The Frankenstein manuscript, part I, or, Puritans in the present?

puritan-family-painting

Yes, yes, I know: you were expecting a nice, scenic photograph of France, perhaps something in a medieval castle or a vineyard. But I’m on a writing retreat, people: I’m indoors, tapping away at my keyboard, not traipsing around the countryside with my camera.

Which is as it should be, of course. My work on my novel is going far more quickly than I had expected — hooray! — so much so that I’ve decided to extend my retreat by another couple of weeks.

All the more reason, then, to keep sitting here instead of wandering around outside.

And yet it’s a pity, because the weather is very nice, as nearly as I can tell from this side of my French (in every sense) windows. I’m getting quite a lot of revision done, the point of my being here, but every so often, that cartoon devil sitting on my shoulder does whisper that I could actually work on the novel anywhere, but how often am I in France?

By that same token, I do plenty of blogging back home, so I’m going to be posting some short ones this week, revising some craft issues rather than launching the promised new series on retreating. Because, really, how often am I in France?

Spending hours and hours revising my work, tinkering with voice and story, reminded me of a semi-magical moment a few years back, when an editing client of mine has just made a major breakthrough with her book. One day, after months upon months and chapters upon chapters of experimenting with different styles — writing which she did not perceive to be experimentation, incidentally, but finished draft — she suddenly stumbled upon precisely the tone and perspective that worked for the book, an engaging voice she could maintain consistently throughout the entire story. As happens sometimes, what had been a mess of words just suddenly congealed into something sharp and analytical and true.

Remember what I was saying last week about how the Millicents of this world just abhor inconsistency in submissions, whether those gaffes lie in the realm of format, spelling, grammar, story details, or tone? People who read manuscripts for a living are trained to spot and deplore unevenness. As a result of this necessary but rather pedantic focus, a manuscript whose voice is sure and consistent tends to strike Millicent’s tired eyes like the sight of a cool river on a blazing summer day.

(The view from the aforementioned French windows is really pretty spectacular. A river is involved.)

We writers don’t talk about voice nearly enough, I think, especially the fact that very, very few of us, no matter how talented we might happen to be, find our authorial voices the first time we sit down to write a novel. Voice is more than self-expression: it’s tone, level of detail, analytical perception, sense of humor, rhythm, and all of the other hyper-personalized ways in which one writer tells a story differently than another. Learning to wield these weighty tools to produce a consistent and seemingly effortless result takes practice, patience, and much trial and error.

Or, to put it another way: it’s a whole lot harder to write a good book than a good individual sentence, paragraph, or scene. Why? Because the alchemy doesn’t need to come together only once, as it does in a well-written sentence; it has to come together every time, and in a similar way.

Yet all too often, we talk about voice as though it were more or less synonymous with talent, as if it were something a writer is either born with or not. I don’t think that’s true. Oh, it’s true enough that talent can’t be learned, but craft can be, and many a great sentence-builder has missed becoming a great writer because she relied too much on the former at the expense of developing the latter.

Here’s a novel thought: consistent voice is almost always the product not of original inspiration, but of conscientious revision.

Let that one sink in for a moment. I’ll wait. I’ve got this pretty view to ponder.

On an artistic level, I’m always thrilled when a client (or any other talented writer, for that matter) finds her voice, but as an editor, I know that in the short term, it means a lot more work to come. Because, you see, once a writer discovers the right voice and perspective for the story he’s telling, he will have to go back through the rest of the book with a fine-toothed comb, to make the voice that now has emerged sound consistent throughout the entire story.

Which brings me, rather neatly, back to a topic that reared its ugly head last week: the Frankenstein manuscript, a book that meanders in voice, tone, perspective, structure, and/or style so much that it sounds as though it had been written by a committee, instead of an individual writer. All of these are cobbled together, like the body parts of Dr. Frankenstein’s creature, to create the illusion of a whole entity, but it lacks the spark, the true-to-life continuity of a story told from beginning to end by a sure authorial voice.

This is my personal nickname for such a book, but I assure you, every single agent and editor knows what it is, and dreads it – because they know, as I do, that its appearance heralds months and months of fine-combing to come.

The sad thing is, the Frankenstein tendency is almost always accidental, and generally goes entirely unnoticed by the writer. Writing a book takes a long time: as was the case for my editing client, authorial voices, preferences, and even underlying philosophy can change radically over the course of a writing project. As revision is layered on top of revision, many writers become too absorbed in the details of the book to sit down and read it straight through AS A BOOK – which, unfortunately, is the only way to recognize a Frankenstein manuscript.

Let me repeat that: there is no way to diagnose and treat a manuscript’s Frankensteinish tendencies without sitting down and reading the whole darned thing. Preferably IN HARD COPY, IN ITS ENTIRETY, and OUT LOUD, in as few sittings as possible.

If the prospect of improving artistically is not enough to set you running for your comfy reading chair, here’s an excellent marketing incentive to send you scurrying in that direction, manuscript in hand: unfortunately for writers of Frankenstein pieces, reading a manuscript straight through, at least the first part of it, is how agents and editors determine whether they want to work with an author.

Translation: if you don’t catch the problem, they will. If you have a Frankenstein manuscript, you are far, far better off recognizing the fact yourself before you submit it, because from the diagnosis of professionals, there is no appeal.

Sometimes, the pieced-together nature of a book is intentional, and its similarity to the standard Frankenstein tome will render it very, very easy for agents and editors to dismiss. If you are given to experimenting with multiple points of view, for instance, or changes in voice, or structural alterations in mid-story, you need to be very, very aware that professional readers may well be mistaking your conscious choices for symptoms of Frankenstein array of incompletely-realized narrative ideas.

Many years ago, I met Stan, a promising writer, at a writers’ conference. Stan described his novel beautifully: a coming-of-age story about a boy so engrossed in the messages of the TV shows and movies he saw in the late 1950s that he incorporated these styles into how he viewed his life. The result, Stan told me, was intended to be a picaresque account growing up from the kid’s perspective, real-life stories told as cowboys and Indians, spy thriller, spaceman adventure, etc.

Well, to be frank, I wasn’t all that enthused; it didn’t seem like a particularly fresh book concept. But being well aware that I am not the best audience for works about prepubescent boys, I gave him a patient hearing. Why am I not ideally suited for such stories, you ask? As someone who spent her formative years sitting through sensitive European films where an earthy older woman’s charms gently coax some suspiciously attractive and precocious young boy toward manhood, I become leery every time a young protagonist goes anywhere within five miles of the town bad girl, his best friend’s older sister’s window, or anybody’s mother but his own. But that’s just a fluke of my upbringing.

From a marketing perspective, I think that at this point in literary history, such stories are a hard sell to experienced readers, unless they are AWFULLY well told. There are countless films about 8-to-12 year-old boys learning important life lessons the hard way; if the age is so darned important, why aren’t there as many films from the perspectives of girls in that age group? (An important exception to this: Kasi Lemmons’ excellent film EVE’S BAYOU tells such a story from a young girl’s perspective amazingly well.) I think that if you choose to tackle such a well-documented age group in a work intended for adult readers — particularly if you want to stick to the well-worn ground of white, middle- or upper-middle class boys in suburbia or in small towns with swimming holes — you really have to come up with something startling to rise above the sheer volume of competition.

So as I say, I was leery, but we exchanged manuscripts, despite my trepidations. And lo and behold, long before 50 pages had past, his intrepid wee protagonist had grabbed his fishing pole and skipped his way toward the edge of town, where the local voodoo priestess/cajoler of young boys into manhood lived.

Imagine my surprise.

Yet the fact that I’d seen the plot, conservatively speaking, 2700 times before was not what put me off the book. No, the problem was the fact that each stylistic switch came as a complete and utter surprise — even to yours truly, who knew the premise of the book going in. Each episode was indeed presented in the style of some well-worn visual media style. Quite well, as a matter of fact.

However, since the writing style changed radically every ten pages or so, pretty much any reader was guaranteed to fall into one she disliked occasionally. And since there was no overarching framework to make this junior Walter Mitty’s account of himself hang together, it read like a collection of short stories, unrelated articles of clothing hanging side-by-side on a clothesline, rather than as a cohesive book.

It read, in short, like a Frankenstein manuscript.

Because I liked Stan and thought he was a pretty good writer on the sentence level, I wanted to help him out, so I worked up nerve to make a bold suggestion. “What if you set up very plainly in the first chapter that your protagonist sees life through a directorial lens?” (Sort of like Fellini’s 8 1/2, I added to myself, as a cinematic footnote from my childhood.) “That way, the reader would be in on the conceit right from the beginning, and could enjoy each switch as play, rather than leaving the reader to guess after the style has changed 6 or 7 times that you have a larger purpose here.”

To put it mildly, Stan did not cotton to this advice; it sounded, he said, just like the feedback he had gotten from the agents and editors at the conference, or indeed, every agent he had queried. (Again, imagine my surprise.) We all obviously, he said huffily, just didn’t like the fact that he was experimenting with narrative structure, doing something new and exciting and fresh.

We were, in his considered opinion, sticks in the proverbial mud. Well, we may have been, but we also evidently all knew a Frankenstein manuscript when we saw one, for the exceedingly simple reason that any professional reader sees so very, very many in any given year. So from that perspective, Stan’s trouble was not that he was trying to do something original; it was that his manuscript had an extremely common consistency problem.

But Stan was absolutely convinced that what was being critiqued was his artistic vision, rather than his presentation of it, so while he was perpetually revising to sharpen the differences between the segments, he never seemed to get around to sitting down with the entire manuscript to see if his critics might have had a point about the overall manuscript. Predictably, he continued to have trouble placing his book, because, to professional eyes, such a manuscript means only one thing: the investment of a tremendous amount of editorial time and energy to make the work publishable.

My friend with ambitions to rewrite HUCK FINN had constructed his creature self-consciously, but far more often, writers are not even aware that the style shifts are visible. Particularly in first novels, the stylistic changes are often the inevitable result of the writer’s craft having improved over the years spent writing the book, or simple inexperience in carrying a late-added theme all the way through a story.

In the most extreme cases, the shifts are so pronounced that the Frankenstein book can actually read as a sort of unintentional anthology.

I’m not talking about multiple-perspective pieces — although it is very easy for a book relying upon several storytelling voices to end up as a Frankenstein work, without a cohesive narrative thread tying it all together. No, in a good multiple-perspective novel, each voice and/or POV is sharp, distinct, differentiated to the extent that a reader familiar with each could open the book at any page and know within a paragraph who is speaking. THE POISONWOOD BIBLE, for instance, juggles multiple perspectives and voices beautifully, so that although the reader is treated to the overarching story in bits and pieces, the whole blends into seemingly organic coherence.

In a Frankenstein manuscript, no such organic coherence exists, even if the overall plot makes linear sense. The reader is jerked from writing style to writing style, as if the same story were being told on all available networks, but an indecisive child held the remote control, so the style of telling leaps from soap opera to broad comedy to PBS documentary.

It’s tiring to read, and often, hard to follow. It also says pretty clearly to anyone who reads manuscripts for a living that the author has not yet performed a thorough, beginning-to-end edit on the book. And this is a serious problem for the editor, as it is her job to strengthen the dominant style and muffle the rest, so the whole can stand as a unified piece of prose.

It is also a serious problem for the author, since it’s difficult to sell a piece that meanders stylistically. (Just ask Stan.)

Another extremely common manifestation of Frankensteinery is the text that hasn’t yet really decided which tense it is in, and so meanders back and forth between (usually) the present and the past. In fiction, the explanation for this is generally pretty simple: the writer thought at one point that it would be nifty to write the book in the present tense, realized part-way through that it’s darned difficult to tell a story that way (how does one handle events that have been in progress for some time, for instance?), and changed to the past. Only in the transition process, not all of the verbs got changed.

Oops.

And what does the end result look like to a professional reader like Millicent, everybody? That’s right: like an indicator that the writer did not take the time to sit down and re-read his work after revision.

Hmm, where have I heard before that such a course of action really isn’t the best strategic move? I’m sure it will come to me…

Sometimes, though — and this one is more common in nonfiction, notoriously so in memoir — the writer just thinks it’s cool to present past events in the present tense. It sounds more colloquial that way, she reasons, the way someone might tell an anecdote verbally.

The trouble is, flipping past actions into the present tense can quickly become darned confusing for the reader. To take a recent random (and kind of surprising, from so usually consistent a writer) example from Sarah Vowell’s THE WORDY SHIPMATES:

Williams in Salem is such a myopic researcher of biblical truth he doesn’t care who gets hurt. His intellectual fervor, coupled with a disregard of practical consequences, reminds me of nuclear physicist J. Robert Oppenheimer, running his secret Manhattan Project lab in Los Alamos with a single-minded zeal, then quoting the Bhagavad Gita as the first test of his atomic bomb lights up the desert. “Now I am become Death, the destroyer of worlds,” he said.

Now, this paragraph makes perfect sense, on one level: an intelligent reader could figure out that the narrator is in the present, talking about Oppenheimer and Williams in the past. But quick, tell me based upon this passage alone: who was born first, Oppenheimer or Williams?

If you said Oppenheimer, you were probably following the hint given by the tense choices in this passage: since Oppenheimer is clearly speaking in the past, and Williams is presented in the present tense, the implication is that Williams is the more recent trodder of the earth’s crust, right? Perhaps even a contemporary of Vowell’s?

So would it astonish you to learn that Williams was obsessing in 1635, not 2008, when the book came out?

For some reason best known to herself, Vowell chose to describe the actions of Williams and his fellow Puritans in both the present and the past tense, sometimes within the same paragraph. Since her background is in radio (by definition a speaker’s medium), I am forcing myself to conclude that this was a well-considered authorial choice, not merely the result of a reluctance to re-read her own work (which she does regularly on NPR) or an editorial oversight.

The New York Post’s reviewer’s response was less charitable — and more, I suspect, like Millicent’s would have been had THE WORDY SHIPMATES crossed her desk as a submission from a previously unpublished aspiring writer. “As a whole,” the review comments dryly, “the book reads like an unedited manuscript.”

Like, in other words, a Frankenstein manuscript. Which is sad, because I really, really wanted to love this book. (I don’t take just any author’s work with me to read on retreat, you know.)

In Ms. Vowell’s defense, I can think of a number of strategic reasons the frequent tense changes might have seemed like a good idea. Casting so much of the Puritans’ story in the present tense might have been a deliberate attempt to draw a parallel with current political conditions at the time the book came out, for instance (which may be why the book already seems a trifle dated). Or perhaps it was an effort to make the lives of our long-dead forebears seem more immediately relevant.

But whatever the motivation, I don’t think it worked. As a reader, I have to say that I found the frequent temporal shifts jarring every single time they occurred in the book. I thought they made the historical tale she was telling significantly harder to follow on the page.

Now, I suspect that some of you out there may share the belief that writing in the present tense is inherently more grabbing than writing in the past. Certainly, those of you who feel this way are not alone: there has been quite a bit of literary fiction over the last 20 years that has embraced that notion that placing a narrative in the now is more immediate.

Personally, I don’t think it’s true, largely because anyone who reads on a regular basis is already well versed in the not-very-difficult mental process of becoming absorbed in a past tense story as though it were happening in present time. I think that a reader has to be awfully darned literal to perceive himself to be distanced from action simply because it is presented in the past tense. I also know from experience that writing an entire book in the present tense necessarily entails quite a few technical difficulties that may be avoided almost entirely by placing it in even the most recent of pasts.

However, tense choices are entirely up to the author –but if you’re going to write in the present tense, please do it consistently.

Again, if you’re not willing to heed this advice for artistic reasons, embrace it because it’s good marketing. Manuscripts that tense-flip for no apparent reason tend to get dismissed as poorly proofed, at best. Unless a reader has a pretty darned good reason to assume that your authorial choices are deliberate — like, say, Sarah Vowell’s extensive track record of excellent published writing — he’s likely to interpret tense inconsistency not as a matter of style, but as a mistake.

So you might want to save the major experimentation until after you’re already an established writer; first, cut your teeth on less radical ways to make English prose interesting. Or, to put it another way: José Saramago wrote an entire book devoid of periods; that doesn’t mean that a first-time writer could get away with it.

Yes, yes, I know: it’s unfair that the already-published should be judged by less stringent standards than those just breaking into the biz, but I’m not going to lie to you: that’s how it works. I honestly don’t think that THE WORDY SHIPMATES would have made it past Millicent had it been written by a previously unpublished writer.

Which would have been a shame, as it’s an interesting book with some wonderful insights and some very memorable sentences crammed into it. But plenty of interesting books with wonderful insights and memorable sentences don’t clear the first hurdle at agencies or in literary contests.

Why? Often, because those insights and sentences come across as flukes, occasional narrative bright spots not entirely integrated into the overall narrative. The voice is not consistent.

Cue the monster; he’s on again.

Don’t despair, however, if you fear your manuscript has Frankenstein tendencies. Tomorrow, I shall go into what happens to a Frankenstein manuscript when it reaches an agency or a publishing house — as well as methods you can use to catch and mend the problem before it passes under professional eyes.

In the meantime, keep up the good work!

PS to those of you who intended to enter the First Periodic Author! Author! Awards for Expressive Excellence, but don’t think you can get your entry in by midnight (your time) tonight: go ahead, take another couple of weeks.

After all, I am.

Yes, you read that correctly: if you can get your entry e-mailed by midnight on Monday, June 1, it will still be eligible to win fabulous prizes. (Hey, I happen to have it on good authority that the primary judge is on a writing retreat.)

How to format a book manuscript properly, part XII: not all truths are self-evident, or, why a sensible writer should hang onto that massive grain of salt

signing-the-constitution

I’ve been making a Herculean effort not to gloat too much here at Author! Author! about being on a writing retreat in France — or at least to hold off on it until we’ve made it through this series on standard format so I can settle into a nice, luxurious series on how to apply for and what to expect from formal artists’ retreats. But I shall burst if I don’t chortle about just two things today — no, make it three.

First, this is my writing space:
la-muse-writing-room
I’m ALONE in that, incidentally. You can’t see the other fireplace or the wood stove, but I assure you that they’re there.

Second, this is the view from one of the four six-foot-high French windows in my writing space:
window-view
Third, when I asked the very kind proprietors if I might have another lamp in my writing space, they promptly installed what appears from here to be a early 20th century chandelier:
other-end-of-la-muse-writing-space
I’d been thinking something more along the lines of a $20 lamp from IKEA, but hey, I’ll live with it. I could throw an intimate dinner party in the armoire.

I’m just saying: La Muse is a very, very nice place to write. And yes, there are fellowships available — but you’ll be hearing more about all of this in the weeks to come.

Okay, the chortling is out of my system now, more or less. Back to business.

The last few times I have come to the end of an extended series on manuscript formatting — book manuscripts, that is; please be aware that short stories, magazine articles, theses, dissertations, and other types of writing are subject to other restrictions — I’ve ended with a rather peevish little discussion about why, in the face of so much conflicting information about submission requirements floating around these days, professional advice-givers like me don’t either:

(a) check out every other source out there to make sure that we’re all saying precisely the same thing (which would be so time-consuming that none of us would have time to give any further advice),

(b) take it upon ourselves to force every single individual who is empowered to pass judgment upon a manuscript within the confines of North America to agree upon a single (and preferably single-page) set of rules to which everyone without exception would adhere (which would require a convention so large that the framers of the U.S. Constitution would turn pale at the very thought), or

(c) shut up entirely and let those new to the biz try to figure out some genuinely counter-intuitive rules all by themselves.

I can’t speak for everyone currently giving advice on the subject, of course, but in my own case, the answer is really pretty straightforward: the norms I’ve been explaining throughout this series are in fact the ones I have used successfully myself for many, many years. Since neither I, any of my editing clients, or (as far as I know) any reader of this blog who has followed this advice to the letter has ever been asked by an agent or editor to make a single purely formatting change to his/her manuscript, I feel quite confident in continuing to give this particular set of advice.

But I will say something that one seldom hears advice-givers say: whether you choose to adhere to the rules of standard format I’ve set out here is ultimately up to you. But once you choose to follow a particular rule, you must obey it 100% of the time in your manuscript.

Let me repeat that, because it’s monumentally important: it’s not enough to adhere to a formatting rule most of the time; you must cleave to it in every single applicable instance in the text.

Why? You should know the words to the song by now: because inconsistency isn’t going to look professional to people who read manuscripts for a living.

I used to think that I didn’t actually need to state this requirement — after all, isn’t the part of the point of a rule that it should be followed on a regular basis, rather than just periodically? However, within the last year, I’ve seen enough manuscripts and contest entries (yes, I still judge from time to time) by good writers who sometimes use a single dash and sometimes a doubled one (if you’re not absolutely certain which is correct, I can only suggest that you return to the first post of this series and read through it again), or whose Chapters 1-3, 6, and 17 have a (ugh) single space after periods and colons, whereas Chs. 4, 5, and 10-12 have two, and the rest feature both…

Well, you get the picture. Apparently, the need for consistency is not as self-evident as I had previously believed.

I would point the finger at a few culprits for this astonishingly pervasive manuscript problem. First — and I’m quite positive that those of you who have been hanging around Author! Author! for a while have felt this one coming practically since the top of this post — the vast majority of aspiring writers simply do not reread their own work enough. I’m not talking about revision here (although most submissions could use more liberal helpings of that, frankly), but rather actually sitting down and scanning a manuscript IN ITS ENTIRETY, IN HARD COPY, and OUT LOUD.

What tips me off that very few writers actually do this before submitting their pages to an agent or a contest? Well, for starters, inconsistent formatting. And spelling errors. And repeated words. And scenes where characters do or say things that they’ve done or said half a page before.

You know, the kind of stuff that any reader would catch if s/he sat down with the actual pages and read them closely.

Often, such errors are not the result of compositional carelessness, but of repeated revision –the second culprit I’m dragging before the court in irons today. Zeroing in on the same page, paragraph, or even sentence over and over again without re-reading the entire section can easily result in what I like to call a Frankenstein manuscript, one that reads in hard copy as though it were cobbled together from the corpses of several drafts, sometimes ones written in different voices.

Come closer, and I’ll let you in on a secret of good writing: it flows smoothly. A sure narrative voice is a consistent one. That’s why writers brand-new to the writing game so often labor under the quite mistaken impression that their favorite books were their respective authors’ first drafts, and thus (one assumes) that their own first drafts should be marketable without further revision: because a the author of a well-crafted narrative works hard to create the illusion of spontaneous consistency.

Awfully hard. Seamlessness is no accident, you know.

So what do you think a professional reader like Millicent the agency screener, her cousin Maury the editorial assistant, or their aunt Mehitabel the veteran contest judge thinks when they encounter, say, one sentence that’s in the past tense, followed by three that are in the present? Or a character named George on page 8 and Jorge on page 127?

“Inconsistency,” they breathe in unison. “This manuscript needs more work.”

Or at least a good authorial read-through IN ITS ENTIRETY, IN HARD COPY, and OUT LOUD.

I’m going to be talking at greater length about the Frankenstein manuscript phenomenon soon, you’ll no doubt be happy to hear. Since it’s such a natural follow-up to the standard format series, I may defer my discussion of writing retreats to attend to it first. I’ll have to give it some thought. (Don’t worry: either way, you’ll be seeing some nice pictures of France.)

The third culprit — and I have yet another excellent question from a reader to thank for reminding me to bring it to your attention — is the fact that sometimes presenting a manuscript professionally means breaking one of the standing rules.

Yes, you read that correctly. Among the many, many things that those new to submitting to agencies and publishing houses are magically expected to know is the one instance where using boldface is not only acceptable, but generally expected. No one will hurt you if you don’t use it, mind you, but your future agent may ask you to change your book proposal if you don’t.

I’m talking, in case you’re wondering, about section headings in book proposals. And sometimes in nonfiction manuscripts, but it really depends upon the agent or editor’s personal preference. Brace yourselves, because this logic is going to be a bit convoluted: boldface shouldn’t be used for emphasis, but it’s okay to use in a section heading in nonfiction; some agents actively prefer it, as did my memoir’s publisher.

But seriously, don’t use boldface anywhere else.

Confused? You’re not alone. Quoth curious reader Odin:

I’m having trouble finding a credible source which discusses how to format when there are location headings at the start of sections within a chapter. In a published book, they’d be left-justified with a blank line between it and the start of the text. After a section, there would be two or three blank lines, then the next left justified heading.

How do I do this in a manuscript? Left-justified chapter heading, then a # for the blank line, then start the section. At the end of the section, one # for the blank line, then the heading, etc? I don’t like the # between the heading and the text it heads because when the manuscript is double spaced, it tends to float all alone. I put the headings directly above the text and just used one blank line with a # between the end of one block and the next. It gets the idea across and I’m consistent with it throughout the manuscript, but I’d love to know how to do it right.

I freely admit it: I’m always a bit nonplused when I get a question like this, one that cites as law a rule that just isn’t used in professional manuscripts. But since I do hear from readers who have stumbled across advice like this quite often, I shall pass along a tip for assessing its helpfulness: if the sources you’ve been consulting are telling you to mark skipped lines with # or *, you probably haven’t been consulting sources conversant with the current book market. (The # is used for short stories and articles, not book manuscripts, and I’ve never seen a professional manuscript (as opposed to a contest entry) use * to mark a skipped line.)

It’s also — again, brace yourself, if you’ve been hobnobbing with old rule lists — not at all necessary in a current book manuscript to add any marker at all to indicate a skipped line in the text. Just hit the return key and call it good.

Before those of you who have fallen under the spell of short story and article rules start shouting, “But…but…” allow me to remind you that as we discussed earlier in this series, NOT EVERYTHING THAT FALLS UNDER THE RUBRIC OF WRITING SHOULD BE FORMATTED IDENTICALLY.

Have you happened to notice that amazingly few sources out there bother to tell aspiring writers that?

I suspect that it’s not entirely a coincidence, therefore, that so many aspiring writers assume that all writing should be formatted precisely the same way, regardless of where it will be submitted. That’s just not true — but without some fairly hefty cross-source research, how is someone new to the professional writing to know that?

Case in point: Odin’s dilemma. Pretty much any US-based agent would make her take the #s out of her manuscript, because short story formatting would imply to an editor that both the author and the agent are inexperienced in dealing with book manuscripts. In a submission process where tiny details often make an immense difference, that’s a chance that few agents are going to be willing to take.

So as you make your way through the bewildering forest of advice out there, toting your massive grain of salt, be aware of the fact that many seemingly authoritative sources out there disagree on certain points for the very simple reason that they’re talking about different things, although they often do not say so explicitly. Bear in mind that because such a high percentage of the aspiring writers’ market wants easy answers, preferably in the form of a single-page list of rules universally applicable to every writing venue, the temptation to produce a short, one-size-fits-all list of rules is considerable.

That doesn’t mean you should disregard such lists entirely, of course. Just keep in mind that any list that purports to cover every type is necessarily going to run afoul of some established standard somewhere.

Just to make it perfectly clear: if anyone is looking for terse, bullet-pointed to-do lists for writers, I think any of my long-term readers can tell you that this blog is NOT the place to start. As the thousands of pages of archived posts here can attest, I am the queen of elaboration.

Lots and lots of elaboration.

Which is why Odin’s question so delighted me, I must say: in compiling my own quite specific list, I had overlooked the section heading exception. Yet another opportunity to elaborate and clarify!

So I am pleased to present the two options for what a section heading in a nonfiction book (or proposal) should look like — first, utilizing boldface:

wharton-section-break-example11

Quite straightforward, isn’t it? This format also — and this is important in a book proposal, as they are often read very quickly — renders skimming easy.

That being said, there are anti-boldface hard-liners who might object to this; they’re rare, but they exist. So here is an alternate, bold-free version:

wharton-section-break-example2

Again: simple, elegant, non-confrontational. And — again, important — it would be clear what is happening where, even to a rapidly-skimming eye.

I must confess, however, that I don’t like it as much as the first. Why? Pull out your hymnals, everyone: because it just doesn’t look right.

While I’m on the subject of unnecessary doohickeys writers are sometimes told to shoehorn into their book manuscripts and proposals, let’s talk about what should happen on the last page. For a BOOK manuscript, the proper way to end it is simply to end it.

No bells, no whistles, no # # #, no -86-. Just stop writing.

Even the ever-popular THE END is not needed. In fact, I know plenty of Millicents (and their bosses, and editors, and contest judges) who routinely giggle at the use of THE END to indicate that a manuscript is not, in fact, going to continue. “What is this writer thinking?” they ask one another, amused. “That I’m going to keep reading all of that blank space after the last paragraph, wondering where all of the ink went? That I’m incapable of understanding why there aren’t any more pages in the submission? Please!”

Remember what I was saying earlier in this series about professional critique being harsh? Don’t even get me started on professional ridicule.

Personally, I have sympathy for how confusing all of the various advice out there must be for those who have never seen a professional manuscript up close and personal — that is, as I have said many times, why I revisit this decidedly unsexy topic so often. But honestly, some of the rules that commenters have asked about over the last three years must be from sources that predate World War II, or perhaps the Boer War. I’ve been editing book manuscripts for most of my adult life (and proofing galleys since early junior high school), and I have to say, I’ve literally never seen a single one that ended with “-86-”

So truth compels me to admit that I can sort of see where Millicent might find it amusing to see in a submission.

But you can sort of see her point of view here, can’t you? To people who read book manuscripts for a living in the US, the very notion of there NOT being a consensus is downright odd: why, the evidence that there is a consensus is sitting right in front of them. The mailman brings stacks of it, every single day.

“Oh, come on — everyone doesn’t already know these rules?” Millicent asks, incredulous. “This information is widely available, isn’t it?”

That’s a QUOTE, people — but as someone who regularly works with folks on both sides of the submission aisle, I have come to believe that the wide availability of the information is actually part of the problem here. The rules governing book manuscripts haven’t changed all that much over the years, from an insider’s perspective, but from the POV of someone new to the game, the fact that they have changed at all, ever — coupled with these rules not being applicable to every conceivable type of professional writing — can look an awful lot like inconsistency.

And we all know how Millie, Maury, and Mehitabel feel about that, don’t we?

Which is why, in case you have been wondering, I always spend so much time and space here explaining the logic behind each rule I advise using. I’m just not a fan of the do-it-because-I-say-so school of teaching, and besides, I want the right way to sink into your bones, so it may save you time for the rest of your writing career.

If the flurry of rules starts to seem overwhelming, remind yourself that although submissions do indeed get rejected for very small reasons all the time, it’s virtually unheard-of for any manuscript to have only ONE problem. They seldom travel alone.

So I would caution any aspiring writer against assuming that any single problem, formatting or otherwise, was the ONLY reason a manuscript was getting rejected. Most of the time, it’s quite a few reasons working in tandem — which is why, unfortunately, it’s not all that uncommon for Millicent and her cohorts to come to believe that an obviously improperly-formatted manuscript is unlikely to be well-written. The notion that changing only ONE thing, even a major one, in the average manuscript would render it rejection-proof is not particularly easy for a professional reader to swallow.

There is no such thing as a rejection-proof manuscript, you know. While it would indeed be dandy if there were a magical formula that could be applied to any manuscript to render it pleasing to every Millicent out there, that formula simply doesn’t exist; individual tastes and market trends vary too much.

This is vital to understand about standard format: it’s not a magic wand that can be waved over a submission to make every agent, editor, and contest judge on the face of the earth squeal with delight at the very sight of it.

But it is a basic means of presenting your writing professionally, so your garden-variety Millicent will be able to weigh it on its non-technical merits. All I can claim for standard format — and this isn’t insignificant — is that adhering to it will make it less likely that your submission will be rejected on a knee-jerk basis.

However, I’m not going to lie to you: even a perfectly-formatted manuscript is going to garner its share of rejections, if it’s sent out enough. Why? Because every agent out there, just like every editor, harbors quirky, individuated ideas about how the perfect book should be written.

Sorry. If I ran the universe…well, you know the rest.

Whatever set of rules you decide to embrace, though, make it YOUR decision — and stick to it. Don’t leap to make every change you hear rumored to be an agent’s pet peeve unless you are relatively certain in your heart of hearts that implementing it will make your manuscript a better book.

Yes, even if the suggestion in question came from yours truly. It’s your manuscript, not mine.

Keep up the good work!

Author! Author! How to format a book manuscript properly, part XII: not all truths are self-evident, or, why a sensible writer should hang onto that massive grain of salt

signing-the-constitution

I’ve been making a Herculean effort not to gloat too much here at Author! Author! about being on a writing retreat in France — or at least to hold off on it until we’ve made it through this series on standard format so I can settle into a nice, luxurious series on how to apply for and what to expect from formal artists’ retreats. But I shall burst if I don’t chortle about just two things today — no, make it three.

First, this is my writing space:
la-muse-writing-room
I’m ALONE in that, incidentally. You can’t see the other fireplace or the wood stove, but I assure you that they’re there.

Second, this is the view from one of the four six-foot-high French windows in my writing space:
window-view
Third, when I asked the very kind proprietors if I might have another lamp in my writing space, they promptly installed what appears from here to be a early 20th century chandelier:
other-end-of-la-muse-writing-space
I’d been thinking something more along the lines of a $20 lamp from IKEA, but hey, I’ll live with it. I could throw an intimate dinner party in the armoire.

I’m just saying: La Muse is a very, very nice place to write. And yes, there are fellowships available — but you’ll be hearing more about all of this in the weeks to come.

Okay, the chortling is out of my system now, more or less. Back to business.

The last few times I have come to the end of an extended series on manuscript formatting — book manuscripts, that is; please be aware that short stories, magazine articles, theses, dissertations, and other types of writing are subject to other restrictions — I’ve ended with a rather peevish little discussion about why, in the face of so much conflicting information about submission requirements floating around these days, professional advice-givers like me don’t either:

(a) check out every other source out there to make sure that we’re all saying precisely the same thing (which would be so time-consuming that none of us would have time to give any further advice),

(b) take it upon ourselves to force every single individual who is empowered to pass judgment upon a manuscript within the confines of North America to agree upon a single (and preferably single-page) set of rules to which everyone without exception would adhere (which would require a convention so large that the framers of the U.S. Constitution would turn pale at the very thought), or

(c) shut up entirely and let those new to the biz try to figure out some genuinely counter-intuitive rules all by themselves.

I can’t speak for everyone currently giving advice on the subject, of course, but in my own case, the answer is really pretty straightforward: the norms I’ve been explaining throughout this series are in fact the ones I have used successfully myself for many, many years. Since neither I, any of my editing clients, or (as far as I know) any reader of this blog who has followed this advice to the letter has ever been asked by an agent or editor to make a single purely formatting change to his/her manuscript, I feel quite confident in continuing to give this particular set of advice.

But I will say something that one seldom hears advice-givers say: whether you choose to adhere to the rules of standard format I’ve set out here is ultimately up to you. But once you choose to follow a particular rule, you must obey it 100% of the time in your manuscript.

Let me repeat that, because it’s monumentally important: it’s not enough to adhere to a formatting rule most of the time; you must cleave to it in every single applicable instance in the text.

Why? You should know the words to the song by now: because inconsistency isn’t going to look professional to people who read manuscripts for a living.

I used to think that I didn’t actually need to state this requirement — after all, isn’t the part of the point of a rule that it should be followed on a regular basis, rather than just periodically? However, within the last year, I’ve seen enough manuscripts and contest entries (yes, I still judge from time to time) by good writers who sometimes use a single dash and sometimes a doubled one (if you’re not absolutely certain which is correct, I can only suggest that you return to the first post of this series and read through it again), or whose Chapters 1-3, 6, and 17 have a (ugh) single space after periods and colons, whereas Chs. 4, 5, and 10-12 have two, and the rest feature both…

Well, you get the picture. Apparently, the need for consistency is not as self-evident as I had previously believed.

I would point the finger at a few culprits for this astonishingly pervasive manuscript problem. First — and I’m quite positive that those of you who have been hanging around Author! Author! for a while have felt this one coming practically since the top of this post — the vast majority of aspiring writers simply do not reread their own work enough. I’m not talking about revision here (although most submissions could use more liberal helpings of that, frankly), but rather actually sitting down and scanning a manuscript IN ITS ENTIRETY, IN HARD COPY, and OUT LOUD.

What tips me off that very few writers actually do this before submitting their pages to an agent or a contest? Well, for starters, inconsistent formatting. And spelling errors. And repeated words. And scenes where characters do or say things that they’ve done or said half a page before.

You know, the kind of stuff that any reader would catch if s/he sat down with the actual pages and read them closely.

Often, such errors are not the result of compositional carelessness, but of repeated revision –the second culprit I’m dragging before the court in irons today. Zeroing in on the same page, paragraph, or even sentence over and over again without re-reading the entire section can easily result in what I like to call a Frankenstein manuscript, one that reads in hard copy as though it were cobbled together from the corpses of several drafts, sometimes ones written in different voices.

Come closer, and I’ll let you in on a secret of good writing: it flows smoothly. A sure narrative voice is a consistent one. That’s why writers brand-new to the writing game so often labor under the quite mistaken impression that their favorite books were their respective authors’ first drafts, and thus (one assumes) that their own first drafts should be marketable without further revision: because a the author of a well-crafted narrative works hard to create the illusion of spontaneous consistency.

Awfully hard. Seamlessness is no accident, you know.

So what do you think a professional reader like Millicent the agency screener, her cousin Maury the editorial assistant, or their aunt Mehitabel the veteran contest judge thinks when they encounter, say, one sentence that’s in the past tense, followed by three that are in the present? Or a character named George on page 8 and Jorge on page 127?

“Inconsistency,” they breathe in unison. “This manuscript needs more work.”

Or at least a good authorial read-through IN ITS ENTIRETY, IN HARD COPY, and OUT LOUD.

I’m going to be talking at greater length about the Frankenstein manuscript phenomenon soon, you’ll no doubt be happy to hear. Since it’s such a natural follow-up to the standard format series, I may defer my discussion of writing retreats to attend to it first. I’ll have to give it some thought. (Don’t worry: either way, you’ll be seeing some nice pictures of France.)

The third culprit — and I have yet another excellent question from a reader to thank for reminding me to bring it to your attention — is the fact that sometimes presenting a manuscript professionally means breaking one of the standing rules.

Yes, you read that correctly. Among the many, many things that those new to submitting to agencies and publishing houses are magically expected to know is the one instance where using boldface is not only acceptable, but generally expected. No one will hurt you if you don’t use it, mind you, but your future agent may ask you to change your book proposal if you don’t.

I’m talking, in case you’re wondering, about section headings in book proposals. And sometimes in nonfiction manuscripts, but it really depends upon the agent or editor’s personal preference. Brace yourselves, because this logic is going to be a bit convoluted: boldface shouldn’t be used for emphasis, but it’s okay to use in a section heading in nonfiction; some agents actively prefer it, as did my memoir’s publisher.

But seriously, don’t use boldface anywhere else.

Confused? You’re not alone. Quoth curious reader Odin:

I’m having trouble finding a credible source which discusses how to format when there are location headings at the start of sections within a chapter. In a published book, they’d be left-justified with a blank line between it and the start of the text. After a section, there would be two or three blank lines, then the next left justified heading.

How do I do this in a manuscript? Left-justified chapter heading, then a # for the blank line, then start the section. At the end of the section, one # for the blank line, then the heading, etc? I don’t like the # between the heading and the text it heads because when the manuscript is double spaced, it tends to float all alone. I put the headings directly above the text and just used one blank line with a # between the end of one block and the next. It gets the idea across and I’m consistent with it throughout the manuscript, but I’d love to know how to do it right.

I freely admit it: I’m always a bit nonplused when I get a question like this, one that cites as law a rule that just isn’t used in professional manuscripts. But since I do hear from readers who have stumbled across advice like this quite often, I shall pass along a tip for assessing its helpfulness: if the sources you’ve been consulting are telling you to mark skipped lines with # or *, you probably haven’t been consulting sources conversant with the current book market. (The # is used for short stories and articles, not book manuscripts, and I’ve never seen a professional manuscript (as opposed to a contest entry) use * to mark a skipped line.)

It’s also — again, brace yourself, if you’ve been hobnobbing with old rule lists — not at all necessary in a current book manuscript to add any marker at all to indicate a skipped line in the text. Just hit the return key and call it good.

Before those of you who have fallen under the spell of short story and article rules start shouting, “But…but…” allow me to remind you that as we discussed earlier in this series, NOT EVERYTHING THAT FALLS UNDER THE RUBRIC OF WRITING SHOULD BE FORMATTED IDENTICALLY.

Have you happened to notice that amazingly few sources out there bother to tell aspiring writers that?

I suspect that it’s not entirely a coincidence, therefore, that so many aspiring writers assume that all writing should be formatted precisely the same way, regardless of where it will be submitted. That’s just not true — but without some fairly hefty cross-source research, how is someone new to the professional writing to know that?

Case in point: Odin’s dilemma. Pretty much any US-based agent would make her take the #s out of her manuscript, because short story formatting would imply to an editor that both the author and the agent are inexperienced in dealing with book manuscripts. In a submission process where tiny details often make an immense difference, that’s a chance that few agents are going to be willing to take.

So as you make your way through the bewildering forest of advice out there, toting your massive grain of salt, be aware of the fact that many seemingly authoritative sources out there disagree on certain points for the very simple reason that they’re talking about different things, although they often do not say so explicitly. Bear in mind that because such a high percentage of the aspiring writers’ market wants easy answers, preferably in the form of a single-page list of rules universally applicable to every writing venue, the temptation to produce a short, one-size-fits-all list of rules is considerable.

That doesn’t mean you should disregard such lists entirely, of course. Just keep in mind that any list that purports to cover every type is necessarily going to run afoul of some established standard somewhere.

Just to make it perfectly clear: if anyone is looking for terse, bullet-pointed to-do lists for writers, I think any of my long-term readers can tell you that this blog is NOT the place to start. As the thousands of pages of archived posts here can attest, I am the queen of elaboration.

Lots and lots of elaboration.

Which is why Odin’s question so delighted me, I must say: in compiling my own quite specific list, I had overlooked the section heading exception. Yet another opportunity to elaborate and clarify!

So I am pleased to present the two options for what a section heading in a nonfiction book (or proposal) should look like — first, utilizing boldface:

wharton-section-break-example11

Quite straightforward, isn’t it? This format also — and this is important in a book proposal, as they are often read very quickly — renders skimming easy.

That being said, there are anti-boldface hard-liners who might object to this; they’re rare, but they exist. So here is an alternate, bold-free version:

wharton-section-break-example2

Again: simple, elegant, non-confrontational. And — again, important — it would be clear what is happening where, even to a rapidly-skimming eye.

I must confess, however, that I don’t like it as much as the first. Why? Pull out your hymnals, everyone: because it just doesn’t look right.

While I’m on the subject of unnecessary doohickeys writers are sometimes told to shoehorn into their book manuscripts and proposals, let’s talk about what should happen on the last page. For a BOOK manuscript, the proper way to end it is simply to end it.

No bells, no whistles, no # # #, no -86-. Just stop writing.

Even the ever-popular THE END is not needed. In fact, I know plenty of Millicents (and their bosses, and editors, and contest judges) who routinely giggle at the use of THE END to indicate that a manuscript is not, in fact, going to continue. “What is this writer thinking?” they ask one another, amused. “That I’m going to keep reading all of that blank space after the last paragraph, wondering where all of the ink went? That I’m incapable of understanding why there aren’t any more pages in the submission? Please!”

Remember what I was saying earlier in this series about professional critique being harsh? Don’t even get me started on professional ridicule.

Personally, I have sympathy for how confusing all of the various advice out there must be for those who have never seen a professional manuscript up close and personal — that is, as I have said many times, why I revisit this decidedly unsexy topic so often. But honestly, some of the rules that commenters have asked about over the last three years must be from sources that predate World War II, or perhaps the Boer War. I’ve been editing book manuscripts for most of my adult life (and proofing galleys since early junior high school), and I have to say, I’ve literally never seen a single one that ended with “-86-”

So truth compels me to admit that I can sort of see where Millicent might find it amusing to see in a submission.

But you can sort of see her point of view here, can’t you? To people who read book manuscripts for a living in the US, the very notion of there NOT being a consensus is downright odd: why, the evidence that there is a consensus is sitting right in front of them. The mailman brings stacks of it, every single day.

“Oh, come on — everyone doesn’t already know these rules?” Millicent asks, incredulous. “This information is widely available, isn’t it?”

That’s a QUOTE, people — but as someone who regularly works with folks on both sides of the submission aisle, I have come to believe that the wide availability of the information is actually part of the problem here. The rules governing book manuscripts haven’t changed all that much over the years, from an insider’s perspective, but from the POV of someone new to the game, the fact that they have changed at all, ever — coupled with these rules not being applicable to every conceivable type of professional writing — can look an awful lot like inconsistency.

And we all know how Millie, Maury, and Mehitabel feel about that, don’t we?

Which is why, in case you have been wondering, I always spend so much time and space here explaining the logic behind each rule I advise using. I’m just not a fan of the do-it-because-I-say-so school of teaching, and besides, I want the right way to sink into your bones, so it may save you time for the rest of your writing career.

If the flurry of rules starts to seem overwhelming, remind yourself that although submissions do indeed get rejected for very small reasons all the time, it’s virtually unheard-of for any manuscript to have only ONE problem. They seldom travel alone.

So I would caution any aspiring writer against assuming that any single problem, formatting or otherwise, was the ONLY reason a manuscript was getting rejected. Most of the time, it’s quite a few reasons working in tandem — which is why, unfortunately, it’s not all that uncommon for Millicent and her cohorts to come to believe that an obviously improperly-formatted manuscript is unlikely to be well-written. The notion that changing only ONE thing, even a major one, in the average manuscript would render it rejection-proof is not particularly easy for a professional reader to swallow.

There is no such thing as a rejection-proof manuscript, you know. While it would indeed be dandy if there were a magical formula that could be applied to any manuscript to render it pleasing to every Millicent out there, that formula simply doesn’t exist; individual tastes and market trends vary too much.

This is vital to understand about standard format: it’s not a magic wand that can be waved over a submission to make every agent, editor, and contest judge on the face of the earth squeal with delight at the very sight of it.

But it is a basic means of presenting your writing professionally, so your garden-variety Millicent will be able to weigh it on its non-technical merits. All I can claim for standard format — and this isn’t insignificant — is that adhering to it will make it less likely that your submission will be rejected on a knee-jerk basis.

However, I’m not going to lie to you: even a perfectly-formatted manuscript is going to garner its share of rejections, if it’s sent out enough. Why? Because every agent out there, just like every editor, harbors quirky, individuated ideas about how the perfect book should be written.

Sorry. If I ran the universe…well, you know the rest.

Whatever set of rules you decide to embrace, though, make it YOUR decision — and stick to it. Don’t leap to make every change you hear rumored to be an agent’s pet peeve unless you are relatively certain in your heart of hearts that implementing it will make your manuscript a better book.

Yes, even if the suggestion in question came from yours truly. It’s your manuscript, not mine.

Keep up the good work!

How to format a book manuscript properly, part XI: if everyone else jumped off the Golden Gate Bridge…or a brick cathedral…

gargoyle-at-albi

Perhaps I am cathedral-ignorant, but I hadn’t previously been aware that anyone had ever saw fit to build cathedrals out of red brick; even the gargoyle seems a bit dubious about it, doesn’t it? Speaking as someone who grew up in earthquake country, where bricks tend to become either projectiles or integral components of piles of rubble when one least expects it, my first instinct when I see a brick structure this large is to cover the back of my neck with my clasped hands and crawl under the nearest desk, as I was taught in elementary school earthquake drills.

This particular structure is indeed large: in fact, according to the copious signage at this particular cathedral at Albi, it’s the largest brick church in the world. Which actually isn’t all that surprising when you consider that the rest of the town looks like this:

pont-vieux-at-albi

Oh, you thought I had been traipsing around Cathar country and you weren’t going to be seeing some pictures of very old architecture? Don’t you remember how many sea-and-sand photos graced the blog after my retreat last fall to the Oregon coast? You might want to brace yourself for a few months of flying buttresses, stained glass, and Gothic shadows, my friends.

Speaking of hedging one’s bets (which is, as I understand it, largely the point of a flying buttress), one doesn’t like to tempt the easily-affronted gods by predicting TOO far into the future, but I believe I can state with assurance that I SHALL polish off this series on standard format early next week, or at any rate quite soon (see earlier comment about god-tempting).

Since we are so very close to the finish line (and since we have a protective gargoyle watching over this post), I’m going to take a bit of a risk and revisit what seems to be a perennial controversy amongst aspiring writers: whether to place a chapter title (or just “Chapter One”) on the first line of a page or on the line just above where the text starts.

Don’t laugh, those of you who are new to this particular debate: this one has generated quite a body count over the years. Former comrades in arms, veterans of the writing trenches, have ceased speaking altogether over this particular debate; even judges within the same literary contest have been known to differ sharply on the subject.

Which is a trifle puzzling to those of us who deal with professional manuscripts for a living, because there actually isn’t a debate on our end. The answer here is really as simple as the title belongs in one place if the manuscript is a book, and another if it’s a short story or article.

Why, then, the rampant confusion? I shall let you see for yourselves. To place the possibilities before you in all of their lush magnificence, should the first page of a book chapter look like this:

Or like this?

Now, I could just tell you what to do here, because, to be blunt about it, the first version is in standard format; the second is not. Which renders it a perfect case study to test whether you’ve been paying attention throughout this series: given that the difference is a relatively small one that’s not particularly reflective of the quality of the writing involved, why might a professional reader like Millicent the agency screener prefer the first?

Chant it with me now, dutiful followers of this series: BECAUSE IT LOOKS RIGHT TO THEM.

Oh, how tempting it is to leave it at that…but truth does compel me to tell you (and if not truth, those pesky mercurial gods I was talking about earlier), Millicents, the agents who employ them, and contest judges see far, far more examples of version #2 than #1. Many, many times more. So much so that — brace yourselves, because I haven’t said this very often throughout this series — at this point in publishing history, you could get away with either.

I know — it sort of creeps me out to hear myself saying such a thing, too.

That being said, I would be reluctant to buy into the astonishingly pervasive theory that if masses and masses of people do something, it automatically becomes correct. As anyone who screens manuscripts for a living could tell you, a much higher percentage of them are incorrectly formatted than presented properly.

And really, as everyone’s mother was wont to say (at least on the West Coast, the land of earthquakes), if everyone else jumped off the Golden Gate Bridge, would you, too?

I was delighted to discover when I moved to the East Coast for college that the moms out there were prone to asking the same question with reference to the Empire State Building. There must be something about that particular period of architecture (the GGB was built in 1933-37, the ESB in 1930-31) that promotes suicidal ideas.

Speaking of body counts.

The weird thing about this particular formatting oddity is how often the incorrect version appears in otherwise perfectly presented manuscripts. That fact sets Millicent’s little head in a spin. As, I must admit, it does mine, as well as the brainpan of virtually every other professional reader I know.

Why is it so very puzzling to us, you ask? Because at least in my case — and I don’t THINK I’m revealing a trade secret here — I have literally never seen an agent submit a manuscript to a publishing house with format #2. Heck, I have literally never even heard of an agent, editor, or anyone else in the publishing industry’s ASKING for a chapter heading to be moved from the top of the page to just above the text.

And that strikes me as odd, because as I’ve heard some pretty strange requests from agents and editors in my time, believe me; I’m not easily shocked anymore. But to hear a pro insist upon placing the chapter heading where you have to skip down a third of a page to read it…well, that would have me reaching for my smelling salts.

(Do they even make smelling salts anymore? And if everyone else jumped off the Golden Gate Bridge clutching them, would I?)

Clearly, somebody out there is preaching the place-it-just-above-the-text gospel, because agents, editors, and contest judges are simply inundated with examples of this formatting anomaly. We see bushels of ‘em. Hordes of aspiring writers are apparently absolutely convinced that the sky will fall in if that chapter heading is located anywhere but immediately above the text. And sometimes, when those die-hard advocates become contest judges, they even dock correctly-formatted first pages for having the title in the right place.

In fact, many aspiring writers are SO convinced of the rightness of the drooping title heading that it’s not all that uncommon for an editor to find that after she has left a couple of subtle hints like this that the writer should change the formatting…

…the subsequent drafts remain unchanged. The writer will have simply ignored the advice.

(Off the record: editors HATE it when their advice is ignored. So do agents. Contest judges probably wouldn’t be all that fond of it, either, but blind submissions mean that in order to get dunned for brushing off a judge’s feedback, a writer would have to submit the same chapter two years running to the same contest, have the entry land in the same judge’s pile — in itself rather rare — AND the judge would have to remember having given that feedback. Oh, and for the entrant to hear about it, the contest would have to be one of the few that gives editorial feedback.)

The up v. down debate may seem like a rather silly controversy — after all, in the cosmic scheme of things, why should it matter if the white space is above or below the title? — but sheer repetition and writerly tenacity in clinging to version #2 have turned it from a difference of opinion into a vitriol-stained professional reader pet peeve. (See earlier comment about how we tend to react to our advice being ignored; it isn’t pretty.)

Which, unfortunately, tends to mean that in discussions of the issue at conferences degenerate into writing-teacher-says-X, editor-at-Random-House-says-Y: lots of passion demonstrated, but very little rationale produced, beyond each side’s insisting that the other’s way just looks wrong.

However, there is a pretty good reason that moving the chapter heading information to just above the text looks wrong to someone who edits book manuscripts for a living: it’s a formatting tidbit borrowed from short stories, whose first pages are supposedto look quite, quite different from those belonging to book manuscripts or proposals. Take a gander:

As you may see for yourself, for a short story like this one, there’s a mighty fine reason to list the title just above the text: a heck of a lot of information has to come first on the page, because short stories, unlike book manuscripts, are not submitted with a title page.

But that would not be proper in a book-length manuscript, would it? Let’s see what Noël’s editor might have said upon viewing this as the first page of a book:

Ouch. (That last bit would have been funnier if the entire page were readable, by the way, but my camera batteries were running low. Sorry about that.) But as Millicent and that angry mob of pitchfork-wielding ignored editors would be only too happy to tell you, short stories don’t HAVE chapters, so who on earth are they to be telling those of us in the book world how to format our manuscripts?

Stick with version #1.

Which is not to say, of course, that this particular small deviation will automatically and invariably result in instantaneous rejection. It won’t, even in the latté-stained hands of the most format-sensitive Millicent. (See, she spilled coffee on her hands after she took a sip while it was still too hot — and if you didn’t get that joke, you probably haven’t been reading this blog for very long.) If a submission is beautifully written AND technically correct in every other respect, she might only shake her head over the location of the chapter heading, making a mental note to tell you to change it between when her boss, the agent, signs the writer and when they will be submitting the manuscript to editors at publishing houses.

But if you don’t mind my saying so, that’s a mighty hefty set of ifs.

While I’ve got the camera all warmed up, this would probably be a good time to illustrate another ubiquitous agent and editor pet peeve, the bound manuscript — and you’re going to want to pay close attention here, as this one IS almost universally an automatic-rejection offense.

Manuscripts, and I don’t care who hears me say it, should not be bound in any way. There’s an exceedingly simple reason for this: binding renders it impossible (or at least a major pain in the fingertips) to pull out a chapter, stuff it in one’s bag, and read it on the subway.

Hey, paper is heavy. Would YOU want to lug home ten manuscripts every night on the off chance you’ll read them?

As with other ploys to make a manuscript appear identical to a published book, binding the loose pages of a manuscript for submission will NOT win you friends in the publishing world. Not only does this not look right (I spared you the chanting this time), but it seems so wrong that Millicent will be positively flabbergasted to see a submitter to do it.

She might, for instance, forget that her latte is still too hot to drink, take a sip, and scald her tongue. It’s been known to happen.

Seriously, the unbound manuscript is one of those rules so engrained in the professional reader’s mind that it seldom even occurs to authors, agents, or editors to mention it as a no-no at writers’ conferences. Heck, I’m not sure that I’ve mentioned it once within the first two years I was writing this blog — and by anyone’s standards, I’m unusually communicative about how manuscripts should be presented.

Talk about it all day, I will.

So I’m going to repeat myself, because you’re not going to hear this very often: by definition, book manuscripts should NEVER be bound in any way. Not staples, not spiral binding, not perfect binding. If you take nothing else away from this series, binding-lovers, I implore you to remember this.

Why? Well, in practice, I’m sorry to report, a bound manuscript will seldom survive long enough in the screening process for the chapter-separation dilemma to arise, because — and it pains me to be the one to break this to those of you who’ve been submitting bound manuscripts, but if I don’t tell you, who will? — those pretty covers tend never to be opened at all.

Did you just exclaim, “Ye gods, WHY?” again? I can’t say as I blame you, but try for a moment to envision what a bound manuscript might look like from Millicent’s perspective.

To ramp up your stress levels to the proper level to understand her, envision a desk simply smothered with an immense pile of submissions to screen before going home for the day. Envision further that it’s already 6:30 PM, and eyeballs already dry as dust from a long, hard day of rejecting query letters.

Just lost your sympathy, didn’t she? Try, try again to place yourself in her proverbial moccasins.

Picturing the pile of envelopes clearly again? Okay, now slit open an envelope that reads REQUESTED MATERIALS on the outside. (You DO know that you should ALWAYS scrawl that in two-inch letters in the lower left-hand corner of a submission envelope, don’t you, so your requested materials don’t get buried in the slush pile?)

If you’re Millicent — and right now, you are, singed tongue and all — you fully expect to see something like this lurking between the cover letter and the SASE tucked underneath:

But in the case of the bound manuscript, you would instead encounter something like this:

Kind of hard to miss the difference, isn’t it? Unfortunately, 999 times out of 1000, the next sound a bystander would hear would be all of that nice, expensive binding grating against the inside of the SASE, just before Millicent tucks a photocopied form rejection letter on top of it.

Honestly, it’s not that she is too lazy to flip open the cover; she just doesn’t see why she should. Her logic may not seen particularly open-minded, from a writerly perspective, but it’s a fairly common argument throughout the industry: if this submitter does not know this very basic rule of manuscripts, how likely is he to know the rules of standard format?

And if he does not know either, how likely is he to be producing polished prose? If he hasn’t taken the time to polish his prose, is this manuscript really finished? And if it isn’t finished, why should I (you’re still Millicent, remember?) bother to invest my time in reading it before it is?

I know, I know — this logic often does not hold water when it comes down to an individual case; despite my best efforts over the last few years, there are plenty of good writers out there who happen to be clueless about the rules of standard format.

But even if they all jumped off the Golden Gate Bridge, you shouldn’t.

Here’s why: from Millicent’s perspective, the fact that good writers aren’t necessarily born aware of the norms of the industry matters less than we writers would like — because, as unpleasant as it is for aspiring writers to realize, her agency is going to see enough technically perfect submissions this week to afford to be able to leap to unwarranted conclusions about this one.

The moral: don’t waste your money on binding.

Seem arbitrary? From a professional reader’s point of view, it isn’t — the enforcement of standard formatting isn’t actually any more complicated than the simple axiom that any game has rules, and you will play better if you take the time to learn them.

Think about it: if you saw a batter smack a baseball, then dash for third base instead of first on his way around the diamond, would you expect his home run to count? Would an archer who hit the bulls-eye in her neighbor’s target instead of her own win the grand prize? If you refused to pay the rent on Park Place because you didn’t like the color on the board, would you win the Monopoly game?

I can go on like this for days, you know. Please say that you are getting the parallels, so I may move on.

Submitting art to the marketplace has rules, too, and while your fourth-grade P.E. teacher probably did not impart them to you (as, if I ran the universe, s/he would have), you’re still going to be a whole lot better at playing the game if you embrace those rules, rather than fight them.

You’ll also, in the long run, enjoy playing the game more. I know that it may not seem that way the first time one is struggling to change an already-written manuscript into standard format, but trust me, it will be much more fun when you finish your next manuscript and realize that there’s nothing that needs to be changed.

Let all of those other folks jump off the Golden Gate Bridge without you, I say. Remember, you’re playing this game by choice: you could, after all, make your own rules and publish your book yourself. If you want to play with the big kids, you’re going to need to abide by their rules.

And if you’re not absolutely positive that you have been abiding by them, why not submit an entry to the First Periodic Author! Author! Awards for Expressive Excellence, deadline May 18? Since only entries in standard format will be considered for awards, I have it on pretty good authority that entrants whose formatting is problematic will be informed of the fact by the judges.

Yes, really.

I’ll wrap up this series on Monday, I promise –although there’s another terrific reader question that I want to make sure to address before I do — but first, I’ve got a tremendous treat in store for you in Friday’s post, a guest blog by a memoirist I think you’re going to enjoy being able to say in future years that you read him way back when. Fair warning, however: his subject matter is most emphatically not for the faint of heart.

No, I’m not going to give you any more hints. You’ll just have to tune in tomorrow and see for yourself.

Keep up the good work!

How to format a book manuscript properly, part X: I’m gonna sit right down and write myself a letter/and make believe it came from you…

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What? No Fats Waller fans out there?

I would bet a nickel that those of you who have been reading this blog for a year or more have been thinking for the last couple of weeks, My, but Anne revisits the topic of standard format frequently. She must really feel passionate about a properly put-together manuscript! And I hope that the more charitable among you at least considered adding mentally, Although that might not be an altogether common passion, I consistently find Anne’s rather peculiar taste in subject matter interesting/helpful/not very annoying yet.

I am passionate about it — as I am about any skill that helps good aspiring writers get their work the positive attention it deserves. Also, I don’t want any of you to feel that I didn’t prepare you properly for the First Periodic Author! Author! Awards for Expressive Excellence, a competition for which adherence to standard format is the sina qua non of success.

Not to nag you, but were you aware that the deadline is Monday, May 18 (at midnight wherever you are), and that there are fabulous prizes involved, not to mention undying glory and a semi-permanent place in my good graces? For another gander at the rules (or your first, if you haven’t yet begun to contemplate your entry), please click here.

To be completely honest, though, I have had an ulterior motive for indulging this particular passion over this particular period, the best possible ulterior motive for a writer: to finagle myself some extra time to immerse myself in my current novel.

That’s right, boys and girls: it’s writing retreat time again.

And this time around, it’s somewhere pretty incredible: a tiny, magical artists’ space in a medieval village in the Montaigne Noir of southwestern France. Four writers, two painters, one nice dog, a whole lot of quiet — just what I need to plunge into a flurry of revision. So while you fine folks have been reading in daily installments about the joys of standard format and hearing weekly from guest posters, I have been wending my way up Spain’s Costa Brava on my way to the Langedoc.

I know — even I get jealous when I think about it.

So I’ll be signing off for the next few weeks. Best of luck on your submissions, and I’ll post again when I get back!

May I kid myself that at least a small handful of you believed that for a few consecutive seconds? Enough of you, say, to form an intramural softball league where the Credulous could pitch to the Easily Duped?

No? How about enough to play on a single team? Or to pull off a really good game of chess?

Okay, so my reputation for posting early, often, and long is evidently well-established. Besides, we still have some formatting business on our collective plate, a series on subtle censorship to pursue, and a contest to run here, people.

Not to mention the fact that I have scores of nifty pictures that I’m just dying to post. (That’s a side view of Gaudì’s cathedral door, in case you were wondering.)

I also have a sneaking suspicion that at least enough of you to form a truly sizzling mah johnng tournament are curious enough about how a hardcore, write-your-way-in artists’ retreat works that blogging about it while I’m actually here would be a worthwhile experiment. So in the weeks to come, I shall be talking about how a formal, intensive, artists colony-type retreat works, how to apply for such a thing (fellowships and/or work exchanges are often be available if one knows in advance that they exist), and how one prepares to go into hiding with one’s work, never fear.

Step one, in my case: hit up interesting authors to write guest posts. (We’ve got a lulu coming up on Friday, incidentally, so don’t forget to tune in this weekend to check it out.) Step two: spend a month revising posts on a well-beloved topic so I may post them later, while I’m on the road.

Because, let’s face it, I’m probably not going to be in the mood to think seriously about manuscript formatting just after staring at a street musician in Carcassonne reproduce Me and Bobby McGee phonetically, am I? (Freedom’s just another word for napping in Toulouse, apparently.)

Step three: steal a few spare moments whilst on the road to address some excellent questions from readers that honestly do deserve posts of their own — or, in this case, a shared post written while I was waiting in a train station in Figueres for an car rental clerk whose advertised 30-minute lunch break lasted a good two and a half hours.

So if what follows seems a trifle giddy at times, blame the train fumes and the concept of the siesta.

Instead of fuming, let’s turn our attention to a great formatting question inveterate commenter Dave posted some time back:

While I have your attention, it seems that some time ago you were going to mention something about manuscript format. To be exact, I think you were going to tell us how to format longer passages that a character is voicing or reading, those that in published form are often printed with wider margins, in italics, or even with a different font. As a more concrete example, I’m thinking of a letter the protagonist might receive that is presented to the reader in its entirety. To be direct, do you intend to post anything about that in the near future?

As I told Dave when he first asked this, sometime back in the Paleolithic era before I knew that I would be going on retreat, I did indeed intend to post something on the subject. In fact, I’ve been intending it for quite some time. (Hey, my to-blog list is of epic length — I get scads of provocative questions.) The time will never be riper than now, however, to address this particular question, because we’re already talking about formatting issues.

The short answer is, as it so often is in this game, it depends.

Upon what, you ask? Well, upon the length of the letter one wants to include, for one thing — but of that, more follows later. Also, if we want to get technical about it (and the masses cry, We do! We do!), it depends upon whether the manuscript in question is an academic work or not — or is a nonfiction work of the type often produced by academics.

Why on earth would it make a difference whether a professor — or someone else who aspired to that level of expertise — wrote the darned thing? Sure that you really want to know?

Okay, you asked for it: because a university press would expect any quotation longer than 3 lines of text to be offset, devoid of quotation marks, and single-spaced, PROVIDED that the quote in question is not longer than a page; quotes less than three full lines long are simply placed within quotation marks. Offsetting, for the benefit of those intrepid readers who did not automatically skip the rest of this paragraph immediately after the words university press, is achieved by skipping a line, then indenting the quoted material five spaces (or half an inch, in Word) on both the left and right margins. After the quote comes another blank line, then the text resumes normally.

In practice, then, a page featuring quotations in an academic manuscript might look a little something like this:

academic-sample2

Why mark quotes from other works so VERY well? That way, there can be absolutely no question about when a professor is borrowing material from somebody else’s published or unpublished work. (There tends to be a lot of unpublished work floating around the average university.)

“That’s all very well and good,” enough of you to get together and raise a barn are probably muttering, “but this doesn’t really address Dave’s question, does it? Or are we to conclude that a letter in a novel manuscript should be treated like a quote one academic lifted from another and stuffed wholesale into her dissertation?

Not exactly — but again, it depends.

If the letter in question is short (or the excerpt being reproduced in the narrative is), there’s no need to treat it as anything BUT a quote:

novel-letter-example1

Perfectly obvious what’s going on here, isn’t it?

Some writers prefer to use italics for short letters (probably because, as Dave pointed out, they’ve seen them used that way in books), but frankly, I wouldn’t recommend it; it implies an ignorance of the fact that the editor, not the author, is ALWAYS the one who makes decisions about how text will appear in a published version. However, since some of you are undoubtedly not going to listen to me on this one, here is how to use italics properly in this context:
novel-letter-example2

I sense some of you shaking your heads. “But Anne,” note-lovers everywhere cry in protest, “that doesn’t LOOK like a letter. I like a letter to look like a letter on the page; that’s part of its charm. So how do I convey that without seeming as though I’m usurping editorial authority?”

I had a feeling I would be hearing from you folks: there’s no shortage of writers who feel very strongly that every single syllable of every note passed between characters MUST be reproduced faithfully in the text, as if the reader had never seen a letter before and thus could not even begin to imagine what one might look like. Frankly, it’s seldom actually necessary to a plot to include the parts of a letter that would be hard to squeeze within the strictures of standard format: the letterhead, if any; the date; the salutation; the signature.

But you head-shakers are not convinced by that, are you? And I’m not going to be able to convince you that the 15-page letter starting on pg. 82 might work better simply broken off into its own chapter entitled The Letter, am I?

Okay, here are the two acceptable ways of formatting a letter like a letter in a manuscript — which, not entirely coincidentally, will also work beautifully for letters that go on for pages and pages. First, unsurprisingly, it may be presented like dialogue, within quotes:
novel-letter-example-long

As with any other multi-paragraph quote, quotation marks do not appear at the end of a paragraph if the opening of the next paragraph is still part of the letter. They do, however, show up at the beginning of each paragraph within the letter, to alert the reader that this is not normal text.

The other option — and this will work with long quotes in nonfiction as well — is to offset the letter text, as one would with a long quote in an academic work. In a non-academic manuscript, however, the offset quote should be double-spaced, like the rest of the text:

novel-letter-example-long2

Although this last format does work well for long quotes, I’m not a huge fan for letters. Frankly, I don’t think it’s as distinctive, and there’s always the off chance that a rapidly-skimming reader (like, say, Millicent) might not realize that the salutation is the opening of an offset section.

But it’s really up to you. Do bear in mind, though, that the goal here is not to reproduce the letter exactly as it appeared in the story, or as you would like to see it in the published book — it’s to make it absolutely clear when the text is an excerpt from a letter and when it is not.

Like academic publishers, Millicents don’t like to leave such things open for interpretation. Don’t make her guess where a letter — or any other long quote — begins or ends.

The tardy car clerk did eventually return, you’ll be happy to hear, but she was not able to handle the necessary paperwork to exchange the faulty GPS system. Her supervisor, she said, would be able to handle that when he came back from lunch.

Keep up the good work!

Marriage Rights Fight Not Enough of a Conflict? by guest blogger Beren de Motier

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Welcome back to the ongoing Author! Author! series on various stripes of censorship and how they affect writers. As those of you who have enjoyed these posts in previous weeks are already aware, in an effort to provoke serious thought and spur some interesting conversation, I have blandished a select group of some of the most interesting authors I know to share their thoughts on the forces that discourage writers from writing (or publishing) what they want — or writing in the way that they prefer.

I’m very pleased that today’s guest blogger, Beren deMotier, author of the multiple award-winning memoir THE BRIDES OF MARCH has agreed to share her insights with us.

I discovered her memoir — a beautifully-written, quirky look at the pros and cons of same-sex marriage from the inside out, smart without being preachy, funny without being bitter, emotional without being maudlin — as a judge in a well-respected writing competition. Since, like all respectable literary contests, the judging was blind (meaning that the judges do not know who the entrants are), I read her first chapter anonymously. I spent the long intervening months between my round of judging and the announcement of the winners gnawing on my nails, waiting to discover who this gifted memoirist was, so I could get my mitts on the rest of the manuscript. When I was able to track her down at the awards ceremony (after the judge’s ethical imperative to remain silent had evaporated), I more or less demanded to read the rest of it.

Nor was I disappointed in the result. This is a pretty amazing book.

I’m not the only reader — or the only contest judge — who has felt this way about it, either. In the years since THE BRIDES OF MARCH placed in my contest, it has won a National Indie Excellence Award, a , an Independent Publisher Book Award. It garnered Honorable Mentions in both the Writer’s Digest International Self-Published Book Awards and the Reader Views Awards.

It was also a finalist in creative nonfiction at the Oregon Book Awards, a pretty impressive achievement in any year. The head judge praised the book’s skillful “veering from laughter to despair and at times a breathless ‘you-are-there’ intensity…Beren deMotier manages to create a spirited romp out of a contentious and often painful civil rights issue.”

So you would think that a book like that would have agents and editors clamoring for it, wouldn’t you? Wouldn’t you?

Well, I’ll let Beren tell the story — I think it will be of vital interest to all of you memoirists out there. (For a more in-depth look at the book’s rocky road to publication, please see my interview series on the subject beginning here.)

Please join me, then, in welcoming today’s guest blogger, Beren de Motier. Take it away, Beren!

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I have become an expert, over the years, at receiving rejection letters. I know their feel, their smell; I can almost sense one in my mailbox.

When I first started sending manuscripts out years ago, rejection letters were crippling, leading to self-doubt, a re-questioning of priorities, and an aversion to completing any further literary projects. Then, I adapted somewhat, and though they didn’t stop me in my tracks upon arrival, they slowed me to a crawl, and three weeks could mysteriously pass without a word to paper. For a period they were depressing, requiring a day on the couch, much moaning, and an impulse purchase of lipstick or a half-gallon of ice cream. Nowadays, while I don’t rejoice over an envelope in the mail that contains a form letter or the personal note that still says “no,” I am definitely capable of surviving it intact and moving forward.

I got a lot of practice getting my memoir published.

Five years ago my spouse and I got married on a rainy Wednesday morning in March, and the next day I started writing a book about it. Not that I knew I was writing a book at the time. It began as a piece for my column, “I Kid You Not,” which ran in GLBTQ newspapers for over ten years. I called the piece “They Can’t Take This Away From Me.”

That morphed into a longer piece with a “you-are-there” urgency, trying to capture the day in its socio-political/romantic glory for those who couldn’t think of same-sex marriage other than theoretically. Then, when I heard a local gay rights advocate was pondering writing a book about the three thousand Multnomah County, Oregon, marriages, I decided I should write one, too; hadn’t I been writing articles about same-sex marriage for a decade?

The irony is that by the time I was finished writing my book, The Brides of March: Memoir of a Same-Sex Marriage, they had taken the marriage away from me — the marriages were annulled by state Supreme Court decision and declared null, void and legally non-existent. No gray area in that language. The book went from a joyous celebration of love conquering all after seventeen years and three kids together, to what I describe as “a giddy leap through a legal window, straight onto the barbeque pit of public debate.” History made it a better book (how many pages can you spend saying, “We finally got to get married and it was great!”), but I’d have bagged the book gladly and written a mystery if the marriages could have just stayed put.

After a strenuous campaign to get my memoir traditionally published, I self-published it so that I could add my two cents before same-sex marriage was off the political plate. This was definitely not my first choice for getting it in the hands of readers; having already published over a hundred articles, I had some confidence that I could write my way out of a paper bag, and the story seemed au courant and important. I was reasonably optimistic that it could find a publisher, however small, and maybe even an agent, after I did my leg work.

I know I did some of the right things (and read through Author! Author! to find out what these are, you won’t find better or more detailed writing advice anywhere) because not only were a good quarter of my rejection letters personally written by friendly editors and agents seemingly sorry that they couldn’t put my book on the best seller list (though that could have been an understandable desire to appear queer-friendly), but several agents and editors took it to the “send three chapters” and “send whole manuscript” level before deciding it was not for them. I was experienced enough to consider these rejections compliments, though a girl can’t help but get her hopes up.

However, some themes emerged among the rejection letters over time. One was of the “good writing/important story/can’t make any money” variety, and the low number of GLBTQ publishers who publish nonfiction (one, two?) indicates that the money part may be either a cold hard fact or an industry-wide assumption.

Another theme was “We don’t handle this kind of thing; you should send this to a gay-specific publisher, maybe Alyson?” I have a feeling that Alyson Books must get piles of submissions from writers rejected by “mainstream” publishing houses, but they can’t accept all of us.

The last and hardest to hear was the “not a big enough story” variety. One editor didn’t think it was a book — maybe a screenplay or a story for the New Yorker? One agent thought it could be “a novella or a terrific article.” Another agent said my writing was “charming, sexy, appealing and fun”… but that nothing dreadful happened; everyone lived, the couple was together in the beginning, still together at the end, and getting marriage rights denied, granted and taken away again wasn’t enough of a problem. She also said she’d have a better time getting my memoir published if I was an alcoholic, single mother—not that she wished that on me.

My wife, when I told her about it, responded, “Well, just rewrite the ending and have me killed by a hate crime; that should sell.”

Umm, talk about bad karma.

To give the agent credit, she read three edits of the book, which was darned generous.

But back up to the part about being denied the right to marry not being dreadful or enough of a problem; surely an author writing about interracial marriage before 1968, and how it impacted their family, wouldn’t be told that the subject lacked gravitas? Though the number of social commentary/humor memoirs about an interracial couple getting a marriage license with cries of “Why Don’t You Marry Your Dog?” and “God Hates This!” echoing from protesters outside the building, exchanging vows covered in cracker crumbs, holding a wedding reception only slightly marred by the additions of dog doo and razor blades in front of the house, mourning a constitutional amendment making sure their kind can never get married in that state again, and then their marriage being annulled by legal decision, must be low.

Anger was also something the book elicited; a literary contest judge (in which the unpublished manuscript won second place) began his comments with quotes from the synopsis of the book’s conclusion (“…devastated that the state we love, does not love us… How do you go on, in a nation that finds you so worthless?”) and wrote “That tone isn’t present in the chapters, but if it were it would make this reader stop at once. This book calls for humor, candor, insight, vulnerability and courage. Not self pity, and not made-up ideas of what the state or nation thinks.”

To paraphrase, it’s my memoir and I’ll cry if I want to.

But seriously, even though the lines he quoted are included in a synopsis of the book’s conclusion, and he himself says the tone isn’t present in the chapters he read, he found the lines so offensive, he put them at the top of his comments page.

The truth can be disconcerting; okay, all you queers reading this, raise your hand if you ever felt “devastated” and alienated when constitutional bans on same-sex marriage were passed? Anyone?

Yes, I’ve heard from you. Having our relationships legally defined as unworthy of marriage can make a person feel pretty worthless. I consider the ban on same-sex marriage character assassination on a national scale, and the idea that I shouldn’t find it “dreadful” enough to ponder repatriation involves a level of self-hate I’m not going back to. That’s what high school is for.

Not that, as a lesbian writer, I haven’t encountered the attitude again and again that “our” issues are less important than others, that all topics are straight unless otherwise specified, and that anything related to the queer community cannot be considered “universal.” I couldn’t count the number of times I’ve been asked by well-meaning people, “When are you going to write for real publications?” or been challenged by heterosexuals who think I’ve wasted my time writing about queer topics, i.e. the right to marry, my children (who happen to have two moms, making them a queer topic apparently), and, as a memoirist, my life.

There was the children’s book editor who asked why my main character needed to have two moms, instead of a mom and a dad, and I thought, well why not? About three million kids in the United States have gay parents. There was the literary journal editor who, looking at my list of published work, went on a tirade about one issue authors and found the issue of sexual orientation and gay relationships “tiring” and “looked forward to a day when gay men and women… can ‘forget’ about orientation and just write about all kinds of things.”

To the woman who writes about autism, Diet Coke, maggots, catching frogs, rejection letters, sex ed and being a high school “Band-aide,” among other things.

Fortunately, I’ve become a pro at receiving rejection letters and disparaging remarks with grace (and I wouldn’t share this story except that it does illustrate the subtle censorship that surrounds queer writing), so I didn’t give up on my book. After a whopping one hundred and ten rejections (ten percent “not without an agent,” forty-percent form letter, ten-percent hand-written note on returned query letter, ten percent “not at this address,” twenty-five percent individually written friendly letter, five-percent going on to request chapters or whole manuscript before saying no), I decided to self-publish through iUniverse, which was significantly less expensive at the time.

Since it was published in April 2007, The Brides of March : Memoir of a Same-Sex Marriage was a Finalist in the Oregon Book Awards in Creative Nonfiction, won a National Indie Excellence Award in Current Events: Political/Social, a in Gay/Lesbian Nonfiction, an Independent Publisher Book Award in Gay/Lesbian and Honorable Mentions in both the Writer’s Digest International Self-Published Book Awards in Life Stories and a Reader Views Award in Memoir/Autobiography.

I’m working on a Young Adult novel now, and yes, there are queer characters. There are also straight characters, Goth characters and a Pit Bull named Grendel. When it is time to send it out to agents and editors I will be interested to see if I get some of the same comments when the manuscript is fiction, not memoir, and lots of dreadful things happen (that’s what YA is all about, Charlie Brown).

Last fall I was on the “Queer Portland” panel at Wordstock, in Oregon, a sleeper hit of the literary festival full to the brim with writers and readers there to see Ariel Gore, Diane Anderson-Minshall, Marc Acito, Jake Anderson-Minshall, and me read and talk about our writing, and the invisibility/marginalization of queer writers. What seemed clear is that despite the success of specific GLBTQ authors, we are not at the place the literary journal editor described, where we can “forget” about orientation when it comes to where we can be published and what audience we reach, and that being “too gay” means limited options as an author.

Strangely enough, the underlying message of my memoir, wrapped in loopy conversational layers of relationship history, weaning the baby, exchanging vows, assembling a wedding reception in three days, and walking the beach in Canada with our kids, is that love is love, gay people are people, that the similarities vastly outweigh any differences between straight and gay, and that taking part in the culture we were raised in is not too much to ask.

The pronouns we employ in our writing shouldn’t limit access to an audience because publications and publishers find “queer topics” too marginal for the (assumed to be heterosexual) reading public. Right now, they do.

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berensmilingBeren de Motier spent her first 21 years in three seven-year stints in California, on Vancouver Island, and in Seattle, resulting in a Californadian accent confusing to her peers. After graduating from the University of Washington, she leapt head first into domestic bliss, moving increasingly south of Seattle, until coming to a full stop in cozy liberal Portland, Oregon. During that time, she wrote humor and social commentary about life as a lesbian mom for Curve, ecomagazine green*light.com, award-winning And Baby, prideparenting.com, on her website, and for newspapers across the country. She contributed to The Complete Lesbian & Gay Parenting Guide by Ari Istar Lev, and wrote for eHow as an expert in Gay/Lesbian Family and Relationships. The Brides of March was published in April 2007.

When she’s not up to her elbows in dishes, driving kids across town, or trying to find something funny to write about the flu, she paints portraits of dogs and horses. She lives with her spouse, their three children, and a Labrador the size of a small horse. You can read all about it on her blog, That Lesbian Mom Next Door.

How to format a book manuscript properly, part VI: quotation is not necessarily the sincerest form of flattery

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For the last week or so I’ve been talking about how to format a manuscript professionally, and I’m beginning to fear that in my eagerness and vim, I may have scared some of you a little. Or a whole lot.

My vehemence is kindly-motivated, I assure you: contrary to popular opinion amongst aspiring writers, how a submission is presented can indeed make a very great difference in how it’s received.

Yes, yes, I hear you, those of you who have been running around to writers’ conferences in recent years: you can hardly throw a piece of bread at an agent or editor’s forum without hitting a pro saying, “It all depends upon the writing.” They tend to spout this aphorism for a very good reason — it is in fact true.

But as we discussed last time, that doesn’t mean that the quality of the writing is the ONLY criterion agents, editors, contest judges, or any of the rest of us who read manuscripts for a living use when deciding whether to read beyond the first page of a submission. Professional presentation weighs in, as do marketability, a story’s probability of appealing to its target audience (not exactly the same thing), what happens to be the surprise bestseller of the moment — and yes, that whole slew of intangibles that make up personal taste.

There is, in short, no such thing as a foolproof formula for producing the perfect manuscript for submission.

As I’ve been arguing throughout this series on formatting, however, agents, editors, contest judges, screeners, and other professional readers develop an almost visceral sense of when a manuscript is properly formatted. So rather than screening submissions with a list of don’t by their sides, they more or less automatically discount pages that are cosmetically incorrect.

This is most emphatically not the same thing, though, as rejecting such pages on the spot because, say, an aspiring writer underlined a foreign-language word on page 1 instead of italicizing it. (Sacre bleu!)

Much as a reader with impeccable grammar will not necessarily throw down a book that misuses semicolons, most professional readers will not instantly reject an improperly-formatted submission without SOME further provocation. But believe me, the writer in both cases is going to have to work a whole lot harder to impress the reader as literate.

Unfortunately, the prevailing standards for printed books — which, as we have seen, differ in many significant respects from manuscripts — often lead innocent writers astray. Case in point: including a table of contents in a manuscript.

That seems as if it would be helpful, doesn’t it? In fiction, including it would enable an agent to go back and re-read the submission easily; in nonfiction, it would permit an editor to skip ahead to a chapter of particular interest.

And heck, if the manuscript fell upon the floor in the kind of you got chocolate in my peanut butter!/you got peanut butter in my chocolate! we witnessed with horror last week, a well-organized table of contents might render it a trifle easier to reassemble, right?

Wrong: this is a notorious rookie mistake. In a published book, a table of contents, like an index, is a courtesy to bookstore browsers trying to get a feel for the contents and buyers who do not necessarily want to read the entire book. Why, runs the industry’s logic, would an agent or editor be interested in acquiring a book if he doesn’t like it well enough to read it in its entirety?

So really, a table of contents in a manuscript is just a wasted page. Do not include it in a manuscript submission, any more than you would include an index or those boxes around text that magazines are so fond of printing. To professional eyes, it looks unprofessional, especially in fiction.

It’s also an inconvenience — and it’s never a good idea to fritter away the energies of people you want to do you great big favors like offering to represent your book, is it?

Why inconvenient? Well, think about our time-strapped friend Millicent the agency screener for a moment: when she turns over the title page, she expects to find the first page of text there waiting for her, all ready to be judged in a flash. If instead she finds a table of contents, something she would only find helpful if she were to read the entire manuscript, she may well be a trifle miffed. Given that she tends to reject submissions somewhere between paragraph 1 and page 5, the information that Chapter 8 begins on page 112 will most likely strike her as at best gratuitous — and at worst presumptuous.

“What gives?” she’ll say, taking an extra sip of her too-hot latte as she impatiently gets the table of contents out of her way. “Doesn’t this writer know the difference between a manuscript and a book?”

‘Nuff said, I think.

Or maybe not — do I hear some aspiring nonfiction writers clamoring for my attention? “But Anne,” these excellent souls point out, “a book proposal is supposed to include a table of contents for the planned book!”

Ah, I’m glad that you brought this up, because this is a very common misconception amongst first-time proposers, who tend to cram precisely the table of contents they expect to see in their eventually-published books into their proposals. They look a little something like this:

See any problems with this as a marketing document?

Actually, I’m sure that some of your hands shot into the air even before I showed this example, in your eagerness to take issue with the notion that a submission should resemble a published book in the first place — and thus that the kind of table of contents one might expect to see in a nonfiction book would clearly be out of place in a submission. Well caught, eager wavers.

Spot any other problems?

If you said that the example above doesn’t include information that could possibly be either accurate or useful, give yourself a gold star for the day. Obviously, it would be impossible for a proposer to state with certainty where the chapter breaks would fall in the proposed book when published; all the information s/he could reasonably offer in this sort of table of contents, then, would be educated guesses about how long each chapter might be. Or perhaps a list of where those breaks fall in the draft manuscript.

But that’s not the information nonfiction agents and editors want to see in the book proposal. The information they do want to see in the annotated table of contents is a brief description of the CONTENTS of each chapter.

The word annotated should have been a clue, I guess.

And like so many other differences between professional formatting and, well, everything else they see in submissions, it’s really, really obvious at first glance to someone who has seen a book proposal before whether the submitter du jour has followed the rules. Compare what the first page of a correctly put-together annotated table of contents looks like with the truncated version above:

See the difference? I assure you, Millicent will. From ten paces away.

I don’t feel I may leave this topic without addressing the other EXTREMELY common opening-of-text decoration: epigraphs, those nifty little quotes from other sources that we writers so adore.

Nobody else likes them much, but we writers think they’re great, don’t we? There is something powerfully ritualistic about typing the words of a favorite author at the beginning of our manuscripts; it’s a way that we can not only show that we are literate, but that by writing a book, we are joining some pretty exalted company.

Feeling that way about the little dears, I truly hate to mention this, but here goes: it’s a waste of ink to include them in a submission. 99.9998% of the time, they will not be read at all.

Stop glaring at me that way; it’s not my fault. I don’t stand over Millicent with a riding crop, forcing her to treat each submission with respect (although admittedly, it’s an interesting idea).

It’s true, alas: I’ve literally never met a professional reader who doesn’t just skip epigraphs in a first read — or (brace yourselves, italics-lovers) any other italicized paragraph or two at the very beginning of a manuscript.

They just assume, often not entirely without justification, that if it’s in italics, it doesn’t really have much to do with the story at hand, which (they conclude, not always wrongly) begins with the first line of plain text. And there’s another reason that they tend to skip ‘em: the sad fact is, at the submission stage of the game, no one cares who a writer’s favorite authors are.

The official justification for this — yes, there is one — is quite interesting: even the busiest person at an agency or publishing house picks up a manuscript in order to read ITS author’s writing, not someone else’s.

Kinda hard to fault them for feeling that way, isn’t it, since we all want them to notice the individual brilliance of our respective work?

Sentiment aside, let’s look at what including an epigraph achieves on a practical level. Instead of startling Millicent with your erudition in picking such a great quote, the epigraph will to prompt her to start skimming BEFORE she gets to the first line of your text — AND you will have made her wonder if you realized that manuscript format and book format are not the same.

Good idea? Or the worst marketing idea since New Coke?

If that all that hasn’t convinced you, try this on for size: while individual readers are free to transcribe extracts to their hearts’ contents, the issue of reproducing words published elsewhere is significantly more problematic for a publishing house. While imitation may be the sincerest form of flattery, reproduction of published text without the author’s permission is known in the biz by another, less flattering name: copyright infringement.

If the quote is from a book that is not in the public domain, the publisher will need to obtain explicit permission to use any quote longer than fifty words. Ditto for ANY quote from a song that isn’t in the public domain, even if it is just a line or two.

So effectively, most epigraphs in manuscripts are signposts shouting to an editor: “Here is extra work for you, buddy, if you buy this book! You’re welcome!”

I’m sensing some disgruntlement out there, amn’t I? “But Anne,” I hear some epigraph-huggers cry,
“the material I’m quoting at the opening of the book is absolutely vital to include! The book simply isn’t comprehensible without it!”

Okay, if you insist, I’ll run through the right and wrong ways to slip an epigraph into a manuscript — but bear in mind that I can’t promise that even the snazziest presentation will cajole Millicent into doing anything but skipping that quote you love so much. Agreed?

Regardless of while title page format you choose, do not, under any circumstances, include a quote on the title page as an epigraph — which is what submitters are most likely to do, alas. Let’s take a gander at what their title pages tend to look like:

How likely is Millicent to notice the quote at all? Well, this was what she was expecting to see:

Actually, that wasn’t precisely what she expected — did you catch the vital piece of information he left off his title page?

If you said that Eeyore neglected to include the book category on the second example, give yourself a pile of thistles. (Hey, that’s what he would have given you.) My point is, the quote in the first example is going to stand out to Millicent like the nail in a certain critter’s tail.

Other submitters choose to eschew the title page route in order to place an epigraph on the first page of text. The result is immensely cluttered, by anyone’s standards — especially if the submitter has made the very common mistake I mentioned in my discussion of title pages last time, omitting the title page altogether and cramming all of its information onto page 1:

Where did all of our lovely white space from yesterday and the day before go? Into quoting, partially.

The last popular but ill-advised way to include an introductory epigraph is to place it on a page all by itself, as it might appear in a published book:

What’s wrong with this, other than the fact that Poe died before our author wrote Sons and Lovers? Chant it with me now, everyone: A MANUSCRIPT IS NOT SUPPOSED TO RESEMBLE A PUBLISHED BOOK.

At best, Millicent is likely to huffily turn past this page unread. At worst, she’s going to think, “Oh, no, not another writer who doesn’t know how to format a manuscript properly. I’ll bet that when I turn to page one, it’s going to be rife with terrible errors.”

Does either outcome sound desirable to you? I thought not.

So what SHOULD an epigraph-insistent submitter do? Leave it out, of course — weren’t you listening before?

But if it is absolutely artistically necessary to include it, our pal Mssr. Poe actually wasn’t all that far off: all he really did wrong here was include a slug line. The best way to include an introductory epigraph is on an unnumbered page PRIOR to page 1. On that unnumbered page, it should begin 12 lines down and be centered.

But I’m not going to show you an example of that. Why? Because I really, truly don’t think you should be including an epigraph at all at the submission stage.

Just in case I hadn’t made that clear.

That doesn’t mean you should abandon the idea of epigraphs altogether, however. Squirrel all of those marvelous quotes away until after you’ve sold the book to a publisher — then wow your editor with your erudition and taste. “My,” the editor will say, “this writer has spent a whole lot of time scribbling down other authors’ words.”

Or, if you can’t wait that long, land an agent first and wow her with your erudition and taste. But don’t be surprised if she strongly advises you to keep those quotation marks to yourself for the time being.

If you are submitting directly to a publisher, do be aware that most publishing houses now place the responsibility for obtaining the necessary rights squarely upon the author. If you include epigraphs, many editors at these houses will simply assume that you have ALREADY obtained permission to use them. Ditto with self-publishing presses.

This expectation covers, incidentally, quotes from song lyrics, regardless of length.

I’m quite serious about this. If you want to use a lyric from a song that is not yet in the public domain, it is generally the author’s responsibility to get permission to use it — and while for other writing, a quote of less than 50 consecutive words is considered fair use, ANY excerpt from an owned song usually requires specific permission, at least in North America. Contact the American Society of Composers, Authors, and Publishers (ASCAP) for assistance in making such requests. (For a very funny first-hand view of just what a nightmare this process can be, please see FAAB Joel Derfner’s guest post on the subject.)

Have I talked you out of including an epigraph yet? I hope so.

Remember, just because you do not include your cherished quotes in your submission does not mean that they cannot be in the book as it is ultimately published. Contrary to what 99% of aspiring writers believe, a manuscript is a DRAFT, not a finished work. In actuality, nothing in a manuscript is unchangeable until the book is actually printed — and folks in the industry make editing requests accordingly.

In other words, you can always negotiate with your editor after the book is sold about including epigraphs. After you have worked out the permissions issue, of course.

There’s nothing like a good practical example to clarify things, is there? More follow next time. Keep up the good work!

How to format a book manuscript properly, part IV: some things just look better printed on a page than others

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Hey, do you know what today is? It’s the one-week anniversary of the announcement of my blog’s entrée into the serious award-granting stage of its career, First Periodic Author! Author! Awards for Expressive Excellence. Not only is that a prize win that would look awfully pretty on a query letter or in an author bio — hey, I worry about the progress of your writing career, you know — but it’s a chance for those of you who feel strongly about the subject of our ongoing series on censorship, subtle and otherwise, to get your work published side-by-side with some pretty impressive published authors.

Oh, and there are some more tangible prizes as well. You’ll find the rules here. Chief among them: in order to win or place, an entry must be in standard manuscript format.

Why, what a remarkable coincidence: we seem to be in the midst of a series on standard format! The universe sure works in mysterious ways, doesn’t it?

Which means, of course, that it’s time to get back to work. Has everyone recovered from the last few days’ worth of inoculation with professional formatting know-how?

Yes, that was a whole lot of information to absorb at once, and it may have left a bit of a sore place, but much better a one-time quick sting than engendering years of rejection without knowing why, I always say. Once you’ve gotten exposed to the correct way to format a book manuscript, chances are that you’ll be immune to formatting problems in the future.

Why, yes, I have run that metaphor right into the ground. How kind of you to notice.

There’s a reason I’m hammering on it so hard, however: one of the great fringe benefits of inoculation is that, as unpleasant as it may have been at the sticking-point, so to speak, the stuck usually doesn’t have to think all that much about smallpox or whooping cough for quite a long time afterward.

So too with standard format for book manuscripts — once a writer gets used to how a professional submission is supposed to look, everything else is going to look wacky.

No, really. As I have been threatening begging you to believe against all evidence promising you repeatedly every few minutes while running through the standard format strictures, once you get used to how a professional manuscript is put together, any other formatting is going to feel downright uncomfortable.

And to prove it to you, I’m going to spend the rest of this series let you see precisely HOW different standard format and non-standard format appears to the pros.

But first, the usual caveats: what I’m about to show you is for BOOKS and BOOK PROPOSALS only, folks. At the risk of repeating myself (and repeating myself and repeating myself), I’ve been talking for the last few days ONLY about how books and book proposals should be formatted, not about short stories, screenplays, poetry, magazine and newspaper articles, or anything else; if you’re looking for formatting tips for any of the latter, run, don’t walk, to consult with those knowledgeable souls who deal with that kind of writing on a day-to-day basis.

Translation: first, if the agent or editor of your dreams (or the agent or editor with whom you are currently signed, if they don’t happen to be the same person) has expressed a strong preference for his clients formatting in a manner opposed to what you see here, run with that — but only for submission to that particular agent.

Yes, major deviations from this format are genuinely uncommon — among manuscripts that agents are currently submitting to editors at major US publishing houses, at least — but let’s face it, you’re not going to get anywhere telling an established agent that no one else’s clients are using 18-point Copperplate Gothic Bold if he happens to have an unnatural affection for it. Part of working with an agent entails trusting that he knows more about marketing books than you do. If he doesn’t, you wouldn’t WANT to be working with him, right?

I must have misheard all of the query-weary submitters out there. The proper answer is YES.

And before my last statement sends anyone out there into that time-honored writerly I’ve just signed with an agency but what if I chose the wrong one? panic, remember this: if you’ve done your homework before you signed, and thus are certain that he has a solid recent track record selling books in your category, you have every reason to have faith in your representative.

Or so I keep telling myself when I can’t sleep at night. Handing one’s hopes and dreams to someone else to market is hard.

Second, please recognize that not everything that falls under the general rubric writing should be formatted identically. So if your favorite source — other than yours truly, of course — tells you to do something diametrically opposed to what I’m showing you here, may I suggest double-checking that the other source is indeed talking about book manuscripts and not, say, submissions to a magazine that accepts short stories?

I hate to burst anyone’s bubble, but contrary to popular belief, submission standards differ by type of publication.

Yet surprisingly often, those giving practical to aspiring writers will conflate the format for, say, short stories, one with that for book manuscripts, resulting in a first page that will look incorrect to either. (Although, generally speaking, such guidelines tend to stick closer to the short story format than to the book.)

Don’t worry; I’ll be showing you the first pages of both very soon. In the spirit of that old chestnut, SHOW, DON’T TELL, I shall demonstrate just how different a manuscript that follows the rules looks from one that doesn’t.

But not before I give you just one more reason to study these examples very, very carefully if you are planning to submit book-length work to a North American agent or editor anytime soon: writers often overlook odd formatting as a possible reason that an otherwise well-written manuscript might have been rejected.

Oh, not all by itself, generally speaking, unless the violation was truly egregious by industry standards, something along the lines of submitting unnumbered pages or not indenting paragraphs, for instance. But in a garden-variety well-written manuscript that combines non-standard format with even just a couple of the common agents’ pet peeves — a cliché on page 1, for instance, or several misspellings in the first paragraph — the result is generally fatal.

Certainly, other rejection reasons get a lot more airplay, particularly at writers’ conferences. If you want to take a long, hard look at some of the better-discussed reasons, I would urge you to gird your loins and plunge into the REJECTION ON PAGE ONE category at right. (For those of you who missed it this past January, I went over list of instant-response rejection reasons given by a group of agents going over a stack of actual submissions at a conference, one by painful one. Pretty horrifying.)

Yet surprisingly little conference time seems to be devoted to deviations from standard format for manuscripts. Why shouldn’t conference speakers take thirty seconds of their speaking gigs to pointing out, for instance, that the ways in which a professional manuscript does not resemble a published book — ways that are unfortunately quite obvious to an agent, editor, contest judge, etc., from practically the moment their eyes light upon a submission?

Why is it so very apparent, you ask? Because much of the time, submitting writers will work overtime to make it apparent.

Seriously, many aspiring writers clearly go out of their way to format their submissions to resemble published books, in the mistaken belief that this will make their work seem more professional. As we’ve already discussed in this series, the opposite is generally true — and often, it’s apparent in a professional reader’s first glance at the first page of a submission.

If the implications of that last assertion made you dizzy — if, for instance, you found yourself picturing our old pal Millicent the agency screener pulling a submitted manuscript out of its envelope, casting a critical eye over the first page, hooting, and stuffing the whole thing into the handy SASE along with a photocopied rejection letter — try placing your head between your knees and breathing slowly.

Go ahead. I’ll wait until you recover.

And then follow up with a hard truth that may get those of you new to the game hyperventilating again: the VAST majority of submissions are rejected not only on page 1, but within the first few lines of page 1. Heck, a harried Millicent will derive a negative impression of a manuscript even PRIOR to page 1.

Keep taking nice, deep breaths. That dizziness will pass shortly.

Ah, some of you have found your breaths again, haven’t you? “Oh, come on, Anne,” I hear some hard-boiled submission veterans scoff, “she makes up her mind prior to page 1? How is that even possible?”

Well, the most common trigger is the absence of any title page whatsoever. Many submitters, for reasons best known to themselves, omit the title page altogether — often, I suspect, because they are unaware that a professional book-length manuscript ALWAYS has a title page.

Why? Long-time readers (or even those who have been paying attention over the last several days), chant it with me now: a properly-formatted title page tells an agent PRECISELY how to contact the brilliant author who wrote it — and tells an editor PRECISELY how to contact the agent who represents her.

To set the minds of those of you who have title page-free submissions circulating at the moment, relax: forgetting to include a title page almost certainly won’t prevent Millicent from reading your submission at all; she tends to read even the most bizarrely-formatted submissions for at least a line or two (although often no more than that). But that initial impression of an author’s lack of professionalism — or, to call it by a kinder name, of having a lot to learn about how the publishing industry works — does often translate into a rather jaundiced reading eye for what comes next.

Why? Well, let’s take a peek through her reading glasses, shall we? The first thing Millicent sees when she opens the average requested materials package is something like this:

Or like this:

Or, heaven help us, like this:

So tell me: why might Millicent take one look at these and conclude that their respective submitters could use a good class on manuscript formatting — and thus would be time-consuming clients for her boss to sign?

I see all of you long-term blog readers out there with your hands in the air, jumping up and down, eager to tell everyone what’s wrong with this as a first page of text — and you’re absolutely right, of course. We’re going to be talking about precisely those points in the days to come.

For now, however, I want you to concentrate upon how this example has failed as both a title page and a first page of text: by not including the information that Millicent would expect to see on either.

What makes me so sure she would find this discovery disappointing, at best? Because what she (or her boss agent, or an editor, or a contest judge) would have expected to see on top of that pile of paper was this:

This is a standard manuscript title page for the same book — rather different, isn’t it? Visibly different, in fact, from several paces away, even if Millicent isn’t wearing her reading glasses.

Again, submitting the earlier examples rather than that last would not necessarily be instantly and automatically fatal to a manuscript’s chances, of course. Most of the time, Millicent will go ahead and plunge into that first paragraph of text anyway.

However, human nature and her blistering reading schedule being what they are (for those of you new to this screener’s always-rushed ways, she has a stack of manuscripts up to her chin to screen — and that’s at the end of a long day of screening queries; manuscript submission is in addition to that), if she has already decided that a submission is flawed, just how charitable an eye do you think she is likely to cast upon the NEXT problem on the page?

To use her favorite word: next!

To be fair to Millicent, while it may well be uncharitable of her to leap to the conclusion that Faux Pas’ or Ridiculous’ manuscript is likely to be unpolished because they did not include a proper title page, agencies do have a vested interest in signing writers who present themselves professionally. For one thing, they’re cheaper to represent, in practical terms: the agent doesn’t have to spend as much time working with them, getting their manuscripts ready to submit to editors.

And no agent in his right mind would send out a manuscript that didn’t include a standard title page. It serves a number of important — nay, vital — marketing functions.

To understand why, let’s take another look at the professional version. So you don’t have to keep scrolling up and down the page, here it is again:

Did you take a nice, long look? Good. While we’re at it, let’s also take a gander at a proper title page for a book with a subtitle (I haven’t forgotten your question, Harvey!):

Those formats firmly in your mind? Excellent. Now for a pop quiz: how precisely do Rightly and Collie’s first sheets of paper promote their respective books than Faux Pas or Ridiculous’ first pages?

Well, right off the bat, the good examples tell a prospective agent or editor what kind of book it is, as well as its approximate length. (If you do not know how to estimate the number of words in a manuscript, or why you should use an estimate rather than relying upon your word processor’s count, please see the WORD COUNT category at right.) Both of these are pieces of information that will tell Millicent instantly whether the submission in her hand would meet the requirements of the editors to whom her agency tends to sell.

Oh, yes, that’s important in a submission, whether to an agency or a publishing house. Really, really important.

Why? Well, think about it: if Millicent’s boss had decided not to represent Action/Adventure anymore, or if editors at the major houses had started saying that they were only interested in seeing Action/Adventure books longer than 90,000 words, Rightly Stepped would be out of luck.

But then, being a savvy submitter, ol’ Rightly would also want his work to be represented by an agent who just ADORES very long Action/Adventure novels — and regularly goes to lunch with scads and scads of editors who feel precisely the same way, right?

As I MAY have mentioned seven or eight hundred times before (in this post, it feels like), the standard title page also tells Millicent precisely how to contact the author to offer representation — and that’s a very, very good thing for everyone concerned. If I’ve said it once, I’ve said it a thousand times: it’s ALWAYS in an aspiring writer’s interest to make it easy for an agent to help her.

I might be wrong, of course, but I suspect that NOT forcing Millicent to forage through the mountain of paper on her desk to find a misplaced cover letter with your phone number on it MIGHT be a good start toward being easily helpable.

By contrast, Faux Pas’ first page doesn’t really do anything but announce the title of the book and leap right into the story. That’s one underachieving piece of paper.

Some writers attempt to consolidate the proper functions of the title page and first page of text into a single sheet of paper. This format is particularly common for contest entries, for some reason. Let’s take another look at Ridiculous and Faux Pas’ submissions:

While such a top page does indeed include the requisite information Millicent or her boss would need to contact the author (although Faux Pas’ does it better, by including more means of contact), cramming it onto the first page of text doesn’t really achieve anything but saving a piece of paper. It doesn’t even shorten the manuscript or contest entry, technically speaking: the title page is never included in a page count; that’s why pagination begins on the first page of text.

I shall go into what DOES belong on the first page of text tomorrow, with accompanying visual aids. For today, let’s keep our focus simple: all I ask is that you would look at the proper title and the unprofessional examples side by side.

Go back and look again. I’ve got some time to kill.

Got all of those images indelibly burned into your cranium? Good. Now weigh the probability that someone who reads as many manuscripts per day as Millicent — or her boss, or the editor to whom her boss likes to sell books — would NOT notice a fairly substantial difference in the presentation. Assess the probability of that perception’s coloring any subsequent reading of the manuscript in question.

The answer’s kind of obvious once you know the difference, isn’t it?

Before I sign off for today — and while you’ve got R.Q. Snafu’s example still in the front of your mind — let me briefly address the still surprisingly common writerly belief that the agents and editors will automatically take a submission by a woman more seriously if the author submits it under her initials, rather than under her given first name.

J.K. Rowling aside, this just isn’t true, at least in fiction circles.

So unless you have always hated your parents for christening you Susan, you won’t really gain anything professionally by using initials in your nom de plume instead. And even if you did, why not publish under a name you actually like instead?

That’ll show your Susan-loving parents.

I just ruffled a few feathers out there, didn’t I? “But Anne,” I hear an initialed purist exclaim, “I don’t want to be judged as a FEMALE writer — I want to be judged as a WRITER. What’s wrong with removing gender markers altogether?”

Well, there’s nothing wrong with it per se, Susan, except that these days, it almost invariably results in Millicent’s seeing such initials and thinking, “Oh, this is a female writer who doesn’t want to be identified as one,” rather than “Gee, I wonder who this mystery person without a first name is. I’m just going to leap right into this manuscript with no gender-based expectations at all.”

Why will Millie have this reaction, you ask? Because female writers — and with a few notable exceptions, almost exclusively female writers — have been submitting this way for a couple of hundred years now. It’s not all that hard a code to crack.

Historically, the hide-my-sex-for-success strategy has been used far, far less by male authors — except, of course, that hugely prolific and apparently immortal author, Anonymous, and the reputedly male writers of such ostensibly female-penned classics of wantonness (avert your eyes, children) as THE HAPPY HOOKER and COFFEE, TEA, OR ME?. Even during periods when the most popular and respected novelists have been women (and there have been quite a few in the history of English prose, contrary to what your high school English textbook probably implied), when someone named Stanley Smith wrote a novel, the title page has generally said so.

Because, you see, even back then, readers would have assumed S. Smith the novelist was a nice lady named Susan. It’s probably where your parents got the idea to christen you that.

Something else for initial-favoring fiction writers to consider: in North America, women buy the overwhelming majority of novels — and not just women’s fiction, either. Literary fiction readers (and agents, and editors) tend to have two X chromosomes — and some of them have been known to prefer reading books by Susans rather than Roberts.

I just mention.

All that being said, the choice to initial or not is entirely up to you — or, more accurately, to you and your agent. Some sets of initials look cool in print, just as some names look better than others on book jackets.

Or so claimed my father, the intrepid fellow who demanded that the maternity ward nurse convey him to a typewriter to see how my name looked in print before committing to filling out my birth certificate. You know, to see how if it would look good on a book jacket. So for those of you who have wondered: Anne Mini IS in fact my given name; it just happens to look great in print, thanks to a little forethought.

Keep your chin up, Susan — you have some say in what the literary critics will call you. And keep up the good work!

How to format a book manuscript properly, part II: you got chocolate in Millicent’s peanut butter!

peanut-butter-cups
Welcome back to my refresher course on standard format for manuscripts — or, to put it another way, the basic how-to for anyone planning to submit an entry to the First Periodic Author! Author! Awards for Expressive Excellence. That’s right, folks: I’m so serious about my readers knowing how to present their work professionally that I’m now actually offering prizes for it.

That, and for writing something fabulously insightful on the subject of our periodic series, subtle censorship. (To take a gander at the rules — and the prizes — click here.)

Of course, the information in this series might also prove rather useful to those of you who are scrambling like crazy after yesterday’s post because you hadn’t realized until then that there WAS a standard format for book manuscript submissions. Even those of you who are already confident in your manuscript formatting might want to sit in on this series, just to be sure.

If you’re not willing to do it for your own sake, do it for mine. It breaks my heart to see good writers, even great ones, making the same formatting mistakes year in and year out, getting rejected for reasons that are apparent to professional readers from halfway across the room.

And no, Virginia, I’m not kidding about the halfway across the room part.

Although it pains me to have to point it out (on average, 2-3 times per year), how a manuscript looks can have an IMMENSE impact upon how an agent, editor, contest judge, or even a book doctor like me will respond to it. Writing talent, style, and originality count, of course, but in order to notice any of those, a reader has to approach the page with a willingness to be wowed.

That willingness can wilt rapidly in the face of incorrect formatting — which isn’t, in response to what half of you just thought, the result of mere market-minded shallowness on the part of the reader. Reading manuscripts for a living makes deviations from standard format leap out at one. As do spelling and grammatical errors, phrase repetition, clichés, and all of the many notorious agents’ pet peeves. (If you think I’m exaggerating, check out some of the lulus under the FIRST PAGES AGENTS DISLIKE and AGENCY SCREENERS’ PET PEEVES OF THE NOTORIOUS VARIETY categories on the list at right.)

The sheer repetition of mistakes across manuscripts means that professional readers tend to focus on technical details when scanning the work of a new writer; don’t fall prey to the fallacy that the little details just don’t matter. In practice, the little things I’m talking about in this series matter for a very solid reason: because all professional manuscripts are formatted identically, it’s INCREDIBLY obvious when one isn’t.

This is a really, really good thing to know BEFORE you submit to an agent or editor: even if 99.9% of the format is right, that .1% deviation actually will distract a professional reader from even the most beautiful writing.

And that’s not merely a matter of being obsessive-compulsive (although truth compels me to say that in this line of work, OCD is hardly an occupational drawback; for editing, it’s a positive boon) — as I shall be showing you later on in this series, to someone who reads manuscripts for a living, deviations from standard format might as well be printed in blood-red ink.

So while it may seem tedious, annoying, or just a whole lot of work to go through your submissions with the proverbial fine-toothed comb in order to weed out this kind of distraction.

I hear those of you who have spent years slaving over your craft groaning out there — believe me, I sympathize. For those of you who have not already started composing your first drafts in standard format (which will save you a LOT of time in the long run), I fully realize that many of the tiny-but-pervasive changes I am about to suggest that you make to your manuscript are going to be irksome to implement. Reformatting a manuscript is time-consuming and tedious, and I would be the first to admit that at first, some of these rules can seem arbitrary.

At least on their faces, that is.

Speaking as someone who reads manuscripts for a living, I can let you in on a little secret: quite a few of these restrictions remain beloved of the industry even in the age of electronic submissions because they render a manuscript a heck of a lot easier to edit in hard copy — still the norm, incidentally. As I will show later in this series, a lot of these rules exist for completely practical purposes — designed, for instance, to maximize white space in which the editor may scrawl trenchant comments like, “Wait, wasn’t the protagonist’s sister named Maeve in the last chapter? Why is she Belinda here?”

Again, this is one line of work where a touch of compulsiveness is extremely helpful. Treat this brain pattern with the respect it deserves — and treat your own writing with the respect it deserves by taking the time to present it professionally.

Obviously, competition to land an agent and get published is very intense, but if you’re going to get rejected, wouldn’t you rather it be because an agent or editor legitimately disagreed with your writing choices, instead of because you didn’t follow the rules? Or, as is more often the case, because you weren’t aware of them?

Frankly, it’s bad for writers everywhere that these rules are not more widely known. Okay, so it keeps freelance editors like me in business, but it has created a submission environment where poor formatting is generally considered a warning sign of poor WRITING to come.

By Millicent the agency screener, her cousin Maury the editorial assistant, and their aunt Mehitabel the contest judge, in any case.

And that drives conscientious aspiring writers, the ones who — like you, perhaps — have invested considerable time and sweat in learning something about the trade, completely batty. Because, like so much generalized criticism, the fine folks who take the advice most seriously tend to be the ones who need it least, I know that there are thousands of you out there who stay up nights, compulsively going over their manuscripts for the 147th time, trying to ferret out that one last bit of less-than-professional presentation.

Bless your heart, if you’re one of those. You’re helping raise aspiring writers’ collective reputation within the industry. On behalf of all of us who know enough agents, editors, and contest judges to be just a little tired of hearing them complain about how few writers seem to do their homework, I thank you.

One quick caveat before we get started today: the standard format restrictions I’m listing here are for BOOK submissions, not for short stories, poetry, journalistic articles, academic articles, or indeed any other form of writing. For the guidelines for these, you may — and should — seek elsewhere.

Allow me repeat that, because it’s important: the guidelines in this series are for BOOK manuscripts and proposals, and thus should not be applied to other kinds of writing. Similarly, the standards applicable to magazine articles, short stories, dissertations, etc. should not be applied to book proposals and manuscripts.

Which is a gentle way of saying that the formatting and grammatical choices you see in newspapers will not necessarily work in manuscripts. AP style is different from standard format in several important respects, not the least being that in standard format (as in other formal presentations in the English language), the first letter of the first word after a colon should NOT be capitalized, since technically, it’s not the beginning of a new sentence.

I don’t know who introduced the convention of post-colon capitalization, but believe me, those of us who read the submissions of aspiring book writers for a living have mentally consigned that language subversive to a pit of hell that would make even Dante avert his eyes in horror.

Everyone clear on that? Good, because — are you sitting down, lovers of newspapers? — embracing journalistic conventions like the post-colon capital and writing out only numbers under ten (see below) will just look like mistakes to Millicent and her ilk on the submission page.

And no, there is no court of appeal for such decisions. So if you were planning to cry out, “But that’s the way USA TODAY does it!” save your breath.

Unfortunately, although my aforementioned heart aches for those of you who intended to protest, “But how on earth is an aspiring writer to KNOW that the standards are different?” this is a cry that is going to fall on deaf ears as well.

Which annoys me, frankly. The sad fact is, submitters rejected for purely technical reasons are almost never aware of it. With few exceptions, the rejecters will not even take the time to scrawl, “Take a formatting class!” or “Next time, spell-check!” on the returned manuscript. If a writer is truly talented, they figure, she’ll mend her ways and try again.

Perhaps I’m a bleeding-heart editor, but I’d like to speed up that learning curve. I think that the way-mending might go a TRIFLE faster if the writer knew that the manuscript was broken

It’s not as though the strictures of standard format are state secrets, after all. To recap from yesterday:

(1) All manuscripts should be printed or typed in black ink and double-spaced, with one-inch margins around all edges of the page, on 20-lb or better white paper.

(2) All manuscripts should be printed on ONE side of the page and unbound in any way.

(3) The text should be left-justified, NOT block-justified. By definition, manuscripts should NOT resemble published books in this respect.

(4) The preferred typefaces are 12-point Times, Times New Roman, Courier, or Courier New — unless you’re writing screenplays, in which case you may only use Courier. For book manuscripts, pick one (and ONLY one) and use it consistently throughout your entire submission packet.

Everyone clear on those? PLEASE pipe up with questions, if not. In the meantime, let’s move on.

(5) The ENTIRE manuscript should be in the same font and size. Industry standard is 12-point.

No exceptions. I hate to be the one to break it to you, but there’s a term in the industry for title pages with 24-point fonts, fancy typefaces, and illustrations.

It’s high school book report. Need I say more?

The font rule also applies to your title page, incidentally, where almost everyone gets a little wacky the first time out. No matter how cool your desired typeface looks, or how great the title page looks with 14-point type.

No pictures or symbols here, either, please. Just the facts. (If you don’t know how to format a title page professionally, please see the TITLE PAGE category on the list at right.)

(6) Do NOT use boldface anywhere in the manuscript BUT on the title page — and not even there, necessarily.

Yes, you read that correctly: you may place your title in boldface on the title page, if you like, but that’s it. Nothing else in the manuscript should be bolded. (Unless it’s a section heading in a nonfiction proposal or manuscript — but don’t worry about that for now; I’ll be showing you how to format a section break later on in this series, I promise.)

The no-bolding rule is a throwback to the old typewriter days, where only very fancy machines indeed could darken selected type. Historically, using bold in-text is considered a bit tacky for the same reason that wearing white shoes before Memorial Day is in certain circles: it’s a subtle display of wealth.

You didn’t think all of those white shoes the Victorians wore cleaned themselves, did you? Shiny white shoes equaled scads of busily-polishing staff.

(7) EVERY page in the manuscript should be numbered EXCEPT the title page.

Violating this rule will result in instantaneous rejection virtually everywhere. Number those pages if it’s the last thing you do.

Few non-felonious offenses irk the professional manuscript reader (including yours truly, if I’m honest about it) more than an unnumbered submission — it ranks right up there on their rudeness scale with assault, arson, and beginning a query letter with, “Dear Agent.”

Why? Gravity, my friends, gravity. What goes up tends to come down — and if the object in question happens to be an unbound stack of paper…

Did that seem like an abstract metaphor? Not at all. Picture, if you will, two manuscript-bearing interns colliding in an agency hallway.

You may giggle, but anyone who has ever worked with submissions has first-hand experience of this, as well as what comes next: after the blizzard of flying papers dies down, and the two combatants rehash that old Reese’s Peanut Butter Cup commercial’s dialogue (“You got romance novel in my literary fiction!” “You got literary fiction in my romance novel!”), what needs to happen?

Yup. Some luckless soul has to put all of those pages back in the proper order. Put yourself in Millicent’s moccasins for a moment: just how much more irksome is that task going to be if the pages are not numbered?

Number your pages. Trust me, it is far, far, FAR easier for Millicent to toss the entire thing into the reject pile than to spend the hours required to guess which bite-sized piece of storyline belongs before which.

FYI, the first page of the text proper is page 1 of the text, not the title page, and should be numbered as such. If your opus has an introduction or preface, the first page of THAT is page 1, not the first page of chapter 1.

Why, you ask? Long-time readers, pull out your hymnals: BECAUSE A MANUSCRIPT SHOULD NOT LOOK IDENTICAL TO A PUBLISHED BOOK.

To run over the other most popular choices for pages to mislabel as page 1: manuscripts do not contain tables of contents, so there should be no question of pagination for that. Also, epigraphs — those quotations from other authors’ books so dear to the hearts of writers everywhere — should not appear on their own page in a manuscript, as they sometimes do in published books; if you feel you must include one (considering that 99.9999% of the time, Millicent will just skip over it), include it between the chapter title and text on page 1.

If that last sentence left your head in a whirl, don’t worry — I’ll show you how to format epigraphs properly later in this series. (Yes, including some discussion of that cryptic comment about Millicent. All in the fullness of time, my friends.)

(8) Each page of the manuscript (other than the title page) should have a standard slug line in the header. The page number should appear in the slug line, not anywhere else on the page.

Most writing handbooks and courses tend to be a trifle vague about this particular requirement, so allow me to define the relevant terms: a well-constructed slug line includes the author’s last name, book title, and page number, to deal with that intern-collision problem I mentioned earlier. (The slug line allows the aforementioned luckless individual to tell the romance novel from the literary fiction.) And the header, for those of you who have not yet surrendered to Microsoft Word’s lexicon, is the 1-inch margin at the top of each page.

Including the slug line means that every page of the manuscript has the author’s name on it — a great idea, should you, say, want an agent or editor to be able to contact you after s/he’s fallen in love with it.

The slug line should appear in the upper left-hand margin (although no one will sue you if you put it in the upper right-hand margin, left is the time-honored location) of every page of the text EXCEPT the title page (which should have nothing in the header or footer at all).

Traditionally, the slug line appears all in capital letters, but it’s not strictly necessary. Being something of a traditionalist, the third page of my memoir has a slug line that looks like this:

MINI/A FAMILY DARKLY/3

Since the ONLY place a page number should appear on a page of text is in the slug line, if you are in the habit of placing numbers wacky places like the middle of the footer, do be aware that it does not look strictly professional to, well, professionals. Double-check that your word processing program is not automatically adding extraneous page markers.

Do not, I beg of you, yield like so many aspiring writers to the insidious temptation add little stylistic bells and whistles to the slug line, to tart it up. Page numbers should not have dashes on either side of them, be in italics or bold, or be preceded by the word “page.”

If that news strikes you as a disappointing barrier to your self-expression, remember, professional readers do not regard formatting choices as conveyers of personal style. The point here is not to make your slug line stand out for its innovative style, but for your manuscript’s pages to look exactly like every other professional writer’s.

And yes, I AM going to keep making that point over and over until you are murmuring it in your sleep. Why do you ask?

If you have a subtitle, don’t include it in the slug line — and if you have a very long title, feel free to abbreviate, to keep the slug line from running all the way across the top of the page. The goal here is to identify the manuscript at a glance, not to reproduce the entire book jacket.

Why not? Well, technically, a slug line should be 30 spaces or less, but there’s no need to stress about that in the computer age. A slug, you see, is the old-fashioned printer’s term for a pre-set chunk of, you guessed it, 30 spaces of type.)

Keep it brief. For instance. my agent is currently circulating a novel of mine entitled THE BUDDHA IN THE HOT TUB — 26 characters, counting spaces. Since my last name is quite short, I could get away with putting it all in the slug line, to look like this:

MINI/THE BUDDHA IN THE HOT TUB/1

If, however, my last name were something more complicated, such as Montenegro-Copperfield — 22 characters all by itself, including dash — I might well feel compelled to abbreviate:

MONTENEGRO-COPPERFIELD/BUDDHA/1

Incidentally, should anyone out there come up with a bright idea for a category heading on the archive list for this issue other than slug line — a category that already exists, but is unlikely to be found by anyone not already familiar with the term — I’m open to suggestions. I’ve called it a slug line ever since I first clapped eyes on a professional manuscript (an event that took place so long ago my response to the sight was not, “What’s that at the top of the page, Daddy?” but “Goo!”), so I’m not coming up with a good alternative. Thanks.

(9) The first page of each chapter should begin a third of the way down the page, with the chapter title appearing on the FIRST line of the page, NOT on the line immediately above where the text begins.

That’s twelve single-spaced lines, incidentally. The chapter name (or merely “Chapter One”) may appear on the FIRST line of the first page — not on the last line before the text, as so many writers mistakenly do. The chapter title or number should be centered, and it should NOT be in boldface or underlined.

Don’t panic if you’re having trouble visualizing this — I’ll be giving concrete examples of what the first page of a chapter should look like later in this series.

Why shouldn’t the title appear immediately above the text, as one so often sees? Because that’s where the title of a SHORT STORY lives, not a book’s.

Very frequently, agents, editors and contest judges are presented with improperly-formatted first pages that include the title of the book, “by Author’s Name,” and/or the writer’s contact information in the space above the text. This is classic rookie mistake. To professional eyes, a manuscript that includes any of this information on the first page of the manuscript (other than in the slug line, of course) seems term paper-ish.

So where does all of that necessary contact information go, you ask? Read on.

(10) Contact information for the author belongs on the title page, NOT on page 1.

This is one of the main differences between a short story submission (say, to a literary journal) and a novel submission. To submit a manuscript — or contest entry, for that matter — with this information on page 1 is roughly the equivalent of taking a great big red marker and scrawling, “I don’t know much about the business of publishing,” across it.

Just don’t do it.

“But wait,” I hear some of you out there murmuring, “I need a title page? Since when?”

Funny you should mention that, because…

(11) Every submission should include a title page, even partial manuscripts.

This one seems to come as a surprise to a LOT of aspiring writers. You should ALWAYS include a title page with ANY submission of ANY length, including contest entries and the chapters you send after the agent has fallen in love with your first 50 pages.

Why, you ask? Because it is genuinely unheard-of for a professional manuscript not to have a title page: literally every manuscript that any agent in North America sends to any editor will include one. Yet, astonishingly, 95% of writers submitting to agencies seem to be unaware that including it is industry standard.

On the bright side, this means that if you are industry-savvy enough to include a professionally-formatted title page with your work, your submission automatically looks like a top percentile ranker to professional eyes from the moment it’s pulled out of the envelope. It’s never too early to make a good first impression, right?

If you do not know how to format a proper title page — and yes, Virginia, there IS a special format for it, too — please see the TITLE PAGE category at right. Or wait a few days until I cover it later in this series. It’s entirely up to you.

Before anyone who currently has a submission languishing at an agency begins to panic: omitting a title page is too common a mistake to be an automatic deal-breaker for most Millicents; she’s almost certainly not going to toss out a submission ONLY because it has a properly-formatted title page or none at all. And yes, one does occasionally run into an agent at a conference or one blogging online who says she doesn’t care one way or the other about whether a submission has a title page resting on top at all.

Bully for them for being so open-minded, but as I point out roughly 127,342 times per year in this forum, how can you be sure that the person deciding whether to pass your submission upstairs or reject it ISN’T a stickler for professionalism?

I sense some shoulders sagging at the very notion of all the work it’s going to be to alter your pages before you send them out. Please believe me when I tell you that, as tedious as it is to change these things in your manuscript now, by the time you’re on your third or fourth book, it will be second nature to you.

Why, I’ll bet that the next time you sit down to begin a new writing project, you will automatically format it correctly. Think of all of the time THAT will save you down the line. (Hey, in this business, you learn to take joy in the small victories.)

More importantly, if you embrace these standards, any submissions you might happen to send out in the near future will look like the work of a pro. Again, call me zany, but I would rather see an agent or editor evaluate your book on the basis of your writing and your story, not your formatting knowledge.

I’m funny that way.

Next time, I’m going to finish going through the rules, so we may move on swiftly to concrete examples of what all of this formatting looks like in practice. Start working on those contest entries, everybody, and keep up the good work!

Ducking Responsibility: Details to Include in your Pet Memoir and a Topic You Might Want to Leave Out by guest blogger Bob Tarte

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Welcome to the second installment of my periodic series on censorship issues large and small, concentrating especially on ways writers are discouraged from writing on or what they want. As you may recall from last week, I’ve asked a number of interesting authors to share their thoughts about subtle censorship — and I’ve been blown away by their enthusiastic and generous response.

I’m especially delighted to bring you today’s guest blogger, the inimitable and hilarious Bob Tarte, author of the brilliant pet memoirs ENSLAVED BY DUCKS and FOWL WEATHER. Bob’s got a great voice, highly personalized, an essential for effective memoir — anyone seriously interested in writing humorous memoir should take a gander (so to speak) at his seemingly effortless wit.

In case those of you who are not comedy writers are wondering why: there’s nothing more difficult than appearing to be spontaneously funny; it takes great art.

Those of you who have been hanging around Author! Author! for a while may recall Bob’s name: his is one of my standard examples of a fabulous author bio. If you haven’t yet written your bio (and you should be thinking about it, if you are querying or submitting; it’s not the kind of project that benefits from being tossed together at the last minute), you might want to check his out: in a scant few paragraphs, he manages not only to showcase his writing credentials beautifully, but also create an indelible impression of a fascinatingly quirky personality.

But let’s get to the question doubtless on everyone’s mind: what’s a pet memoir, you ask?

I’ll let Bob’s books speak for themselves — or at least the publisher’s blurbs do it for them. Let’s start with his first book, ENSLAVED BY DUCKS, to which I’m told Patricia Heaton from “Everybody Loves Raymond” has already bought the film rights:

enslavedbyducksjacketEnslaved By Ducks
How One Man Went from Head of the Household to Bottom of the Pecking Order

When Bob Tarte left the city of Grand Rapids, Michigan for the country, he was thinking peace and quiet. He’d write his music reviews in the solitude of his rural home on the outskirts of everything.

Then he married Linda. She wanted a rabbit. How much trouble, he thought, could a bunny be?

Well, after the bunny chewed his way through the electrical wires and then hid inside the wall, Bob realized that he had been outwitted. But that was just the beginning. There were parrots, more rabbits, then ducks and African geese. The orphaned turkeys stranded on a nearby road. The abandoned starlings. The sad duck for sale for 25 cents.

Bob suddenly found himself constructing pens, cages, barriers, buying feed, clearing duck waste, spoonfeeding at mealtime. One day he realized that he no longer had a life of quiet serenity, but that he’d become a servant to a relentlessly demanding family: Stanley Sue, a gender-switching African grey parrot; Hector, a cantankerous shoulder-sitting Muscovy duck; Howard, an amorous ring-neck dove; and a motley crew of others. Somehow, against every instinct in him, Bob had unwittingly become their slave.

He read all the classic animal books — The Parrot Who Owns Me, The Dog who Rescues Cats, Arnie the Darling Starling, That Quail Robert, The Cat Who Came for Christmas — about the joys of animals, the touching moments. But none revealed what it was really like to live with an unruly menagerie.

Bob Tarte’s witty account reveals the truth of animal ownership: who really owns who, the complicated logistics of accommodating many species under one roof, the intricate routines that evolve, and ultimately, the distinct and insistent personalities of every animal in the house – and on its perimeter. Writing as someone who’s been ambushed by the way in which animals — even cranky ones — can wend their way into one’s heart, Bob Tarte is James Herriott by way of Bill Bryson.

Then there’s FOWL WEATHER, one of NPR’s Nancy Pearl’s Under-the-Radar Books for January 2008. Quoth Madame Nancy: “If you’re longing for a book that will make you laugh out loud, then run, don’t walk, to the nearest library or bookstore and pick up a copy of Bob Tarte’s Fowl Weather.”

Before you lose yourself in daydreaming about receiving a review like that, cast your eyes over the official blurb:

fowlweatherjacketFowl Weather
How Thirty-Nine Animals and a Sock Monkey Took Over My Life

Bob Tarte’s second book, Fowl Weather, returns us to the Michigan house where pandemonium is the governing principle, and where 39 animals rule the roost. But as things seem to spiral out of control, as his parents age and his mother’s grasp on reality loosens as she battles Alzheimer’s disease, Bob unexpectedly finds support from the gaggle of animals around him. They provide, in their irrational fashion, models for how to live.

It is their alien presences, their sense of humor, and their unpredictable behaviors that both drive Bob crazy and paradoxically return him to sanity. Whether it’s the knot-tying African grey parrot, the overweight cat who’s trained Bob to hold her water bowl just above the floor, or the duck who bests Bob in a shoving match, this is the menagerie, along with his endlessly optimistic wife Linda, that teaches him about the chaos that’s a necessary part of life.

No less demanding than the animals are the people who torment Bob and Linda. There’s the master gardener who steps on plants, the pet sitter applicant who never met an animal he didn’t want to butcher, and a woman Bob hasn’t seen since elementary school who suddenly butts into his life.

With the same biting humor and ability to capture the soul of the animal world that made Enslaved by Ducks such a rousing success, Bob Tarte shows us that life with animals gives us a way out of our small human perspectives to glimpse something larger, more enduring, and more wholly grounded in the simplicities of love — even across species lines.

Speaking of radio, Bob also hosts a podcast for PetLifeRadio.com called What Were You Thinking? that is, he says, ostensibly about exotic pets, but as frequently lapses into “a chronicle of life with his own troublesome critters.” It’s well worth a listen, whether you own pets or not.

As clever souls among you may well have gathered by now, I’m a great admirer of Bob’s work — which is currently available both on Amazon US, with a different cover on Amazon Canada and Amazon UK, and, for the indie bookstore-minded, Powell’s, should you be interested. However, that’s not the only reason that I’m genuinely tickled to present his guest post today as a combination Orthodox Easter treat (it’s Sunday, in case you were wondering; like many another nice Greek-American girl, I’m cooking up a storm even as you read this) and reward to all of you for having made it successfully through my recent very dense HOW DO MANUSCRIPTS GET PUBLISHED, ANYWAY? series.

When Bob and I were discussing his guest post, I realized something startling: I have literally never run a post about how an author might handle readers’ responses to his work. How on earth had I missed the topic of the fan letter — and the anti-fan letter? Bob has been kind enough to remedy this oversight — and to give us his insight on how seemingly uncontroversial topics can abruptly bloom into a forest of unexpected feedback.

So join me, please, in a big round of applause for today’s guest blogger, Bob Tarte. Take it away, Bob!

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I write humorous books about pet ducks and bunnies. And I get hate mail.

Most of the comments from readers of Enslaved By Ducks and Fowl Weather josh me about spoiling our animals, and deservedly so. My wife Linda used to sing a lullaby to our grumpy rabbit Binky. And we once kept a goose named Liza on our front porch for an entire summer while nursing her through a lung infection — plying her with bowls of duck pellets, dandelion greens, water, and gourmet-quality mud.

So I’m surprised when I’m occasionally scolded for not lavishing enough care upon our pampered critters. And a few times, I’ve been accused of outright animal abuse.

“You People Make Me Sick”
Binky died from an unknown malady after acting listless for a few days. Linda rushed him to the vet when he suddenly grew worse. After we had buried him, I was so distraught that I constructed a neurotic backyard monument to him complete with winding walking paths.

We hadn’t realized that once a bunny shows signs of illness, it is often too late to help. We had read books on keeping rabbits, phoned the breeder frequently for help, and did our best for him. But this was in the pre-Internet era when life’s mysteries were further than a Google search away. We know much more about our critters now, though this doesn’t make us feel any better about past mistakes.

Maybe I should have included a disclaimer to this effect. A reader responded to Binky’s story in Enslaved By Ducks by sending me a sheet on basic rabbit care adorned with a sticky-note that said, “You people make me sick.”

The same book contains the story of Weaver, a starling we rescued who was unable to fly. We had just started raising and releasing orphaned songbirds for Wildlife Rehab Center in Grand Rapids, and Linda successfully brought Weaver and his siblings to a state of ear-splitting good health.

She fed them the standard-recipe formula that rehabbers use with insectivorous birds: kitten kibbles, pureed chicken baby food, a squirt of liquid vitamins, and water, all slushed together in a blender. Weaver eventually took wing and left us. But a reader emailed me, outraged and frothing at the keyboard that we had fed him such a concoction. “I would bring charges against you if I could,” she wrote.

Because of comments like these — as well as an online review criticizing Enslaved By Ducks as a lousy ‘how-to’ book, though I had written it as a ‘how-not-to’ book — I find myself over-explaining things these days rather than assuming that readers will realize we’re not secretly running a taxidermy service here. But there’s a stronger reason for over-explaining than staving off criticism from the occasional malcontent. I want to decrease the odds of my contributing to anyone’s animal mishap.

Weaver

Weaver

Inoculate Yourself
Here’s an example of what I’m blathering on about. I’m writing a book about our six cats called The Funnel of Happiness. My sister Joan and her husband Jack with their 12 cats make several appearances, beginning with Jack live-trapping three feral cats with the help of a wireless video camera and the hindrance of many sleepless nights.

Once the cats are settled on the front porch, and after one of the females unexpectedly has kittens, Joan and Jack take them successively to the vet to get them spayed or neutered. Before releasing them into the house to mingle with Winston, Gizmo, Mimi, Linus, Libby Lou, and Max, they also have them tested for feline leukemia.

I mention this fact more than once in The Funnel of Happiness, but not because it contributes to my madcap narrative. I include it because I don’t want a single reader to introduce a feline leukemia-positive kitty into their home and endanger their other cats due to information that I failed to include.

Some details, however, are probably best excluded from a pet book.

In Fowl Weather I chronicled a horrendous July in which five of our animals died, including a Muscovy duck who managed to hang himself in the fencing while trying to get at a rival in an adjacent pen, and two khaki Campbell ducks that fell victim to a burrowing raccoon.

A reader chided me for being reckless about housing our animals, and he was right at least in the case of the industrious raccoon, but was fetching from afar when it came to the suicidal duck. We’ve taken steps to make the recurrence of these occurrences improbable, but it’s impossible to plan for everything.

This past March we lost more birds to a predator. I opened the barn one Saturday morning and was shocked to discover a dead and partially eaten hen on the floor. I didn’t see how any animal could have gotten inside, so I decided that the elderly chicken had succumbed to natural causes, and a rat, perhaps, had taken advantage of the situation. When closing the barn that evening, I checked the shadows for a lurking raccoon, then took care to batten down all hatches. The next morning two more hens had been killed.

Mink Attack
The banks of the Grand River are usually 500 feet from us. But they raised their skirts and scuttled to within 100 feet of our barn, thanks to an early March snowmelt and lots of rain. A mink apparently moved forward with the flowing water. We deduced this after our handyman Gary looked over the dead hens and concluded that an animal with a small mouth had killed them — and after a buddy of our neighbor’s reported seeing a mink cross his driveway after dark.

With Gary’s help, I fortified an old, unused chicken coop that occupies a corner inside the barn, covering the open side with chicken wire and plugging up any cracks and holes large enough to wiggle a couple of fingers through — because minks can weasel in almost anywhere. Linda examined the outside of the barn, identifying a slit in a window frame here, a knocked out knothole there, which I sealed as I best as I could.

Our rehabber friends weren’t encouraging, though. If a mink or weasel really wants to get inside, there’s little you can do to keep it out — especially if you house your ducks and chickens in a 100-year-old barn that’s not exactly airtight. Herding our birds into the coop, keeping the lights on, and playing a talk radio station for a few nights paid off, because we didn’t lose another bird.

In addition to shoring up structural security and setting live traps for the mink, we took a more direct and drastic step. We hired our friend Charlie to stand guard with his .22 rifle for a couple of hours after sunset the first two nights with our blessing to blast the mink into fur hat-dom if it reappeared.

I mention Charlie’s sentry duty in the “Mink Attack” episode of my podcast What Were You Thinking? for PetLifeRadio.com. And I’m planning on working the mink story into my cat book, which funnels in tales of our other animals. But I haven’t made up my mind whether or not to include Charlie’s contribution. It’s probably best to leave it out. Many people who read pet memoirs are opposed to killing animals under any circumstances.

I’m with these folks in spirit. But I loved the hens that died. They were delightful creatures who greeted me at the barn door for treats each evening, pressing so close that I had to carefully wade through the flock. So, in a choice between losing more chickens or forfeiting a mink, I picked the hens, or would have, had it come down to that choice. Charlie never caught a glimpse of the nocturnal marauder. The river receded, and our birds once again have the full run (and flight) of the barn each night.

Victor, Juanita, and Two Tone

Victor, Juanita, and Two Tone

It’s Hopeless, So Just Give Up
In the end, you can write and write and write, but people will still read into your book whatever they want to.

At the beginning of Fowl Weather I include a cast of characters, because our many animals (36 at the time) are hard for readers to keep track of. I grouped the cast under three headings: ‘Nonhuman’ for animals, ‘Humans’ for us lesser beings, and ‘Inhumans’ for entities like the telephone that have power over our lives. Just for a gag, I put my friend Bill Holm in the ‘Nonhuman’ category to emphasize his standing as an annoyance.

A book reviewer for a North Carolina newspaper was generous in her positive comments about Fowl Weather. And she chuckled about the scenes that featured my “imaginary friend Bill Holm.”

Being imaginary came as quite a bombshell to the real-life Bill Holm, who insists that he exists, and if he doesn’t, people who have heard him speak when he accompanies me on book signings are due for intensive therapy. Apart from the joke in the cast of characters, nothing in the book suggests that Bill is merely a product of my imagination, even though from time to time I find myself wishing that he were.

That critic accurately recounted all other facts about Fowl Weather in her review, unlike another who groused that she found it impossible to finish the book because of its supposed prejudice against the elderly. Ignoring the fact that I’m hardly in the bloom of youth myself, the comment is breathtaking considering that a major thread of the memoir is my mom’s fight with Alzheimer’s disease and my family’s efforts to help her. I’ve received countless emails from readers who are going through a similar situation with a family member, and to a person they have appreciated how I treat the subject.

A few years ago, Linda ran an ad in our local paper seeking help with a strenuous landscaping job. One man who applied had an obvious physical impairment that made it difficult for us to imagine how he could perform the work. When I wrote about the incident in Fowl Weather, I didn’t want readers in our community to say, “Oh my, gosh, that’s so-and-so,” so I disguised the man by making him asthmatic.

I also often play fast and loose with the gender and location of our vets, since there are so few avian veterinarians in our county and they could be readily identified. Nevertheless, I get emails that say, “Hey, we go to the same guy.”

Anyway, that critic who accused me of age discrimination decided that my passage about the asthmatic was more evidence of my grudge against the elderly, even though the age of the fellow was never alluded to in any way.

I should have noted in Fowl Weather that he was in his forties, and I should have taken pains to emphasize Bill Holm’s corporeality, too.

Frannie

Frannie

Unbearable Recklessness
This brings me back to the reader who posted the online comment that we lost some of our animals due to substandard housing. The afternoon of the second mink attack, Linda took a walk through the woods behind our house by sticking to the high ground (which I need to learn to do in my books). Spotting what she thought was a crow’s nest in a tree, she focused her binoculars and backed slowly away after realizing that the big brown heap was, in fact, a bear.

I didn’t believe her at first. We’re way too far south in Michigan for bears, but I saw the sleeping animal myself and backed away at a speedier clip than she had.

In the fifteen years that we’ve been keeping ducks and hens in our barn, we’ve never had problems with a mink until this spring. I’ll explain this in The Funnel of Happiness, of course, partly to alert other poultry keepers of a potential problem if they live near a river, and also to ward off criticism that we were reckless enough not to have identified every possible element that might go wrong in our lives.

But what if the bear had come crashing through the woods to tear our backyard goose pen apart as if it had been made of matchsticks? What potential havoc might Michigan’s version of Bigfoot wreak on the outdoor pets? Shouldn’t we anticipate these potential threats and act accordingly?

I’m afraid I can’t answer these questions. I’m too busy at the moment. I’ve started work on a meteor deflection screen for the top floor of the house to protect our parrots on the first floor, and I’ll definitely include the plans in the appendix of my next book.

I just hope I’m not overdoing the over-explaining. It’s humorous pet book I’m writing, after all.

bobtarteBob Tarte and his wife Linda live on the edge of a shoe-sucking swamp near the West Michigan village of Lowell. When not fending off mosquitoes during temperate months and chipping ice out of plastic wading pools in the depths of winter, Bob writes books about his pets, namely Enslaved by Ducks and Fowl Weather. He’s currently working on a book about his six cats called The Funnel of Happiness.

Bob has written the Technobeat world music review column for The Beat magazine since 1989 and posts his columns at . He has also written for The New York Times, The Boston Globe, and The Miami New Times newspapers.

He hosts a podcast for PetLifeRadio.com called What Were You Thinking? that’s supposedly about ‘exotic pets’ as a general topic, but just as often turns into a chronicle of life with his own troublesome critters. For a direct link to Bob’s show, click here.)

Bob and Linda currently serve the whims of over 50 animals, including parrots, ducks, geese, parakeets, a rabbit, doves, cats, and hens. They also raise and release orphan songbirds (including woodpeckers) for the Wildlife Rehab Center, Ltd. in Grand Rapids and have the scars to prove it.

Visit Bob Tarte’s website for photos of Bob, Linda, and the animals, information about Bob’s books, links to Bob’s music review website and pet podcast, Bob’s email address, and several totally useless videos.

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So how does a book go from manuscript to published volume, anyway? Part XII: the changing face of self-publishing, or, not everything is up close as it appears to be from afar

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Believe it or not, this is a photo of something exceedingly straightforward: a wind-blown stand of trees alongside a rural road in Oregon, shot as I was driving by at sunset. Unfortunately — or fortunately, depending upon how one chooses to look at it — my camera has an annoyingly stubborn propensity to assume, contrary to all empirical input, not only that any object I might choose to photograph is going to be stationary, but that I am as well.

News flash, camera: I move occasionally. So do objects in the material world.

As you may see, sometimes the clash of logically-exclusive presuppositions can lead to unexpectedly interesting results. Since both the trees and I were moving, the camera elected to move from the realm of realism, its usual forte, to impressionism.

Keep this in mind as you read merrily through today’s post, please: clinging too rigidly to preconceived notions of how things are supposed to work may lead to a distorted view of what’s actually going on.

That observation should feel at least a trifle familiar by now: throughout this series, we have seen a number of ways in which the prevailing wisdom about how books get published is, to put it charitably, a tad outdated, if not outright wrong. If it was ever true that the instant a brilliant writer wrote THE END, agents and editors magically appeared on her doorstep, clamoring to represent and publish, respectively, the just-finished book, it hasn’t happened recently.

To be precise, since the days when Cinderella’s fairy godmother was still making regular house calls, if you catch my drift.

At least, it doesn’t work that way for writers who weren’t already celebrities in another medium. (If you happen to have won the Nobel Prize in economics or spent your formative years starring in movies, I’m afraid that different rules apply; you’re going to need to find somewhere else.)

For the rest of us, getting our writing recognized as marketable by those in a position to do something practical about it — like, say, an agent with connections to editors who handle your book category — is darned hard work.

And as I pointed out earlier in this series, contrary to popular belief amongst aspiring writers, all of that nerve-wracking labor and waiting doesn’t stop once one lands an agent to represent one’s manuscript. What the work entails may change, but the imperative to produce one’s best writing, presented in the best possible manner, never goes away.

(Sorry to be the one to break that to you. But if I don’t, who will?)

Last time, I touched upon several reasons that an aspiring writer might decide to bypass the traditional agent-to-major-publisher route to publication in favor of other options such as approaching a small publisher directly or self-publishing. A writer might conclude that his life was too short to spend querying every agent in the last three years’ editions of the Guide to Literary Agents, for instance; rather than shooting for the big publishing contract, he might be thrilled to see his book in print mostly sans advance through an indie press.

Or, to borrow the rather more poetic rendering of the late, great Hilaire Belloc: When I am dead, I hope it may be said, ‘His sins were scarlet, but his books were read.’

Strategic reasons might weigh into the decision as well. A writer might feel, for example, that a regional press would be a better bet for her book on migratory waterfowl of the Mississippi delta. (There must be some, right?)

Or the writer might just find the prospect of an agent’s having the right — nay, the obligation — to dictate changes in his manuscript, changes that may well be countermanded by the editor who acquires the book. Even that’s not necessarily the end of the revision road: since editors come and go with dizzying frequency at the major houses these days, the editor who acquires the book may not be the editor in charge of the project when it’s time for the writer to deliver the manuscript, or when she’s finished making the changes requested in the initial editorial memo. Or even — sacre bleu! — in the minutes before the book goes to print.

To put it even more bluntly: what a writer regards as a finished book — which is how most aspiring writers think of their books prior to submission, right? — often isn’t. In the traditional publishing world, a whole lot of people have the right to request changes.

If I haven’t already hammered this particular point home in this series, let me do it now — and since it’s a truth that long-time readers of this blog should find familiar, feel free to open up your hymnals and sing along: in the eyes of the publishing industry, no manuscript is beyond revision until it is actually sitting on a shelf in Barnes & Noble.

As you may imagine, some writers find this rather trying. Being a writer, Lawrence Kasden wrote, is like having homework every night for the rest of your life.

I am hardly the first to point out that art and the business of promoting it have not invariably been on the friendliest of terms, historically speaking. One of the perennial frustrations of the aspiring writer’s life is the paradoxical necessity of bringing one’s submissions into conformity with what an unknown agent (or agency screener, editor, editorial assistant, contest judge, etc.) expects to see on the page without unduly compromising one’s authorial voice and artistic vision.

In fact, as those of you who have gone wading through my archives lately are no doubt already aware, the majority of my blog posts have been either direct or indirect discussions of various nuances of this balancing act.

Last time, I brought up an increasingly attractive way out of this dilemma: self-publishing. These days, you can hardly throw a piece of bread at a respectable-sized writing conference without hitting an aspiring writer who, exasperated by the ever-increasing difficulty of breaking into the world of traditional publishing, are at least toying with striking out on his own.

And with good reason: self-publishing has come a long way in the last few years. The rise of print-on-demand (POD) and Internet-based booksellers’ increasing openness to featuring POD books has rendered the self-publishing route a viable option for those who balk at the — let’s face facts here — often glacial pace of bringing a book to publication via the usual means.

Yet if you ask representatives of the traditional publishing houses about self-publishing at writers’ conferences, you’re likely to receive a dismissive answer, as though nothing much had changed — unless, of course, the book about which you are inquiring happened to sell exceptionally well and ultimately got picked up by a major publisher as a result.

In case you were wondering, exceptionally well in this context usually translates into something over 10,000 books, give or take a hundred or two depending upon book category. The last time I checked, the average self-published book sells less than 500 copies.

Yes, even the ones posted on Amazon. Just as the mere fact of throwing up a website doesn’t automatically result in the world’s beating a path to one’s virtual door, having a book available for sale online doesn’t necessarily translate into sales. The web is, after all, search-oriented: If a potential reader doesn’t know that a particular book exists, s/he’s unlikely to be Googling it, right?

Someone needs to give that reader a heads-up. Increasingly, that someone is the author.

The many challenges facing the self-published book
There’s a reason for the comparatively low sales statistics, of course: self-publishing generally means that the author is solely responsible for promoting his own book — and placing it in bookstores. At a traditional publishing house, large or small, while authors are increasingly expected to invest their own time and resources in hawking their writing (it’s fairly common now for an author to be responsible for setting up her own website, for instance, and to handle virtually all web promotion), but the publisher will handle getting the book to distributors and book buyers.

A self-published book, on the other hand, almost always has a promotional staff of one: the author.

In practice, this can make self-publishing a pretty hard row to hoe, unless the author happens already to have her pretty mitts on some hefty promotional credentials, a mailing list of thousands, or connections at bookstores nationwide that would make Jacqueline Susann weep with envy. (Any writer seriously considering self-publishing, or even promoting her own book, should run, not walk, to rent the uneven but often very funny Susann biopic, Isn’t She Great?. It has some problems on a storytelling level, as real people’s lives often do, but there’s no denying that it’s a great primer on how to promote a book.)

Also, as I mentioned yesterday, self-published works (as well as POD books) currently face some pretty formidable structural obstacles in a literary world that is still very much oriented toward traditional publishing. Most US newspapers and magazines won’t even consider reviewing a self-published or POD book, for instance; even the standard advance sources (i.e., the one that review books before distributors get them, such as Kirkus, Library Journal, and Publishers Weekly) won’t do it.

In practice, this means it’s harder to convince a library or bookstore to carry a non-traditionally published book. And since fiction is traditionally more review-dependent than nonfiction — it all depends on the writing, right? — almost anyone in the traditional book selling or buying biz will tell you that self-publishing a novel is just a poor idea. (Which isn’t necessarily true anymore — as two guest bloggers, Mary Hutchings Reed and Janiece Hopper, have been kind enough to explain to members of the Author! Author! community.)

Then, too, since bookstores must purchase self-published and POD books up front, they don’t have the option to return them to the publisher if they don’t sell. As a result, it can be substantially more expensive for a bookstore to carry them than books from a traditional publisher.

As if all that didn’t present an intimidating enough obstacle course for the self-published writer, there’s also quite a bit of lingering prejudice against self-published work — an attitude still strong enough in literary circles that an author’s already having brought out even a comparatively successful self-published book will not necessarily impress an old-school agent or an editor.

Yes, really. Despite some notable recent successes, reviewers, librarians, agents, and editors still remain, at least overtly, relatively indifferent to the achievements of self-published books, to the extent that not all of them even make the decades-old distinction between so-called vanity presses (who print short runs of books, often at inflated prices, solely at the author’s expense, so the author may distribute them), subsidy presses (who ask authors to contribute some portion of the printing expenses; the press often handles distribution and promotion), desktop publishing (where the author handles the whole shebang herself), and print-on-demand (which refers to how the books are actually produced, rather than who is footing the bill to produce them).

Why would any reasonable human being lump all of those disparate categories together, you ask? Well, practical reasons, mostly: as I mentioned above, the average self-published book does not sell awfully well, so the whole species tends to be dismissed by those who sell books for a living as irrelevant to the book market as a whole.

Interestingly, the prevailing opinion on this point hasn’t changed all that much over the last decade or so, despite the fact that many POD and self-published works have proved quite profitable. (Remember what I said above about rigid assumptions sometimes leading those who cling to them to misapprehend reality?)

And then there’s the conceptual barrier
The other reason is philosophical: they just don’t think self-published books are inherently as good as those produced by traditional publishers. If the book in question were genuinely of publishable quality, they reason, why didn’t an agent pick it up? Why didn’t a mainstream publisher bring it out?

Yes, what you just thought is absolutely correct: this logic is indeed circular. However, that doesn’t mean the argument doesn’t have any merit, or that the publishing industry and those who feed it for a living are simply hostile to any book they didn’t handle themselves. It’s substantially more complicated than that.

In essence, the underlying objection here is that for a book to be self-published, only its writer has to consider it of publishable quality.

Breaking into print via single person’s say-so is, as we have seen throughout this series, a far, far cry from how mainstream publishing works. Traditionally published books must jump through a rigorous series of hoops before hitting print, hurdles intended (at least ostensibly) to sift out the manuscripts that are not yet up to professional standard by passing them through an increasingly fine set of mesh screens, as it were.

A trifle startling to think of it that way, isn’t it? But ponder the process from the publishing industry’s point of view for a moment with an eye toward figuring out why they might consider it a selection process akin to panning for gold:

The querying stage: agencies evaluate hundreds of thousands of queries and verbal pitches in order to weed out book projects that don’t fit easily into an established book category (if you don’t know what that is, I implore you to peruse the BOOK CATEGORIES posts on the list at right), concepts that have been done too many times (every bestseller spawns thousands of copycats), premises that are unlikely to sell well in the current literary market (which changes all the time), and works by writers that cannot write clearly (I’m sure that all of my readers are sending off gems, but you’d be amazed at how many query letters border on the incoherent).

Based upon these assessments — and other criteria, of course, but we’re thinking in generalities here — the agent (and her Millicents) select a small fraction of the queried or pitched projects to read in manuscript form. In theory, then, any book project that makes it past this stage is considered to be conceptually acceptable and in accordance with professional querying standards.

The agency submission stage: Millicent and her boss agent remove from the pool of possible manuscripts that exhibit grammatical errors, spelling mistakes, formatting problems, storytelling difficulties, pacing angst, a not-very-compelling voice, and a whole host of composition problems. (Not to mention those that just don’t grab the agent’s interest or he doesn’t think he can sell in the current market.)

By this point, the initially immense applicant pool has been narrowed down to just a few thousand of any year’s queriers — or, depending upon book category, possibly a few hundred. Ostensibly, the manuscripts that make it past this stage are all professionally formatted, grammatically impeccable, are written in a voice and style appropriate to the chosen book category, and are stories well told and/or arguments well made. (Yes, yes, there are other criteria at play, too. Keep picturing those sieves and prospectors panning for gold.)

The editorial submission stage: agents take manuscripts and book proposals to editors (and their assistants, known here at Author! Author! as Maury, Millicent’s cousin; their aunt Mehitabel is a veteran contest judge) who assess the submissions for voice, content, and pacing appropriateness for the audience the imprint or press is already targeting (like agents and editors, imprints within major publishing houses specialize, right?), potential marketing pluses and minuses, cost of publishing (one of the primary reasons too-long manuscripts have a hard time making the cut), and what the publishing house’s powers that be believe readers will want to buy a year or two hence.

The miniscule fraction of the original querying pool that clear the hurdles of this stage enough to impress an editor more than books by already-established authors (whose books always make up the overwhelming majority of releases in any given year) will then move on to the editorial committee. Every book that makes it to this stage should be of publishable quality by professional standards; in theory, the selections from here on are amongst the best the current aspiring writers’ market has to offer right now.

The decision-making stage: editors pitch the books they have selected of an editorial committee and/or higher-ups at the publishing house who will make the ultimate decision about which books to publish, possibly after consultation with the good folks in the production, marketing, and legal departments. By now, the original querying pool has usually been narrowed so much that the group of accepted first-time authors in a given year could fit quite comfortably into a good-sized movie theatre.

I could feel many of your going pale as I mentioned actual numbers. I’m sorry to shock anybody, but if we’re going to understand the odds that render self-publishing attractive to many aspiring writer, it’s vital to bear in mind that it’s rare that the annual percentage of releases by first-time authors exceeds 4% of the books sold in the United States. Take a deep breath and remember what we learned earlier in the series: draconian winnowing-down techniques are not the result of agencies and publishing houses being inherently hostile to promoting new voices, but the flat necessity of narrowing down the avalanche of book projects to the relatively few that publishers, even behemoth ones, can actually publish in a given year.

When you’ve recovered sufficiently from the shock, I would invite you to consider two possibilities that fly in the face of some of the prevailing wisdom floating around out there. First, the hurdles a first book (particularly a first novel) must clear are high and numerous enough that at least considering self-publishing is a fairly rational response to a difficult situation, if one happens to have the resources to pull it off.

Second — and this one is going to challenge some of the prevailing notions floating around the writers’ conference circuit — those who work in traditional publishing honestly do have legitimate reason to regard their acquisition process as literarily rigorous. Contrast the process of self-publishing a book as an agent or editor might conceive it:

Step 1: write book.

Step 2: pay publisher.

Step 3: receive a stack of books with one’s name on the cover.

Of course, there’s far, far more to it than that, but you can see their point, right? Unless a self-published book really wows the market, the streamlined road to publication itself more or less guarantees that the mere fact that it is in print is not going to impress those who work in traditional publishing.

Again, sorry to be the one to report that, aspiring self-publishers. But wouldn’t you rather know the pros and cons up front, rather than finding out about them after you have already invested in bringing out your book yourself?

The good news — and how to go about it
All that being said, many self-published authors report that they’re quite happy that they grabbed the proverbial bull by the horns and released their books themselves. Nowhere in the publishing world can a writer enjoy such complete control over what will and will not appear on the page; as most first-time authors working with traditional publishers can tell you to their cost, marketing departments change book titles all the time, and while authors sometimes have consultation rights over their book’s covers, it’s rare that they enjoy much actual input into the finished image.

By contrast, such decisions lie entirely in the hands of the self-publishing author. While many presses that cater to self-publishers do offer design services (at a price, of course), the final call is the author’s. If a writer was absolutely married to a particular typeface — something that would be utterly beyond his control at a traditional publisher — it’s his for the asking. Heck, if he wanted to have each character’s dialogue appear in a different font, while a press might try to talk him out of it, it would be up to him.

As with any other aspect of publishing, however, it really does behoove a writer to think very seriously about what she wants out of the publishing process, which type of publication is most likely to meet those expectations, and to do her homework very thoroughly before committing to any route to publication. Never having self-published anything myself, I don’t pretend to be an expert, but I have collected advice from a number of happily self-published authors under the SELF-PUBLISHING category on the archive list at right. These posts do not constitute an exhaustive how-to by any means, but they will give you some tips on what to expect, how to get started, and ways to avoid getting burned.

As always, tread with care in pursuit of your dreams. Remember, not all presses are equally reputable, and the range of charges can vary wildly. While there are many presses that work very well with writers for a reasonable per-copy price, there are also many that operate on the assumption that self-published books should be glossy, high-cost personal calling cards. So if you don’t have your heart set on leather binding, you’re going to want to inspect very carefully what you’ll be getting for your money.

Only one more post in this series, you’ll probably be delighted to hear! Keep up the good work!

chickenbPS: don’t forget to tune in on Friday for our end-of-the-week treat!

So how does a book go from manuscript to published volume, anyway? Part XI: routes to publication other than through a major house

a-winding-road

For the last couple of weeks, I’ve been going over what I consider the absolutely most important information for any aspiring writer to know prior to beginning to market her work. As so often happens when I really get my teeth into a topic, I began by thinking, “Oh, I can polish this off in a couple of days. And now, ten awfully long (even by my rather prolix standards) posts later, I keep coming up with more to say.

Several lessons to be learned from this, I suspect. First, the simplest questions –in this case, How do books get published? often have really, really complicated answers, and having the space and audience to give them their due is an invitation not to minimize their complexity. Hey, boiling down multifaceted reality into bite-sized aphorisms is hard. Glancing back through what I’ve written so far, I was reminded of the old joke about the reporter interviewing the famous college professor about how long it typically takes him to write a half-hour lecture.

“Oh, all day,” the professor says, “if it’s a topic I’ve never lectured on before. Sometimes several days.”

The reporter is awfully impressed at that level of dedication. “Wow, that’s a lot of work. How long to write an hour-long lecture on the same topic?”

The professor shrugs. “About three hours.”

The reporter wonders if he has misheard the response. To be safe, he asks, “Well, how long would it take you to prepare a three-hour lecture, then?”

The professor smiles. “Would you like me to start right now?”

I suspect that I was reminded of this joke because I couldn’t help noticing that each post in this series was approximately the length of my usual notes for an hour-long lecture, factoring in time for digression and questions — you can take the professor away from the rostrum, but not the rostrum out of the professor’s mind, apparently — but I also believe that there’s a vital lesson here for those who are used to receiving their information about getting published in the kind of sound bites one hears the pros spouting at conferences.

It’s this: while brief, snappy advice may seem simpler, it’s actually significantly harder to produce, at least if it’s done thoughtfully. Unless, of course, the advice-giver is merely parroting the conventional wisdom on the subject, which tends to be expressed in dismissive one- or two- sentence bursts.

See my earlier post on translating these truisms.

The problem is, trying to follow sound-bite advice is rather like gnawing on cubes of bouillon instead of drinking broth: the two substances may well contain the same ingredients, but it’s certainly easier to digest in the watered-down form. Particularly when, as in this case, the prevailing aphorisms are deceptively simple — which brings me to the second lesson to be derived from this series (other than the masses and masses of information contained within it, of course).

Lesson #2: it’s profoundly important that an aspiring writer learns that the prevailing wisdom is the bouillon version, not the broth itself.

In other words, there’s a whole lot more to know about getting published than the brevity of the usual saws imply. I firmly believe that the combination of those over-concentrated pieces of advice that every writer has heard — the full range from basic writing tips like write what you know and show, don’t tell to the types of things agents and editors like to say at writers’ conferences like good writing will always find a home and it all depends on the writing — with the flat-out wrong popular conception that any genuinely good book will automatically find a publisher instantly very often leads good writers to waste time along the road to publication.

Or, even worse, to assume that if their manuscripts don’t get picked up right away, the problem must be in the quality of the writing.

These conclusions are completely understandable, of course: it’s what the truisms have taught us all to believe. But they are not the whole story, any more than a packet of bouillon is a vat of delicious soup.

Am I being profound, you’re probably wondering, or am I merely hungry? A little of both, I expect. Yet because I have dropped so much potentially quite intimidating information about how books typically get published upon all of you so quickly, I would imagine that the comparatively simple standard aphorisms might be sounding pretty good right about now.

I could bore you all at this juncture with some ennobling platitudes of my own about knowledge being power and valuable for its own sake — see my earlier comment about taking the professor out of the girl — but I’m not going to do that. Anyone with the dedication to have plowed through this, let’s face it, often-depressing series doesn’t need that pep talk. And you’re all bright enough, I’m sure, to have picked up from my SUBTLE HINTS throughout this series that the archive list at right is so extensively categorized precisely so my readers may find answers to specific practical questions as they come up.

Instead, I’m going to posit Lesson #3: the primary reason that it often takes even excellent manuscripts quite a long time to find agents and a home with a major publisher is that this process is hard. Anyone who tells you otherwise is probably either trying to promote a book or classes on how to get published — or is attempting to encourage all of the discouraged good writers out there to keep on going in the face of some pretty steep odds.

Here’s an aphorism that you’re unlikely to hear at a writers’ conference that is nevertheless true: most aspiring writers give up on finding a home for their manuscripts too quickly. Given how deeply affected by mercurial market fads agents’ and editors’ choices necessarily are, that’s truly a shame. Especially right now, when the economy is forcing the major publishing houses to be even more cautious in what they acquire than usual.

In other words: hang in there. To produce some bouillon of my own, the manuscript that gets rejected today may well not be the one that will get rejected a year or two from now.

But some of you may not be willing to wait that long to see your books in print. This, too, would be completely understandable: contrary to what agents often seem to believe, most aspiring writers care more about having their writing available for others to read than about making scads of money on the deal.

Which is why, in case those of you with agents have been wondering, it makes perfect sense to an agent to set aside a manuscript that he professes to love if it doesn’t elicit a fairly lucrative offer in its first circulation, in favor of marketing a client’s next book. In the agent’s mind, the first book hasn’t been discarded; it’s merely waiting to be part of a future multi-book deal. If an agent thinks a writer has a voice that might hit it big someday, continuing to market that first manuscript to smaller or regional presses might seem like a bad career move, even though going with a smaller press might bring the book into print years earlier. (If this paragraph sounds like gibberish to you, you might want to go back and re-read the earlier posts in this series.)

Obviously, this is not necessarily logic that would make sense to a frustrated writer, particularly one who may have spent years landing that agent. Heck, even the expectation that there would be a second book ready to go by the time a handful of editors at big publishing houses have had a chance to take a gander at the first would make a lot of aspiring writers turn pale.

If not actually lose their respective lunches. Especially a writer who might have only intended to write one book in the first place.

Which might not even occur to an agent excited by a new author’s voice, by the way; there’s a reason that “So, what’s your next book?” is such a common question even before the ink is dry on the representation contract. Since even authors whose books are released by major publishers seldom make enough to quit their day jobs — remember, few books are bestsellers — planning to write several marketable books makes very good career sense for a writer who wants to make a living at it.

The fact is, though, that’s not every aspiring writer’s goal. If getting that first — and possibly only — book into print is a writer’s highest priority, investing a great deal of time and energy in landing an agent might not seem like a reasonable trade-off. Others may feel that the large or mid-sized publisher route isn’t for them, or not be too thrilled about the prospect of an agent’s insisting upon changes to the manuscript in order to render it more marketable to the majors.

The good news is that there are other options — and I imagine those of you who have been sufficiently virtuous to keep working through this series’ concentrated account will be overjoyed to hear that a great deal of what I’ve said so far will not apply to the last two sub-topics on our publishing hit parade: publishing through a small house and self-publishing.

No need to conceal your joy; I know, I know.

For the rest of today’s post, I’m going to be talking about the various stripes of small publisher. So for the vast majority of you who have your heart set on a contract with a major publisher, take the rest of the day off.

The small publishing house
Also known as an independent publisher because they are not affiliated with any of the major publishing houses (as imprints are), small presses are often willing to work with authors directly, rather than insisting upon receiving submissions only through agents. Going this route can sometimes pay off big time for an author: in recent years, some of the most exciting new fiction has started its printed life at a small press and gotten picked up later by a major publisher.

And because some of you will be able to think of nothing else until I answer the question you just mentally screamed two sentences ago, one approaches them precisely as one does an agent: after having done some research on who publishes what, find out how they prefer to be approached, and send a query. (Both the Herman Guide and Writer’s Market have good listings of reputable small publishers.)

In other words: as with an agency, it’s never a good idea to send unsolicited manuscripts. Ask first.

I cannot stress sufficiently how important doing your homework is — many an aspiring writer has wasted time and resources approaching a major house’s imprint in the mistaken impression that it’s an independent press, ending up summarily rejected. Check the copyright page of a published book to see if the press that produced it is an indie or an imprint of a larger house.

Also, it’s important to select a small press that has a track record of publishing books like yours before you approach. Rather than publishing across a wide variety of book categories, the smaller publishing house tends to specialize. This often turns out to be a plus for authors, as targeting a narrow market often means that a small press can afford to take more chances in what it acquires.

Why can they afford to take more chances, you ask with bated breath? Generally speaking, because their print runs are smaller and they spend less on promotion.

Translation: the advance is often small or non-existent. (For an explanation of how the size of the initial print run affects the size of the author’s advance, please see the ADVANCES category on the archive list at right.) Also, the author usually ends up arranging the book tour himself. (While I’m referring you elsewhere, tor some useful tips on posts about how one might go about doing that, check out the posts by guest blogger Michael Schein beginning here.)

In fact, over the last couple of years, it’s gotten downright common for small publishers, especially those who market primarily online, to employ the print-on-demand (POD) method, rather than producing a large initial print run, as the major houses do, and placing it in bookstores. (For an explanation of how print-on-demand works, please see the aptly-named PRINT ON DEMAND category on the archive list at right. Hey, I told you that it was broken down into very specific topics!)

Check about this in advance, because POD carries some definite marketing drawbacks: POD books have an infinitely more difficult time getting reviewed (check out the GETTING A BOOK REVIEWED category for more details), and most US libraries have strict policies against buying POD books. So do some bookstore chains that shall remain nameless. (They know who they are!) Even some online retailers won’t carry POD books.

Why, you exclaim in horror? Well, for a lot of reasons, but mostly for because POD still carries a certain stigma; many, many bookbuyers who should know better by now still regard POD as the inevitable marker of a self-published book. More on why that might be problematic follows next time — for now, what you need to know is that a small publisher that does not go the POD route is going to have an easier time placing your book on shelves and into the hands of your future readers.

On the bright side, an author often has much more input into the publication process at a small press than a large one. Because it is a less departmentalized operation than a major publishing house, editors at indie presses often have the time to work more intensively with their authors. For a first-time author who gets picked up by a really good editor, this can be a very positive experience.

It can also, perversely, render an author more attractive to agents and editors at the majors when he’s trying to market his next book. (Since indie presses seldom have much money to toss around, multi-book contracts are rare; see that earlier comment about miniscule advances.) A recommendation from an editor will give you a definite advantage in the querying stage: a query beginning, Editor Y of Small Publisher X recommended that I contact you about representing my book… is probably going to get a pretty close reading from any agent’s Millicent.

Why? Well, having a successful track record of pleasing an editor at an indie press is a selling point; as those of you who recall my GETTING GOOD AT ACCEPTING FEEDBACK series may recall, not all authors are equally receptive to editorial commentary. Also, from an agent’s point of view, the fact that there is already an editor at a press out there who is predisposed to read and admire your work automatically means her job will be easier — if the majors pass on book #2, the editor who worked on book #1 probably will not.

Which is to say: if your first book with a small press does well, they will probably want you to stick around — and might become a trifle defensive if you start looking for an agent for book #2, especially if it is a press that ONLY works with unagented authors, or who prefers to do so. Such presses are rare, but they do exist; it is undoubtedly cheaper to work with unagented writers (again, see that earlier comment about advances). If this is their policy, however, they have set up a situation where their authors HAVE to leave them in order to pursue their careers. Consequently, they expect it.

However, people who work for small presses also understand that it’s far from uncommon for a writer to start out at a small press and move up to a big one with the help of an agent. Actually, the more successful they are at promoting your first book, the more they could logically expect you to move onward and upward. Authors move from press to press all the time, without any hard feelings, and when well-meaning industry professionals genuinely respect an author, the last thing they want to do is to harm their future books’ chances of commercial success. In fact, if your subsequent books do well, the small press will benefit, because new readers will come looking for copies of your first book.

Everybody wins, in short.

That being said, a right of first refusal clause over your next book is a fairly standard contractual provision. In essence, it means that when you sold the first book, you agreed to let them look at it before any other publisher does. They already know that they like your writing (which means that it is not at all presumptuous for you to assume that they might want your next, incidentally), and they would rather not have to compete in order to retain you.

Translation: you might not see an advance for your next book, either. But if getting your work out there is your primary priority, is that really going to annoy you all that much?

The regional publishing house
This is industry-speak for small publishers located outside the publishing capitals of the world — unless you happen to be talking to someone who works at a major NYC agency or publishing house, in which case pretty much any West Coast publisher would fall into the regional category. Sometimes, these presses are affiliated with universities, but many are not.

I bring up conversational use of the term advisedly: if you’ve attended any reasonably large writers’ conference within the last two decades, you’ve probably heard at least one agent or editor talking about regional publishing houses as an alternative to the major publishers. Specifically, you may have heard them answer an attendee’s question with something along the lines of, “Well, I wouldn’t be interested in a romantic thriller about wild salmon conservation, but you might try a Pacific Northwest regional press.”

If you’re like most conference attendees, this probably felt like a brush-off — which, in fairness, it almost certainly was. Most NYC-based agents who deal with major publisher houses prefer to concentrate on books (particularly novels) that have what they call national interest, rather than mere regional appeal.

Basically, national interest means that a book might reasonably be expected to attract readers from all across the country; books with regional appeal, by contrast, might have a fairly substantial market, but it would be concentrated in one part of the country. Or, to put it another way, books of national interest will strike agents and editors in New York City (or, to a lesser extent, Los Angeles, San Francisco, Toronto, and/or Chicago) as universally appealing.

Interestingly, books set in any of the boroughs of New York are almost never deemed of merely regional interest, even though novels set in Brooklyn do not, as a group, enjoy a demonstrably higher demand than those set in, say, Minneapolis. As far as I know, readers in Phoenix have not been storming bookstores, clamoring for greater insight into daily life in Queens, Chelsea, or Ozone Park. Yet it’s undeniable that many a Manhattan-based agent or editor would find such insights more accessible than those of the fine citizenry of eastern Nevada or the wilds of British Columbia. (Remember, it’s not all that uncommon for an NYC based agent or editor (as well as their respective Millicents) never to lived anywhere but the upper eastern seaboard of the United States.)

Here’s another bit of bouillon for you: regional marketability, like beauty, most definitely resides in the eye of the beholder.

Which is precisely why a writer of a book with strong regional appeal should consider approaching a local small publisher — which, in most cases, means the local publisher — or at any rate one based in your time zone. A book on homelessness in San Francisco may well strike a Bay Area editor as being of broad interest in a way that it simply wouldn’t to an agent in Manhattan.

That recognition doesn’t necessarily mean that a regional press will be able to get such a book national exposure (although it’s been known to happen.) Like other small publishers, presses that concentrate on a particular part of the country usually don’t have much money for book promotion; what they have tends to be concentrated within a small geographical area. For some books, this works beautifully, but it’s unlikely to land an author on the New York Times’ bestseller list.

Fair warning: contrary to the agent’s comment I reported above, few regional presses actually publish fiction these days, at least in novel form. (Some presses who specialize in regional nonfiction do publish short story collections; others will publish regional children’s books.) Again, you’re going to want to do your homework before you query or submit.

At least more homework than the agent who dismissed the Pacific Northwest novelist above. Given that regional presses have mostly been concentrating on nonfiction for a couple of decades now, I’m not sure why pros at conferences so frequently glibly refer aspiring novelists in their direction.

Speaking of shifts in publishing, there’s something else you might want to know about approaching a small publisher.

Remember how I had said that things change? Well…
As pretty much any writer whose agent has been circulating a book for her recently could tell you (but might not, for fear of jinxing the submission process), selling a book to a major publisher has gotten a heck of a lot harder in recent months. So much so that agents who might not otherwise have considered taking their clients’ work to an indie publisher a year or two ago have been thinking about it very seriously indeed.

More importantly for those of you who might be considering approaching a small publisher on your own behalf, some of them are actually doing it.

What does that mean for the unagented writer? Well, more competition, among other things, and often more polished competition. Also, as you may recall from earlier in this series, reputable agents only make money when they sell their clients’ books, so it’s very much in their interest to try to haggle up the advances on books sold to small publishers.

In a company where there isn’t, as I mentioned above, much money to throw toward authors, guess what that tends to mean for the advances available for unagented books? Uh-huh. But again, if your primary goal is to see your work in print, is that necessarily a deal-breaker?

Speaking of money, do make sure before you submit to a small publisher that it isn’t a subsidy press, one that requires authors to put up some percentage of the costs of publication. Unfortunately, not all subsidy publishers are up front about this; the latter’s websites can look awfully similar to the former’s. Before you cough up even one red cent — or, ideally, before you approach them at all — check with Preditors and Editors to see whether the publisher charges fees.

And if chipping in to get your book published sounds like a reasonable idea to you, just you wait until next time, when I’ll be talking about self-publishing.

In any case, you’re going to want to proceed with care — and do your homework. Naturally, this swift overview isn’t the last word on small publishers: as I said, an aspiring writer thinking about going that route should do extensive research on the subject. One of the best places to start: hie yourself to a well-stocked bookstore, start pulling books in your category off the shelves, and see who published them. Then find out whether any of those presses are open to queries from unagented authors.

Keep up the good work!

bunny-eggPS: yes, I know that this series has been long and dense, but I have a fabulous reward in store for you at the end of it: a guest post from an author I’ve been eager to get here to talk to you for a very long time. Hint: he’s funny, and appropriately for the season, there will be small, fluffy animals involved.

So how does a book go from manuscript to published volume, anyway? Part IX: things change

As illustration: before:
a-windchime-in-the-snow

And after:
crabtree-blossoms-and-windchime

Four months separate those pictures — either a very short time for such a radical alteration of the environment or an interminable one, depending upon how one looks at it. But whatever your attitude, the fact remains that both the wind chime and its observer feel quite different sensations now than they did then, right?

Bear that in mind for the rest of this post, will you, please? This series has, after all, been all about perspective.

Realistic expectations and the management of resentment
For the last couple of weeks, I’ve been sticking to the basics: an overview of the trajectory a manuscript typically travels from the writer’s hands to ultimately sitting on a shelf at your local bookstore. Since what most aspiring writers have in mind when they say they want to get their books published is publication through great big New York City-based publishing houses — GBNYCBPH for short, although admittedly, not very short — I’ve been concentrating upon that rather difficult route. (Next time, I shall consider some alternate roads.) As we have seen, in order to pursue that path, a writer needs an agent.

Yet as we also saw earlier in this series, that was not always the case: writers used to be able to approach editors at GBNYCBPH directly; until not very long ago, nonfiction writers still could. Instead, writers seeking publication at GBNYCBPH invest months — or, more commonly, years — in attracting the agent who can perform the necessary introduction. So a historically-minded observer could conclude that over time, the road to publication has become significantly longer for the average published author, or at any rate more time-consuming.

Should we writers rend our garments over this? Well, we could, and one can hardly walk into any writers’ conference in North America without tripping over a knot of writers commiserating about it. Certainly, you can’t Google how to get a book published without pulling up an intriguingly intense list of how-to sites and fora where aspiring writers complain about their experiences, sometimes helpfully, sometimes not.

Two things are clear: there’s quite a bit of garment-rending going on, and this process is hard.

Personally, although I am never averse to a little light self-inflicted clothing damage if the situation warranted it, I am inclined to think that most aspiring writers expend too much energy on resentment. Certainly, most take it too personally, given that the GBNYCBPH didn’t suddenly rearrange their submission policies the day before yesterday in order to avoid having to deal with any individual submission they might otherwise have received within the next six months. Using agents as their manuscript screeners, effectively, has been going on for quite some time.

Did I just hear a few dozen cries of “Aha!” out there? Yes, your revelation is quite correct: at one level, an agency is to a major NYC-based publishing house what Millicent the agency screener is to the agent, the gatekeeper who determines which manuscripts will and will not be seen by someone empowered to make a decision about publishing it.

But it’s easy for an aspiring writer in the throes of agent-seeking to forget that, isn’t it? All too often, aspiring writers speak amongst themselves and even think about landing an agent as though that achievement were the Holy Grail of publishing: it’s a monumentally difficult feat to pull off, but once a writer’s made it, the hard work’s over; the sweets of the quest begin.

It’s a pretty thought, but let me ask you something: have you ever heard a writer who already has an agent talk about it this way?

I’m guessing that you haven’t, because seldom are garments rent more drastically than amongst a group of agented writers whose books have not yet been picked up by GBNYCBPH. Why, the agent-seekers out there gasp, aghast? Because typically, signing with an agent doesn’t mean just handing the manuscript over to another party who is going to do all the work; it means taking on a whole host of other obligations, frequently including biting one’s lip and not screaming while absolutely nothing happens with a manuscript for months at a time.

Working with an agent is work. Just not the same work that a writer was doing before.

In other words: things change.

Okay, so what is it like to work with an agent?
The main change most newly-agented writers report is no longer feeling that they have control over what happens to their books. It’s an accurate perception, usually: the agent, not the writer will be the one making decisions about:

*when the manuscript is ready for submission to editors at GBNYCBPH, and, given that the initial answer will almost certainly be no, what revisions need to be made in order to render it so;

*when the market is ripe for this particular submission (hint: not necessarily when the country’s in a serious recession);

*what additional materials should be included in the submission packet, and your timeline for producing them (because yes, Virginia, you will be the one producing marketing materials);

*which editors should see it and in what order;

*how it should be submitted (one at a time, in a mass submission, or something in between);

*how soon to follow up with editors who have been sitting on the submission for a while;

*whether it’s even worth bothering to follow up with certain editors (especially if it’s rumored that they’re about to be laid off);

*whether to pass along the reasons that an editor gave for rejecting the manuscript (not all agents do);

*whether enough editors have given similar excuses that the writer really ought to go back and revise the manuscript before it gets submitted again;

*when a manuscript has been seen by enough to stop submitting it, and

*when to start nagging the writer to write something new, so s/he can market that.

I make no pretense to foretelling the future, but I don’t need to be the Amazing Kreskin to state with 100% certainty that those of you who land agents between the time I post this and two years from now will disagree with those agents on at least one of these points. Probably more. And the vast majority of the time, you will not win that particular debate, because the agent is the one who is going to be doing the submitting.

Oh, you would rather not have known about this until after you signed the contract?

Take another gander at the list above, taking note of just how much the writer actually does under this arrangement: produces the manuscript or proposal, revises it according to the agent’s specifications, writes any additional marketing material (trust me, you’ll be glad that you already have an author bio — and if you don’t, consider taking a weekend now to go through the HOW TO WRITE AN AUTHOR BIO category on the list at right to come up with one), makes any subsequent revisions (editors have been known to ask for some BEFORE they’ll acquire a book)…and all the while, you’re supposed to be working on your next book project.

Why? Because “So, what are you working on now?” is one of the first questions an editor interested in your book will ask — and don’t be surprised if your agent starts asking it about 42 seconds after you deliver the full manuscript of the book that attracted his attention in the first place. A career writer — one who has more than one book in him, as they say — is inherently more valuable to an agent or a publishing house than one who can only think in terms of one book at a time; there’s more for the agent to sell, and once a editor knows she can work with a writer (not a self-evident proposition) whose voice sells well (even less self-evident), she’s going to want to see the next book as soon as humanly possible.

So you might want to start working on it during that seemingly endless period while your agent is shopping your book around — or getting ready to shop your book around. It’s a far, far more productive use of all of that nervous energy than rending your garments. Trust me on this one.

Wait — so what does the agent actually do with my manuscript once s/he deems it ready to go?
Okay, let’s assume that you’ve already made the changes your agent requests, and both you and he have pulled it off in record time: let’s say that he’s taken only three months to give you a list of the changes he wanted, and you’ve been able to make them successfully in another three. (And if that first bit sounds like a long time to you, remember how impatient you were after you submitted your manuscript to the agent? The agent has to read all of his current clients’ work AND all of those new submissions; it can take a long time to get around to any particular manuscript.) What happens next?

Well, it depends upon how the agency operates. Some agencies, like mine, will ask the writer to send them 8-15 clean copies of the entire manuscript for submission; other agencies will simply photocopy the manuscript they have to send it out and deduct the cost of copying from the advance. (Sometimes the per-page fee can be rather steep with this second type of agency; if it is, ask if you can make the copies yourself and mail them.) Some agents will also ask for an electronic copy of the manuscript, for submission in soft copy.

I can feel some of you starting to get excited out there. “Oh, boy, Anne!” a happy few squeal. “This is the part I’ve been waiting for — the agent takes my writing to the editors at the GBNYCBPH!”

Well, probably not right away: agencies tend to run on submission schedules, so as not to overtax the mailroom staff, and in a large agency, it may take a while for a new client’s book to make its way up the queue. Also, not all times of the year are equally good for submission: remember how I mentioned a few days ago that much of the publishing industry goes on vacation between the second week of August and Labor Day? And that it’s virtually impossible to get an editorial committee together between Thanksgiving and the end of the year? Not to mention intervening events that draw editors away from their desks, like the spring-summer writers’ conference season and the Frankfurt Book Fair in the autumn.

In short, you may be in for a wait. Depending upon your relationship with your new agent, you may or may not receive an explanation for any delays.

But let’s say for the sake of argument that your book’s submission date has arrived: your agent has made up a list of editors likely to be interested in it, and either spoken with each editor or communicated by letter or e-mail; the manuscript is thus expected. The agency then sends it out. As I mentioned above, submission strategies differ:

(a) Some agents like to give a manuscript to their top pick for the book and leave it there until the editor in question (or the person in-house to whom the editor passes it; that happens quite a lot) has said yea or nay. Since editors have every bit as much material to read as agents do, this can take months; since most publishing houses employ editorial assistants to screen submissions, it can take a long time for a manuscript to make it up the ladder, as it were. If the answer is no, the agent will send the book out to the next, and the process is repeated elsewhere.

If you’re thinking that it could conceivably take a couple of years for a book to make the rounds of the relevant editors at the GBNYCBPH, congratulations: you’re beginning to understand the inherent slowness of the submission process.

(b) Some agents like to generate competition over a manuscript by sending it out to a whole list of editors at once. Since the editors are aware that other editors are reading it at the same time, the process tends to run a bit faster, but still, the manuscript is going to need to make it past those editorial assistants.

If you’re now thinking that because there are so few major publishers — and the mid-sized presses keep getting gobbled up by larger concerns — an agent who chose strategy (b) could conceivably exhaust a fairly extensive submission list in quite a short time, and thus might give up on the book earlier than an agent who embraced strategy (a), congratulations are again in order. The options honestly aren’t unlimited here.

(c) Some especially impatient agents will send out a client’s work to a short list of editors — say, 3 or 4 — who are especially hot for this kind of material, or with whom the agent already enjoys a close relationship. If none of those 3 or 4 is interested in acquiring it, the agent will lose interest and want to move on to the writer’s next project.

Agents who pride themselves on keeping up with the latest publishing trends, where speed of submission is of the essence, tend to embrace this strategy; unfortunately for some writers, it’s also popular with agents who are looking to break into selling the latest hot book category, regardless of what they have had been selling before. And if the book happens to sell quickly, this strategy can work out well for the client, but otherwise, the writer who signs on for this had better have quite a few other projects up her sleeve.

The problem is, agents who embrace this strategy are seldom very communicative about it with prospective clients. If you’ve been to many writers’ conferences, you’ve probably met a writer or two who has been on the creative end of an agent-client relationship like this; they’ll be the ones rending their garments and wailing about how they didn’t know that the agent who fell in love with their chick lit manuscript had previously sold only how-to books.

Make a point of listening to these people — they have cautionary tales to tell. Part of the reason to attend a writers’ conference is to benefit from other writers’ experience, right?

One of the things they are likely to tell you: short attention spans are a very good reason to ask an agent interested in representing your work if you may have a chat with a couple of his clients before signing the contract. If that seems audacious to you, remember: a savvy writer isn’t looking for just any agent to represent her work; she’s looking for the RIGHT agent.

(d) If a manuscript generates a lot of editorial interest — known as buzz — an agent may choose to bypass the regular submission process altogether and sell the book at auction. This means just what you think it does: a bunch of representatives from GBNYCBPH get together in a room and bid against each other to see who is willing to come up with the largest advance.

I can’t come up with any down side for the writer on this one. Sorry.

Regardless of the strategy an agent selects, if he has gone all the way through his planned submission list without any nibbles from editors, one of four things can happen next. First, the agent can choose to submit the work to small publishing houses; many agents are reluctant to do this, as small publishers can seldom afford to pay significant advances. Second, the agent can choose to shelve the manuscript and move on to the client’s next project, assuming that the first book might sell better in a different market.

Say, in a year or two. Remember, things change.

Third, the agent may ask the writer to perform extensive further revision before sending it out again. Fourth — and this is the one most favored by advocates of strategy (c) — the agent may drop the client from his representation list. It’s not at all unusual for agents fond of this fourth strategy not to notify their clients that they’ve been dropped. The writer simply never hears from them again.

Yes, this last is lousy to live through — but in the long run, a writer is going to be better off with an agent who believes enough in her work to stick with her than one who just thinks of a first book as a one-off that isn’t worth a long try at submission.

I’m mentioning this not to depress you, but so if your agent suddenly stops answering e-mails, you will not torture yourself with useless recriminations. Start querying other agents right away, preferably with your next book. (It can be more difficult to land an agent for a project that has already been shopped around for a while.)

Enough concentration on the worst-case scenario. On to happier topics!

What happens if an editor decides that she wants to acquire my manuscript?
Within a GBNYCBPH, it’s seldom a unilateral decision: an editor would need to be pretty powerful and well-established not to have to check with higher-ups. The vast majority of the time, an editor who falls in love with a book will take it to editorial committee, where every editor will have a favorite book project to pitch. Since we discussed editorial committees earlier in this series, I shan’t recap now; suffice it to say that approval by the committee is not the only prerequisite for acquiring a book.

But let’s assume for the sake of brevity that the editorial committee, marketing department, legal department, and those above the acquiring editor in the food chain have all decided to run with the book. How do they decide how much of an advance to offer?

If you have been paying close attention throughout this series, you should already know: by figuring out how much it would cost to produce the book in the desired format, the cover price, how many books in the initial print run, and what percentage of that first printing they are relatively certain they could sell. Then they calculate what the author’s royalty would be on that number of books — and offer some fraction of that amount as the advance.

All that remains then is for the editor to pick up the phone and convey the offer to the agent representing the book.

What happens next really depends on the submission strategy that’s been used so far. If the agent has been submitting one at a time, she may haggle a little with the editor over particulars, but generally speaking, the offer tends not to change much; the agent will then contact the writer to discuss whether to take it or to keep submitting.

With a multiple-submission strategy, events get a little more exciting at this juncture. If there are other editors still considering the manuscript, the agent will contact them to say there’s an offer on the table and to give them a deadline for submitting offers of their own. It’s often quite a short deadline, as little as a week or two — you wouldn’t believe how much receiving the news that another publisher has made an offer can speed up reading rates. If there are competing offers, bidding will ensue.

If not — or once someone wins the bidding — the agent and the editor will hammer out the terms of the publication contract and produce what is known as a deal memo that lays out the general terms. Among the information the deal memo will specify: the amount of the advance, the date the editor expects delivery of the manuscript (which, for a nonfiction book, can be a year or two after the contract is signed), an approximate word count, the month of intended release, and any other business-related details.

Basically, it’s a dry run for the publication contract. After all of the details are set in stone, the publisher’s legal department will handle that — or, more commonly, they’ll use a boilerplate from a similar book.

What neither the deal memo nor the contract will say is how (or if) the author needs to make changes to the book already seen or proposed. Typically, if the editor wants revisions, she will spell those out in an editorial memo either after the contract is signed (for fiction) or after the author delivers the manuscript (for nonfiction). Until the ink is dry on the contract, though, it’s unlikely that your agent will allow you to sit down and have an unmediated conversation with the editor — which is for your benefit: it’s your agent’s job to make sure that you get paid for your work and that the contract is fulfilled.

Which brings us full-circle, doesn’t it? The publisher has the book, the writer has the contract, the agent has her 15%, and all is right in the literary world. I could tell get into the ins and outs of post-contract life — dealing with a publisher’s marketing department, the various stages a manuscript passes through on its way to the print queue, how publishers work with distributors, how authors are expected to promote their books — but those vary quire a bit more than the earlier steps to publication do. Frankly, I think those are topics for another day, if not another series.

And besides, things are changing so much in the publishing world right now that I’d hate to predict how the author’s experience will be different even a year from now. All any of us can say for certain is that writers will keep writing books, agents will keep representing them, and publishing houses will keep bringing them out. As the author’s responsibilities for the business side of promoting her own work continue to increase — it’s now not at all unusual for a first-time author to foot the bill both for freelance editing and for at least some of the promotion for the released book — how much publishing with a GBNYCBPH will differ from going with a smaller press five or ten years from now remains to be seen.

Conveniently enough, that brings me to our next topic. Next time, I shall talk about some of the other means of getting a book into print: small presses and the various stripes of self-publication.

As always, keep up the good work!

Let’s talk about this: what do you wish you had known about how books get published before you started trying to market your work?

ducks-in-the-yard

For the last week and a half, I’ve been discussing in general terms how books make it from manuscript to publication, but the fact is, every author’s experience is slightly different. As is every submitter’s, pitcher’s, and querier’s, to a certain extent. So now that I’ve brought the trajectory of the manuscript up to the point of an agent’s offering to represent it, this seems like a good time to ask those of you who have personal experience in these areas: how was (or is, if you’re still in the throes of any of these activities) different from the norm?

Specifically, what do you wish you had known before the first time you submitted — or even queried?

If those of you farther along the path to publication have any acquired wisdom to share, this would be the place to do it: as a comment in the midst of the series I hope that aspiring writers brand-new to the biz will read first. Go ahead, make the path a little easier for those who will trod it after you; generosity is fabulous for one’s karma.

To get the ball rolling, I shall begin: I wish I had known from the very beginning that having more than one agent reading a manuscript at a time is actually a very good thing for a writer. At least, if all of the agents concerned are aware that they’re in competition over the book.

Many years ago, I had just sent out a packet of requested materials when another agent asked to see my proposal as well. Naturally, when I sent off the second package, I mentioned in my cover letter that another agent was already considering the project. Unfortunately, the old conference-circuit advice about never calling an agent who hasn’t called you first was deeply engrained in my psyche; I was too afraid to bug her to let her know that someone else was looking at my book proposal.

Big mistake — if more than one agent asked to see my manuscript (or, in this particular case, my book proposal), I should have informed all of them, pronto, so they could adjust their reading schedules accordingly. Having stumbled into this rather common error, I set myself up for another, more sophisticated one.

A month later, Agent #2 called me to offer to take on the book. Since Agent #1 had at that point held onto the proposal for over six weeks without so much as a word, I assumed — wrongly, as it turned out — that she just wasn’t interested. So I accepted the only offer on the table, and sent Agent #1 a polite little missive thanking her for her time.

Two days later, the phone rang: an extremely irate Agent #1. Since she hadn’t realized that there was any competition over the project, she informed me loudly, she hadn’t known that she needed to read my submission quickly. But now that another agent wanted it, she had dug my materials out of the pile on her desk, zipped through them — and she wanted to represent it.

I was flattered, of course, but since I had already told her that I’d accepted another offer, I found her suggestion a trifle puzzling. Yet when I reminded her gently that I’d said yes to someone else, all she wanted to know was whether I had actually signed the contract. When I admitted that it was still in the mail, she immediately launched into a detailed explanation of what she wanted me to change in the proposal so she would be able to market it more easily.

Had I been too gentle in my refusal? What part of no didn’t she get? “I don’t think you quite understood me before,” I said as soon as she paused to draw breath; the woman must have been a tuba player in high school. “I’ve already committed to another agent.”

I’ll spare you the 15-minute argument that ensued; suffice it to say that she raked me over the coals for not having contacted her the nanosecond I received a request for materials. She also — and I found this both fascinating and confusing — used every argument she would invent to induce me to break my word to Agent #2 and sign with her instead.

As it turned out, I should have listened to her, because Agent #2, being relatively new to the book category, actually had very few connections for placing the book, something I might have learned had I asked him a few more questions before saying yes. So my initial mistake in not keeping both agents concerned equally well-informed allowed an agent who probably knew that acting quickly was his best chance of competing in a multiple submission situation to shut out a better-qualified agent by the simple expedient of asking first.

So what should I have done instead? Contacted Agent #1 as soon as I received the second request, of course — and called her before I gave Agent #2 an answer.

Admittedly, that second part would have required some guts and finesse to pull off — under the circumstances, I doubt that #2 would have been particularly thrilled about my asking for some time to make up my mind — but in the long run, it would have been far better for me and my book (which ultimately never sold) had I taken the time to make sure that I knew what my options were before I took what I deemed to be an irrevocable step. (For a more tips on handling simultaneous submissions far, far better than I did that first time around, please see the WHAT IF MORE THAN ONE AGENTS ASKS TO SEE MY MANUSCRIPT? category on the archive list at right.)

Fortunately, the next time I was lucky enough to be in this position, right after having won a major award for my memoir, I had the experience to know how to handle it. (I was also fortunate enough to know several previous winners of that particular contest who were kind enough to give me excellent advice on what to do if I won; it’s amazing how nice most authors are one-on-one.)

Okay, now I’ve ‘fessed up. Your turn: what do you wish you’d known sooner and why?

Oh, and keep up the good work!

So how does a book go from manuscript to published volume, anyway? Part VI: if you don’t like the literary weather, wait a minute

ernest-hemingway-trout-fishing

Okay, so this image is a trifle on the large side — but it’s such a goofy picture of the often-dour Ernest Hemingway that I couldn’t resist. Perhaps he had just returned from time-traveling, and so was grinning because it was so much easier for a writer to get his work published in his day than ours.

Throughout this action-packed series, we’ve been taking a gander at the big picture, the general trajectory by which writers bring their manuscripts to publication in the United States — so far, via large or mid-sized publishing houses. Those last two points represent important caveats, as does the mention of generality: what I have been doing here is giving an overview of how a specific kind of publishing and the agencies that feed it work in a specific country at this specific time; like any generalization, it’s not seeking to provide a precise prediction of the publication path of every single book that comes to print.

I mention this not so much for the benefit of those of you who have been following this series on a daily basis, but rather for those who will stumble upon it in the months and years to come via web searches or in perusing my archives (conveniently grouped by category at the lower right-hand side of this page, should you be interested). Out of series context, some future readers may conclude, mistakenly, that I intend this largely theoretical discussion to be the last word on the subject or a step-by-step instruction manual.

Not at all: these are just the basic outlines, the bare-bones narrative an aspiring needs to understand in order to strategize a writing career.

Because this discussion is so general, I would strongly encourage any writer faced with the prospect of actually doing anything I’ve been talking about here to check out the appropriate in-depth posts on each step (which are, lest I forgot to mention it, arranged by category at the ride side of the page), rather than assume (wrongly) that these non-specific posts are all the knowledge a writer should have on these subjects. Usually, as regular readers of this blog no doubt already know to their cost, I go into almost compulsive levels of detail, so trust me, there’s plenty more where this came from.

That rattling noise those of you new to the blog are hearing is the sound of my longer-term readers chuckling under their collective breath. They have already guessed that a prologue like this could only be leading up to a simply whopping set of generalizations.

Well concluded, oh chucklers. On with the sweeping statements.

Tell me again why the submission process seems to take so long?
Last time, I broached the burning question at the front of the mind of every writer who has ever submitted a manuscript to an agency: how soon will the agent make a decision about whether to represent my book?

The answer, pretty much invariably: not as quickly as the writer would like. Try not to take slow turn-around times personally — or as any reflection whatsoever upon the quality or marketability of your writing. It’s just the way the system works.

As we discussed in the previous post, agents don’t draw out the submission process just to torture writers — the delays in turn-around are often due to logistical considerations, such as the number of screening levels though which a manuscript must pass prior to the agent, how backlogged the agent’s reading schedule is (remember, she doesn’t just need to peruse new clients’ books; her existing client list keeps producing manuscripts, too), and the sheer volume of submissions an agency receives.

Oh, and people who work in agencies have lives; no one, however dedicated to literature, reads 24 hours per day, 7 days per week, 365 days per year plus one in leap year. As much as impatient writers might like them to do so.

Which is to say: despite the fact that aspiring writers tend to be very, very gifted at manufacturing creative reasons that they haven’t yet received a response after submitting requested materials, the usual reason is quite prosaic: the people at the agency who need to read the manuscript just haven’t had time to get to it yet.

Or at least, as is often the case, haven’t read beyond the first few pages. But believe it or not, when an agent skims the opening of a manuscript and sets is aside to read more closely later, that’s actually good news, from the writer’s perspective. Even if the submission subsequently gathers dust and coffee stains on the corner of his desk, its author has reason to rejoice.

Why? Well, contrary to popular belief, agents and editors will seldom read an entire manuscript before deciding to reject it. Once they come to a page (or paragraph, or even sentence) that raises a red flag, they generally stop reading altogether. One frequent flag-raiser: wildly unprofessional presentation; in case you’re not aware of it, there is a standard format for book manuscripts (explained in great detail in the posts under the HOW TO FORMAT A MANUSCRIPT and STANDARD FORMAT ILLUSTRATED categories at right).

I can sense some resistance to the concept of quick rejection floating out there in the ether. “But Anne,” the dewy-eyed idealists exclaim, “that can’t possibly be right; no one seriously interested in writing would dismiss a book without reading it. If an agent asks to see my manuscript, of course he’s going to take the time to read it!”

Oh, my dears. The explanation is going to be even harder for you to accept than what has already raised your hackles, I’m afraid.

Not only are rejected manuscripts rarely read in their entirety; as long-time readers of this blog are already painfully aware, the vast majority of submitted manuscripts get rejected on page 1. This can occur for a variety of reasons, ranging from clichéd dialogue to grammatical errors to lack of excitement in the opening scene; here at Author! Author!, we tend to spend quite a bit of our energy on how to identify and excise these manuscript red flags. (For an intensive analysis of dozens of the most common rejection reasons and tips on avoiding them in your submissions, please see the HOW NOT TO WRITE A FIRST PAGE category on the list at right.)

But back to that good news I mentioned above: if an agent reads the first few pages of a submission and sets it aside to peruse later, that means he hasn’t rejected it; unlike the overwhelming majority of submissions, its opening passed muster. Hooray!

I’m sensing more disturbance in the ether. “Okay,” the idealists concede reluctantly, “I can see how rejection might be a speedier process than acceptance. But if the agent (and his Millicent who screens things for him) makes up his mind that quickly about most rejections, does his setting my manuscript aside to read later mean that he’s already basically decided to accept it?”

Oh, would that it were that simple. Once a manuscript has cleared the instant rejection hurdle, many other criteria come into play.

What makes an agent decide to take on one manuscript, rather than another?
One reason, and one reason only: she believes that she can sell the first book in the current literary marketplace.

In other words, in her professional opinion, not only is the book is well-written and might interest people who buy and read books, but she also has the connections to editors at major or mid-sized publishing houses who will be interested in bringing this particular manuscript to publication. Furthermore, she believes that the book concept and presentation are polished enough that she can begin sending it out to editors without having first to invest tremendous amounts of her time in re-editing the work. Also, based upon how the writer has presented the manuscript and handled the querying/pitching and submission process, she believes that the writer is sufficiently professional and well enough versed in how publishing works that she will not need to hold his hand throughout every step of the process.

This extremely complicated set of conclusions is, you must admit, hardly likely to be something an agent is likely to reach on a purely spontaneous basis three lines into the manuscript — or, to put it another way, it requires far, far more reasons to accept a manuscript than to reject it. In order to come up with that array of pluses, the agent will need to spend some time getting to know the book.

However, that doesn’t necessarily mean that she will be reading it with a charitable eye. Remember, reputable agents only make money if they can sell their clients’ books: she can only afford to take on what she’s confident she can sell. So since even an extremely successful agent can take on only a few new clients per year, in practice that intensive manuscript study entails reading, like Millicent the screener, with an eye peeled for reasons not to take it on.

As an agent of my acquaintance likes to say, he scours the first 185 pages of a submission from a would-be client eager to find reasons to reject it. After he’s invested the time to read up through page 185, he starts looking for reasons to accept it.

And those reasons will not necessarily be purely literary, or even aesthetic; agenting is, after all, not a non-profit enterprise devoted to the cause of art for art’s sake, but a business.

The choice to sign a client, then, is very seldom purely the result of the agent’s just falling in love with the book at first sight — although rejection often does come that quickly. She may well fall in love with it eventually, but it’s a more mature, reasoned sort of love, the result of a considered decision, not a gut impulse.

I’m bringing this up because often, the underlying assumption behind the “But what’s taking so long?” cri de coeur is not just the mistaken assumption that an agent who requested materials will drop everything in order to read them the moment they arrive, but also the belief that if a book is compelling, the reader won’t be able to put it down until she finishes reading it.

Trust me, people who read manuscripts for a living manage it. If they didn’t, they’d never be able to leave work at the end of the day or go to sleep at night.

Another frequent submitter’s assumption is that good writing is so arresting that any professional reader worth her salt should be able to identify an exciting new voice instantly, practically from the top of page 1. While it is often the case that good writing will make professional readers think, “Wow, I’m looking forward to reading on!” that does not mean that the initial tingle of hope should be confused with the ultimate decision to represent the book.

The former merely means that the latter outcome is possible, not that it is guaranteed.

Thus, the secret writerly fantasy about a literary agent’s taking one look at a query letter or hearing a pitch and crying, “STOP! I don’t need to know anything else! I must sign this writer immediately!” just doesn’t happen in real life. (Well, okay, so it does happen to the occasional celebrity, but I’m guessing that if any of you were already famous and/or internationally disreputable, my blog wouldn’t be the first place you would look to find out how to seek representation, so I’ll move on.) A reputable agent is going to want to read the manuscript in its entirety before making up her mind — or, for nonfiction, the entire book proposal.

Yes, no matter how stellar the book’s premise may be or how good the writer’s credentials may be for writing it. Many a marvelous idea has been scuttled by poor presentation. As they like to say in the industry, it all depends on the writing.

Yet that truism is a trifle misleading, because writing quality alone is not necessarily enough going to be enough to charm an agent into agreeing to represent a book. Yes, the agent generally has to like the writing, find the premise appealing, regard the characters as well-rounded and believable, and so forth, but since she will have to make a substantive argument to an editor about how this manuscript is different and better than both similar books already on the market and the other manuscripts the editor is likely to see anytime soon, she does need to pay close attention to the book’s selling points over and above the beauty of the writing.

Including, incidentally, whether the manuscript is the kind of book that’s selling right now. Not what is currently featured in bookstores at the moment, but what editors are buying now — as we discussed earlier in this series, there’s generally at least a year between when a publisher acquires a book and when it’s released, so what consumers may buy today is actually a reflection of what editors were buying 12 or 15 months ago, possibly more.

This fact is crucial for aspiring writers to understand, as it has a huge effect on the marketability of their manuscripts, from an agent’s perspective.

Since the book market is notoriously susceptible to trends — ask anyone who happened to be trying to sell a vampire romance immediately after the TWILIGHT series hit the bestseller lists, or anyone attempting to market a memoir just after the A MILLION LITTLE PIECES scandal broke — agents’ self-protective attention to what is selling now, as opposed to 5, 15, or 100 years ago, often means that a manuscript that would have experienced little difficulty finding representation in another year might seem like too big a risk to for an agent to take on now, and vice versa.

Yes, you are understanding me correctly: from an agent’s point of view, a good book is not necessarily a marketable book — and a book that is marketable today is not necessarily what will be considered especially marketable six months or two years from now.

Which is why, in case those of you who have attended writers’ conferences recently have been wondering, some agents are prone to telling rooms full of gaping aspiring writers, “Oh, no one is buying that kind of book anymore.” They don’t mean that the specified type is never going to sell again — they mean that there isn’t a particularly strong demand for it amongst editors at the major houses right now.

But as an honest agent will be the first to tell you, no one can possibly say for sure what will be selling well next year. Especially given current market conditions.

So when aspiring writers complain about how books like theirs are not finding agents these days, it’s unlikely to strike anyone affiliated with the publishing industry as a searing indictment of their collective aesthetic judgment, but rather as a simple statement of fact about the current literary market. That some types of writing will fall out of fashion from time to time is inevitable; that ones that were not hot in the past will become so is equally inevitable.

If it sounds like I’m spouting that old truism about the weather, if you don’t like it, wait a minute, then congratulations: you’re catching on to how publishing works. See why it’s so vital to a writer’s continued happiness not to take the vagaries of the literary market personally?

Next time, I shall talk about what happens after an agent decides to represent a writer; I had intended to tackle that this time — in fact, it was the original title of today’s post — but as is my wont, I became absorbed in a preliminary topic. Don’t say I didn’t warn you.

Keep up the good work!

So how does a book go from manuscript to published volume, anyway? Part II: show me the money!

pile-of-money

My last post was so excessively long that I wore myself out, apparently: thus the skipped day between posts. I honestly hadn’t planned it that way. Let’s see if I learned my lesson sufficiently to keep today’s within a more reasonable range.

Stop your chortling, long-time readers. Perhaps it’s unlikely that I’ll be terse, given my track record, but I’ll give it the proverbial old college try.

For those of you who happened to miss Tuesday’s epic, I’m devoting a few days this week to explaining briefly how a manuscript moves from the writer’s fingertips to publication. There are several ways that this can happen, of course, and but for now, I’m concentrating upon what most people mean by a book’s getting published: being brought to press and promoted by a large publisher. In the US, that publisher’s headquarters will probably be located in New York.

Everyone clear on the parameters — and that what I am about to say might not be applicable to a big publishing house in Paris, Johannesburg, or Vladivostok? Good. Let’s recap a bit from last time — and while we’re at it, let’s get conversant with some of the terms of the trade.

How a manuscript typically comes to publication at a major U.S. publishing house these days (as opposed to way back when)
As we discussed yesterday, fiction is typically sold as a completed manuscript; nonfiction is usually sold as a book proposal, a packet of marketing materials that includes a sample chapter and a competitive market analysis, showing how the proposed book will offer the target readership something different and better than similar books already on the market. While the proposal will also include a summary of each of the chapters in the book-to-be-written (in a section known as the annotated table of contents; for tips on how to construct this and the other constituent parts of a book proposal, please see the HOW TO WRITE A BOOK PROPOSAL category on the archive list at right), the editor will often ask the writer to add or subtract chapters or change the book’s running order.

Which underscores a point I made last time: a nonfiction book proposal is essentially a job application wherein the writer is trying to convince the publisher to pay him to write the book being proposed; a novel is a product that the author is trying to sell.

I can already feel some of your eyes glazing over from jargon fatigue, can’t I? Hang in there; I assure you that there are plot twists to come.

A hundred years ago, writers who wished to get their books published went about it in a fairly straightforward manner, by approaching editors at major publishing houses directly. If the editor the author approached liked the book, he would take it to what was (and still is) known as an editorial committee, a group of editors and higher-ups who collectively decided what books the house would bring out in the months and years to come. If the editorial committee decided to go ahead with the project, the publisher would typically pay the author an advance against projected royalties, edit the manuscript, and have it typeset (by hand, no less).

Today, a writer who intends to approach a large U.S. publisher must do so through an agent. The agent’s job is to ferret out which editors might be interested in her clients’ books and pitch to them. Unless an editor happens to be exceptionally well-established at his or her house, however, s/he is not the only one who needs to approve a book’s acquisition: typically, the book will still go before an editorial committee.

At that point, back in the day as well as now, it’s the editor’s turn to be the advocate for the book s/he wants to publish — and that’s not always an easy task, because other editors will be fighting for their pet projects at the meeting as well. Since a publishing house can only afford to bring out a very small number of books in any given marketing season, the battle for whose project will see print can become quite intense, and not only amongst the editors around the table. At a large publishing house, the marketing and legal departments might weigh in as well.

If a manuscript makes it through the hurly-burly of the editorial committee, the editor will offer the writer a publication contract. (Actually, s/he will offer it to the writer’s agent, but it amounts to the same thing.) Contractual terms vary widely, but at base, they will stipulate that in return for pocketing the lion’s share of the profits, the publisher would bear all of the production and promotional costs, as well as responsibility for getting the book onto bookstore shelves.

In return, the author will agree to provide the manuscript for by a particular date (usually quite soon for a novel — which, as you will recall, is already written before the agent takes it to the editor) or as much as a year and a half later for a book proposal. If the editor wants changes, s/he will issue an editorial memo requesting them.

Some of you just had a strong visceral reaction to the idea of being asked to alter your manuscript, didn’t you? If your heart rate went up by more than a third at the very suggestion, you might want to sit down, put your feet up, and sip a soothing beverage whilst perusing the next section. (Camomile tea might be a good choice.)

Why? Because when an author signs a book contract, she’s agreeing to more than allowing the publisher to print the book.

Control over the text itself
While the author may negotiate over contested points, the editor will have final say over what will go into the finished book. The contract will say so. And no, in response to what you’re probably thinking: you’re almost certainly not going to be able to win an argument over whether something your editor wants changed will harm the artistic merit of the book. (Sorry about that, but it’s better that you’re aware of this fact going in.)

How do I know? Experience, mostly. After all, pretty much every first-time author faced with editorial demands has attempted to declare something along the lines of, “Hey, buddy, I’m the author of this work, and what you see on the page represents my artistic vision. Therefore, I refuse to revise in accordance with your (boneheaded) suggestion. Oh, well, that’s that.” Or at least thought it very loudly indeed.

That’s an argument that might conceivably work for a well-established, hugely marketable author, but as virtually all of those aforementioned first-time authors could tell you, no one, but no one, at a publishing house is going to find the “My art — my way!” argument particularly compelling.

Or even original.

Why? Well, remember my earlier quip about how publishing houses can only bring out a few titles in any book category per year, far, far more than their editors would like to bring to press?

Uh-huh. It’s never wise to issue a take-it-or-leave-it ultimatum to people so well equipped with alternatives that they can easily afford to leave it. Especially if the issue in question is something as small as cutting your favorite paragraph.

I’m telling you all this not to depress you — although it’s not all that difficult to imagine its having that effect, admittedly — but so that you will not waste your energy and reputation on battling over every single requested change with your editor. If you bring a book to successful publication, I can virtually guarantee that you will have to compromise on something; editorial control is built into the publishing process. Learning to pick your battles, figuring out when give in gracefully and when to go to the mat, will serve both your interests and your book’s best in the long run.

May I hear an amen? No? How about a few begrudging grunts of acknowledgment? Well, suit yourself, but if you found that last argument trying, you might want to find something to bite down upon before you read on.

Why, you ask with trembling voice? Well, final say over the actual text and the ability to determine the timing of publication are not generally the only authorial rights one signs over via a publishing contract.

A few little matters that most first-time authors are stunned to learn that they cannot dictate for their own books: the typeface, the type of binding, the use of italics or special fonts, the number of illustrations, if any, when it will come out, and what the cover will look like. Also almost always beyond a first-time author’s ability to do anything about: the book’s title (that’s generally the marketing department’s call, believe it or not) and whether there is an acknowledgments page (the reason that they have become rarer in recent years is not that authors as a group have magically become less grateful, but that, like the dedication and epigraphs — those nifty quotes from other authors that often appear in published works — they take up extra page space, and thus render publishing a book more expensive).

Hey, don’t blame me — I’m just the messenger here. As a memoirist whose title was summarily changed by her publisher from something she expected to be changed (Is That You, Pumpkin?) to one that was bizarrely ungrammatical (A Family Darkly), believe me, my sympathies are mostly on the writers’ side here. (And no, no employee of my former publishing house was ever able to explain to me with any degree of precision what they thought their preferred title meant.)

My point is, while landing a publication contract for a first book is certainly a coup, you’ll have a much, much happier life as a professional writer if you don’t expect it all to be one big literary luncheon where the glitterati congratulate you warmly on the beauty of your prose and the insight of your book’s worldview. It’s going to be hard work — for a crash course in just how hard many first-time authors find it, please see the GETTING GOOD AT INCORPORATING FEEDBACK category on the list at right — and if you’re going to be successful at it, you’re going to need to come to terms with what you can and cannot control.

Speaking of which…

The hows and whens of book publishing
Another matter that the publication contract will specify is the format in which the publisher will release the book — and no, it won’t be up to you whether your book will be released in hardcover or not. Historically, the author’s percentage has been higher for a hardcover book than for a paperback; until fairly recently, newspapers and magazines habitually reviewed only hardcovers for most novel categories, since that was the standard for high-quality fiction releases.

In the last 15-20 years, however, fiction (and quite a bit of nonfiction, too) has increasingly been released in trade paper, those high-quality softcovers that so conveniently may be rolled and stuffed into a pocket or backpack, so the earlier review restriction has softened. That’s definitely good news for first-time novelists, as well as those of us who like to lug around several different books when we travel.

Once an editor has acquired a manuscript, it is assigned a place in the publisher’s print queue. In other words, they will tell the author when the book will actually be printed. Since much must happen between the time the editor receives a finished manuscript and when it goes to press, the contracted date by which the author must provide the book is typically months prior to the print date. This often comes as a surprise to a first-time author.

If you wish to see your books published, though, you will have to come to terms with the fact that an author’s life is a hurry up/wait/hurry up/wait existence. The main manifestation of this: how long it takes for a major publisher to bring out a book. Although they sometimes will do a rush job to meet the demands of a current fad, the typical minimum time between an author’s signing a book contract and the volume’s appearance in bookstores is at least a year.

And that’s for fiction — which, as you will no doubt recall, is already written before the publisher has any contact with the book at all. For nonfiction, the time lapse is often substantially longer, in order to permit the author to write the book in question.

The moral: although one does indeed see books on current news stories hitting the shelves within a matter of weeks (the OJ Simpson trial, anyone?), that is most emphatically not the norm. A savvy writer takes this into account when constructing a narrative, avoiding references that might seem absolutely up-to-the-minute when he first types them, but will be as stale as last year’s fashions a year or two hence, when the book is finally available for readers to buy.

I could go on and on about timing and control issues, but I’m seeing some raised hands out there. “Um, Anne?” the folks attached to those hands ask timidly. “I don’t mean to seem shallow about my writing, but I notice that you haven’t said much about how and when an author actually gets paid for her work. Since I will have invested years of unpaid effort in writing a novel or perhaps months in constructing a marketable book proposal, is it unreasonable for me to wonder when I might start to see some tangible return on that investment?”

Of course it isn’t. Let’s take a closer look at how and when a writer might conceivably start cashing in for those manuscripts and/or book proposals she’s written on spec.

How authors get paid for their books
An author who publishes through a large publisher is paid a pre-agreed proportion of the book’s sale price, known as a royalty. An advance against royalties (known colloquially just as an advance) is an up-front payment of a proportion of what the publisher expects the author’s percentage of the jacket price for the initial print run (i.e., the total number of books in the first edition).

Thus, the more spectacularly the publisher expects the book to sell, the larger the advance. And because the advance is by definition an estimate of a number that no human being could predict with absolute accuracy, if the publisher’s estimate was too high, and thus the advance too large for the royalties to exceed, the author is seldom expected to pay back the advance if the book doesn’t sell well. However, once the book is released, the author does not receive further royalty payments until after her agreed-upon share of the books sold exceeds the amount of the advance.

Since approximately 2/3rds of you just gasped audibly, let me repeat that last bit: the advance is not in addition to royalties, but a prepaid portion of them. An advance is not a signing bonus, as most people think, but a down payment toward what a publisher believes it will eventually owe the author.

While your jaw is already dropped, let me hasten to add that royalties over and above the advance amount are usually not paid on an as-the-books-sell basis, which could entail the publisher’s cutting a check every other day, but at regularly-scheduled intervals. Once every six months is fairly standard.

Don’t feel bad if you were previously unaware of how writers get paid; half the published authors I know were completely in the dark about that last point until their first books had been out for five months or so.

The moral: read your publication contract carefully. If you don’t understand what it says, ask your agent to explain it to you; it’s her job.

Those hands just shot up again, didn’t they? “I’m glad you brought that up, Anne. You’ve made it clear why I would need an agent to help me though this process, which sounds like a drawn-out and somewhat unpredictable one. So how do I go about finding the paragon who will protect me and my work?”

I’m glad you asked, hand-raisers — but I’m afraid agent-seeking is a topic for another day. In the meantime, keep up the good work!

So how does a book go from manuscript to published volume, anyway?

printing-press-woodcut

As those of you who have been reading this blog for a nice, long time are no doubt already aware, many of my best ideas for blog posts come from readers’ comments and questions. Frequently, readers will frame questions that, if I’m honest about it, just wouldn’t occur to those of us who deal with manuscripts professionally to pose. For instance, why a manuscript should feature indented paragraphs (the answer is yes, in case any of you were wondering) or whether it’s permissible to have the slug line in the header and the page number in the footer (the answer is no) are just not questions that would come up if one stares at properly-formatted manuscripts all day.

Or improperly-formatted ones, for that matter. I know it may seem a bit hard for writers new to standard format to believe, but after a while, you honestly do develop an almost visceral sense of what looks right and what looks wrong on a page. (And for those of you who just wondered, “What does she mean, standard format?” never fear: I’m going to be revisiting the right way to format a manuscript for submission very soon. Improved by reader questions and comments from the last time I went over the rules, naturally.)

As fond as I am of posts that come to me in this manner, I must say, there’s a type that tickles me even more. Every so often, a reader will ask a question that prompts me to murmur, “Oh, go look in the archives — I must have covered that at some point on the blog,” into my tea. In my own defense, most of the time, this reaction is abundantly justified; surprisingly often, folks will apparently overlook both the MASSIVE and I think well-differentiated category list on the lower right-hand side of this page and the search engine in the upper right corner. (How do I know that they missed these? It’s not all that uncommon for someone to ask that I address a topic for which there are several specific categories on the list.)

Yet from time to time, I will find myself wondering if I actually have covered the topic in question. An hour or a day after I finished murmuring, I may well be frantically searching my own archives for something I could have sworn I posted about eons ago.

So we all have 13-year-old reader Malak to thank for the rather startling realization that I’ve never done a straightforward post explaining how books get published. You know, a single column to which I could refer someone curious about where to start.

Hard to believe, isn’t it? I’ve done dozens, if not hundreds, of posts on the intricacies of finding an agent, how to prepare a manuscript for submission, how to pitch your book at a writers’ conference, and so forth. Yet mysteriously, I have apparently neglected to address the single most likely question that a writer absolutely new to the process would be likely to ask.

I wasn’t kidding about how intuitive the ropes can seem to someone who has been climbing around on them for a lifetime.

In my own defense, this isn’t the juiciest topic for those already familiar with the basics, or one that’s likely to elicit many chuckles from my readership. In fact, bringing it up at all is practically the definition of a thankless task: not only are some of the aspects of the biz I’ll need to discuss downright depressing, but since there’s a lot of conflicting information on the subject floating around the web and the conference circuit, there’s also a high likelihood that this is going to be one of those series where readers write in, demanding that I reconcile what I’ve said here with something they’ve heard somewhere else — presuming, I suppose, that all of us who write about marketing writing regularly get together in a massive auditorium and vote on how best to get our collective story straight.

Wait — what was I thinking? Why on earth would I put all of us through that?

Oh, yeah: because this is information that everyone even considering trying to bring his book to publication needs to know. And aspiring writers who misunderstand how books do and don’t get published are likely to waste their time and resources on unsolicited submissions that will inevitably get rejected.

In other words, those of you who just murmured, “What’s an unsolicited submission?” are precisely the people for whom I am writing this. And Malak, of course. (How impressive is it that he’s completed a draft of his first book at 13, by the way? Are there other teenage members of the Author! Author! community pulling off feats like this? Leave a comment and tell us about it!)

So to our muttons: today, I’m going to begin to remedy the oversight. Because there are several ways a book can end up on a shelf in your local literary emporium, I’m going to break up the question into several parts. First, I’m going to tackle the classic means, publication through a great big publishing house.

But first, a little history — and while we’re at it, let’s debunk a few widely-believed myths.

How books used to get published during the Taft administration, or, how a surprisingly high percentage of aspiring writers (mistakenly) believe the industry still works
A hundred years ago, the publication process was pretty straightforward: an author wrote a book, contacted an editor at a publishing house, and if the editor liked it, he (it was almost invariably a he) chatted about it with senior staff; if he could convince them to take a chance on the manuscript, he would edit it for publication. Printing presses were set in motion, and in due course, the book was available for sale. The publisher sent out advance copies to newspapers, so they could produce reviews.

Of course, that was back when there were few enough books published in these United States that most releases from a good-sized publishing house could garner a review in a major newspaper or magazine. Now, so many books are published in any given year that only a tiny fraction of them enjoy the substantial publicity of a newspaper or magazine.

Which is why, in case you’ve been wondering, you’re far more likely to see a review of the eighteenth novel by an already-established author than the brilliant debut another. Assuming that the newspaper or magazine in question even carries book reviews anymore.

Back to days of yore. Amazingly, considering that authors often possessed only one copy of their manuscripts — remember, the photocopier wasn’t invented until 1938, and it wasn’t commercially available until two decades later — it wasn’t uncommon for writers just to pack their books into boxes and send them to publishers without any preliminary correspondence. The result was what’s known in the biz as an unsolicited submission, but unlike today, when a manuscript that appears on an editor’s desk out of a clear blue sky is invariably rejected unread, publishers would set these books aside until some luckless employee of the publishing house had time to go through the stack.

This ever-burgeoning source of reading material was known as the slush pile. Although solicited submissions (i.e., those that the editor has actually asked to see) have probably always enjoyed a competitive advantage, slush pile manuscripts did occasionally get discovered and published.

They also, predictably, got lost on a fairly regular basis. Thus the old writerly truism: never send anyone the only copy of your manuscript.

Because there were fewer manuscripts (and publishing houses were more heavily staffed) before the advent of the personal computer, a writer did not need an agent: it was possible to deal directly with the editor who would handle the book, or at any rate with the luckless assistant whose job it was to go through the slush pile. But back when the hefty Taft was overseeing the nation’s business, it was also still completely permissible to submit a manuscript in longhand, too.

Times change, as they say. One of the ways that time changed the publishing industry was that publishing houses began expecting to see fiction and nonfiction presented to them differently.

The fiction/nonfiction split
Both historically and now, novels were sold to publishers in pretty much the form you would expect: as complete manuscripts, and only as complete manuscripts. At least, they buy first novels that way; until fairly recently, the major publishing houses quite routinely offered fiction writers who had written promising first novels could snag a multi-book contract. It took until the 1990s for publishers to notice that a commercially successful first book is not necessarily an absolute predictor of whether the author’s second or third book will sell well.

As a result, while multi-book contracts still exist — particularly in genre fiction, which is conducive to series — they have become substantially less common. While previously-published authors can occasionally sell subsequent books based upon only a few chapters (known, unsurprisingly, as a partial), novelists should expect to write books before they can sell them.

Nonfiction, however, is typically sold not on the entire book, but via a marketing packet known as a book proposal. There are several hefty categories on the archive list at right on how to put one together, but for the purposes of this post, a generalization will suffice: a book proposal is a packet consisting of a description of the proposed book, a sample chapter, descriptions of subsequent chapters, and an array of marketing materials. Typically, these materials include everything from a detailed analysis of similar books already on the market to an explanation of who the target readership is and why this book will appeal to them to a marketing plan. Traditionally, previously published writers also include clippings of their earlier work.

Basically, a book proposal is a job application: in effect, the writer is asking the publishing house to pay her to write the book she’s proposing.

That does not, however, mean that the writer will get paid up front, at least not entirely. Because buying something that does not exist obviously entails running the risk that the author may not deliver, the advance for a book sold in this manner is typically paid in three installments, one when the publication contract is signed, another after the editor has received and accepted the manuscript, and a third when the book actually comes out.

Call it an insurance policy for authorial good behavior. Apparently, novelists are regarded as shiftier sorts, because to this day, the only acceptable proof that they can write a book is to have already written one.

Everyone clear on the fiction/nonfiction distinction? Good. Let’s move on to one of the other great cosmic mysteries.

The lingering demise of the slush pile
Just to clear up any misconceptions floating around out there: if you want to sell a book to a major U.S. publisher, you will need an agent to do it for you. The slush pile is no more; currently, all of the major houses will accept only represented manuscripts.

Like any broad-based policy, however, it comes with a few caveats. We’re only talking about the great big publishers here; there are plenty of smaller publishers that do accept direct submission. One hears tell of some children’s book divisions at major houses that still accept direct submissions; if an editor meets a writer at a conference and positively falls in love with his work, it’s not unheard-of for the editor to help the writer land an agent (usually one with whom the editor has worked recently) in order to side-step the policy. Stuff like that.

But it’s not wise to assume that you’re going to be the exception. If you’re hoping for a contract with a big publisher, get an agent first.

This was not always a prerequisite, of course. Until fairly recently, one element of that fiction/nonfiction split I was regaling you with above was that while novels had to go through an agent, nonfiction writers could submit proposals directly to publishers. Not so much anymore.

You novelists out there are a bit restive, aren’t you? “But Anne,” I hear some of you complaining, and who could blame you? “This is starting to seem a trifle discriminatory against my ilk. NF writers are presenting substantially less writing than fiction writers; a proposal’s what, 40-60 pages, typically? As a novelist, I’m expected to produce an entire book. I would have thought that if publishing houses were going to distrust anybody enough to want an agent to vouch for ‘em, it would be the author whose book they were buying at the idea stage.”

Don’t upset yourselves, oh novelists; it’s not good for your stomach acids, and besides, since everyone needs an agent now, it’s a moot point. But I suspect that the answer to your question is that that publishers habitually receive far more fiction submissions than nonfiction ones — interesting, given the long-standing industry truism that fiction is easier to sell, both to editors and to readers. (It probably also has something to do with the fact that nonfiction books are often proposed by those with clip-worthy previous publishing credentials, such as magazine articles and newspaper columns, but believe me, the other reason would be more than sufficient.)

Before petty bickering begins to break out between fiction and nonfiction writers over a situation that has more or less vanished anyway, let’s turn our attention to a more absorbing topic: why would the big publishing houses feel so strongly about agents that they would all agree upon a represented-books-only policy?

The rise of the agent
Although many aspiring writers regard the necessity of procuring an agent as a necessary evil at best, agents perform an exceedingly important role in the current publishing market: not only do they bring brilliant new writers and amazing new books to editors’ attention, but they are now also effectively the first-round submission screeners for the publishing houses. By passing along only what they consider marketable and of publishable quality, agents thin the volume of submissions the publishers see on a monthly basis to Niagara Falls, rather than the Atlantic Ocean.

In other words: they reject so the publishers don’t have to do so.

It’s easy to resent agents for this, to think of them as the self-appointed gatekeepers of American literature, but that’s not really fair. Much of what they assure that the editors never see honestly isn’t publishable, after all; I hate to disillusion anyone (and yet here I am doing it), but as Millicent the agency screener would be the first to tell you, a hefty majority of the writing currently being queried, proposed, and submitted is not very well written. Even very promisingly-written submissions are often misformatted, or would require major editing, or just plain are not quite up to professional standards.

Or so runs the prevailing wisdom; we could debate for weeks over the extent to which that’s really true, or how difficult it often is for genuinely innovative writing to land an agent. Suffice it to say that if the major publishers believed that agents were rejecting manuscripts that their editors should be seeing, they presumably would change their policies about accepting only agented manuscripts, right?

Think about it; I think you’ll find it makes sense. You’re perfectly at liberty to continue to resent it, of course, but it will help you to understand the logic.

“Okay, Anne,” I hear some of you reluctantly conceding, “I get that if I hope to sell my book to a major U.S. publisher, I’m going to need to find myself an agent. But if you don’t mind my asking, what do I get out of the exchange, other than a possible entrée to an editorial desk?”

A good agent can do quite a bit for a writer. First, as you reluctant conceders already pointed out, an agent can make sure your manuscript or book proposal lands on the right desks: not just any old editor’s, but an editor with a successful track record in acquiring books like yours and shepherding them through the sometimes difficult publication process. (Don’t worry; I’ll be talking about that part later in this series.) Pulling that off requires both an intimate knowledge of who is looking to buy what right now — not always an easy task, considering how quickly publishing fads change and editorial staffs turn over — but also the connections to enable a successful pitch to the right audience.

In other words, for an agent to be good at his job, he can’t just send out submissions willy-nilly; he must have the experience to target the editors who are most likely to be interested in any given book.

Agents also negotiate book contracts for their clients, act as a liaison between the author and the publishing house, and help mediate any disputes that might arise. Like, for instance, if the publishing house is being a mite slow in coughing up the contracted advance.

Yes, it happens, I’m sorry to report. And if it happens to you, you’re going to want an experienced agent on your side, fighting for your dosh.

Admittedly, it will be very much in your agent’s self-interest to make sure that you’re paid: in the U.S., reputable agents earn their livings solely from commissions (usually 15%) on their clients’ work. That means, of course, that if they don’t sell books, the agency doesn’t make any money.

Think about that: agencies are seldom non-profit enterprises. Doesn’t it make sense that agents would not take on manuscripts that they do not believe they can sell in the current market, even if the writing happens to be very good indeed?

Typically, the agent will handle all of the money an author makes on her book: the publisher pays advances and royalties to the agency, not directly to the author; the agency will then deduct the agent’s percentage, cut a check for the rest, and send it to the author. In the U.S., agencies are also responsible for providing their clients and the IRS with tax information and documentation.

Since self-employed people like writers have been known to get audited from time to time, you’re going to want this level of verifiability. Trust me on this one.

To recap how things have changed since William Howard Taft roamed the earth:
Way back when: aspiring writers used to be able to approach editors at major publishing houses directly to market their books.
The reality now: with few exceptions, a writer will require an agent to approach a publisher for her.

Way back when: fiction and nonfiction books were marketed in the same manner, as already-completed manuscripts.
The reality now: fiction is sold on the entire manuscript; with certain exceptions, nonfiction is sold as via a book proposal.

Way back when: nonfiction writers could approach major publishing houses directly with their book proposals.
The reality now: agents submit both fiction and nonfiction books on behalf of their authors.

Way back when: agents played a substantially smaller role in the overall dynamic of U.S. publishing.
The reality now: they largely determine which manuscripts editors will and will not see.

Way back when: an author often formed a personal relationship with his editor and other publishing house staff, sometimes lasting decades.
The reality now: the editor who acquires a book may not still be the editor handling it by the time it goes to press; a good agent can do a lot to help smooth over any resulting difficulties.

Whew — that’s quite a lot of information to absorb in a single post, isn’t it? I’m going to stop for the day, to give all of this time to sink in. Next time, on to what happens to a book after an agent submits it to an editor at a publishing house!

Yes, yes, I know: this isn’t precisely fun material to cover, but you will be happier in the long run if you’re familiar with it. And the next time a new reader like Malak asks how publishing works, I’ll know exactly which part of the archives will hold the answer.

Keep up the good work!

Structural redundancy, part IV: the percussive use of and — and a favor

Roland's film We Pedal Uphill

We begin today with a shameless plug for a writer/director friend of mine’s film, out today in New York: Roland Tec’s WE PEDAL UPHILL. For those of you who live within driving distance of Cinema Village (where the film opens TODAY, incidentally) yet weren’t sufficiently blows away by the glowing New York Times Review, here’s the blurb:

One man drives an entire day to thank another for rescuing his family from the floodwaters of Katrina. A secretary to an election official must decide whether to bend the truth or lose her job. A PR handler scours the Redwood forest for the perfect spot for a presidential photo op. A mother watches silently from the window as her gay teenage son runs away from home in the middle of the night. These are just some of the characters brought to life with humor and empathy in Roland Tec’s tapestry of post-9/11 America. The thirteen stories that fill the landscape of We Pedal Uphill offer an intimate portrait of those who either stood bravely against the tide of fear or found themselves helplessly swept up in it..

If you happen to be anywhere near Greenwich Village within the next week, would you do me a favor and drop by to see it? I was supposed to be in NYC for the opening, but my doctors vetoed it, due to my latest hacking cough. Never mind that I’ve known Roland since he was a pup, or that I broke all land-speed records to make it to the San Francisco premiere of his first film, ALL THE RAGE: all that matters, apparently, is my not getting pneumonia again.

I suspect that doctor characters in my next three novels are going to be rather unpleasant characters. I really would have liked to see it hot off the presses, so to speak. I believe that the film is going to be coming out to my neck of the woods on its way around the art-house circuit, but it’s not quite the same, is it?

Okay, that’s enough about me for one day. Let’s talk about you: are your fingers still stained with highlighter ink, readers?

If they are, I’m proud of you: last time, I urged you to scan your submission pages (in particular, the first five, or all of a contest submission) for over-use of the words and, but, and then. Because the average manuscript submission is positively peppered with ‘em, I suggested that you print out these pages and highlight these words throughout, so that you might get a sense of just how often you tend to utilize them.

Well marked-up hands are thus today’s infallible indicator of Revisionist Virtue. Well done, messy-handed ones.

Of course, I assume that not all of you leapt right in and did it, or that still others of you started the task and gave up three buts into the task. “What was Anne thinking,” I heard some of you muttering, “to advise such a time-consuming (and potentially ink-consuming) exercise? Doesn’t she realize that a writer’s time is valuable?”

Yes, as a matter of fact, I do — which is precisely why I’m advising your investing a little time now in exchange for not having masses of your time wasted later by submissions that push Millicent the agency screener’s rejection buttons.

Why focus on conjunctions in particular, you ask? Well, quick-reading agency screeners, editorial assistants (who screen submissions for editors) and contest judges are routinely ordered to subtract points (Brownie in the case of the former two, literal in the case of the contest submission) for grammatical errors — and word repetition is always high on their penalty list.

As is that habitual roommate of conjunctions, the run-on sentence. Not sure what one looks like? Here’s a lulu:

Unsatisfied with Antoinette’s response, Guillermo withdrew his sword then wiped it disdainfully back and forth across his pantaloons to remove the blood and the gristle without bothering either to sheath it or thrust again afterward, because he would only need to draw it again if Claude turned out to be alive still and Antoinette wasn’t worth it in any case, but still, something about her facial expression, awed no doubt at his virile violence on her behalf but still feminine in its modesty, caused him to reconsider her earlier response, because mightn’t her apparent shock indicate mere innocent-bystanderish surprise and maidenly horror at what now seemed likely to have been his all-too-precipitate assumption that simply because Claude was in Antoinette’s drawing-room at half-past four in the afternoon and unaccompanied by a duenna or chaperone of any sort, he must perforce have been on the cusp of forcing himself upon her, although in retrospect, that seemed unlikely, since Claude had been cradling a cup of delicately-scented tea, eighteen smallish chocolate cakes, and a lap dog on the chintz couch — now covered in the sanguinary evidence of what now seemed a slight error of judgment, as well as quite a bit of chocolate frosting and Lhasa apso fur — whilst Antoinette was playing the spinet, the gift of her redoubtable grandfather who first founded the steel mill and thus founded the family fortune, all the way across the room against the far wall, the one which gave pride of place to that copy of the Mona Lisa Antoinette’s great-uncle had commissioned some starving artist to make for him in Paris that he always claimed in later years was the original.

Laugh if you like, but would it astonish you to learn that this is SHORTER than some of the sentences my aged eyes have beheld in manuscripts? I’ve seen sentences that have dragged on for more than a page, and although I have apparently lived to tell about it, there’s really no legitimate justification for dragging the reader through such an epic.

Run-on sentences, much like the repetition of a favorite word or phrase, are seldom the result of well-thought-out and purposeful writerly strategy. (Or, if so, it’s poor strategy: “I know! I’ll bore my reader AND annoy Millicent by making her read the sentence twice in order to understand it!”) The vast majority of the time, writers stumble into the habit without really noticing.

Believe me, professional readers WILL notice — and reject accordingly.

Yet another great reason to read your manuscripts OUT LOUD, IN HARD COPY, and IN THEIR ENTIRETY before you submit them.

Hint: if you can’t say any given sentence within a single breath, it might be a run-on. Another tip-off: where run-ons gather, there will be ands aplenty also, typically.

So take up your marked pages, please, and let’s observe the reproduction habits of and.

If you’re like most writers, your marking project probably revealed two major patterns of usage: in lists and in the HUGELY popular X happened and then Y happened structure. See if you can spot instances of both here:

Abe took a deep breath and ran his palms over his face. He pulled his handkerchief from his pocket and mopped the red and black tattoo over his left eyebrow, folded it twice, and stuffed it back into his coat. Outwardly composed, he smiled and extended his hand to Emile.

How did you do? Admittedly, we’re looking for something a bit subtle here. Although the types of repetition used in this example may sound merely chatty when read out loud, they come across as structurally redundant on the page. Even minor word repetition can set editorial teeth on edge, because they — like other professional readers — are trained to zero in on redundancy.

To see how this orientation might affect how one reads, let’s look at this same paragraph with a screener’s heightened antennae:

Abe took a deep breath and ran his palms over his face. He pulled his handkerchief from his pocket and mopped the red and black tattoo over his left eyebrow, folded it twice, and stuffed it back into his coat. Outwardly composed, he smiled and extended his hand to Emile.

See? The repetition of all those ands can be downright hypnotic — the percussive repetition lulls the reader, even if the action being described on either end of the and is very exciting indeed.

There’s a technical reason for that, you know, and if you’ve been paying attention throughout this series, it has probably already occurred to you: the swiftly-scanning eye’s automatic tendency is to jump between repeated words on a page, in very much the manner that a CLUE player might move his piece from the study to the kitchen via the secret passage about which everyone in the game is evidently quite well-informed. (Hey, it’s an editor’s job to demand precise word usage.)

The result: Miss Scarlet did it in the kitchen with the revolver.

Oops, wrong chain of events: the result relevant to us is a submission page read far, far more quickly than any of us might wish. Not only by Millicent and her ilk, but by the average reader as well.

The best way to avoid triggering this skimming reaction is to vary your sentence structure. A great place to start: keep an eye out for any sentence in which the word and appears more than once. As in:

Ezekiel put on his cocked hat, his coat of many colors, and his pink and black checked pantaloons. And he dusted himself out before heading toward the big top, clown shoes a-flopping.

Did your eye catch the subtle problem here? No? Take a gander at it as Millicent would see it:

Ezekiel put on his cocked hat, his coat of many colors, and his pink and black checked pantaloons. And he dusted himself out before heading toward the big top, clown shoes a-flopping.

All of the ands are serving slightly different functions here, two of which would be perfectly valid if they stood alone: the first is connecting the second and third items in a list; the second is connecting two characteristics in a shorter list. And the third — as in this sentence — is the kind of usage I discussed yesterday, where a conjunction gives a false sense of chatty consecutiveness between the first sentence and the second.

When I first began writing that last paragraph, I didn’t intend it to be an illustration of just how visually confusing word repetition may be on the page — but as I seemed to be succeeding brilliantly at doing just that, I figured I’d just run with it.

You’re welcome. Let’s highlight the repetition here, to determine precisely why a skimming reader might find it confusing:

All of the ands are serving slightly different functions here, two of which would be perfectly legitimate if they stood alone: the first is connecting the second and third items in a list; the second is connecting two characteristics in a shorter list. And the third — as in this sentence — is the kind of usage I discussed yesterday, where a conjunction gives a false sense of chatty consecutiveness between the first sentence and the second.

The twin revising morals:

(1) EVERY writer, no matter how experienced, will occasionally write a poorly-constructed sentence or paragraph, so there will NEVER be a point where any of us can legitimately assume that our first drafts require no revision whatsoever, and

(2) Just because a given word may carry more than one meaning — or, as here, refer to distinct categories of things — that fact doesn’t nullify the effects of repetition.

Because we writers tend to think of words according to their respective functions within any given sentence, rather than as images on a page, this kind of repetition often flies under our self-editing radars. Unless one is looking for it specifically, it’s easy to overlook.

Thus the highlighting pens, in case you were wondering. I’m just trying to make that repetition jump out at you.

Incidentally, words that sound alike but are spelled differently — there, they’re, and their, for instance — often strike readers as repetitious if they are used in too close proximity to one another. As in:

“They’re going to look for their zithers in there,” Thierry pointed out.

Why might this sentence give a reader pause? Because many pronounce silently in their heads while they scan.

Particularly with names, I’ve noticed. As we discussed last week, the screenwriters’ axiom of avoiding christening characters with names that begin with the same letter — since skimming eyes zero in on capital letters, readers are likely to confuse Darren, Dirk, and Denise — makes perfect sense. However, names that sound similar can produce a similar effect.

Change ‘em so they don’t sound so much alike. Millicent will thank you — and, having survived editing a manuscript whose characters were Maureen, Marlene, Doreen, Arleen, and Darlene, I will thank you, too.

Next time, I shall delve into some other problems that commonly arise from an over-reliance upon ands. In the meantime, in between time, try to minimize word and sentence structure repetition, and keep up the good work!

Still more thoughts about redundancy: but…but…but…

schoolhouserock-best-of

Yes, dear readers, it’s time once again to revisit Conjunction Junction. (And if that very thought made you long to rush out and find a copy of the old Schoolhouse Rock videos for your kids, you may find them here. You can buy them on other sites as well, but this one also features those great old Bop-Em Bozo inflatable punching bags! What’s not to love?) Since I’ve spent the last couple of posts taking about how professional readers tend to respond to repetition in submissions — summary for those of you who missed it: not well — I cannot in good conscience round off my lobbying for reduced repetition in your manuscripts without discussing those ever-popular inhabitants of Conjunction Junction: and, but, and then.

Ooh, that last sentence caused the grammar mavens out there to sit up and pay attention, didn’t it? Okay, you caught me: then isn’t strictly speaking a conjunction. However, enough writers are now using it as if it were a synonym for and in a list of actions (as in, Sophia kneaded the bread, baked it, then fed it to her forty-seven children.) that I feel justified in — nay, compelled to — include it here.

Language does grow and change, of course. Back in the bad old days, when dinosaurs roamed the earth and Roosevelts were presidents, it was considered improper to begin ANY sentence with and, but, or then; amongst the literate, these words were purely intra-sentence phenomena. As my Uncle Alex (a fairly well-known SF short story writer in the 1950s, an editor at the LA Free Press, and a stickler for grammar for his entire life) used to scrawl in the margins of letters I had written when he returned them to me, by definition, a conjunction connects one part of a sentence to another.

“Therefore,” he would ink in large letters, “they may not BEGIN a sentence. How’s your mother?”

There are easier things than growing up in a family of writers and editors. Toward the end of his long, colorful, and largely scurrilous life, Uncle Alex was even known to shout grammatical advice at the TV screen when newscasters began their sentences with conjunctions.

But despite Uncle Alex’s best efforts, time and the language have been marching on, and at this point in North American history, it’s considered quite acceptable to begin the occasional sentence with a conjunction. In fact, as you may have noticed, I do it here all the time, as do most bloggers and columnists.

That mournful crashing sound you just heard was Uncle Alec and his late cronies from the LA Free Press stomping their feet on the floor of heaven, trying to get me to cut it out, already.

Back to your celestial poker game, boys — your heavenly cacophony isn’t going to work. There are legitimate stylistic reasons to open a sentence with a conjunction. They can, for instance, be very valuable for maintaining an ongoing rhythm in a paragraph:

Evelina spotted the train pulling into the station. But would Jeremy be on it? He would — he had to be. And if he wasn’t, well, she was just going to have to call him to find out why. Or not. Anyway, she wasn’t going to waste her energy speculating on what would be a moot point the second Jeremy stepped off that train and caught her in his arms.

As Uncle Alex would undoubtedly have been the first (and last, and middle) to tell you, classic English grammar has an elegant means of preventing those conjunctions from hanging out at the beginnings of those sentences: by eliminating the periods and replacing them with commas. The result would look like this:

Evelina spotted the train pulling into the station, but would Jeremy be on it? He would — he had to be, and if he wasn’t, well, she was just going to have to call him to find out why — or not. Anyway, she wasn’t going to waste her energy speculating on what would be a moot point the second Jeremy stepped off that train and caught her in his arms.

To old-fashioned eyes — sorry, Uncle — this paragraph’s meaning is identical to the first; it is merely cleaner grammatically. However, I suspect that most current readers of English prose would recognize a difference in the rhythm. A period is, as the English like to call it, a full stop; a comma, on the other hand, indicates a pause. A dash indicates a slightly longer and more pointed pause. To this millennium’s sensibilities, the first example has a choppiness, a breathless quality that conveys the subtle impression that Evelina’s breathing is shallow, her pulse racing.

The periods my uncle would consider forbidden, then, could be regarded as indicators of protagonist stress. At least to those in the habit of breaking paragraphs down into their constituent parts to see what their functions are.

Which is, of course, why any of us pay a visit to Conjunction Junction, right?

Conjunction-opened sentences can also mirror actual speech better than more strictly grammatical ones, so the former can be a positive boon to dialogue. Contrast this sterling exchange:

“And I tell you, Maurice, it was eerie. I’m never going back into that deserted house again. And that’s final.”

“But Yvette, you’re ignoring the conventions of our genre! You’re a scantily-clad, unattached female who screams easily. But you are fleet of foot in the face of danger. Therefore, you must return!”

“Or what? Or you’re going to come after me with an axe?”

“Or else, that’s all.”

“Fine. Then give me the key to the tool shed.”

“If you insist. But don’t come crying to me when an axe comes crashing through your door at the closed-for-the-season hotel.”

with the same dialogue after the conjunctions have been tucked into the middle of the sentences:

“I tell you, Maurice, it was eerie. I’m never going back into that deserted house again. That’s final.”

“Yvette, you’re ignoring the conventions of our genre! You’re a scantily-clad, unattached female who screams easily, but you are fleet of foot in the face of danger; therefore, you must return!”

“Is there some penalty attached to my refusal? Are you going to come after me with an axe?”

“You must, that’s all.”

“Fine. Give me the key to the tool shed.”

“If you insist, but don’t come crying to me when an axe comes crashing through your door at the closed-for-the-season hotel.”

The difference is subtle, but it’s there: the second version is sounds more formal. Partially, this is a function of the verbal gymnastics required to avoid the colloquial Or what? Or else.

But these are not the only ways aspiring writers utilize sentence-beginning conjunctions in narrative prose, are they? As anyone who has ever been trapped in a conversation with a non-stop talker can tell you, beginning sentences in this way gives an impression of consecutiveness of logic or storyline. (As was the case with the previous sentence, as it happens.) Even when no such link actually exists, the conjunctions give the hearer the impression that there is no polite place to interrupt, to turn the soliloquy-in-progress into a dialogue.

I’m not going to give you an example of this, because we all hear it so much in everyday speech. If you feel that your life lacks such monologues, try this experiment: the next time you’re at a boring cocktail party (they’re coming back, I hear), try this experiment, preferably on a stranger or someone you do not like very much: tell a lengthy anecdote, beginning every sentence with either and, but or then. Take as few breaths as possible throughout — and time how long it takes a reasonably courteous person to get a word in edgewise.

Personally, I’ve kept this game going for over 15 minutes. The imminent threat of fainting due to shortness of breath alone stopped me.

Which is, in case you happen to be writing about such things, why panhandlers and telemarketers so often speak for minutes at a time in what seems to the hearer to be one long sentence: it discourages interruption. Almost invariably, this phenomenon is brought to you by the heavy lifting skills of and, but and then.

For this very reason, aspiring writers just LOVE to tuck conjunctions in all over the place: to create the impression of swift forward movement in the narrative. Or, even more often, to create a chatty-sounding first-person narrative voice.

Sometimes, this can work beautifully, but as with any repeated stylistic trick, there’s a fine line between effective and over-the-top. Because it is a device that professional readers see so very much, you might want to screen your submission for its frequency.

Particularly, if you’ll forgive my being a bit pushy and marketing-minded here, in the early pages of your manuscript. And absolutely on the first page.

Why especially the opening? Long-time readers, chant it with me now: agents and editors tend to assume that the writing on pages 1-5 is an accurate representation of the style throughout the entire manuscript. Heck, many of them proceed on the assumption that what is found on the first page, or even the first paragraph, is an infallible indicator of subsequent writing quality.

This often-unwarranted assumption, in case you’re interested, underlies Millicent’s practices of not reading past any problems that might turn up on page 1 of a submission: once you’ve seen a modicum of this author’s writing, she reasons, you’ve seen enough.

No comment.

As I’ve been hinting at over the last few posts, narrative structure and voice are not just matters of style; to a market-savvy writer, they are also matters of strategy. If you over-use ANY single narrative tool in those early pages, Millicent and her ilk are not going to stick around to see whether you’ve mended your ways by page 25, alas. They’re going to stop reading, so they may move on to the next submission.

Do I hear some moaning out there that’s not attributable to my late relatives heavenly cohort? “But Anne,” these disembodied voices moan, bravely beginning their protest with a conjunction, thus risking a thunderbolt flung by Uncle Alex and whatever minor deities he may have managed to befriend in his time in the choir eternal; he always did throw great parties, “not every book’s best writing falls on its first page, or even within its first chapter. Many, many writers take a chapter or two to warm up to their topics. So doesn’t this practice give an unfair advantage to those writers who do front-load their work?”

In a word, yes.

I would highly recommend it, in fact, because I want your work to succeed. So instead of complaining about the status quo (which I could, at great length), I’m going to give you some hints about how to minimize the problem early on, so your work can get a comparatively fair reading.

So whip out your trusty highlighter pens, and let’s get to work.

Print out the first 5 pages of your submission; if you want to be very thorough, print the entire first chapter, as well a random page from each subsequent chapter. Pick a color for and, one for but (go ahead and use it for the howevers and yets, too), and one for then.

Why these words and no others? Well, these particular ones tend to get a real workout in the average manuscript: when writers are trying to cover material rapidly, for instance, and, but, and then often appear many times per page. Or per paragraph.

Or even — yes, I see it all the time — per sentence.

So ready, set, start marking. Not just where these words open a sentence, mind you, but EVERY time these words appear on those pages.

All finished marking? Good. Now go back and re-examine every use of then, asking yourself: could I revise that sentence to cut the word entirely? If it begins a sentence, is that the most effective opening?

At the risk of seeming draconian, you should seriously consider excising every single use of then in those opening pages — and seriously considering getting rid of most of the ones thereafter. Sound drastic? Believe me, I have an excellent reason for suggesting it: many professional readers have a visceral negative reaction to repetitive use of then that sometimes borders on the paranoiac.

Why? Well, it’s one of the first words any professional editor would cut from a text, because in written English, pretty much any event that is described after any other event is assumed to have happened later than the first described, unless the text specifies otherwise. For instance:

Herve poached the eggs in a little butter, slid them onto the plate, then served them.

Ostensibly, there’s nothing wrong with this sentence, right? Perhaps not, but given the average reader’s belief that time is linear, it is logically identical to:

Herve poached the eggs in a little butter, slid them onto the plate, and served them.

Technically, then is unnecessary here. In fact, thenis almost always omittable as a purely temporal marker.

Yet it is very widely used in submissions as a matter of style — or, if appears frequently enough, as a characteristic of authorial voice. To professional eyes, it’s merely redundant, if not a sign that the writer is getting a bit tired of writing interestingly about a series of events and so crammed them all into a list.

Which brings me back to my earlier suggestion: in your first five pages, you would be wise to avoid provoking this reaction by cutting all of the thens. Actually, it’s not a bad idea to omit temporal thens altogether in your writing UNLESS the event described after them is a genuine surprise or happened suddenly. Here’s an instance where the use is undoubtedly justified:

Herve poached the eggs in a little butter, slid them onto the plate — then flung their steaming runniness into Anselmo’s astonished face.

Now THAT’s a then that signals a change in sentence direction, isn’t it? Reserving the device for this use will render your thens substantially more powerful.

Let’s turn now to the buts, howevers, and yets on your marked-up pages. Each time they appear, ask yourself: is the clause that immediately follows the word ACTUALLY a shift in meaning from what has come immediately before it? If not, consider excising the words altogether.

I hear more squawking from the non-celestial peanut gallery. “But Anne,” they cry, bravely persisting in their long-term habit of opening every protest hurled my way with a conjunction, “you can’t seriously mean that! Don’t you mean that I should carefully rewrite the sentence, substituting another word that means precisely the same as but, however, or yet? The whole point of my introducing however and yet was to give my but a periodic rest, after all.”

Good question, but-resters, but I did mean what I said. But, however, and yet all imply contradiction to what has already been stated, but many aspiring writers use these words simply as transitions, a way to make the sentence before seem to flow naturally — that is, in a way that sounds like conversation — into the next. What I’m suggesting here is not that you remove every legitimate negation, but rather that you should remove the negative conjunctions that are misused.

How may you tell the difference? Let’s take a look at some practical examples:

Bartholomew wanted to answer, but his tongue seemed to be swelling in his mouth. Was it an allergic reaction, stress, or had Musette poisoned him? He felt panic rising within him. However, his epi pen was in the pocket of his fetching dressing gown, so he need not panic. Yet now that he began to search for it, his personal first-aid kit seemed to have vanished from its usual resting-place.

“Cat got your tongue?” Musette asked sweetly, adding another lump of strangely-colored sugar to his tea.

I would vote for keeping all of buts, howevers, and yets in this paragraph, because each is serving its proper function: they are introducing new facts that are genuinely opposed to those that came just before the conjunction. That is not always the case, however. Take a look at a version of the same scene where none of these words is ushering in a twist related to the last information before it:

Bartholomew settled his fetching dressing gown around him irritably, but his tongue seemed to be swelling in his mouth. Was it an allergic reaction, stress, or had Musette poisoned him? He felt panic rising within him. However, he could not breathe. Yet his asthma seemed to be kicking in full force.

“Cat got your tongue?” Musette asked sweetly, adding another lump of strangely-colored sugar to his tea.

See the difference? By including conjunctions that imply an opposition is to follow, but not delivering upon it, the transitional buts, howevers, and yets ring false.

Yes, this level of textual analysis IS a heck of a lot of work, now that you mention it. Strategically, though, it’s worth it, for this device is so popular amongst aspiring writers that the transitional but has become, you guessed it, a common screeners’ pet peeve.

Harrumphs all round from my interlocutors, earth-bound and otherwise. “No big surprise there,” they huff. “To hear you tell it, it doesn’t take much for a writerly preference to graduate to industry pet peeve.”

Actually, it does take much — much repetition. It just doesn’t take very long manning the screening desk to discover the first 100 submissions that all share the same narrative device.

And yes, Virginia, the transitional but IS that common. As is the unnecessary then. Trust me, agents and editors alike will bless you if your manuscript is relatively light on these overworked words.

Or if you don’t overuse favorite words in general. English is a marvelous language for prose because contains so very many different words; it enables great precision of description.

“So why on earth,” Millicent wonders, wrathfully waiting for her latte to cool (for once), “do these submissions keep leaning so heavily on to be, to have, to think, to walk, to see, to say, and to take? If it happened in, say, one submission out of fifty, I could cope with it, but every other one?”

Fact: varying your word choice almost always makes a better impression upon professional readers than leaning too heavily on the basics.

That’s a fact that I wish more first-time submitters knew, but usually, US writers been taught just the opposite: all throughout their school years, teachers kept flinging THE OLD MAN AND THE SEA at us and quoting either Mark Twain or Somerset Maugham’s (depending upon how old the teachers were, and what examples THEIR teachers had used) overworked axioms about never using a complex word when a simple word would do.

The reason that your teachers told you this is not that simple, straightforward words are inherently better than polysyllabic ones, but because they were trying to prevent you from making the opposite mistake: a narrative that sounds as if it has swallowed a thesaurus whole, dragging in pretentious or obsolete words inappropriate to the book category or target market. For most manuscripts, this is still pretty good advice.

Now, however, it’s considered less a mater of style than of marketing. Remember, the standard vocabulary expectation for adult fiction is a 10th-grade reading level; in many genres, it’s even lower. Doing a bit of reading in your chosen category can help you figure out where to pitch your word choices.

Not only is the gratuitous induction of polysyllabic terminology into a tome projected for a less erudite audience not liable to electrify a professional reader into spontaneous cries of “Huzzah!” (see how silly it looks on the page?) — it can also stick out like the proverbial sore thumb, knocking the reader out of the story.

The much-hyped 2007 movie JUNO contained such a sterling example of this that you might want to consider renting it just to see this phenomenon in action. After spending fully two-thirds of the film establishing the protagonist’s father as a Working Man with a Heart of Gold, living in a house that apparently contains no books, repeatedly telling better-heeled folk that he’s just a plain man, and who never once mentions to his pregnant 16-year-old daughter that her condition might conceivably (so to speak) affect any future college plans she might have (to be fair, the film never indicates that she has any, although her boyfriend does), he says to his daughter, “You look morose.”

At which, naturally, half of my fellow theatregoers laughed, believing this line to be a joke, because it didn’t seem to be a word that this character would ever use. Yet from context, it wasn’t intended humorously: evidently, the screenwriter simply liked the word.

More on overused conjunctions follow in the days to come, so don’t toss out those marked-up pages, please: next time, it’s on to the ands. In the meantime, keep up the good work!

More thoughts about redundancy — what is this, part II? Part III?

okeeffe-headache-drawing
Did you miss me during my multi-day hiatus? As those of you who have been hanging around Author! Author! for a while are no doubt already aware, I seldom skip posting for that many days in a row, but I had a lulu of a migraine. An occupational hazard, I’m afraid, amongst those of us who spend 12-hour days staring at backlit screens and poring over manuscripts, pouncing on redundancies.

Seriously, most of the editors of my acquaintance are plagued by some form of chronic headache. We squint a lot. (As did painter Georgia O’Keeffe, apparently: the picture above is her drawing of a headache.)

And for good reason. Over the course of hours and hours of scanning manuscripts — as opposed to published books, which typically have already been subjected to at least one editorial eye — all of that repetitive word and phrase use starts to seem downright percussive. If not actually deliberate. So if you picture our pal Millicent the agency screener and me at our desks on the opposite sides of the country, fretfully rubbing our respective weary foreheads, you won’t be far off.

Admittedly, since many of you will be reading this the morning after St. Patrick’s day, all you may need to do to spot someone nursing an aching head is to glance into the next cubicle at work, but I’m making a point here. You will make all of the professional readers lurking in your future much, much less likely to associate your writing with aspirin if you put some effort into minimizing repetition in your submissions.

Why, look: we’ve returned to where we left off last time. This blog is a marvelous atmosphere for coincidence.

Last time, I brought up the issue of repetitive structure, the phenomenon of a writer’s falling in love with a certain kind of sentence and consequently over-using it throughout a manuscript. Like any other kind word and phrase repetition, professional readers find this distracting, and tend to dock manuscripts points for it. If you’re planning to slide your pages under the nose of Millicent, who tends to reject submissions after deducting the second (or even the first) point, or beneath the spectacles of a contest judge, who knows that two or three points often make the difference between an entry that reaches the finals and one that doesn’t, you might want to bear this in mind.

In case you forgot throughout the course of that long last sentence what you were supposed to be bearing in mind, here it is again: like any other kind of repetition, you might want to think twice about incorporating too much structural repetition into your preferred authorial voice.

After I made a similar suggestion last week, I could have sworn I sensed eyes rolling heavenward in writers’ garrets all across the globe. “Okay,” I heard repetition-huggers worldwide admitting reluctantly, “I can see why, for strategic reasons, I might want to minimize the use of repetitive structures in the first few pages of my manuscript, to get past Millicent or to improve my contest entry’s chances. As you said in your last post, though, an invocatory rhythm can be really cool at the end of a book, as well as to mark moments of emotional climax. If I minimize its use at the beginning of my manuscript, may I keep it elsewhere, or will Millicent fly into a tizzy if she spots it on page 102?”

The answer is, as it is so often in this business: it depends. If Millicent has already fallen in love with your voice, platform, and/or story, probably not. (Isn’t it fascinating just how many of the industry’s euphemisms for dealing with a book are amorous? I didn’t fall in love with this character; I adore this writer’s voice; the editor’s flirting with the idea of acquiring it, the critics are having a love affair with this author: it all sounds so torrid.)

Speaking as an editor, however, I have to say, an abrupt descent into the not-so-wonderful world of redundancy would make me wonder if the manuscript had been incompletely revised — and if the rest of the book was going to be first draft, instead of the second draft version that I had been enjoying so far. I would speculate about which was the real voice.

Would that suspicion just be the cynicism of an editor who has felt let down by too many promising beginnings in too many submissions? Not really — patchily-revised manuscripts are the norm for submissions, not the exception. A text that carefully varied its rhythms for 101 pages, but was redundant for the next 50, tells a professional reader that the writer either gave up mid-edit or changed his mind about what he wanted his voice to sound like in the middle of writing the book.

“Does that mean that Millicent would give that writer the benefit of the doubt?” I hear some of you piping up hopefully. “After all, the first 101 pages demonstrated that he could polish up his work. Wouldn’t it be worth taking a chance on a writer like that?”

Well, it depends, hopeful pipers-up. Does she have a repetition-induced migraine coming on?

That’s not an entirely flippant answer: the pros have a point about redundancy, you know. Even when the word choices vary enough to keep things interesting, it’s simply more tiring to read the same kind of sentence over and over than to read text where the form varies more. To see why this is true, we need look no farther than the early reader books of our youth.

You know the type, right? See Spot run. See Spot bite Dick. See Dick shiv Jane. Stab, Dick, stab.

Dull, from an adult perspective, weren’t they? But dull with a purpose: part of their point was to encourage new readers to recognize letter patterns as particular words. Varying the sentence structure enough to render the insipid story interesting to more advanced readers would merely have distracted from the task at hand.

So we were treated to the same sentence structure for what seemed like the entire book. I have a distinct memory of taking my kindergarten copy of FROG FUN home from school (Hop, frog, hop. Hop, hop, hop: hardly Thackeray), derisively reading a two pages of it to my father, and both of us deciding simultaneously that no reasonable human being would keep slogging through that much narrative repetition. He wrote a very amusing little note to my teacher about it.

I’ll spare you his choice comments about this particular authorial choice. Suffice it to say that my teacher quickly learned to send me to the library for alternate reading material. See Anne pick a better book. Pick, Anne, pick.

Millicent’s teachers, unfortunately, probably kept her nose to the simple sentence grindstone for quite a bit longer — and that’s bad for submitters. Why? Well, when a professional reader sees a manuscript that uses the same sentence structure or the same few verbs use over and over, the specters of Dick, Jane, and Spot seem to rise from the page, moaning, “This is not very sophisticated writing!”

Reject, Millie, reject.

Word and phrase repetition tends to engender this knee-jerk reaction, surprisingly, even if the chosen structure is quite complex. When one’s eye is trained to zero in on detail, it doesn’t take much redundancy to trigger a negative response. In fact, a good professional reader will often catch a repetition the FIRST time it recurs — as in the second time something is mentioned in the text. It’s not unheard-of for an editorial memo to contain a angry paragraph about “your inordinate fondness for phrase X” when phrase X shows up only three or four times in the entire manuscript.

As in over the course of 400 pages. We pros are trained to be extremely sensitive to redundancy.

Imagine, then, how much more annoying they find it when every third sentence begins with, It was cold when… or Breathlessly, George was… or the ever-popular, As she was doing X… .

Not a vivid enough horror picture for you? Okay, picture Millicent’s reaction to It was the best of times; it was the worst of times…

Reject, Millie, reject.

To repetition-sensitive eyes, the effect is like badly-done CGI in movies, where battle scenes between thousands of characters are created by filming 50 extras flailing at one another, copying that image, and plastering it seventeen times across the scene, perhaps alternated with two or three other images of the same actors in different positions.

Honestly, to those of us who count patterns for a living, repetition can be downright migraine-inducing. And I hate to be the one to break it to you, but repetitive phraseology can render even the most exciting, conflict-ridden scene quite a bit less nail-biting than its activity level should dictate.

“Wait just a nit-picking minute, Anne!” I hear you self-editors out there exclaiming. “English grammar only permits so many ways of arranging sentences properly. Isn’t ANY manuscript going to exhibit a certain amount of pattern repetition?”

Yes, of course — but that does not give writers carte blanche to use the same structures back-to-back, or to utilize a favorite complex sentence form twice per paragraph. And that’s unfortunate, because it’s not as though your garden-variety writer is repeating herself on purpose: the writer simply likes a kind of sentence or a particular verb enough to use it often.

I see that you’re not going to believe me until I give you a concrete example — nor should you, really. Since yesterday’s example from A TALE OF TWO CITIES was so obvious, here’s a subtle one. See if you can catch the problem:

Rubbing his sides for warmth, Stephen glanced unhappily at his fellow cheerleaders. Waving his pom-poms in a wan impression of good sportsmanship, he reminded himself never to be stupid enough to accept one of his sister’s bets again. Pulling up his flesh-colored tights — oh, why hadn’t he listened to Brian, who had told him to wear nylons under them on this near-freezing night? — he wondered if Tammy would be vicious enough to demand the performance of the promised splits before the game ended. Sighing, he figured she would. Realizing that running away now would only delay the inevitable ripping of his hamstrings, he furtively flexed his feet, trying to warm up his thigh muscles.

Quite the gerund-fest, isn’t it? Individually, there is nothing wrong with any given sentence in this paragraph. Yet taken communally — as sentences in submissions invariably are — the repetition of the same kind of opening each time starts to ring like a drumbeat in Millicent’s head, distracting her from the actual subject matter, the quality of the writing — and, alas, even the blistering pace the writer worked so hard to achieve on the page.

That’s not just a voice problem — it’s a marketing problem, because agents and editors generally cannot afford to work with specialists in a single type of sentence. (The career of Ernest Hemingway to the contrary.)

The sad thing is, most of the time, writers don’t even realize that they’re repeating patterns, because unless the repetition bug has really bitten them, the redundancy isn’t in EVERY sentence. Or if it is, the repetition often lies in words or phrases that are similar, but not identical:

Arnold began sweating, sweating as though his sweat glands were going on strike tomorrow. Should he go to the window and throw it open, beginning the cooling-down process? Or should he go downstairs, into the basement, to the cool of the pickle cellar?

Or the structures a writer favors may be common enough in themselves that he would actually need to read his pages IN HARD COPY and OUT LOUD (hint, hint) to catch the problem. As in:

“But I didn’t steal the payroll,” Claire insisted, “because I had no reason.” 

“But you did take it,” Edward shot back, “because you needed the money for your sainted mother’s operation.”

Claire’s eyes filled with tears. “You leave my sainted mother out of it, since you don’t know her.”

 

These three lines of dialogue feature different words, of course, but they sport identical structures. That may not seem like a serious problem on any given page, but once a professional reader notices a manuscript exhibiting this kind of repetition a couple of times, she will simply assume (almost always rightly, as it happens) that the pattern will recur throughout the manuscript.

How does s/he know, you ask? Experience, my dears, experience. Let me put it this way: how many horror films did you have to see before you realized that the monster/killer/Creature from the Black Lagoon wasn’t REALLY dead the first time it appeared to be?

There’s another problem here. Go back and re-read that last example out loud: did you notice how similar those three paragraphs sound in the mouth — almost as though they were not actually the words of two different speakers?

The repetitive structure here makes Claire and Edward speak in essentially the same rhythm, as though they were echoes of the same voice. (Which, from an authorial point of view, they are.) When two characters speak in the same rhythm, it mutes the conflict between them a little. Check out how varying the sentence structure ramps up the tension between them, even in an excerpt this short:

“But I didn’t steal the payroll,” Claire insisted, “because I had no reason.”

“You lie,” Edward shot back. “You needed the money for your sainted mother’s operation.”

Claire’s eyes filled with tears. “You leave my sainted mother out of it. You don’t know her.”

Nifty trick, eh? That, in case you were wondering, is the kind of benefit a writer is likely to derive from reading her work OUT LOUD. (Had I mentioned that was a good idea?)

But a writer need not only pay attention to how many times he’s using the same words or similar sentence structures in back-to-back sentences, but also on any given page, or even over the course of a scene. Let’s take a look at how non-consecutive repetition might play out on the page:

As the car door opened, Bernice swallowed a horrified gasp. It was Harold’s severed hand, dragging itself around the latch mechanism, one grisly fingertip at a time. As she reached for the gun, her intestines palpitated, but she forced her arm to remain steady. While she loaded the bullets into the chamber, she thought about how much she had loved Harold, back when his constituent parts were all still interconnected as a human’s should be. It was a shame, really, to have to keep blowing him to bits. But blow him to bits she would continue to do, as often as necessary, until this nightmare of a prom night was over.

To most self-editors, this paragraph would not seem especially problematic. However, to a professional reader, it contains two of the most commonly-repeated structures, the While X was Happening, Y was Occurring and the It Was Z…, both big favorites with the aspiring writing set.

You kids today are into some crazy things.

Standing alone as sentences, either form is perfectly valid, of course; the problem arises when either appears too frequently on the page. Let’s take a look at how the paragraph above would scan to Millicent:

As the car door opened, Bernice swallowed a horrified gasp. It was Harold’s severed hand, dragging itself around the latch mechanism, one grisly fingertip at a time. As she reached for the gun, her intestines palpitated, but she forced her arm to remain steady. While she loaded the bullets into the chamber, she thought about how much she had loved Harold back when his constituent parts were all still interconnected as a human’s should be. It was a shame, really, to have to keep blowing him to bits. But blow him to bits she would continue to do, as often as necessary, until this nightmare of a prom night was over.

See how even spread-out repetition jumps off the page, once you’re attuned to it? Millicent –like her boss, and the editors at the publishing house across the street, and even the average contest judge after reading the first handful of entries — is SO sensitive to it that she might not even have made it as far as the end of the paragraph.

Reject, Millie, reject.

Of course, you may strike lucky: your submission may be read by a screener who hasn’t been at it very long, a contest judge brand-new to the game, or an agent whose tolerance for pattern repetition is unusually high. Heck, your work may even land on the desk of that rara avis, the saint who is willing to overlook some minor problems in a manuscript if the writer seems to have promising flair. In any of these cases, you may be able to put off winnowing out pattern repetition until after the book is sold to an editor — who is VERY unlikely to be so forgiving.

But do you honestly want to risk it at the submission stage?

Because editorial response to this kind of repetition tends to be so strong — I wasn’t kidding about those migraines — you would be well advised to check your first chapter, ESPECIALLY your opening page, for inadvertent pattern repetitions. Actually, since quick-skimming pros tend to concentrate upon the openings of sentences, you can get away with just checking the first few words after every period, in a pinch.

How might a time-pressed aspiring writer go about doing this, you ask? Sit down with five or ten pages of your manuscript and a number of different colored pens (highlighters are dandy for this). Mark each kind of sentence in its own color; reserve a special color for nouns and verbs that turn up more than once per page.

You probably already know what your favorite kinds of sentence are, but it would be an excellent idea to pre-designate colors for not only the ever-popular While X was Happening, Y was Occurring and the It Was… sentences, but also for the X happened and then Y happened and Gerund Adverb Comma (as in Sitting silently, Hortense felt like a spy.) forms as well, just on general principle.

After you have finished coloring your pages, arrange all of the marked-up pages along some bare surface — against the back of a couch, along a kitchen counter, diagonally across your bed — and take three steps backward. (Sorry, kitty; I didn’t mean to step on your tail.)

Does one color predominate? If you notice one color turning up many times per page — or two or three times per paragraph — you might want to think about reworking your structures a little. Or perhaps learning a few more.

If this all seems terribly nit-picky to you, well, it is. But the more you can vary the structure and rhythm of your writing, the more interesting it will be for the reader — and, from a professional perspective, the more it will appeal to educated readers. Think about it: good literary fiction very seldom relies heavily upon a single sentence structure throughout an entire text, does it?

You know what kinds of books use the same types of sentences over and over? The ones marketed to consumers with less-developed reading skills. If that is your target readership, great — run with the repetitive structure. (Run, Jane, run! Don’t let Dick stab, stab, stab you.) But for most adult markets, the industry assumes at least a 10th-grade reading level.

Then, too, agency screeners and editorial assistants typically hold liberal arts degrees from pretty good colleges. That’s a long, long way from the reading level that was contented to watch Dick and Jane running all over the place with Spot, isn’t it?

Let your structural choices be as exciting as the writing contained within them — and let your voice emerge as more than a repetitive collection of your favorite words and sentences. Let your beloved monsters appear rarely enough that their every groan and roar feels like a revelation.

I sense that I have at least one more post on redundancy in me, so I shall be revisiting the subject next time. Keep up the good work!