyone who has ever been the writer in this situation.

I hate to leave you with a cliffhanger in the midst of our little tragedy, but like Gladys, time is running short in my day. But being a writer, and thus used to wringing time to write from a jam-packed schedule, I shall renew the tale tomorrow.

Trust me, appearances to the contrary, it can have a happy ending. Keep up the good work!

A few words on feedback, or, a proposition to which you should NOT say yes on New Year’s Eve

I’m posting late today, I’m afraid — the news about Benazir Bhutto, while not exactly a surprise, left me very much saddened. I have been following her career since I was in college; we share an alma mater, and my work-study job involved maintaining files on the doings of alumnae. (Yes, in the 1980s, Harvard did not house the men’s and women’s files together, nor did male and female undergraduates receive the same diploma. You’ve come a long way, baby!) Her story was so interesting that I kept an eye out for her even after it was no longer my job to do so. The world is less fascinating without her in it.

Back to business. I may be jumping the gun on the parade of virtue that prevails in early January, that period when folks are still adhering to their New Year’s resolutions, but as many writers have a day or two of vacation right around now, I thought this might be a good time to start talking about the revision process — and its ever-helpful first cousin, useful feedback.

To clarify the timing: we DO all know better than to send off our queries and submissions during the first three weeks of any given new year, right? Half the writers in the English-speaking world bravely embrace SIOA (Send It Out, Already!) as their New Year’s resolution.

The result: Millicent and everyone at her agency is swimming in exponentially more paper at that time of year than at any other — and in the U.S., agencies are required to get tax statements about the previous year’s sales to their clients by the end of January. The combination of stressors tends to make ‘em a mite grumpy — and, believe it or not, even more eager than usual to reject.

So in case I’m being a bit too subtle here: if you can’t t get requested materials out the door this week, hold off until after Martin Luther King, Jr. Day.

Trust me on this one. The average New Year’s resolution lasts a touch under three weeks (one of the many reasons that I deplore them), so the influx of paper calms down pretty quickly. You can afford to wait until it does.

And while we’re re waiting: it’s revision time! Hooray!

I heard that giant collective guffaw from my long-term readers. “When,” you are asking yourselves, “does Anne think it ISN’T a good time to revise a manuscript? Or, at the very least, to scan it for common mistakes and deviations from standard format?”

Okay, you’ve got me there. I have been preaching that particular gospel quite a bit this month, and with good reason: it is absolutely vital to clear your manuscript (and query letter, and synopsis) of spelling and grammatical errors, pronto.

Or at least before you send it out in a few weeks, after all of those resolvers have gotten it out of their systems. Because you, clever homework-doer that you are, know that there is more to landing an agent than making a single push: success comes to those who keep trying again and again.

And since agency screeners tend to stop reading after just a couple of spelling or grammatical errors, giving a book an honest shot at getting picked up means taking the time to create clean copy. This is not a business where good enough is in fact good enough; technical perfection is expected.

Sound like familiar advice? It should; both of the successfully self-published authors in my recent interview series said precisely the same thing — it’s worth your time to rework the manuscript until it fairly shines. Which just goes to show you that the standards of excellence prevailing in the world of traditional publishing may not be as far from those of the self-published world as one may have heard.

Either way, the author is generally held responsible for mistakes, so you’ll want to minimize them.

Because technical perfection is so important, I implore you, DO NOT rely upon your word processing program’s spelling and grammar checker as your only source of proofreading. As any professional editor will tell you, they tend to be rife with technical errors — mine, for instance, regularly tells me to use the wrong form of there, their, and they’re — and it’s far too easy for a slip of the mouse to convince your dictionary to accept caseless when you mean ceaseless.

Spell check, by all means, but there is no substitute for the good ol’ human eye running down a PRINTED page of text for catching errors.

Why not proof on your computer monitor? Because, as those editors to whom I referred above will happily tell you, the screen is not the best place to proofread, even if you read every syllable aloud (which I recommend, particularly for novels that contain quite a bit of dialogue). It’s just too easy for the eyes and the brain to blur momentarily in the editing process, sliding past an error unseen.

Yes, even if you have a simply immense computer screen — this is an instance where size truly doesn’t matter. (And the masses rejoice!)

Since I edit professionally, I have a monitor that could easily balance a small litter of puppies on it. But I ALWAYS use hard copy for a final edit, both for my work and for my clients’. As my downstairs neighbor would, I’m sure, be overjoyed to tell you, if a deadline is close, I’m going to be sitting in my library, reading the relevant manuscript in its entirety, in hard copy, out loud.

I’m funny that way.

After you have proofed and poked the slower movements of your text, I STRONGLY urge you to have at least one third party reader take a gander at it. At the risk of sounding like the proverbial broken record, it is NOT the best idea in the world to be the only eyes who see your work before it lands on an agent’s or editor’s desk. (Or the press, if you are intending to self-publish.)

Gaining some outside perspective, via a trustworthy first reader, has many benefits. Most notably, good pre-submission feedback can enable you to weed out the rookie mistakes that tend to result in our old pal Millicent the screener’s choking on her coffee and reaching for the form rejection letter.

Like, for instance, misspelling your own name or address on the title page — which happens more than you might think. Hey, people are in a hurry.

Other than the simple fact that other eyes are more likely to catch mistakes than you are the 147th time you read a text, there is another reason that you should run your work by another human being before you submit them. I tremble to report this, but it is very, very common for writers to send off the first chapter or three of their novels WITHOUT EVER HAVING ANYONE ELSE READ THEM.

The result, of course, is that the agent’s feedback is the first time many writers EVER get an outside opinion of their work.

And, as those of you who have submitted to an agency lately know first-hand, that feedback is usually either minimal or non-existent. Or so generic that it could apply to any manuscript Millicent saw — remember, just because a rejection letter or e-mail is personalized with your name doesn’t necessarily mean that it was written freshly in response to reading your book. Stock phrases like I just didn’t fall in love with it, this is a tough market for fiction, and it doesn’t meet our needs at this time have graced rejection letters for many years; they are not intended as meaningful feedback, but as a polite negative.

It does not, in short, tend to be feedback that’s likely to help a writer improve his work before the next round of submissions. Your writing deserves feedback with content you can use.

Now, there are a lot of places you can receive such feedback. You can ask a professional freelance editor, as I described a few weeks ago; you can join a critique group; you can exchange with another writer. No one method is right for everybody, so you may need to experiment a little before figuring out how you most like to receive feedback.

But remember just before Christmas, when I was preparing you for that inevitable moment when some well-meaning co-celebrant leans over to ask, “So, dear, how’s your writing coming? Published anything yet?” No matter how sincerely this person asks to read your work, no matter how flattering her request may be, no matter how much she swears that she would love nothing better than to read it and tell you what she thinks — if this person is a close friend, lover, would-be or ex lover, or — sacre bleu! — a family member,

DO NOT, UNDER ANY CIRCUMSTANCES, MAKE THIS PERSON THE FIRST READER OF YOUR BOOK.

Long-term readers, chant it along with me now: the input of your best friend, your mother, your siblings, and/or your lover(s), however charming it may be, is unlikely to yield the kind of concrete, tangible feedback every writer needs. No offense to your kith and kin, but it’s true. Ties of affection do not necessarily good readers make.

Far be it from me to suggest that anyone who cares about you might be sweet and generous enough to lie to spare your feelings, but frankly, it happens. Be grateful that you have such supportive folks in your life. Cherish them; appreciate them; cling to them with the tenacity of an unusually insecure leech.

But DO NOT, UNDER ANY CIRCUMSTANCES, MAKE THESE PEOPLE THE FIRST READERS OF YOUR BOOK.

Get other first readers for your manuscripts, because a first reader who does not have the objectivity — or, often, the reading experience in your genre — to tell you the truth about your manuscript is simply not useful for a writer.

The closer the tie, the lower the objectivity — and no, smart people who read a lot are not exempt from this rule. Even if your father runs a major publishing house for a living, your sister is a high-flying agent, and your lover reviews major novelists regularly for THE WASHINGTON POST, they are unlikely to have the perspective necessary to give you objective feedback.

Why? Because they like you.

Don’t fault them for that. It’s their job to make you feel better about yourself — or to make you feel worse about yourself, depending upon your taste in relationships and familial patterns. So when your Aunt Ermintrude says she would just LOVE your manuscript (and trust me, at some point, she will; everyone likes the idea of getting a free advance peek at the next big bestseller), I give you my full permission to use me as your excuse for saying no.

Do it politely, of course, as if you were acting upon medical orders. “I’m sorry, but I’ve been advised by Dr. Mini that until I find an agent, I need to limit myself to objective readers,” or “I would love to, Aunt Ermintrude, but I have a writing group for feedback — what I need you for is support!” tends to go over MUCH better than “What, are you just trying to get out of buying a copy of the book?”

No one likes getting called on that. And, let’s face it, when you do have a book coming out, you DO want your Aunt Ermintrude to buy it — and to talk all of her friends into buying it.

If you think that professional writers don’t cadge on their relatives this way, think again; most of the pros I know keep mailing lists of everyone who has ever cut their hair, cleaned their teeth, listened to their son’s book reports, etc., to send a postcard the instant a new book of theirs comes out.

And for those of you who already have agents: break yourself of the habit NOW of promising free copies of your future books to your kith and kin. Since authors now receive so few copies — and are often expected to use those for promotion — it’s really, really common for the writer to end up having to BUY those promised freebies to distribute.

Yes, you read that correctly. Now picture everyone who has ever said to you, “Oh, you’ll have to send me a copy when it comes out.” It can be costly.

Promise to sign it for them instead. Get Aunt Ermintrude — and everyone else who loves you — used to the idea that supporting you means being willing to shell out hard cash for your book.

But DO NOT, UNDER ANY CIRCUMSTANCES, MAKE ANY OF THESE PEOPLE THE FIRST READER OF YOUR BOOK.

So on New Year’s Eve, should you find yourself wrapped in the arms of some charming, well-meaning soul who whispers those words that make the average aspiring writer melt like butter, I’d LOVE to read your book,” you will know what to say, right?

Right? Stop fantasizing about meeting a gorgeous stranger who wants to read your book and concentrate. Trust me, it will be better for both your book and your relationships with your loved ones if you thank him/her/them profusely — and say no.

Ditto with loved ones of every description. My mother is one of the best editors I’ve ever met, and naturally, she is eager to read my work, but we have both been in this business long enough to know that giving birth to a writer pretty much automatically disqualifies a reader from being particularly objective about that writer’s work.

I can feel that some of you still aren’t convinced. Perhaps you have kith and kin who just adore giving their unvarnished opinions to you, ostensibly for your own good. “Is it really worth worrying,” I hear voices out there saying, “that the cousin who told me I looked stupid in my prom dress will be afraid to tell me that Chapter Three doesn’t work? Since Grams has no problem telling me that she hates my husband, why should she hesitate to rip my novel to shreds, if it needs it?”

This is the other primary reason not to ask your loved ones for feedback, even if they are noted for their blithe indifference to any pain their truth-telling might cause to others: if you care about the advice-giver, it’s hard NOT to be emotionally involved in the response.

Ponder that for a moment, and you’ll see that it is true. If your favorite brother critiques your book, rightly or wrongly, it’s probably going to hurt more than if a member of your writing group gives precisely the same advice. And by the same token, the emotional baggage of the relationship, even if it is neatly packed and generally non-obtrusive, may make it harder to hear the advice qua advice.

Also — and I hesitate to bring this up, because, again, I’m sure your kith and kin are marvelous human beings — but all too often, critique by loved ones often runs in the other direction, particularly if you happen to be loved by the type the psychologists used to call passive-aggressive.

Seriously, I have had many, many editing clients come to me in tears because their significant others have pounced on the first typo of the manuscript as evidence that the writer should never have put pen to paper at all. Long-repressed sibling rivalries often jump for joy when they see a nice, juicy manuscript to sink their teeth into, and are you quite sure that your best friend ever forgave you for the time that your 4th-grade soccer team beat hers?

What you need is feedback on your BOOK, not on your relationships. Or, at least, that’s what you need in order to improve your book. (The state of your relationships is, of course, up to you.)

Which is why (hold your ears, because I’m about to start shouting again) YOU SHOULD NOT, UNDER ANY CIRCUMSTANCES, MAKE ANY OF THESE PEOPLE THE FIRST READER OF YOUR BOOK.

Often, too, when you are dealing with people unused to giving feedback, being overly-judgmental is not even a reflection of their opinions of your book: in many cases, being vicious is what people think giving feedback means. (And if you doubt this, take a gander at the first efforts of most movie reviewers — or, heck, if you happen to live in the Seattle metro region, at the majority of film reviews in the local free paper THE STRANGER, where most of the contributing writers evidently believe that the title of critic means that they should never, under any circumstances, say anything positive about a movie that might, say, induce a reader to go and see it. Given their editorial philosophy, I’m surprised to see any starred reviews at all in that paper.)

I’m not saying not to show your work to your kith and kin — if it makes you happy, do. But even if your Aunt Mary won a Pulitzer in criticism last year, you probably should not rely solely upon her critique of your manuscript.

Yes, I know: finding good first readers is a whole lot of work, especially if you live in a small town. But, at the risk of wearing out the record, if you are going to be called on a mistake, it is FAR better to be a little embarrassed by a good first reader than rejected by a hyper-critical agent, editor, or contest judge.

That way, you can fix the mistakes when the stakes are low — and, frankly, you are far more likely to get usable feedback. If you are one of the many too shy or too busy to show your work to others, yet are willing to send it out to be evaluated by grumpy literary assistants hyped up on seven lattes before lunch, consider carefully whether you really want your first reader to be someone who does not have either the time or the inclination to give you tangible feedback.

Because, really, will We’re sorry, but your manuscript does not meet our needs at this time tell you whether that orgy scene in Chapter 8 is the problem, or if it’s your constant use of the phrase “Wha-?” in dialogue?

Trust me, you need first readers who will tell you PRECISELY that.

Next time, I shall talk about strategies for getting the kind of good, solid feedback you need without treating your first readers like mere service-providers. (Hey, if you want to do this without engendering social obligations, you really should be working with a paid professional freelancer, rather than your friends.)

Until then, keep up the good work!

So you’re considering self-publishing, part III: the nonfiction path

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For the past couple of days, I’ve been chatting with self-published authors Beren deMotier and Mary Hutchings Reed about the joys and trials of self-publishing. So far, the talk has been pretty marketing-oriented, but since I already had two such talented writers in my interviewing clutches, I couldn’t resist turning the talk to broader issues of writing and creativity.

I’m planning another post to share more of Mary and Beren’s marketing insights, of course, but as this particular is weekend ultra-busy for many people, I thought discussion of the more stressful aspects could wait until Monday. (Christmas eve shoppers aren’t going to have to time to read blogs, anyway, right?) And for these deeper topics, I felt a one-on-one discussion would serve our purposes better.

Today, I will be exploring the writing life in general and self-publishing in particular with Beren deMotier, the author of THE BRIDES OF MARCH. It’s a memoir, so we’re going to be talking about the peculiarities of nonfiction as well. To refresh everyone’s memory, here are the bright, shining faces of Beren and her book:

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In the interests of full disclosure: I did write a blurb for her book cover. That’s not entirely surprising, considering how we met: I had read her award-winning entry in a prestigious literary contest (rather sensibly, the Organization That Shall Not Be Named places copies of the winners and placers’ entries in the hallway for perusal), and when I later saw Beren’s name on her nametag, I stopped her in another hallway to tell her how impressed I was.

True story, honest. There are witnesses. I’m pretty enthusiastic about good writing.

Anne: Welcome back, Beren! You’re no stranger to the world of online communities, right? You’re a blogger yourself.

Beren: Yes, I write a blog blogs, as well as a Livejournal page more specifically about getting published.

Anne: I know that we’ve been talking obliquely about your book for a couple of days now, but as readers often join us in mid-series, pretend that we haven’t. Tell us what your book is about, please.

Beren: I wrote The Brides of March so that readers could ride with us on the roller coaster ride of getting a marriage license (after three kids and seventeen years together), literally running to the church in case of court injunction to get married while it was still legal, then celebrating with friends and family the wedding we’d never expected to experience, even while letters to the editor reviled us, signatures mounted for a constitutional amendment making darned sure no more same-sex marriages happened in Oregon, and nine months later, Oregon voters marked us as “unworthy” of marriage.

Anne: As we editors like to say, you were already a walking memoir. A wild story like yours probably wouldn’t have seemed plausible as fiction.

Beren: But there’s more! The state supreme court was debating whether our marriages were still legal, while the public debated our social status, and we debated whether moving to Canada was the best bet for equality when the 3000 same-sex marriages in Oregon (including ours) were declared null, void, and non-existent. All that wrapped in a slice-of-life memoir of life as a lesbian mom, just trying to get through the day on five Diet Cokes or less.

Anne: Agents often like to be told up front what popular book a potential client’s manuscript resembles, but I have to say, I would be hard-pressed to come up with a close parallel for yours. In my
mind, that’s a good selling point for a memoir, maybe even a great selling point. But since I know that not everyone agrees with me on that point, did the paucity of books on the subject make it harder for you to pitch this book to agents?

Beren: It was hard to make an elevator pitch—it certainly isn’t Marley & Me meets Find Me.

Anne: Although I can certainly imagine a misguided agent TRYING to pitch it that way, merely in order to compare it to a couple of bestsellers.

Beren: I came up with the line “A giddy leap through a legal window, straight onto the barbeque pit of public debate,” which about sums it up.

There were no parallel books, and that likely scared off publishers, who have to invest thousands in every book they take on. Keeping in mind that publishers have to put about sixty thousand dollars into each book they accept helped me not take rejections as personally.

Anne: That’s a very sane way to think of it. It’s SO easy to regard rejections as attacks upon one’s very being. But often, it’s simply a matter of the querier or submitter’s simply not giving the agent what she is expecting to see — or what some editor said over lunch last week, “Gee, you know what I would love to read right now? A book like X.”

Beren: I have read a lot of books about writing and pitching, but the best advice has come from agents at writing conferences, specifically the PNWA and Willamette writers conferences, who have told writers to do their research: don’t address letters “Dear Sir” when they are mailing queries to a predominantly female industry, for instance.

Anne: A fact of which many aspiring writers, particularly those querying US agencies from abroad, are not even aware. What other wisdom did you glean?

Beren: Know who takes on your kind of book and target those agents. Write a professional query letter with all the elements an editor or agent needs to know, including genre, length, your credentials and how to contact you.

The other advice I’ve heard that has helped is to remember that editors and agents are people—they may be trying to take care of business, but they are humans and fallible. If you are positive, polite and professional, you’ve just been a high point in their day, even if they can’t work on this project. Keep the door open for the next.

Anne: Oh, that’s SUCH good advice: SO much of the reaction they see from writers is hostile, understandably, and that makes trust harder for everybody. The industry is not very big, and an agent or editor who can’t take on today’s book may well be delighted with tomorrow’s. If I get a really thoughtful rejection, I send a thank-you note.

Since you were pitching a memoir — which, as so many aspiring memoirists apparently aren’t aware, is marketed like nonfiction, via a book proposal, not necessarily as fiction is, via the entire manuscript — I assume that every agent and editor you approached asked you immediately what your platform was. It’s such a hard question for a memoirist to answer, because obviously, each of us is the world’s best authority on our own life, but that’s not the kind of self-evident answer an agent or editor who asks the question wants to hear.

So how did you go about trying to convince them that you were the best person on earth to write this particular story?

Beren: Well, I certainly thought I was the best person on earth to write it! Not only was I there getting married in the moment, I’d had the experience of writing about same-sex marriage for over a decade (I think I’d published twelve columns about it), and had done the research to give it a political context as well as the personal. I’ve specialized in writing in a conversational voice; some have described the book as if a good friend was telling you the story while standing at the edge of a soccer field waiting for your kid. It is accessible.

Anne: That was one of the things that first drew me to the book: the voice was so much fun. Given how frustrating your experience was, it would have been very easy for the voice to become — I hate this term, because it so often applied to any woman with an opinion — strident. It reads as the voice of a very likable friend who gets swept up in larger forces — a great authorial choice for this story, I think.

Beren: From a professional point of view, the thing that made me the best to write it was having hundreds of articles published in newspapers, which gave me a decade to polish my style. I like to call it my apprenticeship. I had started publishing in national magazines, so that I had a built-in readership.

Also, I’d had my website up for quite some time, so it was easy to get a blog started and add a site for the book. One of my biggest personal achievements (besides birthing three babies without painkillers and learning to swim at 35), is to have built my own sites—I’m a terrible technophobe, but I was tired of my high tech industry spouse rolling her eyes at my inability to copy and paste, so I took it on and learned.

Anne: Since writers brand-new to querying and submission often don’t have publications to use in building their platforms, they often have to get a bit creative in coming up with credentials. In retrospect, what would you say was the best thing you ever did to boost your writing resume?

Beren: Contests. I won the Kay Snow Award for my first screenplay — and I would highly recommend learning how to write a screenplay for any kind of writing. Cynthia Whitcomb of Willamette Writers teaches courses, plus has two books out—one on writing screenplays, the other on selling them, that are fantastic.

That screenplay, a family comedy called Chaos, also made a final round in the Writer’s Digest annual screenplay contest, which is pretty good. The Brides of March took second place at the PNWA contest in 2006, and received Honorable Mention in the Writer’s Digest Self-Published Book Awards this fall.

The second thing I would say helped was having articles in print. The more you publish the more you can publish, since you have a track record of providing professional material. I worked with one editor on three different publications, which was wonderful, and those added up to writing for Curve magazine, which has a great circulation rate.

Anne: How long did it take you to write this book?

Beren: I started the book in March 2004, and thought I was finished the summer of 2006 and then added a couple more chapters that September.

Anne: That’s a pretty good clip for a memoir. Do you adhere to a regular writing schedule, or are you a wait-for-the-Muse-to-drop-by writer?

Beren: Most of the book was written in our Toyota Sienna minivan while the toddler was napping. I’d drive for about five minutes then park in front of the house and work on my laptop. If you are vigilant, it is amazing what you can get done.

Anne: I find that, too — once you learn to stop saying, “Oh, I have to leave in 20 minutes, so I can’t possibly write anything now,” you can find quite a bit of writing time in the midst of a packed day.

Beren: Having that regular time kept me going. Also, when there was something overwhelming to do, like a major edit or writing promotional copy, I sometimes checked into a hotel for a night or two and did nothing but write, eat, and sleep.

Anne: I do that, too; you actually don’t have to go far away to set up a great writing retreat. Sometimes, it’s as simple as just being where the people who usually need your attention are not for a short period of time. If I ran the universe, every writer would have staff to screen phone calls for her.

Do you take micro writing retreats often?

Beren: I probably did that about five times during the two and a half years before publication. Knowing that the time was designated for that purpose helped me focus. I would start writing at about 8 am, take a break at noon, then work until five, eat dinner, then work until about 11, then do it again the next day.

Anne: Did you run this manuscript past a critique group?

Beren: Writing groups don’t work for me. I’m too thin-skinned during the writing process, and freak out easily. It is better for me to hole up while writing than to share too soon.

Anne: I know a lot of writers who feel that way, but that can result in being even more thin-skinned when it comes time to receive feedback from agents and editors. I recall that you got some real lulus from agents and editors.

Beren: I had comments like “good writing, important story, can’t sell it,” and one editor told me she thought it wasn’t a book—maybe a screenplay?

I have a file with a list of all the agents and editors I contacted, and their letters. For a time I pasted them on the wall (my brother-in-law kindly told me it took 200 “nos” for one “yes”) but decided I didn’t want to focus on the negative. It is good to know I survived them, though, and kept writing and working on getting the book published.

Anne: It’s funny how one picks up habits, growing up in a writing family — we only learned recently that we share that background. The rejections posted above the desk was a familiar sight for a lot of us. Both Philip [K. Dick] and my mother favored it; it was fashionable as a motivational technique in the 1940s and 50s. My father was from an older generation of writers, and he thought it was a really bad idea; I guess that writers had enough bad news on their minds during the Great Depression.

I have to say, I’m with him: the last thing I want to see every time I sit down to work is a whole bunch of “NO!” staring at me.

Speaking of support systems, have your writer friends been supportive of your decision to self-publish? I have a very distinct recollection that my first reaction was to try to talk you out of it until I learned just how widely you had submitted the book.

Beren: Yes, they have been supportive, more than non-writer friends, who have a vision of the publishing world that doesn’t come close to reality, and have the understandable view of vanity publishing—there is the first reaction of “Oh!” to hearing you have a book out, but when they learn it is self-published, it changes to, “Ah.”

Anne: I know precisely the tone shift you mean. As if the publishing industry were motivated solely by book quality, so any difficulty landing an agent must necessarily be a commentary on writing quality. In real life, it just doesn’t work like that.

Beren: I’ve had several published authors tell me self-publication is the wave of the future, and the book became more “real” to doubting friends or relatives when it received reviews, when I was interviewed on the radio or did a reading. That made it a real book.

Anne: Ooh, that’s a distinction that drives me nuts — manuscripts are real, too; I hardly think that I imagine the piles of them in my office, or in my agent’s.

But back to the notion of self-publishing’s being the coming thing: it’s certainly becoming more and more respected. Especially with books not aimed at a mainstream market.

Beren: Gay & lesbian memoirs are often self-published, because there are so few outlets, and because we all have a story to tell. Because of the need to actually “come out” at some point, I think there is a greater willingness to put it all out there in writing, so there is a slew of self-published memoir and fiction by gay & lesbian writers. How the quality holds up, I don’t know, because I’ve been on a murder mystery bender for the last thirty years.

Anne: And yet in a lot of people’s minds, there is still a stigma automatically attached to a self-published book.

Beren: I think the stigma is still there; I know that I came into this with it hanging over my head. However, things are changing, especially since self-published manuals and specialty professional books have become so common. There are established examples of books that were self-published and great, so that makes people believe it could be the case with your book.

Blogging is certainly changing minds about the power of self-publishing, both by demystifying the writing and publishing process, and by making it clear that there is a LOT of competition for readership.

Anne: Hoo boy, yes. The publishing industry has been kind of slow to realize that — even now, a blogger often needs to be mentioned in the New York Times before she’s considered to have a viable audience, even if literally millions of people have been dropping by her blog regularly for a year or two.

What do you most wish you had known about self-publishing before you committed to it? Knowing what you know now, is there anything you would have done differently?

Beren: I wish I’d done it earlier, and not waited so long for a traditional publishing contract.

Anne: That’s interesting.

Beren: With such a current social topic, it would have been advantageous to get the book out sooner. But it is a big investment; sometimes it is hard to bring yourself to throw more time and money into a writing project when there has been no reward.

Self-publishing successfully takes lots of work — it is a leap of faith.

Also, I began querying agents and editors soon after starting it, but the book I pitched at them changed significantly during the writing; it began as a celebratory piece and ended up a roller coaster ride.

Anne: Was there anything about the process that completely surprised you, pleasantly or otherwise?

Beren:There is nothing like seeing your book on a bookstore or library shelf, and knowing it is being read. However it happens, it’s a miracle.

Anne: That seems like a pretty good note to end upon for today. Thanks, Beren!

And keep up the good work, everybody!

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Beren deMotier has written humor/social commentary for Curve, And Baby, Pride Parenting, Greenlight.com, www.ehow.com, as well as for GLBT newspapers across the nation. She’s written about same-sex marriage for over a decade, and couldn’t resist writing the bride’s eye view after marrying in Multnomah County. She lives in Portland, Oregon, with her spouse of twenty-one years, their three children, and a Labrador the size of a small horse.

Her current book, THE BRIDES OF MARCH is available on Amazon and, for those of you who prefer to patronize independent bookstores, Powell’s.

See for yourself, part VI: but wait, there’s more!

I was all set to clamber onto my moral high horse again and dispense more of yesterday’s philosophy, honest — but then sharp-eyed long-time reader Janet caught, as is her wont, the missing puzzle piece in my illustrated romp through standard format. So I’m sliding elevated ethical questions to the back burner for the nonce and diving right back into practicalities.

As Janet so rightly pointed out, I completely skipped over one of the more common first-page-of-chapter controversies (and yes, in my world, there are many from which to choose), whether to place the title and/or chapter designation at the top of the page, or just above the text.

To place the options before you, should the first page of a chapter look like this:

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Or like this?

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Now, I had been under the impression that I had waxed long and eloquent about the side I took in this burning debate, and that quite recently, but apparently, my eloquence has been confined to posts more than a year old, exchanges in the comments (which are not, alas, searchable, but still very worth reading), and my own fevered brain.

So let me clear up my position on the matter: the first version is in standard format; the second is not. No way, no how. And why do they prefer the first?

Chant it with me now: BECAUSE IT LOOKS RIGHT TO THEM.

Yet, if anything, agents and contest judges see more examples of version #2 than #1. Many, many more.

Admittedly, anyone who screens manuscripts is likely to notice that a much higher percentage of them are incorrectly formatted than presented properly, this particular formatting oddity often appears in otherwise perfectly presented manuscripts.

And that fact sets Millicent the agency screener’s little head in a spin. As, I must admit, it does mine and virtually every other professional reader’s. Because at least in my case — and I don’t THINK I’m revealing a trade secret here — I have literally never seen an agent submit a manuscript to a publishing house with format #2. And I have literally never even heard of an agent, editor, or anyone else in the publishing industry’s asking for a chapter heading to be moved from the top of the page to just above the text.

Oh, I’ve heard some pretty strange requests from agents and editors in my time, believe me; I’m not easily shocked anymore. But to hear a pro insist upon placing the chapter heading where you have to skip down a third of a page to read it…well, that would have me reaching for my smelling salts. (Do they even make those anymore?)

But clearly, somebody out there is preaching otherwise, because agents, editors, and contest judges are simply inundated with examples of this formatting anomaly. We see bushels of ’em. Hordes of aspiring writers are apparently absolutely convinced that the sky will fall in if that chapter heading is located anywhere but immediately above the text.

In fact, it’s not all that uncommon for an editor to find that after she has left a couple of subtle hints that the writer should change the formatting…

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…the subsequent drafts remain unchanged. The writer will have simply ignored the advice.

(Off the record: editors HATE that. So do agents. Contest judges probably wouldn’t be all that fond of it, either, but blind submissions mean that a writer must submit the same chapter two years running to the same contest, have the entry land in the same judge’s pile — in itself rather rare — AND the judge would have to remember having given that feedback.)

This may seem like a rather silly controversy — after all, why should it matter if the white space is above or below the title? — but sheer repetition and writerly tenacity in clinging to version #2 have turned it from a difference of opinion into a vitriol-stained professional reader pet peeve. (See earlier comment about how we tend to react to our advice being ignored; it isn’t pretty.)

Which, unfortunately, tends to mean that in discussions of the issue at conferences degenerate into writing-teacher-says-X, editor-at-Random-House-says-Y: lots of passion demonstrated, but very little rationale beyond each side’s insisting that the other’s way just looks wrong.

However, there is a pretty good reason that moving the chapter heading information to just above the text looks wrong to someone who edits book manuscripts for a living: it’s a formatting tidbit borrowed from short stories, whose first pages look quite different:

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There, as you may see for yourself, is a mighty fine reason to list the title just above the text: a heck of a lot of information has to come first. But that would not be proper in a book-length manuscript, would it? Let’s see what Noêl’s editor has to say, viewing this as the first page of a book:

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Ouch. (That last bit would have been funnier if the entire page were readable, by the way, but my camera batteries were running low.) But as Millicent and that angry mob of pitchfork-wielding ignored editors would be only too happy to tell you, short stories don’t HAVE chapters, so who on earth are they to be telling those of us in the book world how to format our manuscripts?

Stick with version #1.

While I’ve got the camera all warmed up, this would probably be a good time to show another ubiquitous agent and editor pet peeve, the bound manuscript. As with other ploys to make a manuscript appear identical to a published book, binding the loose pages of a manuscript for submission will NOT win you friends in the publishing world.

Why? Not only does this not look right (I spared you the chanting this time), but it seems so wrong that Millicent will be positively flabbergasted to see a submitter to do it.

Seriously, this is one of those things that is so engrained in the professional reader’s mind that it seldom even occurs to authors, agents, or editors to mention it as a no-no at writers’ conferences. Heck, I’m not sure that I’ve mentioned it once within the last six months — and by anyone’s standards, I’m unusually communicative about how manuscripts should be presented.

So pay attention, because you’re not going to hear this very often: by definition, manuscripts should NEVER be bound in any way.

Not staples, not spiral binding, not perfect binding. There’s an exceedingly simple reason for this: binding renders it impossible (or at least a major pain in the fingertips) to pull out a chapter, stuff it in one’s bag, and read it on the subway.

Hey, paper is heavy. Would YOU want to lug home ten manuscripts every night on the off chance you’ll read them?

In practice, I’m sorry to report, a bound manuscript will seldom survive long enough in the screening process for the chapter-separation dilemma to arise, because — and it pains me to be the one to break this to those of you who’ve been submitting bound manuscripts, but if I don’t tell you, who will? — those pretty covers tend never to be opened.

Remember that immense pile of submissions Millicent has to screen before going home for the day — and it’s already 6:30? Well, when she slits open an envelope that reads REQUESTED MATERIALS on the outside, she fully expects to see something like this lurking between the cover letter and the SASE tucked underneath:

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But in the case of the bound manuscript, she instead sees something like this:

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Kind of hard to miss the difference, isn’t it? And unfortunately, nine times out of ten, the next sound a bystander would hear would be all of that nice, expensive binding grating against the inside of the SASE.

Honestly, it’s not that she is too lazy to flip open the cover; she just doesn’t see why she should. Her logic may not be fair or open-minded, but it’s a fairly common argument throughout the industry: if this submitter does not know this very basic rule of manuscripts, how likely is she to know the rules of standard format? And if she does not know either, how likely is she to be producing polished prose?

Yes, this logic often does not hold water when it comes down to an individual case. But from her perspective, that matters less than we writers would like — because, as unpleasant as it is for aspiring writers to realize, her agency is going to see enough technically perfect submissions this week to afford to be able to leap to unwarranted conclusions about this one.

Don’t waste your money on binding.

Now that I have depressed you all into a stupor, let me add a final note about learning to conform to these seemingly arbitrary preconditions for getting your book read: any game has rules. If you saw a batter smack a baseball, then dash for third base instead of first on his way around the diamond, would you expect his home run to count? Would an archer who hit the bulls-eye in her neighbor’s target instead of her own win the grand prize? If you refused to pay the rent on Park Place because you didn’t like the color on the board, would you win the Monopoly game?

I can go on like this for days, you know.

My point is, submitting art to the marketplace has rules, too, and while your fourth-grade P.E. teacher probably did not impart them to you (as, if I ran the universe, s/he would have), you’re still going to be a whole lot better at playing the game if you embrace those rules, rather than fight them.

You’ll also, in the long run, enjoy playing the game more.

And remember, you’re playing this game by choice: you could, after all, make your own rules and publish your book yourself. Weigh the possibilities, and keep up the good work!

See for yourself, part V: appearances for appearances’ sake — and happy birthday, Philip!

Many thanks to all of you sweet souls who forwarded me links to the many literary and SF sites out there that commemorated what would have been my good old friend Philip K. Dick’s 79th birthday. This was the first year that I received a whole boatload of these messages, so it was great fun — rather like receiving a flotilla of birthday cards in the mail.

I needed the cheering up, I’m afraid, as usually, I throw a little dinner party on this particular day. Not only out of respect for my first serious writing teacher, but also as a birthday shindig for some of the other great artists born today: Beethoven, Sir Noël Coward, Sir Arthur C. Clarke (of 2001 and CHILDHOOD’S END fame), and of course, Author! Author!’s own beloved, wise auntie, Jane Austen.

You could do worse than to raise a glass to that crowd. But this year, I’ve just been too wiped out to allow anyone but the postman to drop by — and some days, I’m not even up to seeing him.

Thus, no dinner party this year, more’s the pity. I did a little too much last week, so this weekend, all I did was sleep and make groggy suggestions about how to maneuver the Christmas tree in order to make it stand up straight. (Which actually is necessary in our household: due to a truly spectacular bracken-and-cat interaction a few years back, we now tie the top of the tree to a ring firmly attached to the ceiling, so the tree does not need to be completely vertical in order to keep from toppling over.)

But enough about me; let’s talk about you.

While I was incapacitated, a group of my wonderful readers was holding down the fort here, trading tips on how to deal with that pesky problem, how to add a second space between sentences if a writer had mistakenly typed the whole thing thinking there should only be one. If you have even a passing interest in this topic, I implore you, check out the comments on the last two days’ posts; it’s well worth it.

We have only few rules of standard format left to cover in this series, so my first instinct was to use the text of one of Philip’s short stories for the examples. (Seemed appropriate, given that he used to mark deviations from standard format on stories I wrote for school and send them back to me for correction. What 11-year-old girl wouldn’t have loved THAT?) But since fair use permits only 50 consecutive words in a quote without explicit permission from the copyright holder, and the copyright holders in his case have a nasty habit of waving $2 million lawsuits in my general direction (and my quondam publisher’s) every time I so much as breathe his name, that didn’t seem entirely wise.

So I thought, in honor of the day, I would use a little something that I am undoubtedly entitled to reproduce here. Here is the first page of Chapter Six of my memoir:

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Every chapter should begin like this: on a fresh page, 12 single lines (or 6 double-spaced) from the top. As with the first page of text, the only reference to the author’s name or the title should appear in the slug line, located in the upper left-hand margin. (And in answer to reader Janet’s intelligent question: the slug line should appear .5 inches from the top of the paper, floating within the 1-inch-deep top margin. I can’t believe I never mentioned that before.) The page number belongs within it, rather than anywhere else on the page.

The slug line confuses a lot of aspiring writers; until you have seen piles and piles of professional manuscripts, it looks kind of funny, doesn’t it? And when you’ve been told over and over again that a manuscript should have a 1-inch margin on all sides, it can seem counterintuitive to add a line of text, even such a short one, IN that margin.

But I assure you, it’s always been done that way. And why? Followers of this series, chant it with me now: BECAUSE IT LOOKS RIGHT.

Yes, that logic IS tautological, now that you mention it. If you have a problem with that, I would suggest taking it up with the powers that rule the universe. I, as I believe the reference above to my memoir’s troubled path makes abundantly clear, apparently do not rule the universe.

If I did, today would be a holiday for every writer on the planet. Especially the ones who are having trouble getting their work published, like, oh, Philip K. Dick, Arthur C. Clarke, and Jane Austen all did at the beginning of their fiction careers. (I just mention.)

Back to business. Placing the slug line in the header (located in Word under the VIEW menu) also enables the writer to take advantage of one of the true boons of the advent of word processing, pages that number themselves. Every so often, I will receive a manuscript where the author has, with obviously monumental effort, HAND-numbered each page, so it looks like this:

snapshot-2007-12-17-22-04-43.tiff

See how pulling the slug line down into the text messes with the spacing of the page? An entire line of text is sacrificed to it — and let me tell you, that line is not going to go quietly.

Why not? Well, what’s going to happen if new writing is inserted on a page formatted this way? That’s right — the author is going to have to go back and move each and every one of those slug lines to match the NEW pagination.

I’d show you a picture of this, but it’s just too ugly to contemplate. Trust me, it would be a heck of a lot of work.

See any other problems with this page? How about the fact that the slug line includes the word PAGE? Shouldn’t be there; just the numbers will suffice.

Did I just hear some huffs of indignation out there? “But Anne,” I hear the formatting-ambitious cry, “it’s kind of stylish to include PAGE before the page number, isn’t it? It’s just a matter of personal style — who could be hurt by including it, if I like the way it looks?”

Well, you, for starters. And why? (Chanters, ready your lungs.) BECAUSE IT JUST WOULD NOT LOOK RIGHT TO A PROFESSIONAL READER.

I’m quite serious about this; I’ve seen screeners get quite huffy about this one. :Does this writer think I’m STUPID?” Millicent is prone to huff. (Don’t answer that first question; it’s rhetorical.) “Does she think I DON’T know that the numeral that appears on every page refers to the number of pages? Does she think I’m going to go nuts and suddenly decide that it is a statistic, or part of the title?”

Don’t bait her. Do it the standard way.

Okay, do you spot any other problems? What about the fact that the first paragraph of the chapter is not indented, and the first character is in a different typeface?

The odd typeface for the first letter, in imitation of the illuminated texts hand-written by monks in the Middle Ages, doesn’t turn up all that often in manuscripts other than fantasy and YA, for one simple reason: books in that category are more likely to feature this it’s-a-new-chapter signal than others. But once again, what an editor may decide, rightly or wrongly, is appropriate for a published book has no bearing upon what Millicent expects to see in a manuscript.

Save the bells and whistles for someone who will appreciate them. Hop in your time machine and track down a medieval monk to admire your handiwork, if you like, but in this timeframe, keep the entire manuscript in the same typeface and size.

The non-indented first paragraph of a chapter is fairly common in mystery submissions, I have noticed; I’ve been told by many mystery writers that this is an homage to the great early writers in the genre, an echo of their style.

But you know what? Almost without exception, in Edgar Allan Poe’s time all the way down to our own, the EDITOR has determined the formatting that appeared on any given printed page, not the author. To professional eyes, especially peevish ones like Millicent’s, a manuscript that implicitly appropriates this sort of decision as authorial might as well be the first step to the writer’s marching into Random House, yanking off a well-worn riding glove, and striking the editor-in-chief with it.

Yes, you read that correctly: it’s sometimes seen as a challenge to editorial authority. And while we could speculate for the next week about the level of insecurity that would prompt regarding a minor formatting choice as a harbinger of incipient insurrection, is the manuscript of your first book REALLY the right place to engender that discussion?

Exactly.

If you want to make Millicent and her bosses happy — or, at any rate, to keep them reading calmly — indent every paragraph of the text should the expected five spaces. It just looks right that way.

While we’re at it, how about the bolded chapter number and title? Nothing in a manuscript should be in boldface. Nothing, I tell you. Uh-uh. Not ever.

Well, you could get away with the title itself on the tile page, but frankly, I wouldn’t chance it.

Nor should anything be underlined — not even names of books or song titles. Instead, they should be italicized, as should words in foreign tongues that are not proper nouns.

I heard that gigantic intake of breath out there from those of you who remember constructing manuscripts on typewriters: yes, Virginia, back in the day, underlining WAS the norm, for the simple reason that most typewriters did not have italic keys.

If you consult an older list of formatting restrictions, you might conceivably be told that publications, song titles, and/or foreign words (sacre bleu!) should be underlined. But trust me on this one: any agent would tell you to get rid of the underlining, pronto.

And why? All together now: because IT JUST DOESN’T LOOK RIGHT THAT WAY.

All right, campers, do you feel ready to solo? Here are two pages of text, studded with standard format violations for your ferreting-out pleasure. (I wrote these pages, too, in case anyone is worried about copyright violation or is thinking about suing me over it. Hey, stranger things have happened.)

snapshot-2007-12-17-22-11-51.tiff

snapshot-2007-12-17-22-13-22.tiff

How did you do? Are those problems just leaping off the page at you now? To reward you for so much hard work, here are a couple of correctly-formatted pages, to soothe your tired eyes:

snapshot-2007-12-17-22-14-23.tiff

snapshot-2007-12-17-22-15-34.tiff

Whenever you start finding yourself chafing at the rules of standard format, come back and take a side-by-side gander at these last sets of examples — because, I assure you, after a professional reader like Millicent has been at it even a fairly short time, every time she sees the bad example, mentally, she’s picturing the good example right next to it.

And you know what? Manuscripts that look right get taken more seriously than those that don’t. And regardless of how you may feel about Millicent’s literary tastes, isn’t a serious read from her what you want for your book?

Keep up the good work!

See for yourself, part IV: yet another great cosmic mystery explained, sort of

snapshot-2007-12-14-18-37-00.tiff

No, the statue is not a Christmas angel, but rather Nike, the winged goddess of victory, bringing a laurel wreath for reader ACD, who will be famed in song and story forevermore for the comment she posted on yesterday’s blog. Why? Because she, clever soul, wrote in with a method for using Word’s Find and Replace feature to change single spaces between sentences into double spaces within sentences. And if that’s not an achievement worthy of a laurel leaf or two, I should like to know what is.

Okay, so maybe that wasn’t the artist’s original intent with this particular statue (which comes to us courtesy of FreeFoto.com), but some celebration seemed appropriate, no?

And if THAT isn’t enough to meet whatever standard you may be cherishing for what constitutes a reason to initiate dancing in the streets, long-time reader, prolific commenter, and computer whiz Chris has once again gone far above and beyond the call of duty and written an entire blog post on the subject.

Thanks, Chris and ACD. Laurel leaves all around!

All week, I have been running through the strictures of standard manuscript format and some common deviations from it, to demonstrate just how clearly our old pal, Millicent the agency screener, discerns the differences. And let me tell you, at the end of a long day’s reading, they definitely jump out at her, and with good reason: once a professional reader gets used to seeing the similarities that pretty much all professional manuscripts share, submissions formatted in other ways might as well have UNPROFESSIONAL stamped on them in bright red ink.

And while Millicent may strive valiantly NOT to allow that impression to color her reading of the submission itself, it’s just not a good idea to assume that it won’t. She’s only human, after all.

It’s an even worse idea to assume a charitable reading for a contest entry, by the way. If anything, contest judges tend to be even more sensitive to the beauty of standard format than Millicent, for the simple reason that they’ve usually been reading a whole lot longer. The agency gig may well be Millie’s first job out of college, but the judge handed your entry may well have just retired from a long and fruitful career teaching English composition. Her fingers ache for the red pen of correction.

Then, too, most well-respected contests require some professional credentials from their judges, either as writers, editors, or teachers. Which means, in practice, that judges have often been writing in standard format themselves for years or bludgeoning other writers into compliance with its requirements.

To put it another way, other kinds of formatting won’t look right to them, either. By now, you’re probably having a similar reaction, aren’t you?

Don’t think so? Or don’t want to believe you could conceivably share any traits with Millicent? Let’s test the proposition by trying a little Aphra Behn on for size.

If you don’t know her work, you should, at least historically: as far as we know, she was the first woman paid for writing in English. (She’s also hilarious.) Here is a page from THE FAIR JILT (1688):

snapshot-2007-12-14-20-23-16.tiff

You could tell instantly that there was something wrong here, couldn’t you, and not just because Miranda’s trying to seduce her priest? (For convent, read monastery.) Set aside her practically Dickensian affection for semicolons for the moment — which would tend to turn off a modern Millicent pretty quickly — and try to tote up in your mind all of the deviations from standard format.

To refresh your memory and gladden your now-sharpened eyes, here’s what it should have looked like:

snapshot-2007-12-14-20-24-37.tiff

Got your list of problems in hand? Let’s take the problems on the first version from the top of the page: the incorrect version does not have a proper slug line. (For those of you joining us late, a slug line is AUTHOR’S LAST NAME/TITLE/PAGE #, repeated on every page of the text.)

Seeing this lone page out of context, it’s quite obvious why a slug line is a dandy idea, isn’t it? Without a slug line, it would be virtually impossible to return this wandering page back into the manuscript from whence it came. “Who wrote this?” Millicent cries in ire, glaring around her cubicle at the 47 manuscripts lying there. “It could be from any of these!”

At least Ms. Behn thought to number the pages of Example #1 — but did you catch the problem with how she did it? The page number is in the bottom right-hand margin, not in the slug line, where it belongs.

Did you catch any other difficulties? What about the 10-point type, which will strain Millicent’s already overworked eyes? Or the Ariel typeface? There is nothing inherently wrong with either, but when she’s used to seeing practically every manuscript that heads out of the agency to publishing houses in 12-point Times New Roman, it (chant it with me here) just doesn’t look right.

Anything else? What about that right margins? Mighty straight, isn’t it? That look proper to you?

It’s called block-justification, and it’s another problem that can be laid squarely at the feet of those who insist that a manuscript and a published book should be identical. The text in many published books, and certainly in many magazines and newspapers, is spaced so that each line begins at exactly the same distance from the left-hand edge of the page and ends (unless it’s the last line of a paragraph) at exactly the same distance from the right-hand edge of the page.

Which, to let you in on why this type of neatness bugs professional readers, renders skimming quite a bit more difficult. Fewer landmarks, as it were; to the glancing eye, practically every line of narrative text resembles every other. To those of us used to the ragged right margins and even letter spacing of standard format, it’s actually kind of hard to read.

So there’s quite a bit in Example #1 that’s distracting, isn’t there? Doesn’t help sell the text, does it?

Okay, all of these rhetorical questions are beginning to make me dizzy, so I’m going to wind down for the day. But before I do, let’s take one more look at Example #2, the one Millicent and a contest judge would like:

snapshot-2007-12-14-20-24-37.tiff

Now, let’s take a gander at the same page in business format:

snapshot-2007-12-14-20-26-40.tiff

Startlingly different, isn’t it, considering that I made only two formatting changes? (In case you missed one or the other, all I did was I eliminate the indentations at the beginning of each paragraph and skipped a line between paragraphs.) This, of course, is the norm for business correspondence, as well as for most of the text currently posted on the Internet.

Including this blog. It drives me NUTS that my blogging program won’t allow me to indent paragraphs.

And why? Because it just doesn’t look right. In a contest entry, business formatting is often grounds all by itself for knocking a manuscript out of finalist consideration.

Finding yourself asking why again? Well, to a professional reader, the differences between the last two examples would be more than visually jarring — they’d be downright confusing. In standard format, the only reason for a skipped line between paragraphs would be a section break, so Millicent would be expecting the second paragraph to be about something new.

Okay, so a misconception like that might distract her attention for only few consecutive seconds, but let’s not kid ourselves: Millicent is spending less than a minute on most of the submissions she rejects — it’s actually not all that uncommon for her not to make into the second or third paragraph before reaching for the SASE and a copy of that annoying form rejection letter.

Time loss is not the only reason she might take umbrage at momentary confusion. Let me let you in on a little secret: professional readers, especially those who inhabit agencies and publishing houses, are not overly fond of having their mental image of the story they are reading at the moment jarred.

How do I know this? Well, for one thing, they commonly refer to it as being tricked. As in, “I hate being tricked by a first paragraph that is about someone other than the protagonist.”

There’s a practical basis to this dislike, of course, but it’s kind of complicated. I wrote a couple of fairly extensive posts on the subject last year (here’s a link to the first, and here’s a link to the second, in case you’re interested), but here is the thumbnail version.

Comfortably seated?

To get through all of those manuscripts she’s assigned to screen each week, Millicent has to read quite quickly. If she decides to pass a manuscript on to the next level, she is going to need to be able to tell her boss what the book is about: who the protagonist is, what the conflict is, and why that conflict is important enough to the protagonist for the reader to be drawn into it.

Basically, she’s going to need to be able to pitch it to the higher-ups at the agency, just as the agent is going to have to do in order to sell the book to an editor, and an editor is going to have to do in order to convince HIS higher-ups that the publishing house should acquire the book. And, often, as first-round contest judges will need to do on an evaluation form in order to pass an entry onto the next round.

Okay, brace yourself, because explaining what comes next involves delving into one of the great cosmic mysteries. It’s not for the faint of heart.

Remember earlier in the week, when I mentioned that agents and editors don’t read like other people? Well, one of the primary differences is that from line one of page one, they’re already imagining how they’re going to pitch this book.

So if paragraph 2 or 3 (or page 2 or 3) suddenly informs them that their mental patter has been about the wrong character, they feel as if they’ve been backing the wrong horse. And while there may have been any number of perfectly reasonable narrative reasons for the text to concentrate upon an alternate character for the opening, unless the writing AND the story have already really wowed Millicent, her resentment about being [tricked} about the identity of the protagonist if often sufficient to make her reach for that SASE and form letter.

Feel free to go scream into a pillow over that last piece of logic; you don’t want to keep that kind of existential cri de coeur pent up inside. I’ll wait until it’s out of your system.

Feel better? Good. Before you go rushing off to see if your opening paragraphs might be open to an interpretation of trickery — because, for instance, you might have taken the bold authorial step of noticing that there is more than one human being in the world, and reported a piece of action accordingly — let’s return to the formatting issue that prompted my little segue into the psychology of resentment. Can we extrapolate any practical lesson about business format from it?

You bet your boots we can: it’s not a good idea to give the impression of a section break where there isn’t one.

There’s a lot more psychodrama than one might think involved with these formatting choices, isn’t there? I’ll wrap up this series next time, to spare us further emotional toll. Keep up the good work!

Entr’acte: please DON’T just take my word for it

After yesterday’s post, a reader wrote in to take issue with my stand about the burning issue of whether the language has, without the intervention of the English professors of the world, spontaneously changed to require only one space between sentences and after colons, rather than two. And, as you may perhaps be able to tell from that last sentence, it’s a topic upon which, as an editor, I have some fairly strong feelings.

After I was well into my fourth page of response, it occurred to me that the comment sections aren’t subject-searchable. So I’m going to put off the next installment in my series on how and why standard format is so easily recognizable to professional readers in order to devote an entire post to the issue, where future readers will be able to track it down.

Fasten your seatbelts; I’m about to go to town.

Every time I do a post on standard format, readers write in to tell me that the rules have changed, on this point or on others. And frankly, they SHOULD be commenting, if they believe I have misspoken, or even if they feel a particular point requires further elucidation: false modesty aside, quite a few people do read this blog on a regular basis, and the last thing that I want to do is lead anyone astray inadvertently.

So please, folks, keep sending in those constructive comments.

Apart from the community-support reason to ask follow-up questions, there is another, more self-interested reason that you should consider giving a shout if you think I’ve just told a real whopper: no writer, aspiring or otherwise, should apply a rule to her book without understanding WHY its application is a good idea.

Yes, even with something as basic as standard format. If a particular suggestion doesn’t make sense to you, PLEASE don’t do it just because I say so. Do it because you have thought about it and decided that trying it might help you market your writing.

I know, I know: life would be a whole lot easier if it came with a foolproof set of directions, and nowhere it that more true than in one’s first approaches to the publishing industry. It’s definitely confusing to a newcomer, fraught with unspoken expectations and counterintuitive requirements. As someone who has spent a lifetime around it, I could just give you a list of standard format requirements, dust off my hands, and traipse off to finish my holiday shopping.

That’s not my style, however. I like to take the time to explain the rules, both to render submission less of a big, ugly mystery and to give my readers a chance to make up their minds for themselves. Call me wacky, but in the long run, I think my way helps people more than pronouncements from on high.

Speaking of pronouncements from on high, my correspondent began, charmingly, by quoting one of mine:

“In fact, in all of my years writing and editing, I have never — not once — seen a manuscript rejected or even criticized for including the two spaces that English prose requires after a period or colon. ”

Have you heard of a manuscript being rejected for using only ONE space between sentences? Within the past five years or so?

Isn’t that a trenchant question? Isn’t it about time I stopped yammering about the desirability of discussion and got around to answering it?

Here’s the short answer: rejected SOLELY upon that basis, no; criticized as unprofessional, yes, often. Knocked out of finalist consideration as contest entries, absolutely. And I’ve certainly heard it listed among several equally subtle points that led to rejection at agencies; basically, like the other minor restrictions of standard format, it’s contributes to the sense that a writer just doesn’t know the ropes.

The irony, of course, is that the sources that claim the language HAS changed — and permanently, at that — tend to insist that skipping the second space after a period or colon, as our dear old white-headed English teachers taught us to do, automatically stamps a manuscript old-fashioned, obsolete, and generally silly.

How do they justify this? The logic, as I understand it, runs thus: since printed books, magazines, newspapers, and to a great extent the Internet have been omitting these spaces in recent years, the language must therefore have changed. So much so that not only is leaving out the second space now permissible — which it definitely was not until very recently; Paula’s estimate of the last five years is pretty accurate — omitting it is now REQUIRED.

That sounds very serious, doesn’t it? Scary, even. The problem is, if it is required, why isn’t the industry enforcing it in the ways that formatting restrictions are generally enforced, by agents and editors asking writers to change their submissions accordingly?

I’m not being flippant about this: while this rather radical formatting rule change has been popping up in a lot of fora that give advice to aspiring writers over the past five years, the actual practices of the industry have seemed to be the engine behind the change. I have literally never seen (or heard) an argument in favor of omitting the second space made by anyone who works within the publishing industry.

At least not about MANUSCRIPTS.

Printed books, yes — and here, I think, is where the confusion lies, because many publishers have made this change in their newer releases. Essentially, the proponents of eliminating the second space between sentences are arguing that what one sees in print is what one should reproduce on the manuscript page.

As I pointed out yesterday, publishers have made this shift in order to save paper. Which, as those of you who followed this summer’s Book Marketing 101 series already know, is most emphatically NOT the goal of manuscript format, which aims toward ease of reading and hand-editing.

Omitting that second space does, as I mentioned yesterday, render it considerably harder to write corrections on hard copy. It may not seem like a lot of room, but believe me, when you’re trying to make four grammatical changes within a single sentence legibly, any extra bit of white space is a boon.

Hey, carrots are room-consuming. So are scrawls that read confusingexpand this, or Aristotle who?, all of which editors have bestowed upon my manuscripts at one time or another.

I suspect that the underlying assumption of the second-space elimination movement is that editing on hard copy has gone the way of the dinosaur (it hasn’t), just because it is now feasible to send and edit manuscripts electronically. But just because it is technically POSSIBLE to eliminate paper from the process doesn’t mean that it occurs in practice all the time, or even very often.

Remember when Internet-based shopping first became popular, and technology enthusiasts assured us all confidently that the supermarket and shopping mall would be obsolete within a decade? Turns out that a lot of people still wanted to squeeze melons and try on clothes before they bought them. Who knew?

Also, for the argument that the extra spaces are obsolete to makes sense on a practical level — or, at minimum, to generate the levels of resentment amongst agents and editors that its proponents predict — the industry would have to expect that every submission would be camera-ready. In other words, in EXACTLY the format that it would appear in the finished book.

Seeing a problem here?

As those of you who have been following the current See For Yourself series are already aware, standard format for MANUSCRIPTS has little to do with how BOOKS are formatted. As I have been demonstrating for the past few days, manuscripts differ in many important respects from the format the Chicago Manual tells us to expect in a published book, or that AP style urges us to produce in a magazine or newspaper.

Which prompts me to ask: is it really so astonishing that spacing would also differ? And why would a change in publishing practice necessarily alter what professional readers expect to see in a manuscript — especially when that alteration would unquestionably make their jobs harder?

And that, in case you were interested, is why I don’t embrace the practice of eliminating the second space between sentences in manuscripts. Until I see strong evidence that agents, editors, and contest judges frown upon the extra space, I’m going to continue to recommend it.

So there.

I can certainly understand why aspiring writers who had gone the single-space route would be miffed at this juncture, though; changing that fundamental an aspect of a text could eat up a LOT of time. As, indeed, my insightful correspondent pointed out:

It took a lot of effort to train myself to STOP using the two spaces. It’s one of those grammatical rules that seems to have all but disappeared (much like the rather perplexing fad to omit the comma before the word “too”). If it’s necessary, I suppose there’s an easy “find and replace” way to correct my manuscript to add an additional space between sentences?

I’m very glad that the commenter brought up the comma elimination fad, because it provides a perfect parallel to what has happened with the spaces. Just because a rule of grammar’s relaxation becomes common doesn’t mean that the rule itself has disappeared; it just means that breaking the rule has become marginally more acceptable.

For instance, these days, few people other than my mother would stop a conversation in order to correct a speaker who referred to “everyone and their beliefs,” but technically, it remains incorrect. To preserve subject-object agreement, it should be “everyone and his beliefs” or “everyone and her beliefs.” The reason for this shift is primarily sociological, I suspect: when American businesses (and television writers) began to take active steps to make language more friendly to women, the incorrect version sounded less sexist, and thus became widely accepted.

Does that mean that “everyone and their beliefs” magically became grammatically correct overnight? Not on your life. And the better-educated the intended reader- or listenership for the sentence, the more likely that the error will raise hackles.

Had I mentioned that Millicent, along with pretty much everyone who works in her agency, was probably an English major? Heck, she probably wrote her senior thesis on this kind of colloquial speech.

The fact is, the grammatical rule about the requisite number of spaces between sentences and after colons HASN’T changed — the PRACTICE has in many published works; in manuscripts, academic work (almost always the last to accept any sea change in the language), and private writing, the rule most emphatically has not.

And, as with splitting infinitives or ending sentences with prepositions, while most people won’t care, the ones who DO care feel very strongly about it indeed. To them, it’s more serious than formatting: it’s a matter of literacy.

That may seem harsh, given that most of the aspiring writers who have embraced this practice report that they are doing it because some apparently authoritative source told them to make the switch — but tellingly, those sources’ certainty on the matter didn’t stop howls of protest from the professional reading community when Miss Snark (among others) suddenly started advising aspiring writers to leave it out. The result was pretty dramatic: mysteriously, half the submissions agents received were harder to read, and the change happened more or less overnight — and since most agents don’t read even the major writing blogs, it seemed to come out of nowhere.

How loud were those howls, you ask? Suffice it to say that the grumbles continue to this day. No one who edits text for a living would vote for this particular change. To professional eyes, it just looks wrong.

To get return to my correspondent’s last comment, I don’t know of an easy way to make the change universally, alas; Word’s grammar checker currently accepts both single and double spaces between sentences as correct, treating it as a stylistic choice rather than a grammatical one. (If the language had actually changed to require only a single space, presumably Word would follow, eventually.) Like most of the population, the good folks at Microsoft seem perplexed by the dual standard.

Yes, it’s a pain for the writer — but as you have probably already noticed, the industry is not exactly set up to minimize effort for writers. Sorry. If I ran the universe…well, you know the rest.

If anyone reading this HAS figured out a simple way to make the change universally throughout a document, PLEASE write in and share it with the rest of us. Aspiring writers the world over will bless your name, and who wouldn’t want that?

A wiser person would probably sign off now, but I’m going to bite the bullet and bring up the question that is probably on many, many minds at this juncture: barring a flash of insight from a reader or a well-timed act of celestial intervention, could you get away with retaining the single-space convention in a document already written?

As you may have gathered, I would not advise it, especially in a contest submission. However, it really is up to the individual writer. As much as writers would LIKE for there to be a single standard upon which every single person in the industry agreed, it just doesn’t happen. There are exceptions in what individual agents and editors want; you might strike lucky.

If you DO decide to go the single-space route (picture me rending my garments here), make absolutely certain that your manuscript has NO other problems that might trigger Millicent’s ire. Also, be prepared for an agent to ask to make the change before the manuscript is submitted to editors — and, if asked, do it cheerfully and without explaining at length why you originally embraced the single-space practice.

Not that YOU would do such a thing, of course, but for those who don’t know better: agents and editors tend not to be amused when writers of first books lecture them on how the industry has changed, and they should change with it.

And this is definitely an instance where folks outside the industry have been making pronouncements about how the industry should operate for quite a while. Even if you are completely polite in how you express it, chances are that the last writer who made the case to Millicent’s boss was not.

The word Luddite may actually have been uttered.

One more caveat before I sign off: I would caution any aspiring writer against assuming that any single problem, formatting or otherwise, was the ONLY reason a manuscript was getting rejected. Most of the time, it’s quite a few reasons working in tandem– which is why, unfortunately, it’s not all that uncommon for Millicent and her cohorts to come to believe that an obviously improperly-formatted manuscript is unlikely to be well-written. So changing the spaces between sentences alone probably isn’t going to be the magic bullet that results in instant acceptance.

Whatever course you decide to pursue, though, make it YOUR decision — and stick to it. Don’t leap to make every change you hear rumored to be an agent’s pet peeve unless you are relatively certain in your heart of hearts that implementing it will make your manuscript a better book.

Yes, even if the suggestion in question came from yours truly. It’s your manuscript, not mine.

Thanks for the great question, Paula, and everybody, keep up the good work!

See for yourself, part III: God bless the Millicents, every one

For the last couple of days, I’ve been pursuing the dual goals of trying to show you just how obvious it is to a professional reader when a submission ISN’T in standard manuscript format (as opposed to being set up to ape the format of published books) and to drum up a little holiday sympathy for Millicent, everybody’s favorite agency screener.

She’s the Tiny Tim of the literary world, you know; at least the Bob Cratchits a little higher up on the office totem pole get paid, but our Millie often doesn’t. Even if she’s not an intern, she’s still unlikely to be paid very much. Her hours are typically long, and quite a lot of what she reads in the course of her day is, let’s face it, God-awful.

Yes, that thought that suddenly sprang into your mind is precisely right: rejecting queries and manuscripts by the score IS considered on-the-job training for a fledgling agent, in much the same way as an editorial assistant’s screening manuscripts at a publishing houses is the stepping-stone to becoming an editor.

You didn’t think determining a manuscript’s literary merits after just a few lines of text was a skill that came naturally, did you?

The aspiring writer’s learning curve is often not dissimilar to Millicent’s, actually: no one is born knowing the rules of manuscript formatting. (Okay, so I practically was, growing up around so many writers, but that’s a rare exception.) Like Millicent, most of us learn the ropes only through reading a great deal.

She has the advantage over us, though: she gets to read books in manuscript form, and most aspiring writers, especially at the beginning of their journeys to publication, read mostly books. The format is, as I believe that I have pointed out, oh, several hundred times before in this very forum, quite different.

So what writers tend to produce in their early submissions are essentially imitations of books. The problem is, there are many reasons that a manuscript in book format would be hard for an agent or editor to handle — and not merely because the individual pages would appear unprofessional to Millicent.

For starters, published books are printed on both sides of the page, manuscripts on one. Why the difference, in these days of declining tree populations and editors huffily informing writers at conferences that paper is expensive?

Simple: it’s easier to edit that way.

Believe it or not, even in these days of widely available word processors, most professional editing is still done by hand. It’s hard to give trenchant feedback while traveling in a crowded subway car if you have to maneuver a laptop, and many agencies remain far too virus-fearful to allow their employees solicit attachments from writers who aren’t already clients. (Even those who do generally have a policy that forbids the opening of unsolicited attachments.)

But ultimately, most editors edit in hard copy because they prefer it. The human eye is, of course, to blame for this: reading comprehension drops by about 70% when the material is presented on a computer screen; the eye tends to skim.

Which is why — you can hear this coming, can’t you? — a wise writer always reads her ENTIRE manuscript IN HARD COPY before submitting it to anyone even vaguely affiliated with the publishing industry. It’s much, much easier to catch typos and logic problems that way.

Manuscripts should also be typed (don’t laugh; it’s not unheard-of for diagrams to be hand-drawn in submissions, or for late-caught typos to be corrected in pen), double-spaced, and have 1-inch margins all the way around. To call upon our old friend Dickens again, an average page of a manuscript should look like this:

snapshot-2007-12-13-00-09-57.tiff

(If you’re having trouble seeing specifics, or just aren’t seeing an image at all, try right-clicking on the image and saving it to your hard disk.)

To give you some idea of just how difficult — or even impossible — it would be to hand-edit a manuscript that was NOT double-spaced or had smaller margins, take a gander at this little monstrosity:

snapshot-2007-12-13-00-11-28.tiff

Reader-hostile, isn’t it? Even with nice, empty back pages upon which to scrawl copy edits, trying to cram spelling or grammatical changes between those lines would be well-nigh impossible. Knowing that, Millicent would never dream of passing such a manuscript along to the agent who employs her; to do so would be to invite a lecture on the vicissitudes of the editorial life.

Don’t tempt her just to reject it unread — and don’t, I beg you, provide the same temptation to a contest judge.

You know what I’m talking about, don’t you, past contest entrants and submitters who wanted to squeeze in a particularly exciting scene before the end of those requested 50 pages? Faced with a hard-and-fast page limit for submission, some wily writers will shrink the font or the margins, to shoehorn a few more words onto each page. After all, who is going to notice a tenth of an inch sliced off a left or right margin, or notice that the typeface is a trifle smaller than usual?

Millicent will notice, that’s who, and practically instantly. As will any reasonably experienced contest judge; after hours on end of reading 12-point type within 1-inch margins, a reader develops a visceral sense of when something is off.

Don’t believe me? Go back and study today’s first example, the correctly formatted average page. Then take a look at this:

snapshot-2007-12-13-00-13-48.tiff

I shaved only one-tenth of an inch off each margin and shrunk the text by 5% — far less than most fudgers attempt. Yet admit it — you can tell it’s different, can’t you, even without whipping out a ruler?

So could a professional reader. And let me tell you, neither the Millicents of this world nor the contest judges tend to appreciate attempts to trick them into extraneous reading. Next!

The same principle applies, incidentally, to query letters: often, aspiring writers, despairing of fitting a coherent summary of their books within the standard single page, will shrink the margins or typeface. Trust me, someone who reads queries all day, every day, will be able to tell.

The other commonly-fudged spacing technique involves skipping only one space after periods and colons, rather than the grammatically-requisite two spaces. Frequently, writers won’t even realize that this IS fudging: ever since published books began omitting these spaces in order to save paper, I’ve seen a theory propounded all over the Internet (and sometimes even in writing classes, where the teachers should know better) claiming that skipping the extra space is obsolete. Frequently, the proponents will insist that manuscripts that include the space look old-fashioned to agents and editors.

Well, guess what: standard manuscript format IS old-fashioned, by definition; that fact doesn’t seem to stop anyone in the industry for using it. In fact, in all of my years writing and editing, I have never — not once — seen a manuscript rejected or even criticized for including the two spaces that English prose requires after a period or colon.

I have, however, heard endless complaint from professional readers — myself included — about those second spaces being omitted. Care to guess why?

Reward yourself with a virtual candy cane if you said that cutting those spaces throws off word count estimation; the industry estimates assume those doubled spaces. And give yourself twelve reindeer if you also suggested that omitting them renders a manuscript harder to hand-edit.

We all know the lecture Millicent is likely to get if she forgets about that, right?

Again, a pro isn’t going to have to look very hard at a space-deprived page to catch on that there’s something fishy going on. Since Dickens was so fond of half-page sentences, the examples I’ve been using above won’t illustrate this point very well, so (reaching blindly into the depths of the bookshelf next to my computer), let’s take a random page out of Elizabeth Von Arnim’s VERA:

snapshot-2007-12-13-00-16-24.tiff

There are 310 words on this page; I wasn’t kidding the other day about how far off the standard word count estimations were, obviously. Now cast your eye over the same text improperly formatted:

snapshot-2007-12-13-00-18-09.tiff

Doesn’t look much different to the naked eye, does it? The word count is only slightly lower on this version of this page — 295 words — but enough to make quite a difference over the course of an entire manuscript.

So I see some hands shooting up out there? “But Anne,” I hear some sharp-eyed readers cry, “wasn’t the word count lower because there was an entire line missing from the second version?”

Well spotted, criers-out: the natural tendency of omitting the second spaces would be to include MORE words per page, not less. But not spacing properly between sentences was not the only deviation from standard format here; Millicent, I assure you, would have caught two others.I tossed a curve ball in here, to make sure you were reading as closely as she was.

Wild guesses? Anyone? Anyone?

The error that chopped the word count was a pretty innocent one, almost always done unconsciously: the writer did not turn off the widow/orphan control, found in Word under FORMAT/PARAGRAPH/LINE AND PAGE BREAKS. This insidious little function, the default unless one changes it, prevents single lines of multi-line paragraphs from getting stranded on either the bottom of one page of the top of the next.

As you may see, keeping this function operational results in an uneven number of lines per page. Which, over the course of an entire manuscript, is going to do some serious damage to the word count.

The other problem — and frankly, the one that would have irritated a contest judge far more, but probably Millicent slightly less — was on the last line of the page: using an emdash (“But—”) instead of a doubled dash. Here again, we see that the standards that apply to printed books are not proper for manuscripts.

Which brings me back to today’s moral: just because a particular piece of formatting looks right to those of us who have been reading books since we were three doesn’t mean that it is correct in a MANUSCRIPT. Millicent reads manuscripts all day; contest judges read entries for hours at a time. After a while, a formatting issue that might well not even catch a lay reader’s attention can begin to seem gargantuan.

As I pointed out yesterday, if the writing is good, it deserves to be free of distracting formatting choices. You want agents, editors, and contest judges to be muttering, “Wow, this is good,” over your manuscript, not “Oh, God, he doesn’t know the rules about dashes,” don’t you?

Spare Millicent the chagrin, please; both you and she will be the happier for it. Keep up the good work!

See for yourself, part II: the little things matter, honest

Yesterday, I began a compare-and-contrast exercise, showing common examples of the first pages of submissions and fine-tuning your binoculars so you might see how our old friend Millicent the Agency Screener might view them. And as those of you who read the post can attest, it was pretty obvious that the professionally-formatted title page won the beauty contest hands-down.

After I posted it late last night, I heard wee pixie voices bearding me. “But Anne,” I heard these winsome creatures pipe, “aren’t you assuming that Millicent’s pretty shallow? Whenever I’ve heard agents and editors asked at conferences or on their websites about whether cosmetic issues can get a manuscript rejected, they always reject the notion with scorn. Isn’t it the writing that matters, ultimately?”

Well, yes and no, querying sprites. Naturally, the writing matters MOST — but it is not, as many aspiring writers assume, the only issue in how a professional reader will perceive the polish of a manuscript.

But that doesn’t stop folks from talking about it as though it were the only issue, does it?

And I suspect that’s not just because a sane, sensible individual with a reputation to protect is unlikely to stand up in front of 500 eager potential submitters and say, “Look, if you’re planning to submit a grimy photocopy of your book, or insist upon presenting it in 10-point type, or not indenting your paragraphs, just don’t bother to query me.” Instantly, 500 pens would scrawl on 500 programs, DO NOT QUERY THIS ONE.

Which would rather defeat the purpose of the agents coming to the conference to recruit new clients, wouldn’t it?

They learn to be careful: an agent or editor doesn’t have to speak at many conferences (or blog for very long) before recognizing that anything they about submissions is likely to be repeated with the éclat of a proverb for years to come amongst the writing community. I’ve heard offhand comments made from the dais, or even jokes, being debated for hours in conference hallways, and some of Miss Snark’s pronouncements have been more commented upon than St. Paul’s second letter to the Corinthians.

Okay, so that’s a slight exaggeration. My point is, such speakers are in extreme danger of having everything they say quoted back to them as an inflexible rule.

Which is why, I have to say, I don’t feel too many qualms about presenting the rules of standard format as inflexible rules. We are talking, after all, about an industry that both values creativity and considers submitting a book proposal in anything but a black folder dangerously radical.

Presentation issues definitely do matter — which is, again, not to say that the quality of the writing doesn’t. But — and this is a BIG but — rejection decisions are often made on page 1 of a manuscript. Sometimes even within the course of the first paragraph. And if the manuscript is hard to read, due to a funky typeface or odd spacing or just plain poor print quality, it may not be read at all.

And the person who announced that from the dais at a literary conference would be covered head to foot with flung tomatoes in twenty seconds flat.

To the eye of someone who reads manuscripts for a living, professional formatting is simply the least distracting way a book can possibly be presented. Perversely, adhering to the industry’s cosmetic expectations renders it MORE likely that an agent or editor will concentrate upon the beauty of the writing, not less.

So instead of thinking of the rigors of standard format as a series of unimportant (or even silly) superficial choices, try regarding them as translating your calling card, a means of catching Millicent’s tired eye and informing her that this is a manuscript that should be taken seriously.

Because she can’t fall in love with your good writing until she reads it, can she?

My, that was a long preamble, wasn’t it? Let’s get back to the nitty-gritty.

Yesterday, I showed how the first page of text does not, from a professional perspective, make an adequate substitute for a title page. Instead of being a replica of a hoped-for book cover, as many submitters produce, or a shouted-out declaration of the book’s title and who wrote it, the properly-formatted title page is a quiet, practical piece of paper, containing a specific set of marketing information. It should look, in case you missed it, like this:

snapshot-of-ultra-pro-title.tiff

Like everything else in the manuscript, the title page should be entirely in 12-point type. No matter how cool your title page looks with 24-point type, resist the urge, because Millicent will be able to tell from across the room if you didn’t:

snapshot-2007-12-11-22-18-42.tiff

Take a look at the first example again, then the second. Notice any other dissimilarities?

If you said that Mssr. Smith’s title page included both a slug line (the author’s name and title in the upper right margin of the page) and a page number in the bottom right corner, give yourself a gold star for the day. Add whipped cream and walnut clusters if you mentally added the reason that those additions are incorrect: because the title page is not the first page of text. Technically, it should not be numbered.

This means, incidentally, that the title page should not be counted as one of the 50 pages in those 50 pages the agent of your dreams asked you to submit, either. Nor would it count toward the total number of pages for a contest entry.

On both the title page and elsewhere, I would highly recommend using either Times, Times New Roman, or Courier typefaces, both here and in the manuscript as well, as these are the standards of the industry.

I know, I know: another cosmetic weirdness. But like some of the other strictures of standard format, there’s a pretty good reason for this one: word count estimation is predicated upon these typefaces. The Times family is estimated at 250 words/page; Courier at 200. So a 400-page manuscript in Times New Roman is assumed to be roughly 100,000 words. (To make the math clear, 400 x 250 = 100,000.)

Now, in actual fact, it’s probably closer to 115,000 words; as any writer who has compared the estimated word count for her book with the total her word processing program provides, they tend to differ wildly. But word count, like beauty, is in the eye of the beholder: a novelist whose title page reported, accurately, that her 400–age novel was 115,000 words might well see it rejected out of hand on the grounds that it was too long.

Why? Well, math may not have been Millicent’s best subject (the inmates of agencies were overwhelmingly English majors), but she can do third-grade math in her head: 115,000 words at 250 words/page would equal a 460-page manuscript. That’s quite a bit longer than editors tend to expect first novels in most genres to be.

In other words, next!

“But Anne,” I hear you cry, “why is Millicent estimating at all? If she wants to know how long it is, why doesn’t she just flip to the last page and check the page number?”

I could give you a long song and dance about how much her wrists hurt from opening all those query envelopes all day, or how her secret midnight e-mail orgies have rendered pinching a torture, but in practice, the answer is far less personal: because the industry doesn’t work that way.

Also, how exactly could she manage to turn to page 400 of a requested 50-page submission?

Let’s turn to the first page of the submission, to see how much of a difference font and typeface make at first glance. Here’s a correctly-formatted page 1 in Times New Roman:

snapshot-2007-12-11-22-20-23.tiff

Pretty spiffy, eh? But definitely not how it would appear in a published book.

Here is the same page, also correctly formatted, in Courier. Note how many fewer words per page it allows:

snapshot-2007-12-11-22-22-42.tiff

Got both of those firmly imbedded in your brainpan? Good. Now format your first pages that way for the rest of your natural life.

Wanna see why it’s a good idea? Take a gander at the SAME first page, but not in standard manuscript format. See how many deviations you can spot:

snapshot-2007-12-11-22-23-50.tiff

Interesting what a difference a few small formatting changes can make, isn’t it? It’s exactly the same WRITING — but it just doesn’t look as professional. To Millicent, who reads hundreds of pages per day, the differences between the three could not be clearer.

And yet there were really very few deviations from standard format here. For those of you playing at home, the typeface is Georgia; the chapter title is in the wrong place, and there isn’t a slug line. Also, the page is numbered in the wrong place — the default setting, incidentally, in many word processing programs.

Again, none of these infractions against the rules of standard format are serious enough to cause Millicent to throw up her hands as soon as she notices them, giving up on the last manuscript. But when poor formatting is combined with literary experimentation — like, say, that paragraph-long first sentence — which do you think she is going to conclude, that Dickens is a writer who took the time to polish his craft, or that he just doesn’t know what he’s doing?

And that, my friends, is why you should pay attention to the little details. The longer you remain in the business, the more those little things will strike you as just, well, matters of right and wrong. As, fortunately or not, they do Millicent and her ilk.

More show-and-tell follows tomorrow. Keep up the good work!

Spreading the joy — and a bit more advice about engaging professional readers

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Before I launch into today’s topic, I have some wonderful news to report: long-time blog reader Thomas DeWolf has a memoir coming out from Beacon Press in January! Congratulations, Tom!

This is one of those “See, it CAN be done!” stories I love to pass along: Tom, you see, is one of those good writers with a good story who took the time to learn how the business works. As a reader of my blog on the PNWA site (don’t worry; the archives are all here, so you’re not missing anything), he e-mailed me a set of insightful questions, then sought out the late lamented Pitch Practicing Palace to refine his pitch.

That was two years ago, and I STILL remember the story: INHERITING THE TRADE is about Tom’s discovery (at the age of 47!) that he was descended from the most successful slave-trading family in U.S. history, responsible for importing over 10,000 Africans to the Americas. Horrified yet intrigued, Tom retraced his ancestors’ business dealings from New England to West Africa to Cuba, trying both to learn the truth and come to terms with what his family had done.

Not the kind of story one forgets, eh?

Everybody, please join me in a warm round of applause for Tom. As his publication date approaches, I shall keep you posted on his book’s progress. And please, everyone, remember to drop me a line about your triumphs when the happy day comes, so we can all share in the joy.

Okay, back to business.

For the last couple of posts, I have been talking about yet another present the legendary Furtive Non-Denominational Gift-Giver might want to consider for the aspiring writers on his list: a few hours’ worth (or a few hundred pages’ worth) of professional editing. But, as I argued yesterday, whatever you — or Santa — decide you want from a freelance editor, make sure you know PRECISELY what services you are buying. And before you (or the Furtive NDGG) invest what can be quite a bit of money in the editing process, it’s important to have a clear idea of what you want to get out of the experience as a writer.

Other than to be picked up by an agent and/or sell the book to a publisher after taking the freelancer’s advice, of course. Actually, since freelance editors stand outside the agency and publishing house, none of us can legitimately make promises that any specific advice we give will unquestionably result in landing an agent or eventual publication.

And if you encounter anyone who tells you otherwise, run, don’t walk, to the nearest exit. As on the Internet, if an offer sounds too good to be true, it usually is. Let the buyer beware.

So what can a legitimate freelance editor offer you? Well, among other things, perhaps answers about why a manuscript sporting a really good premise and good writing has been getting rejected. Remember, most manuscripts are rejected within the first page or two, for reasons that might not be apparent to the lay reader. A professional reader well versed in the writing norms of a particular book category or genre, however, can often give substantial insight into how to tweak a manuscript to avoid pitfalls.

Call me zany, but I suspect that there are many, many aspiring writers out there who would like to be told if there is a fixable problem behind all of those form-letter rejections that don’t specify what went wrong. (Are you listening, Furtive NDGG? You’ve already checked that list twice; leave it alone and pay attention.)

To bolster the egos I felt sagging during the last two paragraphs: not having some magical internal sensor that tells one just what the problem is most emphatically not a reflection upon one’s writing talent. Spotting it is usually a matter of experience, pure and simple.

As I mentioned yesterday, agents and editors don’t read like everyone else, and neither do good freelance editors. Our eyes are trained to jump on problems like… well, fill in any predator-prey analogy you like here. The point is, we’re fast, and our aim is deadly.

Since manuscripts are now expected to be completely publication-ready by the time they reach an agent’s desk — although they are frequently revised afterward — getting professional feedback can be exceptionally helpful. However — and this is a BIG however — writers new to having their work edited are often astounded, and even hurt, by just HOW straightforward professional feedback can be.

Think about that very, very carefully before you give this particular present, Furtive NDGG.

Now that I’ve put Santa on the qui vive, allow me to give the rest of you a heads-up: like an agent or editor at a publishing house, a good freelance editor is not going to pull any punches. The manner of conveying the information may be kind, but if any of them believe that a particular writing issue is going to harm your book’s market prospects, they are going to tell you so point-blank.

That is, after all, what they are being paid to do. That may seem self-evident, but in practice, it often isn’t.

That’s understandable, right? Serious manuscript feedback generally isn’t fun even when it’s free. While the brain may understand that critique is a good idea, the emotions often hold the opposite opinion. Someone who approaches the process primarily seeking ego reassurance from someone in the biz that his work is fine as it stands is almost invariably going to be disappointed.

And let’s face it, most of us write in the hope and expectation that someone will pay US to read our work, not that we will need to pay someone to read it. It can make one a mite testy.

The result: pretty much every editor you will find will have at least one story about the writer who showed up insisting that he wanted no-holds-barred, professional-level feedback — and then freaked out the instant he got it, because he hadn’t expected to be told to change his manuscript.

It sounds funny, but actually, it’s a not-uncommon result of a writer’s going into the editorial process — or into dealing with an agent or publishing house; the essential pattern’s the same — not understanding how the industry views criticism, as an impersonal means of improving the marketability of a manuscript.

I am reminded of M.F.K. Fisher’s story about being solicited to write a preface for a charity cookbook — you know, one of those collections of recipes that were so popular as fundraisers in the 1970s. The cookbook’s editors, both volunteers, came to visit Fisher, a neighbor of theirs, in the hope that having a big-name food writer attached to their compilation of local recipes would make the book sell better. It was, they told her, for a good cause, so she donated her expertise.

Well (the story goes), Fisher took the draft book from them and had a good, professional look through it. Without missing a beat, she instantly began barking out everything that was wrong with the book: poor editing, meandering writing, abundant redundancies, all of the things that professional writers and editors automatically flag in a manuscript.

When she looked up, however, the amateur editors were not gratefully taking notes. Instead, they were dissolved in tears. From their non-professional standpoint, Fisher had been hugely, gratuitously, deliberately mean, whereas in fact she had been paying them the compliment of taking their project {seriously}.

Yes, yes, I know: by this logic, the person eaten by a lion should be flattered by the lion’s impression that he tastes good. But as I have mentioned before, I don’t make the rules; I just tell you about ’em.

The fact is, from a professional perspective, whitewashing an editorial opinion about a manuscript is a waste of everyone’s time. In a freelance editor’s feedback, it would border on unethical.

For those of you who think that this mindset sounds like a pretty fine reason to steer clear of anyone who might be tempted or empowered to pay this particular stripe of compliment, let me hasten to add: the ability to take criticism well is a highly valuable professional skill for writers; you need to develop it as part of your tool kit.

Your dream agent, I assure you, will just assume that you have already have it up your sleeve.

This is precisely why your dream agent probably should not be the first human being to set eyes on your work. If you do not have experience rolling with harsh-but-true feedback, it is well worth your while to join a very critical writing group, or take a writing class from a real dragon, or (why didn’t I think of this before?) show some of your work to a freelance editor, before you send your work to an agent.

Trust me, it is much, much easier to accept suggestions on how to revise your work gracefully when your critiquer is NOT the person who is going to decide whether to take you on as a client or acquire your book. The stakes are lower, so it’s less stressful by far. The experience alone is a pretty good reason to run at least part of your manuscript (say, the first 50 pages) across a freelance editor’s desk.

Which brings me to my final piece of advice on the subject: if you are brand-new to textual feedback, or if the potential cost of having all 542 pages of your baby edited makes your head spin, there’s no earthly reason that you need to jump into professional-level feedback with both feet right off the bat. (I’m sure I could have mixed a few more metaphors there, but you catch my drift, I’m sure.) Consider starting with just the first chapter, or the first few chapters, and working up from there.

This may sound as though I’m advising you to feed yourself to a school of piranha one toe at a time, but hear me out. One of the toughest lessons that every successful writer has to learn is that, regardless of how much we may wish it otherwise, agents don’t pick up books simply because someone wrote them. Nor do publishing houses offer contracts to books primarily because their authors really, really feel strongly about them.

Of course, these are the first steps to becoming a professional author, but they are not the only ones. The pros learn not only to write, but to rewrite — and yes, to take some pretty stark criticism in stride in the process. Not because having one’s words dissected is fun on a personal level, but because that is what the business side of this business expects from the creative side.

Your book is worth learning to live with that, isn’t it? Keep up the good work.

What to give a writer for Christmas, Part V: before you shell out the dosh

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The water is pretty nicely contained now (as here, in a container in my back yard — and yes, I’ll get off the photography kick soon) up Seattle way. I’m told, though, that the area around Chehalis is still pretty frightening, and that if you want to drive from here to Portland, you sort of have to drive a couple of hundred miles out of your way onto the other side of a mountain range to do it. Not pretty.

Speaking of the other side of the Cascades: don’t forget, Spokane-area writers, that I will be giving a talk on how to avoid common rejection triggers TOMORROW (Thursday, December 6th) at the Old Country Buffet, 5504 N. Division, at 11 AM. A good time should be had by all, and I have it on good authority that there will be informative handouts. For particulars, please visit the Spokane Authors & Self-Publishers’ website.

Last time, I suggested to Santa — and anyone else who might be listening — that some freelance editing might make an unusual-but-useful gift for the writer in one’s life. (To forestall suspicions of self-interest here: my client list is closed until I can make it through a full working day without a nap. The book doctor is, therefore, out.)

But not just any editorial service from any editor will do: pick one with a background in your type of book.

Why? Well, since writing norms vary quite a bit amongst book categories, good developmental editors usually specialize in certain types of books, far more than line editors or proofreaders do. But the fact is, even if they do not advertise themselves that way, almost anyone with experience will have developed a preference over time.

As I mentioned yesterday, while any good editor can make a manuscript conform to the overarching rules of English grammar, substantive or developmental editing — or even heavy copyediting — writing advice from someone with a truly firm grounding in the SPECIFIC expectations for YOUR type of book is going to be of more practical use to you.

So it’s a good idea to check in advance whether the freelancer you’re considering has experience with your type of manuscript, regardless of the level of editing needed. Or, for that matter, any philosophies of editing or reading habits that may conflict with your notion of what the book should be.

And that, my friends, is going to entail asking a few pointed questions.

A word to the wise: determining this is going to require some conversation with potential freelancers, either via phone or via e-mail, and I assure you, you will be much, much, MUCH happier during that conversation if you have already given some serious thought to what you want to get out of the editor-author relationship. I went over the different levels of editing yesterday; for further pondering direction, my editors’ guild has an excellent page of tips on how to find the right editor for you.

While most freelancers will be thrilled with the novelty of a client whose opening line is more complex than, “Um, I need an editor; what do you charge?” the conversation will go more smoothly if you (or Santa, if this is a gift, although I recommend leaving the final choice of editor up to the writer) have a few specific pieces of information already at your fingertips. Heck, you might even want to include them in the initial e-mail:

– The book’s category

– How many pages it is in standard format. (In case anyone’s forgotten, that’s double-spaced, single-sided pages in 12-point font with 1-inch margins AND two spaces after each period. PS: with pretty much any level of editing, your adhering closely to the rules of standard format in the manuscript will make it less time-consuming — and thus less expensive, typically — to edit.)

– How much of it you would like to be edited now (it’s not a bad idea to start with only the first few chapters, to get a feel for the experience)

– When you would like the editing to be completed

– Whether there is currently a deadline hanging over it (of which, more below)

– Whether you prefer feedback on hard copy (usually a little cheaper) or on a computer document

– What kind of word processing program you use (that can be important for attachments)

– The book’s submission history (has it been seen by many agents? Publishing houses? A particularly vicious writers’ group? No one but your dear old white-headed mother?)

Having this information up front will assist the editor in answering your questions and give you a common language to discuss the project in question. (Not to mention making the freelancer think spontaneously, “Oh, thank goodness: this one isn’t vague. What a welcome change!” )

During your preliminary interactions, you’re going to want to elicit enough information to make substantive (and not merely cost-based) distinctions between the editors you’re interviewing, so get specific with the questions. Does the freelancer have a genre specialty, for instance? What does she read for fun? Does she write in the margins, or prefer giving feedback electronically, in the text itself? Does she provide a write-up about the book instead or in addition to marginalia? Does she charge extra for follow-up questions? (Most pros do.)

Rest assured, none of this is pushy; it’s is perfectly acceptable to ask a potential editor about her background and methodology. If she’s brand-new to editing, these questions may surprise her, but most of this information is standard first-meeting stuff.

Ask, too, about her availability and average turn-around time. Don’t be surprised if she’s booked a few months in advance; although there are sometimes last-minute cancellations, the more experience an editor has, generally speaking, the less likely a brand-new client is to be able to book her time within the next month.

So if you know you have a deadline coming up — say, if a contest entry is due by a certain date — you’ll have better luck if you start editor-shopping early.

If you do find yourself in the market for last-minute feedback (say, to get requested materials out the door by a certain date), please bear in mind that unscheduled projects with ultra-quick turnarounds often require editors to inconvenience other clients and/or work double shifts.

For this reason, most freelancers charge extra for rush jobs — a 25% price bump is pretty standard — so it is worth your while to plan in advance. It’s also not unusual to ask for an advance deposit to book an editor’s time; you will want to find out up front whether there will be any additional charge if you need to push back your scheduled manuscript delivery date.

Don’t be surprised if the editor who sounds like a great fit suddenly turns a bit cagey on the subject of references. It may not be by choice: it’s not uncommon for published authors to be rather secretive about using the services of a freelance editor. (My work is hardly sub rosa, given how much I write about it here, but some of my clients’ agents would be fairly astonished to learn of my existence, I gather.)

Instead, consider asking if she would edit 5 or 10 pages as a work sample before you commit to a longer project. Most freelancers will do this happily, with sufficient advance notice, but do expect to pay for their time. (For a glimpse at average rates nationally, click here.)

This will give you considerably more information about how the editor works — and, after all, fit between editor and client is EXTREMELY important. An editor — freelance or otherwise — not familiar with the norms of your book category can actually harm your end product, and since everyone gives feedback slightly differently, it will save you both time and money in the long run if you do some comparison shopping to find someone who can give you professional-level feedback in the manner that will be easiest for you to incorporate it into your book.

It’s also a rather straightforward way for the shy to gain a sense of precisely how any given editor likes to approach a manuscript, what services he provides, and how much each part of it will cost. It’s worth your time to make some rate comparisons, if only to find what the local prevailing rates are.

Do be prepared, though, to pay the local market rates for what you expect to get, not only because it is fair, but also because many experienced freelancers will walk away from a negotiation if they feel that a potential client is trying to haggle down to the very last second.

If you encounter a freelancer who seems to be charging too little, you might want to be wary. An inexperienced editor might well not be aware yet how long giving feedback can take, and thus under-price himself — but a low price may also be an indication of an experienced editor who habitually gives minimal feedback, relying on volume to make a living. At both ends of the spectrum, then, it makes a great deal of sense to ask for a very specific indication of what to expect from the feedback.

If you’re genuinely not sure what the kind of editing you would like to receive should cost, consider posting your project on a freelance editors’ association’s job board and asking for bids. (The Northwest Independent Editors’ Guild has a dandy job board, very easy to use.) Be sure to include the full list of preliminary information above (okay, you can save the bit about how much you’ve shopped the book around until a later communication), and don’t be afraid to ask follow-up questions of those who respond.

As you may see, my friends, finding the right editor for you may take a bit of searching, but the right fit is worth it. And finding that entails compare-and-contrast exercise that entails far more than just checking who charges what, or even what credentials various candidates have. It involves taking the time to find an editor who loves your kind of book and who has the skills to make your manuscript the best it can possibly be.

When it comes right down to it, your work is too important to go into ANY critique relationship blindly. Just as you don’t want any random agent to represent you, regardless of track record, you honestly don’t want just ANY freelance editor to advise you about your book. Or just any writers’ group, for that matter.

Tomorrow, I’ll talk a bit about why enlisting a pro’s help might be a good idea, along with some indication of what you should and shouldn’t expect. In the meantime, keep up the good work!

At long last, the final installment of Book Marketing 101: tell me again why are we going to all this trouble?

If you have made it all the way through this series, either reading it as I posted or in retrospect, please give yourself a big ol’ pat on the back. By committing to learning how querying and submission works, you can, I hope, avoid the most common mistakes that lead to rejection — and approach the process of finding an agent for your work not as a massive, ugly mystery, but as a professional endeavor that’s going to take some time.

You know how I’d like you to celebrate? Send out a few additional query letters this weekend. (Five is a nice number. Ten is better.)

Did I hear a few exasperated gasps out there? “But Anne,” some of you point out, and not unreasonably, “doesn’t the industry slow to a crawl between Thanksgiving and Christmas? If I haven’t gotten a raft of queries out by now, shouldn’t I wait until after Martin Luther King, Jr. Day?” (That’s the third week of January, for those of you reading outside the US.)

I have to admit, that’s a pretty reasonable objection. I’m not going to tell you it’s okay to put the querying on hold, mind you, but I give you full points for a good argument.

Even this late in the season, the autumn is an excellent time to be looking for an agent, much better than the dead of winter. Not only are there always a lot of great new books hitting the shelves in the fall (including most of the year’s crop of literary fiction and culture books), but by querying now, you’ll also get a jump on the literally tens of thousands of aspiring authors who will suddenly decide at the end of December that their New Year’s resolution is going to be to query fifteen agents per month.

Since the average New Year’s resolution lasts only about two and a half weeks, January is when ALL of those well-meaning resolvers’ missives hit agents’ desks — right after a long holiday break AND in the middle of tax-preparation time for agencies. With the monumentally increased volume, agents and their assistants tend to get a MIGHT testy around then.

Since the vast majority of those rejected during that period will not query again until, oh, about twelve months later — if they try again at all — Millicent’s life calms down considerably toward the end of January. And wouldn’t you rather have your query under her nose while her joie de vivre is on the upswing?

The moral of the story: get your queries out now, and beat the post-Christmas rush.

Even with predictably slower turn-around times over the next month and a half, making a big push now, rather than after the New Year, will make it easier to keep up the momentum an aspiring writer needs to keep a query cycle going as long as necessary to land an agent.

Stop groaning. If your book deserves to be published — and I’m betting that it does — it deserves to make the rounds of the fifty or hundred agents that even the best books sometimes make these days. Yes, that’s a long haul — but nothing extends the querying process like taking extended breaks from it.

Query 5-10 agents at once — hey, your time is too valuable to query them singly — and keep that momentum going. The moment one rejection comes in, send out another query, so there are always a constant number in motion.

Why send out a new query on the same day as the last comes back? Because it’s the best way to fight off rejection-generated depression, that’s why: it’s something you can DO in response to that soul-sapping form letter. Recognize that rejection by an agent, any agent, is only one person’s opinion (or, more commonly, one person’s screener’s opinion), and move on.

It can take a lot of asking before a writer hears yes. Yes, even a very good writer with a great book. Remember, you don’t want to sign with just any agent, any more than you would want to marry just anyone the law says you can: a relationship with an agent is, ideally, a very long-term commitment.

You want to find the best one for you. Finding that special someone is going to take some serious dating around.

And that is not, contrary to popular opinion, necessarily any reflection at all upon your level of writing talent.

Oh, you’ll want to write a good query letter, as well as avoiding the most common writing problems that lead submissions to be rejected. That, like other matters of format and craft, can be learned. Talent, however, can’t — but you can’t know for certain how talented you are until you get the technical matters right, so you can get a fair reading from the pros.

Not to worry — I’m going to spend the weeks to come going over some of the more pervasive writing problems. But if you’ve been following this series, you already have the skills to write a professional-quality query letter, don’t you?

Get on out there and do it. At this point, you’re probably not going to hear back for a month or more, anyway. That’s plenty of time for us to work on polishing your manuscript.

I feel in my bones that some of you out there are still resisting my pep talk — I’ve been hearing it bouncing off your psyches like bullets off Superman’s chest. Okay, I’m going to pull out all the stops, and end this series with one last blast of kryptonite-laden truth, to help you see why it just doesn’t make sense to take the vagaries of this often drawn-out process personally.

Throughout this Book Marketing 101 series — originally intended to encompass only a couple of months of summer — I have been trying, in my own small way, to educate aspiring writers to the hard facts of the current literary market: it is, in fact, as difficult as it has ever been to land an agent and/or sign a publication contract. In my experience, understanding the basics of how the acceptance (and rejection) process works can save good writers time, chagrin, and wasteful expenses of despair.

Yet as I have been writing, even I have caught myself wondering from time to time whether it is really THAT hard to break into the biz. Oh, I certainly haven’t been exaggerating, say, how small, inadvertent mistakes can and do lead to instant rejection or the level of competition one must beat in order to sign with a good agency; by comparison with the conversation you’d be likely to hear behind the scenes at a top-flight writers’ conference, my rendition has been positively mild.

But still, I worry about scaring good writers away from trying at all. And then I read an article like this one in a trade journal:

Hachette moves to firm sale on backlist
Hachette Livre UK is taking the radical step of moving its backlist publishing to a firm sale basis for environmental reasons. The UK’s largest publishing group, which includes Orion, Hodder, Headline, Octopus and Little, Brown, told staff and authors this morning…that it intends for all of its trade publishing to be put on a backlist firm sale footing by the end of 2008, following consultation with retailers. (For the rest of this article, follow this link.)

If this piece of news did not make you gasp spontaneously, I would guess that you are only dimly aware of just how many books are already pulped each year — that is, sent back to the publisher unsold for paper recycling — or how backlist sales typically work. Most bookstores buy new books from publishers on a provisional basis, with the understanding that they can send clean, unread copies back if they do not sell within a specified period of time. Often, the returns, especially paperbacks and trade paper, will be ground down into pulp to provide the raw material to print other books (thus the term pulping).

From a marketing point of view, this arrangement makes quite a bit of sense: with certain rare exceptions (think Harry Potter), it’s pretty hard for a bookseller to know in advance how well a book will sell. Stocking extra copies encourages browsing, which is potentially good for retailer, publisher, and reader alike. In recent years, however, books have been remaining on shelves for shorter stints than in the past. The length of time a bookseller will choose to keep a particular book on a shelf varies considerably by book and retailer — the same book may be allowed shelf space for a year at a small bookstore, yet last only a few weeks at a megastore like Barnes & Noble.

All of which means, in practice, that these days, a new book typically does not have very long to establish a track record as a seller before being subject to return. This, in turn, renders it more expensive for publishers to promote books, as the window of opportunity can be pretty small. (See why publishers might be willing to pay a premium to have their books displayed face-up on tables for the first few weeks, rather than spine-out on a shelf? Or why authors sometimes see fit to hire their own publicists for the first month after a book’s release?)

Backlist titles, by contrast, have been out for a while; they’re the releases from past seasons that the publisher elects to keep in print. Although they do not receive the press attention of new releases, backlist books have historically been the financial heart of most publishers’ business — and this, too, has tended to work to all of our benefits. How often, for instance, have you discovered a genre author three books into a series? Or fell in love with a writer’s latest book and went back to read everything she ever published? (As I sincerely hope you do; after all, if we writers won’t purchase the more obscure works of living writers, who will?)

Or, to take a very up-to-the-minute example, discovered a great writer who has been plugging away for years because he suddenly wins the National Book Award? (Well deserved, Sherman Alexie!)

If you’ve been able to find these books at your local bookstore, you’ve been buying backlist titles, gladdening publishers’ hearts and keeping the heartbeat of the industry alive. Because of readers like you, stocking backlist titles has been good bet for retailers: you might not move many copies of Clarissa in a given month, but when a reader wants it, it’s great if you have it to hand.

But if a bookseller has to buy those backlist titles outright, with no opportunity to return them, it becomes substantially more expensive to keep, say, the complete opus of Sherman Alexie in stock in the years when he is NOT winning prestigious awards.

Speaking as a hardcore reader of English prose, I think that would be a genuine shame. And since I hear that other UK publishers are considering implementing similar policies, I worry about all of those British writers whose work may go out of print before those of us on this side of the pond have had a chance to hear how wonderful they are.

Call me a worrywart, but this news also made me gnaw my nails, pondering the financial prospects of UK authors already in print. Just as increasingly quick shelf turn-around for a current season’s books have rendered retailers less likely to take a chance on new authors (how much word-of-mouth can a small book garner in under a month, after all?), it’s probably safe to assume that a policy shift like this will make it harder for backlist authors to remain in print.

“But Anne,” I hear some of you saying, “you’ve just spent the last week telling us that publishing trends change all the time — and that even if I get an agent tomorrow, it might be a couple of years before my book hits the shelves. Do I really need to worry about return policies now?”

Well, perhaps worry is too strong a word, but it is something to keep in mind when planning out your writing career in the long term. Working authors often rely upon sales of their backlist works to pay the bills. If backlist sales decline — as they well might, if such a policy is embraced industry-wide — it may be significantly more difficult to make a consistent living as a writer of books in the years to come.

In other words, this change may affect your ability to quit your day job after you’re published.

In the short term, however, I think it’s always helpful for an aspiring writer to be aware that there is almost always more to an editor’s decision to acquire a book — and by extension, to an agent’s decision to offer it representation — than simply whether the writing is good. During periods when booksellers are taking fewer risks, publishers have historically relied more upon their tried-and-true authors than upon exciting new talent.

Thus tightening the already tight market for what used to be called writers of promise, excellent authors who don’t catch on with the public until the fourth or fifth book. (Mssr. Alexie’s first book, The Lone Ranger and Tonto Fistfight in Heaven, was originally published in 1993. Fortunately, it’s still available as a backlist title.)

Do I think this change is cause for rending your garments and casting your hard-collected query lists into the nearest fire? No, certainly not. But I do think that aspiring writers who approach the querying and submission processes as though the book market had NOT become significantly tighter in recent years are more likely to give up when faced with rejection — because, unfortunately, there’s still a very pervasive myth out there that the ONLY reason a manuscript, or even a query, ever has trouble finding a professional home is because of a lack of writerly talent.

That’s just not true. Like the common fantasy of walking into a writers’ conference, pitching to the first agent in sight, getting signed on the spot, and selling the book within the month, that misapprehension makes too many good writers stop trying after only a handful of efforts. What is true is that the competition is fierce, and the more a writer learns about how the business works, the more she can hone her queries and submissions to increase their likelihood of success.

There is an immense gulf between the difficult and the impossible — and, as I have stressed time and again, the only impossible hurdle for a book to overcome is the one that confines it in a desk drawer, unqueried and unread.

No matter how tight the book market becomes, it’s not the industry that controls the lock on that drawer; it’s the writer. Never, ever allow the prospect of rejection to seal that drawer shut permanently.

This is your dream — give it a fighting chance. Send out those queries.

Thank you for your patience with my slow posting during my illness, and keep up the good work!

Book Marketing 101: is it too much to ask to find someone nice?

I was thinking about you yesterday, readers, as I was taking scones to the poll workers. (For those of you reading this outside the U.S., yesterday was Election Day.) I usually take bagels — I volunteered as a poll worker once; it’s a 15-hour day — but a new bakery’s just opened up in the neighborhood, and what better way to introduce ‘em to the locals?

Why did this remind me of you, you ask? Because no matter how many election days see yours truly and partner coming through our local high school’s absurdly heavy double doors with goodies, the poll workers are always surprised to be treated with kindness. In the midst of dealing with the super-rushed, the resigned, and the confused, they always seem shocked that anyone would recognize that their job is a hard one.

I constantly see this same “What do you mean, you’re going to treat me like a human being?” weariness in the eyes of aspiring writers who have been querying for a good long time.

It’s completely understandable, of course. After a couple of dozen form-letter rejections — basically, being told by a faceless entity that one’s work is not good enough, but not being told how or why — it’s very, very easy to start to believe that agencies and publishing houses are staffed by writer-hating ogres, leering loreleis who cajole writers into sending in their hopes and dreams, purely for the pleasure of smashing them into the ground.

But the fact is, this just isn’t the case. There are a few mean people, of course, as in any profession, and I suppose it’s not out of the question that some perversely masochistic hater of the written word might choose to torture herself by becoming an agency screener.

For the most part, though, if you have the opportunity to talk to an agent, editor, or one of their overworked screeners, you will discover someone who genuinely adores good writing and is sincerely eager to promote the interests of those who produce it.

Stop laughing; it’s true.

Not everyone agrees on what constitutes good writing, of course — one doesn’t have to hang around the industry very long to realize that there are folks out there who apparently don’t make too strong a distinction between what is marketable and what is well-written — but contrary to cynical rumors perennially circulating on the writers’ conference circuit, it’s rare to find an agent or editor who genuinely regards writers as merely the necessary evil behind a successful book.

So why do so many of their form-letter rejections, conference speeches, websites, and even statements in agency guides convey, to put it politely, the opposite impression?

An array of reasons — absolutely none of which have anything to do with you or your writing. Please, please do no fall into the trap of taking it personally.

In the first place, form-letter rejections are now the norm in the industry. Period. Even for submissions — yes, even when an agent or editor has asked to see the entire book. It’s annoying as heck for the writer who receives them, of course, but the fact is, boilerplate rejections are the industry’s reaction to the incredible rise in queries since the advent of the home computer.

Like so many other puzzling aspect of the submission process, it can be explained by the agents’ desire to save time. Which, as long-time readers of this blog know, can be darned hard in an agency that receives 1000 queries per week.

See why I don’t think you should take it personally?

And while reason tells us that it would take only a few seconds per query for the agent or screener to scrawl a couple of words of explanation in the margin of a pre-printed rejection (which does happen occasionally, if a screener has mixed feelings about the rejection), the sheer volume of envelopes on Millicent’s desk tends to discourage it.

Do I hear some disgruntled murmuring out there? “But Anne,” a few lone voices cry, “this isn’t what I’ve heard. I’ve always been told — sometimes by agents speaking at writers’ conferences — that if I have been querying for a while and receiving only form rejections, I must be doing something terribly wrong.”

I’ve heard that one, too — and interestingly, I’ve sometimes heard agents who use form-letter rejections heavily say it. So my first response is: poppycock.

This is, in fact, an outdated notion. Gone are the days when only those illiterate queries and submissions without a prayer of being salvaged were brushed off in this manner — although, to tell you the truth, since the invention of the photocopier, there have always been more agencies and publishing houses using boilerplate rejections than was generally recognized.

It’s just too good a way to plow through the day’s mail.

To understand why, place yourself in Millicent’s moccasins for a moment: she’s been screening submissions all day, and she wants to go home on time in order to crank out those grad school applications sitting on her desk at home. (Oh, she dreams big, our Millicent!) Standing between her and the door are the 150 query letters that arrived in the morning mail — probably more, if it’s a Monday — and she knows that another 150 or so will be dumped on her desk tomorrow.

Isn’t it in her interest to get through each of those queries as quickly as humanly possible?

This is precisely what she does, of course. For a bone-chilling insight on just how draconian that process can be written by an actual Millicent, I highly recommend the excellent Rejecter blog, but those of you who have followed this Book Marketing 101 series already have a basic idea of the carnage that follows, right? “Dear Agent” letters and queries for book categories her agency doesn’t represent are rejected unread, of course, as are letters that fail to conform to the norms of submission. (For a crash course on just what those norms are, please see the HOW TO WRITE A QUERY LETTER category at right.) For each, she stuffs the agency’s boilerplate rejection into the accompanying SASE.

Those are quick; the more professional ones take a little longer. But almost all of them are going to go.

And that, too, is partially a function of time. Think about it: since an acceptance requires a personalized letter or e-mail, it takes longer to accept a query than to reject it, right? And if Millicent has already decided to reject a query, which is she more likely to do when she’s trying to get out of the office, give a detailed explanation why, or just reach for that pile of rejection letters?

Would it affect your answer to know that take the easy route might save her a full two minutes? Not a lot of time in the life of the writer who has poured years into writing the book being queried, I’ll allow, but the sheer volume she faces precludes lingering. (150 queries x 2 minutes/query = 300 minutes, or 5 hours)

If she works at an agency that accepts e-mailed queries — still not the norm, but becoming more common all the time — her rejection rate is probably even faster, and she is probably using pretty much the same boilerplate.

This seems to come as a surprise to many habitual e-queriers: after all, how long could it possibly take to give a sentence or two of actual feedback?

We writers tend to forget this, but to most of the earth’s population, the transposition of thought into written sentences is a time-consuming and sometimes even painful process. A good reader is not always a good, or even adequate, writer.

Which is a nice way of saying that Millicent is unlikely to reinvent the wheel each time she taps out an e-rejection. It’s much more time-efficient to paste the same surface-kind language her agency has been cramming into SASEs for years.

To experienced eyes, the same stock phrases — and often even the same sentences — are evident in pretty much every boilerplate rejection, be it electronic or paper-based. I’m sure you recognize them: Your manuscript does not meet our needs at this time. We are only accepting clients selectively. I just didn’t fall in love with it.

And that’s just from the agencies that bother to respond to e-queries; increasingly, I’ve been noticing, agencies that accept electronic queries have started to state outright on their websites that the querier will only hear from them if they are interested, a level of brusqueness practically unheard-of for mailed queries. Presumably, then, they prefer e-queries primarily for the ease with which they can be deleted.

Personally, I find this practice kind of appalling: with a form-letter rejection, at least, the writer can be sure that the query reached the agency; without a response, how can she ever be absolutely sure that her missive didn’t just go astray?

Not to mention the fact that the human eye tends to skim on the screen, zipping across even the most beautiful prose with a rapidity it never would on paper. (See why I habitually discourage e-querying?) And since e-querying and e-submission is substantially less expensive than paper querying for writers based outside the US (to query an agency here, the stamps on the SASE need to be in US currency, which can be quite spendy to track down abroad; to buy them online at face value, try the USPS website), I worry that foreign writers might be encouraged by the relative cheapness of e-querying to place their queries at a competitive disadvantage.

Okay, I’ll admit it: all of this may not be the best way to make my point that most agents and editors are really rather fond of writers and their work. My point is that precisely because such practices — form-letter rejections, non-response rejections, writing in blurbs — are impersonal by definition, it doesn’t make sense, logically, to read them as a reflection upon your work.

Seriously, there is nothing to read into a statement like I’m sorry, but this does not meet our needs at this time, other than a simple, unnuanced No.

Which, admittedly, is lousy enough to hear — but it certainly is not the same as hearing, “You know, I really liked your premise, but I felt your execution was weak,” feedback that might actually help a writer improve the next query or submission. And it’s definitely better than hearing what so many writers read into such statements, hostility that amounts to ”Take it away — this is loathsome!”

At minimum, it should NEVER be read as, “Since I’m saying no, no one else will ever say yes.” Just note the response — and send out the next query immediately.

I sense some lightening of writerly hearts out there, but still, some strategic-minded spirits are troubled. “But Anne,” I hear a few quiet voices saying, “this is all very well as encouragement, but why are you telling us this in the midst of a series of posts on how to build a querying list?”

Because, sharp-minded questioners, in working with my clients and preparing these blog posts, I reading through quite a few listings, websites, conference blurbs: in short, I have been sifting through what a writer trying to glean some sense of a particular agent’s preferences might find. And over the years, I haven’t been able to help but notice that just as many aspiring writers read a certain hostility into form rejections, they sometimes read a coldness into the listings and blurbs themselves.

I don’t think this is in the writer’s best interest, as far as pulling together a querying list goes. Here’s why.

While some agencies seem to go out of their way to be encouraging, others come across as off-puttingly intimidating. Most of the time, it’s just businesslike advice: Query first by mail. Include SASE. Query before submitting. No e-mail queries. A bit terse, perhaps, but nothing to cause undue dismay.

Sometimes, though, these statements — which are, the shy writer thinks, how the agency is choosing to promote itself to potential clients — can come across as positive discouragement to query at all.

Chief among these, naturally, are the ones that actually ARE intended to discourage queriers: We do not accept submissions from previously unpublished writers. New clients considered by recommendation only. Does not consider science fiction, fantasy, or mysteries. Or my personal favorite from the first page of the guide currently at my elbow, Although we remain absolutely dedicated to finding new talent, we must announce that until further notice we can no longer accept unsolicited manuscripts. We also cannot accept queries or submissions via e-mail.

While a thoughtful peruser might be left wondering, in this last case, how precisely the agency in question acts upon the absolute dedication it mentions, having so emphatically cut off the most logical manners of exercising it, it is usually best to take such statements at face value. If an agency isn’t considering books like yours, or if it relies upon its existing client list to recruit new writers for them (not all that unusual), querying them isn’t going to be a very efficient use of your time, anyway.

Similarly, when a listing or blurb includes a simple statement of preference, along the lines of No phone calls or Include first five pages with query, this information can be very helpful to the writer. It’s worth seeking out. After all, practical information like We never download attachments to e-mail queries for security reasons, so please copy and paste material into your e-mail is always worth following.

Hey, I’m all for anything that keeps Millicent’s itchy finger away from that delete button.

Frankly, I consider specificity a very good sign in a listing; as anyone who has flipped through one of the standard guides can tell you, it’s fairly rare. Whenever I see a website whose organizers have taken the time to give the logic behind their preferences, I think, “Wow, this agency has given the process some thought. Vive la difference!”

But listings, websites, blurbs, and even conference speeches that bark advice at the writer — and, once notice, it tends to be the same advice, over and over again — can be harder to decipher. Does the assertion that I do not take on books described as bestsellers or potential bestsellers, for instance, mean that the agent is specifically looking for less commercial work, that he doesn’t like to see target market demographics in an e-mail, or just that he’s tired of receiving boasts? Does This agency prefers not to share information on specific sales mean that they don’t have many big names on their client list, that they tend to sell to smaller presses, that they are too new an agency to have many clients’ books on the shelves yet — or just that the guy whose job it was to fill out the questionnaire was in a hurry?

Here, too, the impulse to read character into the responses can easily run amok — but what a temptation some of agencies do provide! For example, does the order Be professional! mean that the agency stating it is interested in working with a writer new to the business, or doesn’t it? And why, the nervous would-be querier wonders, does this agency immediately leap to the conclusion that I intend to be unprofessional in my approach?

Keep reminding yourself: this is generic advice, not intended for your eyes alone. Nor is it a personality evaluation for the agent who wrote it — again, probably not a professional writer.

There are a couple of reasons for the barked advice — the first of which is, perhaps not surprisingly, the same as the primary justification for form-letter rejections: an attempt to save themselves some time. An agent doesn’t have to receive very many phone calls from aspiring writers before she notices that each takes up quite a bit more time than reading a query letter, after all, or be buried under an avalanche of unrequested manuscripts before establishing a policy that she will read only what she has asked to see.

In practice, though, you are probably not the target audience for these bits of advice. The terser listings and blurbs tend to focus upon what NOT to do or send, after all. This implies a focus upon the avalanche of queries they receive, not on the plight of the sender of this week’s 657th letter.

In my experience, the habitual readers of the standard agency guides — at least the ones who are predisposed to follow directions — are not the ones who need to be told always to include a SASE, or never to send an unsolicited manuscript; these are the wholly admirable souls who have done their homework, bless ‘em.

But the overwhelming majority of generic queries — and pretty much all of the much-deplored “Dear Agent” variety — come from aspiring writers who have not taken the time to learn the rules of the game. (Unlike, say, you.)

So when a listing strikes you as off-putting, ask yourself, “Is this snappish list of don’ts aimed at me — or at the nameless person who sent a query without knowing to include a SASE? If it’s the latter, I’m just going to glean this listing or website for what applies to me.”

“I can understand why an agent might want to give generic querying advice at a conference or on a website,” you argue, and cogently, “but the standard agency guides have entire articles about how to query, for goodness’ sake! Do we really need 74 agents also reminding us to query before sending a manuscript?”

Good point, oh skeptical one. But it brings me back to my earlier point: most agents are not writers. Thus, few of them have ever queried a book of their own.

This sounds like a truism, but actually, I don’t think that aspiring writers tend to think about its implications much. It means, among other things, that the average agent may not be aware of just how hard it is for even the best manuscript to attract representation these days. (Tell the truth now: if someone had told you how hard it was before you tried it yourself, would YOU have believed it?) They may not realize that it is now quite common for a very good writer with a truly fabulous book to NEED to query 50 or 100 agents before finding the right fit.

Which makes it entirely safe to conclude that they are not given to thumbing through the nearest agency guide in their odd leisure moments. I seriously doubt most of them are aware just how much repetition there is.

Again, useful for the writer who is predisposed to reading character into trifles (and what novelist isn’t?) If you approach those pithy little bursts of advice recognizing that their producers could conceivably believe that this listing might well be the first time anyone has ever heard of a SASE, they make considerably more sense.

Whew, this is a long post, isn’t it? And yet, amazingly, I still have a bit more to say on the subject of how to read agency listings; saving up my thoughts for intermittent posts has evidently produced a backlog in my brain. More follows after I have rested up a bit.

Keep up the good work!

Form-letter rejections revisited

Throughout my recent series on all of the many complex reasons that agents and their screeners often reject submissions based upon the first page alone (ulp!), I have caught myself thinking over and over again: how much better it would be for everyone concerned if those doing the rejecting took the ten seconds required to scrawl a reason on a form rejection before stuffing a manuscript back into a SASE. This does happen, on occasion: I’ve seen fairly detailed rejection excuses hand-written on the query letter itself, or with the cover letter for the submission.

But not often.

The vast majority of the time, even submissions that only missed being picked up by a hair will be greeted with that pet peeve of writers everywhere, the form letter rejection. If you’ve been brave enough to send your work out on a regular basis — and hurrah for you if you have — I’m sure you have received at least one of these annoying responses. They tend to run something like this:

“Dear author:
Thank you for submitting your work to us. Unfortunately, it does not meet our needs/does not fill an obvious market niche/I do not feel confident I can sell it at this time. Best of luck in your future writing career.”

Even though this response was clearly mass-produced, and thus could not possibly have been a heartfelt piece of reader feedback, getting it probably made you feel every bit as lousy as if it had been a personal response. Let me guess: you wavered between disbelief (“How could this happen to me? I slaved over that submission for months!”) to fury (“Did the agent even read it?”) to despair (“It must have been so bad that the agent couldn’t bear to comment upon it.”) But you kept your fluctuations to yourself, brave little trooper that you are, picked yourself up, and sent out another query immediately.

At least, I hope you did. Or perhaps you reworked the entire manuscript before you sent it out again. Or became too discouraged to send it out again at all.

What you probably didn’t do, unfortunately, is grab the form letter and go running to your writing buddies, to see if they had ever been brushed off in this way. And why not? Because there is a pervasive myth within the writing community that only poor writers get form letter rejections — which renders owning up to receiving one embarrassing.

The prevailing wisdom lags far behind the reality – and for good reason. If you’ve been to a few conferences, you have probably heard at least one agent assert the old truism that good writers don’t get form letter rejections; they get personalized rejections, thoughtful, in-depth analyses about what needs to change in the work before it is market-ready. The personalized rejection (known amongst my friends as “the rave rejection”) is thus a sort of twisted compliment, a reason to hope, a sign from an often-intimidating industry that a writer is doing something right.

In fact, I heard a fairly prominent agent (I name no names, of course, but if I did, his might rhyme with Meff Spinezam) spout this dogma as recently as last month: if you send out ten rejection letters, he told his already-discouraged audience, and get only form responses, there must be something wrong with your submission. Probably, he opined, the writing, but then, he is an agent who likes to receive the first five pages of the book along with the query –so he can put them through exactly the scrutiny we’ve been discussing in the Idol series. If your work were truly good, he said, some agent would have asked to see the book, or at the very least, a few of those rejections would have been personalized.

Perhaps he honestly does take the time to write personalized rejections to promising writers. If he does, however, he is out of step with the industry, which now rejects both very good and very bad queries and submissions with a single boilerplate letter.

Yet in the prevailing view, echoed by this agent, the form letter rejection is reserved for those benighted souls who haven’t the vaguest idea what they are doing. It is never, we are assured, sent to a writer with talent and a firm handle on craft. It is, these agents are fond of telling captive audiences at writers’ conferences — who are, after all, there to be told what they are doing wrong — the industry’s way of telling the author to go out and get some serious help, pronto.

Poppycock. If you had gone crying to your friends about your first form letter rejection, you would have found that every good writer you know has received scads of them. Including, incidentally, yours truly.

The fact is, form letter rejections have been the norm since the invention of the photocopying machine. They are used in order to save the rejecting agent or editor time — period. And yes, Virginia, it is positively common for an agent who enthused over a pitch at a conference to send precisely the same form rejection to the writer over whom she gushed as to a writer to whom her invitation to submit was at best lukewarm. Form letters save time precisely because they require so little energy to use.

Why is this desirable, from the agent’s point of view? Because in recent years, the sheer volume of queries the average agency receives has risen astronomically. In an agency that received fifty or a hundred queries per week (as was common twenty years ago), it would actually be possible for some kind soul to write a personal message back to every aspiring writer. In an agency that receives a couple of hundred queries per day, as the big agencies do, it would require a full-time employee just to tear open the query letters, sort them into possibles and impossibles, and send out one preprinted form letter to the folks in Stack A and another to the folks in Stack B.

And that’s assuming dealing with the incoming queries is all that particular employee has to do that day.

Let’s consider the math for a second. Presumably, any query or submission that does not meet agency criteria would automatically go into Stack B, the rejection pile, unread. There are apparently a whole lot of these: if you’ve been to more than one writers’ conference, I’m sure you have heard at least one agent’s tirade about how writers often don’t read the write-ups in the agent listings closely enough to send EXACTLY what the agency prefers in its submissions; it seems to be a rather wide-spread pet peeve.

Also going straight to Stack B would be any query letter that was obviously poorly written, or pitched a genre that the agency did not represent, or, to reproduce another pet peeve that one hears agents complaining of at conferences, begins “Dear Sir/Madam,” rather than being addressed to a specific name. (And yes, even agents who routinely send out “Dear Author” form rejections object to being addressed impersonally. Ironic, isn’t it?) All of these, then, would be returned in the accompanying SASE with the standard Stack B rejection letter, which probably resembles the one above.

But your work is better than that: you’ve written a good query letter; you’ve submitted only what they asked to see, and you did your homework about the agency. So how might your submission have ended up in Stack B as a form-letter receiver?

I’ve said this before, and I’ll say it again: there are several possibilities that may well have nothing to do with the quality of your query. You may have addressed an agent who is no longer with the firm, for instance, or sent a submission in a category they no longer represent. Agents move around so much that it is very possible that the particular agent you have targeted will have moved on since the guide you used for research went to press. The agency may have listed more types of book than it actually represents — very small agencies are particularly prone to this, as they do not want to miss out on the next bestseller by listing too-narrow foci in the agency books. Annoying, yes, but not uncommon – and there is no way you could have known about it in advance.

The same holds true for submissions: what an agency was seeking three months ago at a conference may not be what it is seeking now. Think about those poor souls who were marketing memoirs when the A MILLION LITTLE PIECES scandal broke — over the course of a few days, memoirs went from hot to dangerous, in the industry’s collective mind. And I absolutely guarantee you that none of those submitters received a rejection that read, “Gee, we’re sorry, but we decided not to read your submission at all, because the market has just turned memoir-shy. Try again in a year or two.”

No, that would have been too time-consuming. So when they opened their mailboxes and read, “Dear author: Thank you for submitting your work to us. Unfortunately, it does not meet our needs at this time,” naturally, 99% of them thought the problem was with their work, not with the market.

Your writing life will be happier, I suspect, if you avoid the temptation of taking every rejection as if it were a well thought-out professional deliberation upon your future as a writer. Accept what the form letter says — that your work, for whatever reason, does not meet their needs at this time — and query another agent RIGHT AWAY.

As in before you expend a day – or a week, or a month – of your precious writing time seething about it. And before the evil little hobgoblins of self-doubt have a chance to whisper in your ear that the only reason you could possibly have received a form rejection is that your work is lousy. It’s not the only conceivably reason — in fact, it’s not even the most likely reason.

It is not, in fact, useful criticism of your work at all.

If learning that what has been making you miserable is in fact making millions of aspiring writers everywhere miserable makes you even more angry at the sight of the next form rejection than you had been before, you might want to try taking Carolyn See’s advice. Carolyn, whose MAKING A LITERARY LIFE certainly belongs on the bookshelf of every English-speaking writer, counsels writers to send thank-you notes to everyone who rejects them. Instantly, before the anger stops and the inevitable self-criticism begins. It can ease the process of banishing such disrespect from one’s mind.

I have to confess: although I find this advice excellent, I have never actually managed to bring myself to send a thank-you letter in response to a form-letter rejection — or, rather, have never managed to compose a thank-you letter that sounded remotely sincere, or indeed, less than quite sarcastic. I did, however, always force myself to send out a new query within an hour of opening a rejection.

You’ve got to get right back on that horse after a fall, or those hobgoblins are going to come a-running, telling you that you should never try riding again.

I knew to do this, because of a family story I heard many, many times while growing up. When my mother’s first husband was trying to break into the writing biz in the early 1950s, he routinely had fifteen or twenty short stories circulating amongst magazines at any given time. Back then, they did not have the luxury of photocopiers and computer printers: every fresh copy of a short story had to be retyped afresh before it could be sent out again.

One day, after a couple of years of hard writing and hopeful submission, my mother went to check the mail — and discovered 17 rejected manuscripts scattered all over the miniscule front porch, every single one of which containing a scrap of mimeographed paper that began, “Dear author: Thank you for submitting your work to us, but…” The tiny mailbox had not been able to hold that much negativity.

Did she and her husband sit down and cry? Did they take it as a sign from the universe that he would never get published? Did they rend their hair and trouble the heavens with their bootless cries?

No: they acted like writing professionals. They opened each envelope carefully, ironed the travel-wrinkled short story within into some semblance of respectability, and sent all 17 out again that very day.

The rejected party, incidentally, is now arguably the world’s most famous science fiction writer, Philip K. Dick. And a movie version of one of those rejected stories did pretty well a few years back: it was called, if memory serves, THE MINORITY REPORT.

As Julius Caesar was fond of saying, don’t let the bastards get you down. Keep your work moving. And keep up the good work!

P.S.: Don’t forget — long-time reader and FAAB (Friend of Author! Author! Blog) Brian Mercer will be talking about his book, MASTERING ASTRAL PROJECTION on the radio show, The Darkness on the Edge of Town. The radio show will air THIS Sunday at 10 PM Central Standard Time at 1470 AM (for those of you in the greater Minneapolis area) or streaming live via the show’s website.